028-21 - Transportation Solutions - Contract Amendment 1Amendment No. 1 to Contract No. 028-21
CITY OF PORT ORCHARD AGREEMENT WITH
Transportation Solutions, Inc
THIS FIRST AMENDMENT to Contract No.026-21 ("Amendment")is made effective as
of the 8 t h day of February 2022, by and between the City of Port Orchard ("City), a municipal
corporation, organized under the laws of the State of Washington, and Transportation Solutions, Inc
("Consultant"), a corporation organized under the laws of the State of Washington, located and doing
business at 16392 Woodinville Redmond RD NE, Suite A206, Woodinville, WA 98072.
WHEREAS, on the 9" day of February, 2021, the City executed an Agreement for On Call
Transportation/Traffic _FnfineerinE Services with Transportation Solutions, Inc, ("Underlying
Agreement"); and
WHEREAS, continued services for On Call Transportation/Traffic Engineering Services are needed
and new budget authority is available for 2022; and
WHEREAS, Section 3 (Terms) of the underlying agreement provides that the contract termination
date is February 12, 2022 and also provides that the City reserves the right to offer two (2) one-year
extensions prior to contract expiration to retain the selected companies Services; and
WHEREAS, the Consultant and the City have conferred and agreed to extend the underlying
agreement; and
WHEREAS, Section 4 (Compensation) of the Underlying Agreement provides that compensation
for these services shall not exceed $20,000.00 without advance written authorization, and will be based on
the list of billing rates and reimbursable expenses attached hereto as Exhibit B.
WHEREAS, the Consultant and the City have conferred and agreed to increasing the amount of the
contract from $20,000 to $25,000; and
WHEREAS, the parties wish to memorialize their agreement and so extend the Underlying
Agreement;
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between
the parties thereto as follows:
1. The Underlying Agreement between the parties, incorporated by this reference as if herein
set forth, is amended in, but only in, the following respect:
A. Amended Section 3. Terms. The contract term is extended by one (1) year, and the
termination date of February 12, 2022 is amended to read February 12, 2023.
B Amended Section 4. Compensation. TIME AND MATERIALS NOT TO EXCEED.
Compensation for these services shall not exceed $25,000 (inclusive of all compensation paid after
execution of the Agreement but prior to this Amendment), without advance written authorization and
will be based on the list of billing rates and reimbursable expenses set forth in Exhibit B Scope of
Services, attached hereto and incorporated herein by this reference.
In all other respects, the Underlying Agreement between the parties shall remain in full force and
effect, amended as set forth herein, but only as set forth herein.
IN WITNESS WHEREOF, the parties have executed this Amendment on the day and year set
forth above.
CITY OF PORT ORCHARD,
WASHINGTON
A���
Rob PutaanSllU
Mayor
A EST I 'HENTICATED:
7
randTfflnuarson, CMC, City Clerk
APPROVED AS TO FORM:
Charlotte Archer, City Attorney
` .GORpo/q 47
O _
_ • SEA: -
Transportation Solutions, Inc
//Zz- -
Victor Salemann, PE
Principle
CITY OF PORT ORCHARD
Authorization for Amendment No. 1
Date: January 18, 2022 Contractor: Transportation Solutions, Inc
On Call Transportation / 16392 Woodinville Redmond Rd NW,
Project: Traffic Engineering Services Suite A206, Woodinville, WA 98072
Contract / Job # CO28-21
This amendment increases the contract "NOT TO EXCEED" amount by $5,000 from a total of $20,000 to
a new total of $25,000, and extends the contract termination date to February 12, 2023, to provide On
Call Transportation and traffic engineering services
Amount
Contract History
Sales Tax Total Date Appvd by
Original Contract
$20,000.00
$0.00
$20,000.00
09-Feb-21
council
Amendment 1
$5,000.00
$0.00
$5,000.00
08-Feb-22
Council
Total-Contract--f---$25�00000
.00 $251060.00
I have reviewed the Change Order information above and certify that to the best of my knowledge descriptions and
costs are true and accurate.
AVA-���
ontractor Approval Signature
rAU f7
Printed Name & Title
blic,Works Alreetor City Engineer1(7 7
MARK R. DORSEY, P,E,
Printed Name
Change Orders that do not exceed 10%, with a maximum of
$50,000, of either legally authorized budget limit or contract Approved:
amount established by City Council can be approved by the Public
Works Director.
Change Orders that do not exceed 10%, with a maximum of Attest:
$100,000, of either legally authorized budget limit or contract
amount established by City Council are to be approved by the
Mayor.
Change Orders over $100,000 or exceed a total of 10% require
Council Action.
Mayor p
Ci y Jerk ?� Cs� �T ^'••'
1 —
Council Approval Date o: —
JP r (,16
s
U 11_Adm,ns1ra11oME_Csr9rallced ProcuremarOPROCUREMENTU022 Conlraci Exiens-ons1CO29-21 TSI-Transportalion Solullons On Cali Exp 2 2022 AMD LATE DEf.
