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026-21 - Transportation Solutions - Contract Amendment 1Amendment No. 1 to Contract No. 026-21 CITY OF PORT ORCHARD AGREEMENT WITH Transportation Solutions, Inc THIS FIRST AMENDMENT to Contract No.026-21 ("Amendment")is made effective as of the 8 t h day of February 2022, by and between the City of Port, Orchard ("City), a municipal corporation, organized under the laws of the State of Washington, and Transportation Solutions, Inc ("Consultant"), a corporation organized under the laws of the State of Washington, located and doing business at 16392 Woodinville Redmond RD NE, Suite A206, Woodinville, WA 98072. WHEREAS, on the 9" day of February 2021, the City executed an Agreement for Third Party Transportation Concurrence Review, Reimbursed by Developer )Fees with Transportation Solutions, Inc, ("Underlying Agreement'); and WHEREAS, continued services for Third Party Transportation Concurrency Review are needed and new budget authority is available for 2022; and WHEREAS, Section 3 (Terms) of the underlying agreement provides that the contract termination date is February 12, 2022 and also provides that the City reserves the -right to offer two (2) one-year extensions prior to contract expiration to retain the selected companies Services; and WHEREAS, the Consultant and the City have conferred and agreed to extend the underlying agreement; and WHEREAS, Section 4 (Compensation) of the Underlying Agreement provides that compensation for these services shall not exceed $75,000.00 without advance written authorization, and will be based on the list of billing rates and reimbursable expenses attached hereto as Exhibit B. WHEREAS, the Consultant and the City have conferred and agreed to increasing the amount of the contract from $75,000 to $95,000; and WHEREAS, the parties wish to memorialize their agreement -and so extend the Underlying Agreement; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as follows: 1. The Underlying Agreement between the parties, incorporated by this reference as if herein set forth, is amended in, but only in, the following respect: A. Amended Section 3. Terms. The contract term is extended by one (1) year and the termination, date of February 12, 2022, is amended to February 12, 2023. B Amended Section 4. Compensation. OTHER. Per Fee Schedule in attached scope of work. Not exceed $95,000 (inclusive of all compensation paid after execution of the Agreement but prior to this Amendment), without advance written authorization, and will be based on the Fee Schedule in Scope of Services attached hereto and incorporated herein by this reference. In all other respects, the Underlying Agreement between the parties shall remain in full force and effect, amended as set forth herein, but only as set forth herein. IN WITNESS WHEREOF, the parties have executed this Amendment on the day and year set forth above. CITY OF PORT ORCHARD, WASHINGTON Rob Putaansuu Mayor Wn�dyTRinearson, THENTICATED: CN4C, City Clerk APPROVED AS TO FORM: Charlotte Ar �p4Poll ney 0 R q;- �.• os J�•0����i Transportation Solutions, Inc AE6�aernann,`PE Principle ILL: CITY OF PORT ORCHARD Authorization for Amendment No. 1 Date: January 18,2022 Third Party Transportation Concurrency Review, reimbursed by developer Project: fees Contract / Job # CO26-21 Contractor: Transportation Solutions, Inc 16392 Woodinville Redmond Rd NW, Suite A206, Woodinville, WA 98072 This amendment increases the contract "NOT TO EXCEED" amount by $20,000 from a total of $75,000 to a new total of $95,000, and extends the contract term to February 12, 2023, to provide On Call Transportation and traffic engineering services Contract History Amount Sales Tax Total Date Appvd by Original Contract $75,000.00 $0.00 $75,000.00 09-Feb-21 Council .Amendment 1 $20,000.00 � $0.00 $20,000.00 08-Feb-22 council Total Contract $95,000.00 $0.00 $95,000.00 I have reviewed the Change Order information above and certify that to the best of my knowledge descriptions and costs are true and accurate. ra for Approval Signature Pu£fiiq Works Dire r/Clty Engineer MARK R. DORSEY, P.E. Printed Name & Title Printed Name Change Orders that do not exceed 10%, with a maximum of $50,000, of either legally authorized budget limit or contract Approved: amount established by City Council can be approved by the Public M- Or Works Director. 