029-21 - Skillings, Inc. - Supplement / Change Order 1Supplemental Agreement Number
Federal Aid Number
Project Number
CO29-21
Project Title
Bethel & Lincoln Intersection Roundabout Design &
Right-of-Wav Phase
Organization and Address
Skillings, Inc.
5016 Lacey Blvd. SE
Lacey, WA 98516
360.491.3399
Completion Date
June 30, 2022
Maximum Amount Payable
$734,354.00
Description of Work
Add Mini Roundabout at Intersection of SE Lincoln Ave and Mitchell Rd SE
The Local Agency of City of Port Orchard desires to supplement the agreement entered into with Skillings, Inc. and
executed on February 4, 2021 and identified as Project No. CO29-21.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
See Exhibit A, and by this reference is made part of this Agreement.
Section IV, TIME FOR BEGINNING AND COMPLETION, remains unchanged at June 30, 2022.
Section V, PAYMENT, shall be amended as follows:
Original Agreement
Supplemental Agreement No. 1
New Maximum Billable Amount Payable
$537,454.00
196,900.00
$734 53 4M.
as set forth in the attached Exhibit D-1 through D-3, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By: Skillings, Inc.
w.ti.m
Thomas E. Skillings„�� -.
Consultant Signature
06/09/2021
Date
By: City of Port Orchard
Skillings Connolly, Inc. Page 1 of 2
Approving Authority Signature 0
Date
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City of Port Orchard
Bethel & Lincoln Intersection Roundabout
EXHIBIT A
SCOPE OF WORK
Prepared for:
CITY OF PORT ORCHARD
BETHEL & LINCOLN ROUNDABOUT
SUPPLEMENT NO. 1 MITCHELL MINI ROUNDABOUT
May 18, 2021
INTRODUCTION
The following Scope of Work delineates a supplement to the original agreement between Skillings, Inc.
(Consultant) and the City of Port Orchard (City). The supplement will consist of:
• Engineering design of a new mini roundabout at the intersection of SE Lincoln Ave and Mitchell Rd
SE.
• Revising the original contract by replacing the last bullet under Assumptions for Task 500.1 Utilities
Coordination with the following bullet: "City will provide Vactor truck, traffic control, flaggers, and
restoration of potholes. Consultant will arrange for an observer to be present during potholing."
This will delete the work by APS on the contract.
The additional work effort will be in addition to the work required for the original agreement (with the
exception of potholing by the City) and will include but is not limited to public outreach, survey work,
design and PS&E, right-of-way services, environmental documentation and permitting assistance, and
storm water mitigation. The City intends to apply for a Transportation Improvement Board (TIB) grant to
fund the construction of the mini roundabout.
Project Assumptions:
• Construction scope and fee will be provided under a LAG agreement.
• The level of effort for a given work element is limited to the amount of labor and expenses shown
in the agreement.
• Out -of -scope services beyond these limits may be considered as Extra Work. Consultant will notify
the City of out -of -scope services prior to starting the work.
• This is a negotiated hourly rate contract with a not to exceed maximum.
• The level of effort for various tasks are estimates and may vary. The contract will be managed to
the contract maximum, not the task level budgets.
The Consultant will perform services set forth in this Scope of Work on behalf of the City of Port Orchard
and in compliance with the standards and requirements set forth in the following procedures, regulations
and most current (at the time of execution of this agreement) adopted manuals which by reference, are
made a part of this Agreement.
Current (as of the date of execution of the agreement) versions of the following publications and
manuals will be applicable:
• Washington State Department of Transportation/American Public Works Association (WSDOT),
Standard Specifications for Road, Bridge, and Municipal Construction (M41- 10), 2018 edition, as Amended.
• Local Agency General Special Provisions
• WSDOT/APWA, Standard Plans for Road, Bridge, and Municipal Construction, (M21-01)
• WSDOT Materials Laboratory Outline
Skillings, Inc. Page 2 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
• WSDOT Construction Manual
• WSDOT Local Agency Guidelines (LAG) Manual including the City and County Design Standards
• WSDOT Design Manual (M22-01
• WSDOT Hydraulics Manual (M23-03)
• WSDOT Highway Runoff Manual (M31-16)
• WSDOT Right of Way Manual
• WSDOT General Special Provisions
• WSDOT Traffic Manual (M51-02)
• WSDOT Plans Preparation Manual
• AASHTO (A Policy on Geometric Design of Highways and Streets)
• City of Port Orchard's Public Works Engineering Standards & Specifications
• MUTCD as Revised by Washington State
Task 100 Project Administration and Management
This task consists of Design Consultant management of staff and Subconsultants, invoices and progress
reporting, progress meetings, and internal staff team progress meetings for the mini roundabout design
contract work effort.
Assumptions:
• Duration of the contract work effort is estimated to be no more than 7 months.