Exhibit B
Transportation . oiYtions Scope of Services
1NNOVATIVF I PR:ALTICAL I DQVII'AIIIX
January 20, 2021
TO: K. Chris Hammer, PE, PMP
City of Port Orchard
FROM: Andrew Bratlien, PE
SUBJECT: On -Call Transportation Analysis Scope of Services
This memorandum documents the scope of services for on -call transportation modeling, analysis, and
traffic -related consulting for the City of Port Orchard,
SCOPE OF SERVICES
Each item of work under this Agreement will be provided by task assignment. Each assignment will be
Individually negotiated with the Consultant, The amount established for each assignment will be the
maximum amount payable for that assignment unless modified in writing by Port Orchard. Port Orchard
is not obligated to assign any specific number of tasks to the Consultant, and Pont Orchard's and the
Consultant's obligations hereunder are limited to tasks assigned in writing.
Task assignments made by Port Orchard shall be Issued In writing by a Task Order Document similar in
format to Attachment 1. Task assignments using Federal Funding will require a full Local Agency
Standard Consultant Agreement as outlined in the Washington State Department of Transportation
Local Agency Guidelines.
An assignment shall become effective when a Task Order is signed by the Consultant and Port Orchard,
except that emergency actions requiring a 24-hour or less response can be handled by an oral
authorization. Such oral authorizations shall be followed up with a Task Order Document within four
working days, and any billing rates agreed to orally (for Individuals, subconsultants, or organizations
whose rates were not previously established in the Agreement) shall be provisional and subject to final
negotiation and acceptance by Port Orchard.
BILLING RATES
Services will be billed on a time and material basis according to the billing rates provided in Attachment
2. Transportation Solutions will provide a not -to -exceed fee estimate with each submitted Task Order.
SCHEDULE
Transportation Solutions will propose a schedule in each submitted Task Order.
Attachment 1. Task Order Document
Attachment 2. Transportation Solutions Inc. Staff Billing Rates
16932 Woodinville -Redmond Road I Suite A206 I Woodinville, WA 98072 1 425-883-4134
Exhibit B
Transportation Solutions Scope of Services
INN(?VATIVE I IIR: C'TICAL I EQVITAULG
January 20, 2021
TO: K. Chris Hammer, PE, PMP
City of Port Orchard
FROM: Andrew Bratlien, PE
SUBJECT: On -Call Transportation Analysis Scope of Services
This memorandum documents the scope of services for on -call transportation modeling, analysis, and
traffic -related consulting for the City of Port Orchard,
SCOPE OF SERVICES
Each item of work under this Agreement will be provided by task assignment. Each assignment will be
Individually negotiated with the Consultant. The amount established for each assignment will be the
maximum amount payable for that assignment unless modified in writing by Port Orchard. Port Orchard
is not obligated to assign any specific number of tasks to the Consultant, and Port Orchard's and the
Consultant's obligations hereunder are limited to tasks assigned in writing.
Task assignments made by Port Orchard shall be Issued In writing by a Task Order Document similar In
format to Attachment 1. Task assignments using Federal Funding will require a full Local Agency
Standard Consultant Agreement as outlined in the Washington State Department of Transportation
Local Agency Guidelines.
An assignment shall become effective when a Task Order is signed by the Consultant and Port Orchard,
except that emergency actions requiring a 24-hour or less response can be handled by an oral
authorization. Such oral authorizations shall be followed up with a Task Order Document within four
working days, and any billing rates agreed to orally (for individuals, subconsultants, or organizations
whose rates were not previously established in the Agreement) shall be provisional and subject to final
negotiation and acceptance by Port Orchard.
BILLING RATES
Services will be billed on a time and material basis according to the billing rates provided in Attachment
2. Transportation Solutions will provide a not -to -exceed fee estimate with each submitted Task Order.
SCHEDULE
Transportation Solutions will propose a schedule in each submitted Task Order.
Attachment 1. Task Order Document
Attachment 2. Transportation Solutions Inc. Staff Billing Rates
16932 Woodinville -Redmond Road I Suite A206 I Woodinville, WA 98072 1 425-883.4134
CITY OF PORT ORCHARD
216 Prospect Street
�., Port Orchard, WA 98366
(36o) 874-5533
TASK ORDER:
ON -CALL SERVICES
— CITY'S PROPOSAL.
City Task Order No.: Date: _
City Information:
City Contact:
Department:
Phone Number: Email:
Consultant Information:
Contract Number:
Company Name:
T
Contact Name:
Phone Number:
Email:
On -Call Services Project:
Task Name:
Site Address / Location:
Related Permit Number:
Company Name:
Company Contact Name:
Contact Email Address:
Task Order Description J Scope of Work:
The scope of work is described below:
City of Port Orchard Task Order for On -Call Services
CONSULTANT'S RESPONSE
Consultant's Project Number:
_
Work Tasks
Lslbor, Materfals, Supplies, Equipment, Incidentals)
Estimated
Hours
--
Estimated
Budget _
1,
2.