7 Change Orders that do not exceed 10%, with a rttaxlmunt of Attest: $100,000, of either legally authorized budget limit or contract City Clerk amount established by City Council are to be approved by the Mayor. Change Orders over $100,000 or exceed a total of 10% require 1 Council Action. Council Approval D7� ? ; l�Rq '40r I Exlensions1CO26-21 TSI-Transpodelion Solu[Ipnx i ;f9�jrt''Exp 22022•AMq66:�EARLY JAMCO2621 -Contract amendment r11 - Contract Authorization TSI Final clotZZ 1ti' F- I f/lrr0 01!km pTrans ortation Solutions INNOVATIVE I PRACTICAL I EQUITABLE TO: K. Chris Hammer, PE, PMP City of Port Orchard FROM: Andrew L. Bratlien, PE SUBJECT: Transportation Concurrency Management Scope of Services Exhibit B Scope of Services January 27, 2021 This memorandum documents the scope of services for transportation concurrency management and traffic study peer review services for the City of Port Orchard. SCOPE OF SERVICES Transportation Solutions proposes a two-tier transportation concurrency management system which will provide permit applicants the option of using Transportation Solutions ("Full Review") or their own traffic engineer ("Limited Review") for concurrency analysis. Work tasks associated with each proposed transportation review tier are summarized below. Tier 1: Transportation Concurrent Review "Limited Review" 1. Confirm project understanding. Applicants will submit a transportation concurrency application which will contain the following information: a. Preliminary site plan, including proposed site access locations, off-street parking, frontage improvements, and on -site circulation, as applicable. b. Project description, including parcel numbers, zoning, existing uses, proposed uses, proposed quantity (number of dwelling units or gross square feet), construction phasing, and proposed off -site improvements, as applicable. c. Project trip generation forecast, including AM peak hour, PM peak hour, and daily trips, prepared by a licensed Professional Engineer. Transportation Solutions will review submitted trip generation forecast. 2. Input proposed use and trips to travel demand model. Project -generated PM peak hour trips will be input to the Port Orchard travel demand (Visum) model. The calculated trip assignment forecast will be used to develop the TIA scope described in the following step. 3. Provide TIA scope to applicant. Transportation Solutions will prepare a scoping memorandum which includes: Project trip assignment figure/s generated by Visum model. These figures will identify project trips at all concurrency intersections with greater than 5 PM project trips. b. Pipeline "Without Project" intersection LOS models for all intersections with greater than 5 PM project trips. This forecast will include the cumulative growth associated with all permitted development excluding the project. The applicant's engineer will calculate 16932 Woodinville -Redmond Road I Suite A206 I Woodinville, WA 98072 1 425-883-4134 Transportation Solutions e� p INNOVATIVE I PRACTICAL I EQUITABLE Concurrency Management Scope of Services January 27, 2021 Page 2 of 3 "With Project" traffic forecast by adding project -generated trips based on the trip assignment figures provided in the preceding step. c. Description of any project -specific analysis requirements. The applicant's traffic engineer will prepare a TIA report based on the scoping memorandum and material provided by Transportation Solutions. The impact analysis will consider safety impacts (including review of five-year crash history in study area), site access operations, off- street parking, circulation, and queuing, as necessary. The TIA report should document the actions needed to achieve concurrency using the data provided by Transportation Solutions. 