Tasks:
1. Update Management Plan.
2. Update project schedule.
Task 200 Surveying Services:
Introduction
A proposed mini Roundabout project is being added to the project at the intersection of Lincoln and
Mitchell.
Project Assumptions:
• Utility locates will be provided by Washington Utility Notification Center.
• Utility potholes locations will be surveyed.
Task Description:
1. Utility potholes locations will be surveyed:
a. Coordinate traffic control.
b. Field Topographic Survey of utility potholes in vicinity of Lincoln and Mitchell intersection
c. Update topographic survey map based on field edits.
Deliverables:
• Update Topographic survey map signed by PLS.
• Update AutoCAD file of topographic survey.
Skillings, Inc. Page 3 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
Task 300 Environmental Document and Permit Applications
This project is required to comply with LAG and FHWA requirements as the construction phase is federally
funded.
Environmental Task Assumptions:
• The APE will include at a minimum all areas being surveyed.
• Ground disturbing activities, including geotechnical investigation and cultural resource investigation
cannot begin until the APE has been approved.
• Tierra ROW will complete a Section 106 cultural and historical resources report.
• The Section 106 Report will be submitted with the NEPA Categorical Exclusion Document.
• Proposed road re -alignment will not impact a stream. Application for a Hydraulic Project Approval
(HPA) from the Washington State Department of Fish and Wildlife (WDFW) is not anticipated and is
not included in this Scope of Work.
Task 300.1 Additional Environmental Documentation for Mini Roundabout
Consultant will prepare additional environmental documentation in support of the mini roundabout design
contract work effort.
Assumptions:
• Wetland boundaries will be flagged with flagging tape and or staking and labeled for future survey
identification.
• The wetland rating will establish the type and category of all identified wetlands. The rating will be
used to define regulated buffer widths, as defined in City of Port Orchard Municipal Code
(POMC) 20.162.
• The Wetland Delineation Report will meet the requirements of POMC 20.162.096.
• Kitsap County Stream mapping indicates that this is a headwater wetland to a fish -bearing stream.
• City of Port Orchard considers the stream to be a Fish and Wildlife Conservation Area (FWHCA).
POMC 20.162.070 does not require preparation of a Special Report for FWHCA. If the stream
channel is identified within the project limits, the stream characteristics will be described in the
Wetland Delineation Report.
• The Wetland Delineation Report will include delineation of any wetlands identified at the proposed
mitigation site. This will be required to show areas of enhancement or creation as part of
mitigation plan.
Task Description:
1. Revise mitigation plan exhibits.
2. Revise JARPA application exhibits.
3. Revise SEPA checklist.
4. Revise Biological Assessment.
5. Revise NEPA Categorical Exclusion document.
Deliverables:
• Updated Wetland Mitigation Plan.
• Updated JARPA application.
• Updated SEPA Checklist.
• Completed Biological Assessment.
• NEPA Categorical Exclusion Document.
Skillings, Inc. Page 4 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
Task 500 Design
500.1 Utilities Coordination
This task consists of the Consultant providing additional support for utility coordination and relocation
efforts for the mini roundabout.
Assumptions:
• Consultant will coordinate with the utilities within the project limits. The following are anticipated
utilities:
o City water and sewer
o West Sound water and sewer
o Natural Gas
o Overhead electrical transmission and distribution
o Overhead telephone
o Overhead cable
• Undergrounding of overhead utilities are not anticipated. One or more of transmission line poles
may need to be relocated.
• Consultant will call the One -call service. One -call services will locate the underground utilities. A
utility locate vendor may be required for utility locates on private property.
• City will provide available utility as -built plans to the Consultant.
• City will provide utility contact information for each utility.
• Utility companies will provide as -built plans.
• Pot -holing of underground utilities will be performed by City. City will provide vactor truck, traffic
control, flaggers, and restoration of potholes. Consultant will arrange for an observer to be present
during potholing.
Tasks:
1. Review As-Builts and enter information into AutoCAD.
2. Review utility location information and assess potential impacts.
3. Conduct and coordinate utility locates and potholing.
4. Review utility locates and pothole information and add to the design base map.
5. Contact utility companies to verify utility locations and depths.
6. Review the concept designs and provide feedback on conflicts with utilities.
Deliverables
• Utility Coordination Site visit agenda
• Utility Coordination meeting notes
• Utility Pothole Information Sheets
500.2 15% Conceptual Design
Consultant will contract with TSI (Transportation Solutions, Inc), the Subconsultant, to develop the initial
geometric options for the mini roundabout configuration. This design will become the basis for the PS&E
development.
This task consists of review and coordination with TSI.
Skillings, Inc. Page 5 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
Tasks:
1. Review Mitchell Rd roundabout configurations by TSI.
2. Provide feedback and comments on configurations to TSI.
Deliverables:
• Redline comments on configurations to TSI.