3
4.
6.
7.
8,
90
10.
11.
12.
13.
14.
15
16.
y
17.
�-
18.
19.
20,
21.
Anticipated Completion Date:
Total Estimated Budget:
Scope
APPROVALS
of work tasks, time and budget estimates
Approved by Consultant:
Authorization to Proceed • City of Port Orchard:
By:
By:
Signature:—._
Signature:
Title:
Title:
Date.,
Date,
Ina
B111 to: City of Port Orchard, Accounts Payable, 216 Prospect St., Port Orchard, WA 98366
qp@dtyqfportorchard.us
My of Port Orchard Task order for on -Call Services Page 2 of 2
Transportation Solutions
INNOVATIVE I PRACTICAL I EQUITABLE
Transportation Solutions, Inc.
2021
HOURLY BILLING RATES
Name
Title Classification
Hourly
Billing Rate
Victor L. Salemann
Kirk Harris
President Engineer VIII
Principal Engineer VIII
$235.00
$235.00
David D. Markley
Principal Engineer Engineer VII
$235.00
Jeffrey P.K. Hee
Sr. Trans Engineer Englneer V�
$168.50
Andrew L. Bratlien
�Sr. Trans Engineer Engineer V
$168.56
Michelle L. Mach
Mike Schaefer
Sr. Trans Engineer Engineer V
Sr. Engineering Tech Drafting Technician 3
$180.00
$155.00
Sam Garcia
Engineer II Engineer II
$105.00
Daniel Hodun
Engineer I Engineer 1
$100.00
Phil McDonald
_
Sr. Engineering Tech Drafting Technician 3
$145.00
_
Jennifer Salemann
Planner III Trans. Planning Specialist 3
$105.00
Jill Berberich
Office Manager Administrative Assistant 5
$115.00
EXPENSES
Reimbursable Expenses
No Markup
Sub -consultant invoices
No Markup
Billing
rates are subject to change during the year to reflect staff changes.
CITY OF PORT ORCHARD
216 Prospect Street
Port Orchard, WA 98366
m. (360) 874-5533
TASK ORDER:
ON -CALL SERVICES
-
CITY'S PROPOSAL
_
City Task Order No.: Date:
City Information:
City Contact:
Department:
Phone Number: _
Email:
Consultant Information:
Contract Number:
Company Name:
Contact Name: _ u
Phone Number:
Email:
On -Call S'ervlces Project:
Task Name:
Site Address / Location:
Related Permit Number:
Company Name:
Company Contact Name:
Contact Email Address:
Task Order Description / Scope of Work:
The scope of work is described below:
Clty of Port Orchard Task Order for On -Call Services
CONSULTANT'S RESPONSE
Consultant's Project Number:
Work Tasks Estimated Estimated
(Labor, Materials, 5uppiies, E uipment, Incidentals Hours Budget
1.
2.
3-
4
6.7.
-
8.
90
10.
11.
12.
13.
14.
15.
16.
-
17.
-
18.
-
19.
20,
21.
Anticipated Completion Date:
Total Estimated Budget:
APPROVALS
Scope of work tasks, time and bud et estimates
Approved by Consultant:
Authorization to Proceed - City of Part Orchard:
By:
By:
Signature.----
signature:
Title:
Title:
Date:
Date:
Bw to.
City of Port orchard, Accounts Payable, 226 Prospect St., Port Orchard, WA 98366
qp@cityqfportorchard.us
My of Port Orchard Task Order for On -Call Services Page 2 of 2
i
-- Transportation Solutions
INNOVATIVE I F'RtiCiICAL I EQUITABLE
Transportation Solutions, Inc.
2021
HOURLY BILLING RATES
Name
Title Classification
Hourly
Billing Rate
Victor L. Salemann
Kirk Harris
President _ Engineer VIII _
Principal Engineer VIII
$235.00
$235.00
David D. Markley
Principal Engineer Engineer VII
$235.00
Jeffrey P.K. Hee_
Sr. Trans Engineer Engineer
$168.50
Andrew L. Bratlien
Sr. Trans Engineer Engineer V
$168.56
Michelle L. Mach
Sr. Trans Engineer Engineer V
$180.00
Schaefer
Sr. Engineering Tech Drafting Technician 3
-
$155.00
_Mike .
Sam Garcia
�
Engineer II Engineer II
$105.00
Daniel Hodun
Engineer I Engineer 1
$100.00
Phil McDonald
Sr. Engineering Tech Drafting Technician 3
$145.00
Jennifer Salemann
Planner III Trans. Planning Specialist 3
$105.00
Jill Berberlch
Office Manager Administrative Assistant 5
$115.00
EXPENSES
Reimbursable Expenses
No Markup
Sub -consultant invoices No Markup
Billing rates are subject to change during the year to reflect staff changes.