4. Review applicant -submitted TIA report. Transportation Solutions will provide a peer review of the applicant -submitted TIA report, reviewing analysis methods, assumptions, findings, and recommendations. Transportation Solutions will issue a concurrency approval letter or denial letter based on the findings of this review. Tier 2: Transportation Concurrency ("Full Review" 1. Confirm project understanding. Applicants will submit a transportation concurrency application which will contain the following information: Preliminary site plan, including proposed site access locations, off-street parking, frontage improvements, and on -site circulation, as applicable. Project description, including parcel numbers, zoning, existing uses, proposed uses, proposed quantity (number of dwelling units or gross square feet), construction phasing, and proposed off -site improvements, as applicable. 2. Gather traffic data necessary for review, including turning movement counts, parking demand data, queueing data, or trip generation data, as necessary. Data collection expenses will be charged directly, in addition to the transportation concurrency review fee. 3. Calculate project trip generation forecast based on Institute of Transportation Engineers Trip Generation Manual 10`h Edition or other available data, as necessary. 4. Input proposed use and trips to travel demand model. Project -generated PM peak hour trips will be input to the Port Orchard travel demand (Visum) model. 5. Analyze transportation concurrency (GMA) impacts, analyzing all concurrency intersections citywide to identify cumulative impacts of new development trips. Identify intersection LOS deficiencies and mitigation projects which may be required to maintain systemwide concurrency. 6. Analyze localized (SEPA) traffic impacts. The impact analysis will consider safety impacts (including review of five-year crash history in study area), site access operations, off-street parking, circulation, and queuing, as necessary. Sight distance analysis will not be included in the SEPA review. 16932 Woodinville -Redmond Road I Suite A206 I Woodinville, WA 98072 1 425-883-4134 Trans ortation Solutions Concurrency Management Scope of Services �J January 27, 2021 INNOVATIVE I PRACTICAL I EQUITABLE Page 3of3 The SEPA analysis will identify any potentially significant adverse impacts and will provide mitigation recommendations, as necessary. 7. Summarize findings and recommendations in technical memorandum and issue a transportation concurrency approval letter or denial letter based on the findings of the review. REVIEW FEES Transportation concurrency review fees will be assessed on a fixed -fee basis according to the attached two-tier fee schedule. Developments which do not fit any of the categories in the attached fee schedule will be assessed a review fee based on the project's PM peak hour trip generation forecast. In some circumstances, it may not be possible to quickly develop a reliable project trip generation forecast for the purposes of developing a fee estimate (e.g. unique uses for which local trip data must be collected). In these circumstances, the transportation concurrency review fee will be assessed as a not - to -exceed task order. Services will then be billed on a time and materials basis. The City of Port Orchard will return any unspent budget to the applicant after completion of the concurrency review. SCHEDULE For Tier 1 concurrency reviews, Transportation Solutions will strive to maintain the following schedule: Provide TIA scoping memorandum to applicant within 1 week of receiving transportation concurrency application. Provide concurrency approval/denial letter to City staff within 2 weeks of receiving applicant's TIA report. For Tier 2 concurrency reviews, Transportation Solutions will strive to maintain the following schedule: • Provide concurrency/TIA report and concurrency approval/denial letter within 3 weeks of receiving transportation concurrency application. Occasionally, staff availability and workload (including data collection vendor availability) may require a longer schedule. We will confirm our response time for each review at the time each application is received. Attachment 1. Transportation Concurrency Review Fee Schedule 16932 Woodinville -Redmond Road I Suite A206 I Woodinville, WA 98072 1 425-883-4134 Port Orchard Transportation Concurrency Review Fee Schedule -- Tier 1 "Limited Review" Formula 1- SMALL Developments Formula: Total Fee - Base Fee + Rate per Unit * Development Units If calculated fee is MORE than $2,925, use formula for Large Developments instead Typical examples or Dev. (a) (a)+(b)+(c) Land Use Category Indicators Unit Base Fee Rate per Development