Task 500.3 — 30% Plans
This task consists of the preparation of 30% design level plans for the mini roundabout, building upon the
geometric design layout completed under Task 500.1. Evaluation of pedestrian access, ADA compliance,
and driveway access will be completed will additional accuracy. Preliminary design will include evaluation of
the storm drainage needs to include a preliminary layout. Illumination layouts will be completed by
Subconsultant TSI. Task will include preparation of a preliminary cost estimate with contingency. Grading
efforts will include preliminary centerline vertical profiles and grading checks for tie-in to existing ground at
project limits, fine grading will not be completed under this task.
Assumptions:
• Consultant will maintain a design diary documenting approaches, problems, decisions, and actions.
Diary will be maintained continuously throughout the project.
• The quantity calculations notebook will be preliminary and will not be sufficient for the final
construction cost estimate.
• Preliminary Engineer's Estimate of Probable Costs to Construct will be prepared using WSDOT Unit
Bid Price format.
• Construction details will not be completed at the 30% level.
• Stormwater design requirements will follow the 2019 edition of the Stormwater Management
Manual for Western Washington (SWMMWW).
• Runoff treatment shall consist of emerging technology that has received General Use Level
Designation (GULD) through the Department of Ecology's Technology Assessment Protocol —
Ecology (TAPE).
• Flow control and quantitative downstream analysis will not be required.
• Treatment modelling will use WWHM2012, conveyance calculations will use Autodesk SSA 2018
and Bentley FlowMaster.
• Existing sewer and water mains can remain in place and accommodate the new roadway
improvements.
• No contaminated soil is anticipated at the site.
• Plan sheets for the mini roundabout will be included as part of the overall Bethell & Lincoln
Roundabout plan set.
Tasks:
1. Update Basis of Design Notebook.
2. Prepare preliminary stormwater/water quality design for mini roundabout:
a. Determine project limits and assess threshold discharge areas (TDA).
b. Determine area totals for existing pervious and impervious areas, new and replaced surfaces.
c. Assess applicability of overall Minimum Requirements and individual thresholds for LID, water
quality, and flow control.
d. Select and implement preliminary design of BMPs for LID, water quality, and flow control.
Skillings, Inc. Page 6 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
e. Determine design storm for conveyance calculations and sizing.
f. Document findings in preliminary stormwater report.
g. Prepare design markups for preliminary stormwater plans.
3. Assess details of pedestrian access routes, ADA compliance, and driveway access locations.
4. Prepare preliminary plans as noted below.
5. Prepare preliminary Quantities Notebook.
6. Prepare 30% Engineer's Estimate of Probable Cost to Construct.
7. Coordinate preparation of Right -of -Way Plans.
8. Assess potential Right -of -Way impacts. Assume preparation of preliminary Right of Way exhibits (2
exhibits for 2 properties).
9. Provide internal QA and QC and project coordination.
10. Subconsultant TSI will provide illumination plans and peer review. Comments to be addressed.
11. Plan Submittal: The Consultant will submit the following anticipated additional plan sheets for the
mini roundabout:
Plan Sheet
30%
Submittal
100%
Submittal
Horizontal Control Plan
1
1
Right -of -Way Plan (completed under Task 200.5)
1
TESC Plans & Details
7
Demolition Plans
5
Plan and Profile Sheets
5
5
Roadway Sections
2
Roadway Details
2
Roundabout Design Layout
1
1
Roundabout Curb Return Profiles
2
Roundabout Grading Plan
2
1
Crosswalk/Splitter Island Details
2
Roundabout Details
2
Stormwater Plan and Profile Sheets
5
5
Structure Notes Sheet
1
Stormwater Details
1
Miscellaneous Details
2
Illumination Plans
1
2
Illumination Details
1
Signing Plans
3
3
Signing Specifications
1
Signing Details
1
Pavement Marking Plan
3
3
Pavement Marking Details
1
Construction Sequencing and Temporary Traffic
Control Plans
5
Traffic Control Detour Plan
2
Deliverables:
• Draft Basis of Design Notebook.
Skillings, Inc. Page 7 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
• Preliminary Stormwater Report
• One (1) electronic set of 30% PS&E to City for review.
• Preliminary Engineer's Estimate of Probable Cost to Construct
• Exhibits showing required Right -of -Way and construction easement required to construct the
project. Assumes up to 2 exhibits.
Task 500.4 —100% PS&E
This task consists of addressing City 30% comments and advancing PS&E to a 100% level of design for the
mini roundabout.
Assumptions:
• City has reviewed the 30% PS&E and have provided direction to the Consultant.
• City will provide one set of consolidated comments for the 30% PS&E.
• Consultant will maintain a design diary documenting approaches, problems, decisions, and actions.
Diary will be maintained continuously throughout the project.
• Engineer's Estimate of Probable Costs to Construct will be prepared using WSDOT Unit Bid Price
format.
• Special provisions will be prepared utilizing WSDOT specifications format.
• City will provide their "boiler plate" format for contract bid package.
