075-20 - Rice Fergus Miller, Inc. - Contract Amendment 1Amendment No. 1 to Contract No. 075-20
CITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT WITH
RICE FERGUS MILLER, INC.
THIS AMENDMENT to Contract No. 075-20 ("Amendment') is made effective as of the 23rd day
of March, 2021, by and between the City of Port Orchard ("City), a municipal corporation, organized under
the laws of the State of Washington, and Rice Fergus Miller, Inc., a company organized under the laws of
the State of Washington, located and doing business at 275 Fifth Street, Bremerton, WA 98337
("Consultant').
WHEREAS, the City issued a Request for Qualifications Advertisement called for the 2020-2021
Ad Ready (100% PS&E) City Hall Improvement Project, including Schematic (30%), and Design
Development (60%) and selected the Consultant as the most qualified firm for this project; and
WHEREAS, on October 13, 2020, the City executed a Professional Services Agreement with the
Consultant, for the 2020-2021 Schematic Design (30%) City Hall Improvement Project ("Underlying
Agreement'); and
WHEREAS, the parties desire to expand the scope to include all work to advance to the 100% Ad
Ready PS&E and Bid Support Phase of the project;
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between
the parties thereto as follows:
1. The Underlying Agreement of October 13, 2020, between the parties, is amended in, but
only in, the following respect:
The professional services in connection with the Following Project shall now read as: "The 2020-
2021 City Hall Improvement Project — 30% to 100% Ad Ready PS&E and Bid Support."
Section I.A. and Exhibit A are amended to include the work identified in the February 17, 2021 letter
from Consultant to the City describing the work necessary to advance to the 100% Ad Ready PS&E
and Bid Support Phase of the Project, a copy of which is attached hereto as Attachment l and
incorporated herein by this reference.
Section 4. Compensation. LUMP SUM. Compensation for these additional services shall be for the
Lump Sum of $394,676.00, for a total contract price for all work of $501,176.00.
2. In all other respects, the Underlying Agreement between the parties shall remain in full force
and effect, amended as set forth herein, but only as set forth herein.
IN WITNESS WHEREOF, the parties have executed this Amendment on the day and year set
forth above.
CITY OF PORT ORCHARD,
WASHINGTON
Robert Putaansuu, Mayor
ATTEST/AUTHENTICATED:
Br, le, on, MMC, City Clerk
APPROVED AS TO FORM:
Charlotte A. A sppgl City Attorney
A
'' �� WA H ••
RICE FERGUS MILLER, INC.
Si e
Steve Rice, Principal
Printed Name and Title
Rico gusmILLER
ARCHITECTURE INTERIORS PLANNING VIZLAB
February 17, 2021
275 Fifth Street, Suite 100 Bremerton, WA 98337
(360) 377-8773 rfmarch.com
Mark Dorsey, Director of Public Works
City of Port Orchard
216 Prospect Street
Port Orchard, WA 98366
Re: City of Port Orchard City Hall
RFM Project Number: 2020013.00
Amendment 01 - 30% Design - Bid Support
Dear Mark,
Rice Fergus Miller is pleased to present the following Amendment Request 01 to provide
architectural services for the City Hall Improvement Project.
Project Description
The existing City Hall building has had an ongoing maintenance issue for many years with a
failing building envelope and issues with the current electrical service and generator connections
to the building. This project will provide solutions to remedy these problems, including a new
roofing assembly, new clock tower weatherization and new digital clock components, new siding
and weather barrier, new windows, new exterior doors, sealing of the existing brick veneer, and
added exterior installation to comply with the current building code. We will also be adding a
new canopy at the lower -level entry. Inside the building we will provide a new HVAC system
while re -using some of the existing ducting and a complete LED retrofit for all the lighting.
Outside of the building, there will be a new electrical service with modified generator
connections and a solar panel array located over the existing pump house. We are basing our
proposal on a total construction budget of $5,049,100 which was determined from the 30% cost
estimate.
II. Scope of Services
This proposal takes the project to 100% Plans and Specifications, Ad Ready through Bid Support.
Basic Services: 30% Design through Bid Support include:
• Architectural, Mechanical, Electrical, and Structural services to prepare an Ad Ready
package including Bid drawings and Specifications. Drawings will include site plan, all
levels of demo plans, all levels of construction plans, wall sections, details, and schedules.
• Bidding support to include Bidding RFI responses and Addenda if required.
• Up to (4) Zoom meetings including a team kick-off with all consultants and project
progress meetings.
Amendment 01 - 30% - Bid Support
Port Orchard City Hall
February 17, 2021
Page 2
Supplemental Services 30% Design through Bid Support include:
• Envelope Consultant
• (2) Cost Estimates for Design Development and Construction Document level designs
• Enhanced Management Services
o Includes (1) City Council Meeting or Work Session with support material
• Full Mechanical/Plumbing Commissioning Services
• Phasing of Interior Work
o Provide a document in the bid set to assist contractors in factoring additional
scope related to interior work while allowing current City operations to continue.
• Permit fees and submission for permit review plus (1) round of response comments.
III. Additional Services
The following services, though they could be provided by RFM, are not included in our Scope of
Basic Services and, if requested, would be billed as Additional Services.