Total Fee Unit Size RESIDENTIAL Residential - independent living Single famly, apartments, DU townhomes, condos $675 $22.50 Assisted living facilities Residents don't drive; bed caregivers are em to ed $675 $5.60 RETAIL BUSINESS Small Retail (<30KSF) Restaurants, banks, 1000 sf $675 $224.70 mini -mart General Retail (10KSF-200KSF) Most stores, small shopping1000 sf $675 $56.20 centers Large Retail (>200KSF) Most shopping centers, use other table use other table .superstores Day care Child-care facilities 1000 sf $675 $56.20 Medical facilities Clinic, hospital, dental, 1000 sf $675 $56.20 'veterinary Hotel, motel by size All types of room for rent 1000 sf $675 $22.50 Automotive services Gas station, car wash, quick , vehicle servicing $675 $56.20 tube, tire store position ' If vehicle servicing is secondary to convenience market or fast food business, use small retail rate above for building space only NONRETAIL BUSINESS Office Workers at desks 1000 sf $675 $28.10 Industrial Workers on shop floor 1000 sf $675 $28.10 Education Schools, colleges 1000 sf $675 $28.10 Warehouse Storage with minimal employment 1000 sf $675 $5.60 OTHER Church, theater Large space used 1000 sf $675 $16.9Q in off -hours Recreation bldg Health club, 1000 sf $675 $22.50 community center Movie theater Single- or multi -screen 1000 sf $675 $22.50 Recreation land Golf courrse, park acre $675 $5.60 Marina Moorage for boats slip $675 $3.35 Park & Ride Transit related car parking stall $675 $16.90 MAXIMUM No. of Units for this formula 100 400 10 40 N/A 40 40 100 40 80 80 80 400 133 100 100 400 667 133 SPECIAL CASES Not specified above Use rate per peak hrtrip pk hrtrip $675 $22.50 100 Fee schedule is based on typical trip generation rates, standardized across groups of similar land use categories Prepared by Transportation Solutions Inc. 1/27/2021 Page 1 Port Orchard Transportation Concurrency Review Fee Schedule -- Tier 1 "Limited Review" Formula 2 - LARGE Developments Formula: Total Fee - Base Fee + Rate per Unit * Development Units If calculated fee is LESS than $2,925, use formula for Small Developments instead Typical examples or Dev. (a) (b) (c) (a)+(b)+(c) Land Use Category indicators Unit Base Fee Rate per Development Total Fee Unit Size RESIDENTIAL Residential -independent living Single famiy, apartments,townhomes, condos DU $1,800 $11.25 Assisted living facilities Residents don't drive; bed $1,800 $2.80 caregivers are em toyed RETAIL BUSINESS Small Retail (<lOKSF) Restaurants, banks,y 1000 sf use other table use other table mini -mart General Retail (lOKSF-200KSF) Most stores, small shopping SOOOsf $1,800 $28.10 centers Large Retail (>200KSF) Most shopping centers, $1,800 $5.60 superstores Day care Child-care facilities 1000 sf $1,800 $28.10 Medical facilities Clinic, hospital, dental, 1000 sf $1,800 $28.10 veterinary Hotel, motel by size All types of room for rent 1000 sf $1,800 $11.25 Automotive services Gas station, car wash, quick vehicle servicing $1,800 $28.10 Rube, fire store , position ' If vehicle servicing is secondary to convenience market or fast food business, use small retail rate above for building space only NONRETAIL BUSINESS Office Workers at desks 1000 sf $1,800 $14.05 Industrial Workers on shop floor 1000 sf $1,800 $14.05 Education Schools, colleges 1000 sf $1,800 $14.05 Warehouse Storage with minimal employment 1000 sf $1,800 $2.80 OTHER Church, theater Large space used 1000 sf $1,800 $8.45 in off -hours Recreation bldg Health club, 1000 sf $1,800 $11.25 community center Movie theater Single- or multi -screen 1000 sf $1,800 $11.25 Recreation land Golf courrse, park acre $1,800 $2.80 Marina Moorage for boats slip $1,800 $1.70 Park & Ride Transit related car parking stall $1,800 $8.45 101 401 N/A 41 200 41 41 101 41 81 81 81 401 134 101 101 401 668 134 SPECIAL CASES Not specified above Use rate per peak hrtrip pk hr trip 1 $1,800 $11.35 101 Fee schedule is based on typical trip generation rates, standardized across groups of similar land use categories Prepared by Transportation Solutions Inc. 1/27/2021 Page 2 Port Orchard Transportation Concurrency Review Fee Schedule -- Tier 2 "Full Review" Formula 1 - SMALL Developments Formula: Total Fee - Base Fee + Rate per Unit * Development Units If calculated fee is MORE than $5,845, use formula for Large Developments instead Land Use Category Typical examples or Dev. (a) Rate per Development (a)+(b)+(c) indicators Unit Base Fee Total Fee Unit Size RESIDENTIAL Residential -independent living Single famiy, apartments, DU $1,350 $44.95 townhomes, condos Assisted living facilities Residents don't drive; bed $1,350 $11.25 caregivers are em Io ed RETAIL BUSINESS Small Retail (<10KSF) , Restaurants, banks, 1000 sf $1,350 $449.40 mini -mart General Retail (lOKSF-200KSF) Most stores, small shopping1000 sf $1,350 $112.35 centers Large Retail(>200KSF) Most shopping centers, use other table use other table superstores Daycare Child-care facilities 1000 sf $1,350 $112.35 Medical facilities Clinic, hospital, dental, 1000 sf $1,350 $112.35 'veterinary Hotel, motel by size All types of room for rent 1000 sf $1,350 $44.95 FA,t,m,tive services Gas station, car wash, quick vehicle servicing $1,350 $112.35 , ube, tire store position If vehicle servicing is secondary to convenience market or fast food business, use small retail rate above for building space only NONRETAIL BUSINESS Office Workers at desks 1000 sf $1,350 $56.20 Industrial Workers on shop floor 1000 sf $1,350 $56.20 Education Schools, colleges 1000 sf $1,350 $56.20 Warehouse StorageWthminimal emplrrymenr 1000 sf $1,350 $11.25 OTHER Church, theater Largespaco used 1000 sf $1,350 $33.80 in off -hours Recreation bld g Health club, 1000 sf $1,350 $44.95 community center Movie theater Single- or multi -screen 1000 sf $1,350 $44.95 Recreation land Golf courrse, park acre $1,350 $11.25 Marina Moorage for boats slip $1,350 $6.75 Park & Ride Transit related car parking stall $1,350 $33.80 MAXIMUM No. of Units for this formula 100 400 10 40 N/A 40 40 100 40 80 80 80 400 133 100 100 400 667 133 SPECIAL CASES Not specified above Use rate per peak hr trip pk hr trip 1 $1,350 $44.95 100 Fee schedule is based on typical trip generation rates, standardized across groups of similar land use categories Prepared by Transportation Solutions Inc. 1/27/2021 Page 3 Port Orchard Transportation Concurrency Review Fee Schedule -- Tier 2 "Full Review" Formula 2 - LARGE Developments Formula: Total Fee - Base Fee + Rate per Unit * Development Units If calculated fee is LESS than $5,845, use formula for Small Developments instead Land Use Category g Y Typical examples or Dev. (a) (b) Rate per (c) DevelopmentUnit (a)+(b)+(c) indicators Unit Base Fee Total Fee Size RESIDENTIAL Residential - independent living p g Single famiy, apartments, DU $3,595 $22.50 townhomes, condos Assisted living facilities Residents don't drive; bed $3,595 $5.60 caregivers are em to ed RETAIL BUSINESS Small Retail (<lOKSF) Restaurants, banks,1000 -min)-mart' sf use other table use other table General Retail 10KSF-200KSF ( Most stores, small shopping 1000 sf $3,595 $56.20 centers Large Retail >200KSF g ( 1 Most shopping centers, $3,595 $11.25 ;superstores Daycare Child-care facilities 1000 sf $3,595 $56.20 Medical facilities Clinic, hospital, dental, 1000 sf $3,595 $56.20 'veterinary Hotel, motel by size All types of room for rent 1000 sf $3,595 $22.50 Automotive services Gas station, car wash, quick vehicle tube, fire store Position If vehicle servicing is secondary to convenience market or fast food business, use small retail rate above for building space only NONRETAIL BUSINESS Office Workers at desks 1000 sf $3,595 $28.10 Industrial Workers on shop floor 1000 sf $3,595 $28.10 Education Schools, colleges 1000 sf $3,595 $28.10 Warehouse Storage with minimal employment 1000 sf $3,595 $5.60 OTHER Church, theater Large space. used 1000 sf $3,595 $16.90 in off -hours Recreation bldg Health dub,community 1000 sf $3,595 $22.50 center Movie theater Single- or multi -screen 1000 sf $3,595 $22.50 Recreation land Golf courrse, park acre $3,595 $5.60 Marina Moorage for boats slip $3,595 $3.35 Park & Ride Transit related car parking stall $3,595 $16.90 MINIMUM No, of Units for this formula 101 401 N/A 41 200 41 41 101 "41 81 81 81 401 134 101 101 401 668 134 SPECIAL CASES Not specified above Use rate per peak hr trip pk hr trip $3,595 $22.70 101 Fee schedule is based on typical trip generation rates, standardized across groups of similar land use categories Prepared by Transportation Solutions Inc. 1/27/2021 Page 4