• Draft Contract Bid Package to contain placeholder items. Depending on when the project is
advertised for construction, the documents may require updating to include the latest information
just prior to advertising.
• Contractor will apply and submit for the Notice of Intent (NOI) for coverage under Construction
Stormwater General Permit (CSWGP) via Ecology's NOI process using the on-line application portal.
• Plan sheets for the mini roundabout will be included as part of the overall Bethell & Lincoln
Roundabout plan set.
Tasks:
1. Phone conference with the City to discuss 30% PS&E and comments.
2. Incorporate 30% PS&E comments.
3. Prepare final stormwater drainage report:
a. Update stormwater drainage report to include changes made for the 100% PS&E.
4. Prepare 100% level of plans.
5. Update Quantities Notebook.
6. Prepare 100% Engineer's Estimate of Probable Costs to Construct.
7. Prepare Draft Contract Bid Package:
a. GSPs and Special Provisions.
8. Complete Basis of Design Notebook.
9. Constructability review by our construction inspectors.
10. Provide internal QA and QC and project coordination.
11. Subconsultant TSI will provide illumination plans and peer review. Comments will be addressed.
12. Plan Submittal: The Consultant will submit the following anticipated additional plan sheets for the
mini roundabout:
Skillings, Inc. Page 8 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
Plan Sheet
100%
Submittal
Horizontal Control Plan
1
Right -of -Way Plan (Completed under Task 40)
1
TESC Plans & Details
7
Demolition Plans
5
Plan and Profile Sheets
5
Roadway Sections
2
Roadway Details
2
Roundabout Design Layout
1
Roundabout Curb Return Profiles
2
Roundabout Grading Plan
1
Crosswalk/Splitter Island Details
2
Roundabout Details
2
Stormwater Plan and Profile Sheets
5
Structure Notes Sheet
1
Stormwater Details
1
Miscellaneous Details
2
Illumination Plans
2
Illumination Details
1
Signing Plans
3
Signing Specifications
1
Signing Details
1
Pavement Marking Plan
3
Pavement Marking Details
1
Construction Sequencing and Temporary Traffic
Control Plans
5
Traffic Control Detour Plan
2
Deliverables:
• Final Basis of Design Memo
• Draft Contract Bid Package
• Final Stormwater Drainage Report
• Complete General Stormwater Construction Permit coverage application
• One (1) electronic set of 100% PS&E to City and WSDOT for review.
• Final Quantity calculation notebook
Task 500.5 — Complete Bid Set
This task consists of addressing City and WSDOT's 100% comments and preparing a Complete Bid Set for
the mini roundabout.
Assumptions:
• WSDOT will provide comments on the 100% PS&E.
• City will provide one set of comments on the 100% PS&E.
Skillings, Inc. Page 9 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
• ROW lines will be delineated on the construction drawings.
• Consultant will supply the bid proposal form for the bid package.
• Consultant will provide only one update to any portion of the Complete Bid Set.
• An Engineer's Estimate for the Probable Cost to Construct will be prepared that lists all of the
project bid items, showing contract item number, unit of measurement, estimated unit price,
estimated quantity, and total estimated cost for each.
o The total project cost will be shown on this estimate.
o This estimate will be used as the basis of review for the lowest responsive responsible bidder.
• Plan sheets for the mini roundabout will be included as part of the overall Bethell & Lincoln
Roundabout plan set.
Tasks:
1. Phone conference with City to discuss 100% PS&E comments from City and WSDOT.
2. Incorporate 100% PS&E comments.
3. Prepare Complete Bid Set.
4. Complete Contract Bid Package:
a. Special Provisions.
5. Update Engineer's Estimate of Probable Costs to Construct.
6. Submit package to City and WSDOT for their review and approval as necessary:
a. Complete Bid Set.
b. Environmental clearance.
7. Review City comments on Complete Bid Set.
8. Make minor adjustments to Complete Bid Set as reviewed by the City up to one time.
Deliverables:
• Final Basis of Design Notebook
• Final Contract Bid Package
• Final and signed 100% PS&E
1. One (1) electronic set of 100% PS&E to City.
2. All documents will be submitted as pdf's, Cad Files, Word Files (.docx), and Estimate in Excel.
• Environmental Commitment file
• Final Quantity calculation notebook
Task 500.6 — Bid Support Services
Consultant will assist the City through the bidding and award process. The mini roundabout is anticipated to
be an additive bid.
Assumptions:
The City will:
• Host the bid opening.
• Advertise the project.
The Consultant will:
• Prepare Bid Documents for the mini roundabout as a bid additive.
• Provide Bid Documents and addenda to Builders Exchange for distribution.
• Provide support to City in responding to bidder's questions.
Skillings, Inc. Page 10 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
• Prepare addenda up to the level of effort as shown in the fee estimate.
• Prepare and review Bid Tabulation for bid additive.