Additional meetings
Design Review Board approval
Additional Consultants
o Civil Engineering
o Landscape Architecture
o Lighting Design
o Traffic Engineering
o AN, IT and
Telecommunications
IV. Owner Responsibilities
• LEED or other certifications requiring
planning & documentation
• FF & E Design & Specifications
• Construction Administration
• Additional rounds of response
comments from Jurisdiction
It is our understanding that the City of Port Orchard will provide full information, including a
program, setting forth its design objectives, constraints and criteria; a legal description and
certified land survey showing boundary and topography of the site, if one exists; existing
buildings drawings; and the services of soil engineers, hazardous materials surveyors, or other
specialty consultants when such services are deemed to be necessary.
V. Schedule
Project schedule is assumed to be 20 weeks for 30% through 100% Plans and Specifications, Ad
Ready plus an additional 4 weeks for Bid Support. Assuming the design team has a notice to
proceed by the end of March 2020, the current schedule for Ad Ready documents will be
concluded by August 31, 2021. Bid support will be an additional 4 weeks after bid documents
are advertised.
VI. Compensation
For the Basic Services outlined above, compensation shall be as a Fixed Fee of three hundred
forty thousand one hundred twenty-nine dollars ($340,129), plus reimbursable expenses, plus
any applicable tax.
For Supplemental Services outline above, compensation shall be billed as a Fixed Fee of fifty-
four thousand five hundred forty-seven dollars ($54,547), plus any applicable taxes.
Supplemental Services includes an estimated reimbursable budget of $12,000.00 for permit fees.
Amendment 01 - 30% - Bid Support
Port Orchard City Hall
February 17, 2021
Page 3
Additional Services, when requested, will be billed on an hourly basis at our standard hourly
rates, as listed in the attached 2021 Hourly Billing Rate Sheet, or as agreed to prior to
commencement of the Additional Services.
VII. Terms of Agreement
This amendment request, when accepted, will become an exhibit to our executed contract with
the City of Port Orchard dated October 13, 2020.
Vill. Summary
Thank you for this important opportunity! If this Amendment is acceptable, please sign in the
space provided below. We look forward to discussing our proposal with you and getting to
work.
Sincerely,
Rice Fergus Miller, Inc.
Approved for Rice Fergus Miller by,
Steve Rice, Principal
Attachments: 2021 RFM Hourly Rate Sheet
Authorized for Owner by:
Name
Title
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RIC eYgusmILLER
ARCHITECTURE INTERIORS PLANNING VIZLAB
275 Fifth Street, Suite 100
Bremerton, WA 98337
Phone: (360) 377-8773
rfmarch.com
2021 Hourly Billing Rates
Date of Proposal: February 17, 2021
Project: Port Orchard City Hall Improvement - 30% - Bid Support
Project No.: 2020013.00
The hourly billing rates shall be annually adjusted in accordance with normal salary review practices
of Rice Fergus Miller.
Principal in Charge:
$ 275.00
Senior Planner:
$ 175.00
- $ 275.00
Project Manager:
$ 130.00
- $ 190.00
Project Architect:
$ 120.00
- $ 190.00
Staff Architect:
$ 125.00
- $ 160.00
Project Designer:
$ 115.00
- $ 190.00
Staff Designer:
$ 115.00
- $ 155.00
Interior Designer:
$ 90.00
- $ 160.00
Technical Designer:
$ 95.00
- $ 155.00
Production Support:
$ 85.00
- $ 155.00
Graphics Visualization:
$ 115.00
- $ 125.00
Project Coordinator:
$ 80.00
- $ 120.00
Administrative Support Staff:
$ 80.00
- $ 120.00
CITY OF PORT ORCHARD
Authorization for Amendment No. 1
Date: _MARCH 9, 2021
2020-2021 CITY HALL
Project: IMPROVEMENTS
Contractor: RICE FERGUS MILLER, INC.
275 FIFTH STREET, SUITE 100
Contract / Job # C075-20 BREMERTON, WA 98337
THIS CHANGE ORDER AUTHORIZES THE ADDITIONAL WORK: ADDITIONAL SCOPE AND BUDGET
ASSOCIATED WITH ADVANCING THE CURRENT 30% SCHEMATIC DESIGN TO 100% AD READY PS&E AND
BID SUPPORT.
Contract History
Amount Sales Tax Total Date Ap vd by
Original Contract
1 $106,500.00
Included
$106,500.00
13-Oct-20
COUNCIL
1 Amendment #1
1 $394,676.00
Included
$394,676.00
09-Mar-21
COUNCIL
i
I
i
I
(Total Contract $501,176.00
I have reviewed the Change Order information above and certify that to the best of my knowledge descriptions and
costs are true and'accurate.
Cons ant oval Signature Publl orks D' or/Cit gineer \'Z
Steve Rice, Principal
Printed Name & Title
Change Orders that do not exceed 10%, with a maximum of
$50,000, of either legally authorized budget limit or contract
amount established by City Council can be approved by the Public
Works Director.
Change Orders that do not exceed 10%, with a maximum of
$100,000, of either legally authorized budget limit or contract
amount established by City Council are to be approved by the
Mayor.
Change Orders over $100,000 or exceed a total of 10% require
Council Action.
MARK R. DORSEY, P.E.
Printed Name
Approved:
Mayor
r
Attest:AP
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JJ
41.
Council Approval Date = , ZF.AT.
UAStaff Repons\2021120210323\7J 03 RFM_COPO Amendment #1 doc Page 1