Tasks:
Consultant will provide assistance through bidding and award. This work is expected to include:
a. Prepare Bid Documents for the mini roundabout as a bid additive.
b. Provide Bid Documents and addenda to Builders Exchange for distribution.
c. Responding to bidder's questions.
d. Prepare addenda up to the level of effort as shown in the fee estimate.
e. Prepare and review Bid Tabulation for bid additive.
Subconsultant Scopes of Work
Mini Roundabout Traffic and Geometric Design Services will be provided by
Transportation Solutions, Inc.
Task 100 — Mini Roundabout Traffic and Geometric Design Services
CONSULTANT will contract with TSI (Transportation Solutions, Inc), the SUBCONSULTANT, to provide traffic
analysis, modeling, and geometric design services for the mini roundabout. This effort will include project
management, traffic analysis, and geometric design support for the roundabout at conceptual, 30%, 100%,
and Complete Bid Set design levels.
TASK 1.0 PROJECT MANAGEMENT
Project management will be on -going during the course of the project. SUBCONSULTANT's project manager
will maintain regular communication with the CONSULTANT's project manager. SUBCONSULTANT will
monitor the project's scope, schedule, and budget, will coordinate and communicate status reports, and
other similar project management tasks.
SUBCONSULTANT will provide monthly progress reports and invoices in accordance with the
CONSULTANT's and/or City of Port Orchard procedures.
SUBCONSULTANT will coordinate the first invoice so that the format is acceptable to the CONSULTANT
and/or CITY. Each progress report and invoice package will include the SUBCONSULTANT invoice showing
all labor and direct expenses included for the period, the monthly progress report, and full documentation
of labor hours and direct expenses charged for the period. Project closeout will occur at the end the
project. SUBCONSULTANT shall deliver all documents in agreed to electronic formats. SUBCONSULTANT
shall prepare a final closeout progress report and final invoices.
Quality control and quality assurance reviews will occur prior to submittal of major deliverables. This
Conceptual Design, 30% plan review and illumination plans, 100 % plan review and illumination plans, and
Bid Ready plan review and illumination plans.
Assumptions
• The invoice format for this project will be one that is acceptable to the City.
Skillings, Inc. Page 11 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
• SUBCONSULTANT invoicing period starts on the 16th of the month and ends on the 15th of the
following month.
• Progress Report and Invoice packages will be prepared monthly.
Deliverables
• Monthly Progress Report and Invoice Packages
• Periodic Project Schedule update as agreed to between the CITY and CONSULTANT.
TASK 2.0 CONCEPTUAL DESIGN
SUBCONSULTANT shall prepare conceptual design for the Lincoln and Mitchell mini roundabout based upon
design team and stakeholder feedback, using common practices, and engineering judgement.
SUBCONULTANT shall refine Lincoln/Mitchell Road mini roundabout configurations and develop 2D
geometry for the mini roundabout.
Deliverables:
• SUBCONSULTANT will develop 2D geometry of one roundabout configuration in sufficient detail for
the CONSULTANT to develop the 30% plans for SUBCONSULTANT review.
TASK 3.0 30% PLANS
SUBCONSULTANT shall review the 30% mini roundabout design prepared by the CONSULTANT for the
following elements of the roundabout and prepare a memorandum of findings to be submitted to the
CONSULTANT:
• Geometric Design and WSDOT R-values.
• Accommodation of appropriate design vehicles
• Traffic islands, curbs, mountable curbs, and traffic calming components
• Roundabout related details
SUBCONSULTANT shall develop 30% illumination plans for the mini roundabout including:
• AG132 illumination calculations
• Fixture, pole, pole foundation selection and layout
• Conduit and j-box layout
• Electrical service location
Assumptions:
• CONSULTANT shall provide pdf and AutoCAD files of 30% Design.
• Illumination plan sheets for the mini roundabout will be included as part of the overall Bethell &
Lincoln Roundabout plan set.
Deliverables:
• SUBCONSULTANT shall provide a memorandum of findings to the CONSULTANT.
• SUBCONSULTANT will be available by phone to discuss the memorandum of findings.
• SUBCONSULTANT shall provide 30% illumination plans in CAD and PDF format
• SUBCONSULTANT shall provide illumination calculations in PDF format.
TASK 4.0 100% PLANS
SUBCONSULTANT shall review the 100% roundabout design prepared by the CONSULTANT for the following
elements of the roundabout and prepare a memorandum of findings to be submitted to the CONSULTANT:
Skillings, Inc. Page 12 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
• Traffic islands, curbs, mountable curbs, and traffic calming components
• Grades
• Non -motorized accommodations
• Roundabout related details
SUBCONSULTANT shall develop 100% illumination plans for the mini roundabout including
• AG132 illumination calculation revisions
• 100% illumination plans
• 100% Illumination specifications
• 100% Illumination estimate
Assumptions:
• CONSULTANT shall provide pdf and AutoCAD files of 100% Design.
• Illumination plan sheets for the mini roundabout will be included as part of the overall Bethell &
Lincoln Roundabout plan set.
Deliverables:
• SUBCONSULTANT shall provide a memorandum of review findings to the CONSULTANT.
• SUBCONSULTANT will be available by phone to discuss the memorandum of findings.
• SUBCONSULTANT shall provide 100% illumination plans, specifications, and estimates in CAD and
PDF format
TASK 5.0 COMPLETE BID SET
SUBCONSULTANT shall review the complete Bid Set prepared by the CONSULTANT for the following
elements of the roundabout and prepare a memorandum of findings to be submitted to the CONSULTANT:
• Traffic islands, curbs, mountable curbs, and traffic calming components
• Grades
• Non -motorized accommodations
• Roundabout related details
SUBCONSULTANT shall develop Complete Bid Ready illumination plans, Specifications and estimates for the
mini roundabout, including:
• AG132 illumination calculation revisions
• Bid Ready illumination plans
• Bid Ready Illumination specifications
• Bid Ready Illumination estimate
Assumptions:
• CONSULTANT shall provide pdf and AutoCAD files of the Compete Bid Set.
• Illumination plan sheets for the mini roundabout will be included as part of the overall Bethell &
Lincoln Roundabout plan set.
Deliverables:
• SUBCONSULTANT shall provide a memorandum of review findings to the CONSULTANT.
• SUBCONSULTANT will be available by phone to discuss the memorandum of findings.
• SUBCONSULTANT shall provide Bid Ready illumination plans, specifications, and estimates in CAD
and PDF format
END SCOPE OF WORK
Skillings, Inc. Page 13 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
EXHIBIT B-1
CONSULTANT COST COMPUTATION — MAN-HOURS
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MANAGEMENT
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Update Management Plan.
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Update project schedule.
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200
SURVEYING SERVICES
1
Utility potholes locations will be surveyed:
a
Coordinate traffic control.
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Field Topographic Survey of utility potholes
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in vicinity of Lincoln and Mitchell
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intersection
Update topographic survey map based on
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ENVIRONMENTAL DOCUMENTS AND
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Additional Environmental Documentation
1
for Mini Roundabout
1
Revise mitigation plan exhibits.
1
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4
2
Revise JARPA application exhibits.
2
2
4
4
3
Revise SEPA checklist.
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2
4
4
Revise Biological Assessment.
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9
Revise NEPA Categorical Exclusion
5
document.
2
4
9
500
Design
1
Utilities Coordination
Review As-Builts and enter information into
2
4
8
8
AutoCAD.
Review utility location information and
3
assess potential impacts.
4
8
Conduct and coordinate utility locates and
4
potholing.
2
28
Review utility locates and pothole
5
information and add to the design base
4
16
map.
Contact utility companies to verify utility
6
locations and depths.
2
Skillings, Inc. Page 14 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
PROJECT NO. 20155
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CITY OF PORT ORCHARD
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SUPPLEMENT 1 MITCHELL MINI ROUNDABOUT
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TASK
TASK DESCRIPTION
Review the concept designs and provide
7
feedback on conflicts with utilities.
4
4
8
2
15% Conceptual Design
Review Mitchell Rd roundabout
1
configurations by TSI.
2
4
Provide feedback and comments on
3
configurations to TSI.
2
4
3
30% Plans
2
Update Basis of Design Notebook.
1
2
4
Prepare preliminary stormwater/water
3
quality design for mini roundabout:
Determine project limits and assess
a
threshold discharge areas (TDA).
1
2
Determine area totals for existing pervious
b
and impervious areas, new and replaced
1
4
surfaces.
Assess applicability of overall Minimum
c
Requirements and individual thresholds for
2
2
LID, water quality, and flow control.
Select and implement preliminary design of
d
BMPs for LID, water quality, and flow
2
4
control.
Determine design storm for conveyance
e
calculations and sizing.
2
f
Document findings in preliminary
2
4
stormwater report.
Prepare design markups for preliminary
g
stormwater plans.
2
8
Assess details of pedestrian access routes,
4
ADA compliance, and driveway access
2
8
locations.
5
Prepare preliminary plans as noted below.
8
20
40
40
6
Prepare preliminary Quantities Notebook.
2
8
Prepare 30% Engineer's Estimate of
Probable Cost to Construct.
1
2
8
Coordinate preparation of Right -of -Way
8
Plans.
1
Skillings, Inc. Page 15 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
PROJECT NO. 20155
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CITY OF PORT ORCHARD
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BETHEL AND LINCOLN ROUNDABOUT
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TASK
TASK DESCRIPTION
Assess potential Right -of -Way impacts.
9
Assume preparation of preliminary Right of
2
2
4
Way exhibits (2 exhibits for 2 properties).
Provide internal CIA and QC and project
10
coordination.
2
8
Subconsultant TSI will provide illumination
11
plans and peer review. Comments to be
1
2
4
4
addressed.
Plan Submittal: The Consultant will submit
12
the following anticipated additional plan
1
2
2
sheets for the mini roundabout.
4
100% PS&E
Phone conference with the City to discuss
1
30% PS&E and comments.
2
2
2
Incorporate 30% PS&E comments.
2
4
16
16
3
Prepare final stormwater drainage report:
Update stormwater drainage report to
a
include changes made for the 100% PS&E.
2
8
4
Prepare 100% level of plans.
16
40
160
160
5
Update Quantities Notebook.
2
8
Prepare 100% Engineer's Estimate of
6
Probable Costs to Construct.
6
16
7
Prepare Draft Contract Bid Package:
a
GSPs and Special Provisions.
4
24
8
Complete Basis of Design Notebook.
1
2
4
Constructability review by our construction
9
8
16
inspectors.
Provide internal CIA and QC and project
10
coordination.
4
16
Subconsultant TSI will provide illumination
11
plans and peer review. Comments will be
4
4
addressed.
Plan Submittal: The Consultant will submit
12
the following anticipated plan sheets.
1
2
2
5
Complete Bid Set
Phone conference with City to discuss 100%
1
PS&E comments from City and WSDOT.
2
2
2
Incorporate 100% PS&E comments.
2
2
4
4
3
Prepare Complete Bid Set.
2
4
4
8
8
Skillings, Inc. Page 16 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
PROJECT NO. 20155
Z
CITY OF PORT ORCHARD
v
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BETHEL AND LINCOLN ROUNDABOUT
Z
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p
c
SUPPLEMENT 1 MITCHELL MINI ROUNDABOUT
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TASK
TASK DESCRIPTION
4
Complete Contract Bid Package:
4
a
Special Provisions.
1
4
8
Update Engineer's Estimate of Probable
5
Costs to Construct.
1
2
4
Submit package to City and WSDOT for their
6
review and approval as necessary:
a
Complete Bid Set.
1
2
2
2
b
Environmental clearance.
1
2
7
Review City comments on Complete Bid Set.
2
4
1 4
Make minor adjustments to Complete Bid
8
Set as reviewed by the City up to one time.
1
4
8
8
6
Bid Support Services
Consultant will provide assistance through
1
bidding and award. This work is expected to
include:
Prepare Bid Documents for the mini
a
roundabout as a bid additive.
1
b
Provide Bid Documents and addenda to
Builders Exchange for Distribution.
1
c
Responding to bidder's questions.
1
4
d
Prepare addenda up to the level of effort as
shown in the fee estimate.
1
4
4
4
e
Prepare and review Bid Tabulation.
1
1
HOURS PER DISCIPLINE
8
109
177
440
13
9
121
278
2
14
9
116
Skillings, Inc. Page 17 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
EXHIBIT B-2
CONSULTANT COST COMPUTATION — SUMMARY
NEGOTIATED HOURLY RATE (NHR):
Classification
Man Hours
X
Rate =
Cost
PRINCIPAL -IN -CHARGE
8
X
$265.00 =
$2,120.00
SENIOR PROJECT MANAGER
109
X
$256.00 =
$27,904.00
PROJECT ENGINEER
177
X
$217.00 =
$38,409.00
ENGINEER
440
X
$145.00 =
$63,800.00
ENVIRONMENTAL MANAGER
13
X
$152.00 =
$1,976.00
PROJECT SCIENTIST
9
X
$115.00 =
$1,035.00
STAFF SCIENTIST
21
X
$101.00 =
$2,121.00
TECHNICIAN
278
X
$121.00 =
$33,638.00
SURVEY MANAGER
2
X
$204.00 =
$408.00
SURVEYOR
14
X
$135.00 =
$1,890.00
SURVEY DRAFTER
9
X
$81.00 =
$729.00
INSPECTOR
16
X
$131.00 =
$2,096.00
Total Hours =
1096
Total NHR=
$176,126.00
REIMBURSABLES:
Mileage
0
X
$0.560 =
$0.00
Miscellaneous Expenses
$0.00
X
0% _
$0.00
Total Expenses=
$0.00
SUBCONSULTANT COST (See Exhibit E):
Aspect
$0.00
X
0% _
$0.00
TSI
$33,087.00
X
0% _
$33,087.00
Tierra Row
$0.00
X
0% _
$0.00
Tierra Cutural Resources
$0.00
X
0% _
$0.00
APS, Inc.
$0.00
X
0% _
$0.00
Total Subconsultants =
F $33,087.00
SUB -TOTAL (NHR + REIMBURSABLES + SUBCONSULTANTS):
Sub Total =
F$209,213,00
MANAGEMENT RESERVE FUND:
SUB TOTAL =
$209,213.00
x
=
MRF =
$0.00
GRAND TOTAL
GRAND TOTAL =
$209,213
PREPARED BY:
DATE:
REVIEWED BY:
Mike Horton, PE
DATE:
5/17/2021
Skillings, Inc. Page 18 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
EXHIBIT C-1
SUBCONSULTANT COST COMPUTATION — SUMMARY
Exhibit B
City of Port Orchard
05/17/2021
Lincoln/Mitchell Roundabout
SR.
Transportation Solutions Inc
ENGR VIII
ENGR VIII
ENGR V
ENGR V
TECH
Engr 1
Admin V
VLS
KAH
ALB
MLM
MJS
DBH
JAB
Victor
Kirk
Andrew
Michelle
Mike
Daniel
Jill
Salemann
Harris
Bratlien
Mach
Schaefer
Hodun
Berberich
$ 235.00 $ 235.00 $ 168.50 $ 180.00 $155.00 $105.00 $115.00
Anticipate Work Elements
Task
Task(s)
Hours
Task Cost
TASK 1.0 PROJECT
MANAGEMENT
24
0
0
0
0
0
14
38
$ 7,250.00
Coordination
8
6
Monthly Progress Reports and
Invoices
8
8
Public Involvement
8
TASK 2.0 CONCEPTUAL DESIGN
6
0
2
4
12
0
0
24
$ 4,327.00
Data Collection/Review
Refine Lincoln/Mitchell Road
2
2
2
Skillings Connolly, Inc.
Page 19 of 21 Project No. 20155
Supplemental Agreement No. 1
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
Exhibit B
City of Port Orchard
05/17/2021
Lincoln/Mitchell Roundabout
Roundabout Configurations
Develop 2D Geometry for
Lincoln/Mitchell Configuration
4
2
12
30% PLANS
2 4
0
28
16 0 0
50 $ 8,930.00
Review Roundabout Geometry
1
12
Review Islands and Curbs
8
Develop 30% Illumination
Design
4
16
Review Roundabout Details
4
Peer Review Memo
1
4
100% PLANS
2 2
0
12
12 0 0
28 $ 4,960.00
Review Roundabout Geometry
1
4
Review Islands and Curbs
2
Develop 60% Illumination
Design
2
12
Review Details
2
Peer Review Memo
1
4
COMPLETE BID SET
2 2
0
8
8 0 0
20 $ 3,620.00
Review Roundabout Geometry
1
2
Review Islands and Curbs
2
100% Illumination Plans
2
8
Review Details
2
Peer Review Memo
1
2
Skillings, Inc.
Page 20 of 21
Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
City of Port Orchard
Lincoln/Mitchell Roundabout
Labor Estimate 36
Expense Estimate
Travel
Traffic Counts
Roundabotix
Exhibit B
8 2 52 48 0
0 miles
0 counts
$4,000.00 each
05/17/2021
14 160 $ 9,087.00
$ 4,000.00
Expenses $ 4,000.00
Grand
Total $33,087.00
Skillings, Inc. Page 21 of 21 Project No. 20155
City of Port Orchard
Bethel & Lincoln Intersection Roundabout
CITY OF PORT ORCHARD
Authorization for Supplemental Agreement No. 1
Date: June 8.2021
Bethel & Lincoln Intersection
Project: Roundabout P
Contract / Job # CO29-21
Contractor: Skillings, Inc.
5016 Lacey Blvd. SE
Lacey, WA 98516
THIS CHANGE ORDER AUTHORIZES; Additional scope and budget to include the full design of a compact
roundabout at the Lincoln & Mitchell Intersection (Alt. #1), for inclusion within the Bid Set as an Add
Alternate. All terms and conditions of the underlying Contract, other than those expressly modified by
this Change Order, remain in effect.
Contract History
Amount Sales Tax Total Date Appvd b
Original Contract
$537,454.00
$537,454.00
09-Feb-21
Council
Amendment 1
$196,900.00
$196,900.00
25-Nov-20
PW Director
Total Contract $734,354.00 $0.00 $734,354.00
I have reviewed the Change Order information above and certify that to the best of my knowledge descriptions and
costs are true and accurate.
OignM1y.ig.d4Th-E SVIl
Thomas E. Skillings a,;�
n�. f�caw vu rnw
Contractor Approval Signature
06/09/2021
Printed Name & Title
MARK R. DORSEY, P.E.
Printed Name
Change Orders that do not exceed 10%, with a maximum of
$50,000, of either legally authorized budget limit or contract Approved:
amount established by City Council can be approved by the Public
Works Director.
Change Orders that do not exceed 10%, with a maximum of Attest:
$100,000, of either legally authorized budget limit or contract
amount established by City Council are to be approved by the
Mayor. ` (ter
Change Orders over $100,000 or exceed a total of 10% require jti /.�� ?lJ� ,, r.
Council Action. Council Approval Date •`��,• ��RT 0""""' rri�
�•��O •Q�P o RCi
q J� •••off
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