048-20 - Murraysmith, Inc. - Contract Amendment 2CITY OF PORT ORCHARD
Authorization for Amendment No. 2
Date: July 27, 2021
Well 11 Phase 1— Site
Project: Improvement Project
Contract / Job # C048-20
Contractor: MurraySmith, Inc.
600 University Street, Suite 300
Seattle, WA 98101
THIS CHANGE ORDER AUTHORIZES: Additional scope and budget to move from the Pre -Design Phase
(30%) to Final Design and Bid Support.
Contract History
Amount Sales Tax Total Date Appvd by
Original Contract
$94,673.00
$0.00
$94,673.00
26-May-20
Council
Amendment 1
$0.00
$0.00
$0.00
25-Nov-20
PW Director
Amendment 2
$628,733.00
$0.00
$628,733.00
27-Jul-21
Council
Total Contract $723,406.00 $0.00 $723,406.00
I have reviewed the Change Order information above and certify that to the best of my knowledge descriptions and
costs are true and accurate.
a_ ---
Contractor Approval Signature
Principal Engineer/Regional Manager
Printed Name & Title
lic Works Dir I y eer
MARK R. DORSEY, P.E..
Printed Name
Change Orders that do not exceed 10%, with a maximum of
$50,000, of either legally authorized budget limit or contract Approved:
amount established by City Council can be approved by the Public
Works Director.
Change Orders that do not exceed 10%, with a maximum of Attest:
$100,000, of either legally authorized budget limit or contract
amount established by City Council are to be approved by the
Mayor.
Change Orders over $100,000 or exceed a total of 10% require
Council Action.
Mayor
Cit Clerk
I
Council Approval Date C
U:\1_Adminslration\UTILITYMANAGER\Water\Wells\Well 111Admin\Murray Smith\MSA Contracl\Amendment 2\MurraySmith Contract Amendment 2 da T. q;ZZ
Page 1
'''�.a►�INAI�H!�G'�*
To: City of Port Orchard
Department of Public Work
216 Prospect Street
Port Orchard, WA 98366
Attn: Mark Dorsey, PE
murraysm►rth �-
LETTER OF TRANSMITTAL
Date: June 24, 2021
s Job No.:
Re: McCormick Woods Well 11
Amendment #2 — Final Design Scope
and Fee
WE ARE SENDING YOU: Q Attached ❑ Plans ❑
Copies
Date
Description
1
6/24/2021
Final Design Scope and Fee
THESE ARE TRANSMITTED as checked below:
0 For approval 0 For your use 0 As requested 0 For review/comment
REMARKS:
Dear Mark:
Attached for your review are the McCormick Woods Well 11 Amendment 2 scope and fee estimate for
final design and bid period services, including reimbursable expenses. The table summarizes the level of
effort included in the attached.
Please let me know if you have any questions as you review the documents. Please let us know when
you would like to discuss the scope and fee.
We look forward to continuing to work with you on this project.
Thank you,
Erika
600 University Street, Suite 300, Seattle, WA 98101
p. 206-462-7030 1 www.murraysmith.us
Mr. Mark Dorsey, PE
June 24, 2021
Page 2
Task
Task Description
Budget
Percent
of Total
Notes
1
Project Management
$34,816
5.6%
Slightly below typical PM percent of total
2
Preliminary Design
$148,497
23.6%
3
Permitting
$76,958
12.3%
Added SERP requirements due to DWSRF
4
Cultural Resources Review
$6,416
1.0%
5
Public Outreach
$4,336
0.7%
6
60 Percent Design
$104,366
16.7%
7
90 Percent Design
$96,801
15.5%
8
100 Percent Design
$42,093
6.7%
9
Final Contract Documents
$17,230
2.8%
10
Bid Period Services
$22,264
3.6%
11
Water Treatment Design
$52,873
8.5%
Remove if treatment not required
12
Conditional Tasks/Contingency
$22,083
3.5%
5% of Murraysmith labor
Total Not to Exceed (includes
reimbursables)
$628,733
100%
COPYTO: Jacki Brown (COPO) SIGNED:
Adam Schuyler (Murraysmith)
Erika Schuyler, PE, PIMP
Principal Engineer
EXHIBIT A
SCOPE OF SERVICES
Amendment No. 2
MCCORMICK WOODS WELL 11 SITE IMPROVEMENTS
CITY OF PORT ORCHARD, WASHINGTON
Project Understanding
Under the Agreement for the McCormick Woods Well No. 11 Phase I — Site Improvement Project
(Project) C048-20 dated May 26, 2020 between the City of Port Orchard (City) and Murraysmith,
Inc. (Consultant), the Consultant was contracted to perform conceptual design engineering for the
McCormick Woods Well No. 11.
At the request of the City, Murraysmith has developed the following amendment to the scope of
services based on our understanding of the work to advance the conceptual design developed in
the first phase of work to a bid ready project, including preliminary design engineering,
construction contract documents, and bid period services. Engineering services during
construction are not included in this scope of services. The Project that includes:
■ New Well House, including:
o Well pumps rated for 1,150 gpm
o Valves and metering system
o Piping to new booster pump station
■ New Booster Pump Station, including:
o CMU Building
o Booster Pumps
o On -Site Generator
o Onsite water treatment system with filtration backwash system, chlorination
system, and fluoridation system
o Electrical and instrumentation equipment for the Well 11 site, including onsite
water treatment system
■ Decommissioning of Wells 1 and 2; Well 3 to be converted to a monitoring well
■ Repurposing/decommissioning/removal of two (2) existing 60,000-gallon concrete tanks
■ Yard piping connecting to existing water system and gravity sewer to convey backwash
water to the City's sewer system
City of Port Orchard MURRAYSMITH McCormick Woods Well 11 Site Improvements
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■ Site development, including:
o Grading
o Access Road improvements and parking
o Stormwater management
o Security, including lighting and fencing
o Landscaping
Scope of Services
The Scope of Services consists of eleven tasks.
■ Task 1—
Project Management
■ Task 2 —
Preliminary Design
■ Task 3 —
Permitting
■ Task 4 —Cultural
Resources Review
■ Task 5 —
Public Outreach
■ Task 6 —
60 Percent Final Design
■ Task 7 —
90 Percent Final Design
■ Task 8 —
100 Percent Final Design
■ Task 9 —
Final Contract Documents (CDs)
■ Task 10
— Bid Period Services
■ Task 11—Water
Treatment Design (Optional)
■ Task 12
— Conditional Tasks/Contingency
Each phase consists of five components.
1. Objective: Purpose of the task
2. Activities: Specific project elements and efforts that will be completed by the Murraysmith
project team
3. City Responsibilities: Elements that will be provided by the City
4. Deliverables: The finished product that will be delivered to the City via electronic and/or
hard copy
5. Assumptions: Assumptions used to develop each Work Task
Task 1— Project Management
Objective
Provide management of the project team, schedule, and budget. Murraysmith's project manager
(PM) will maintain communication with the City and the team throughout the duration of the
City of Port Orchard MURRAYSMITH McCormick Woods Well 11 Site Improvements
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project, lead meetings and workshop discussions, keep the City up to date on project issues, and
incorporate the City's input into the work product as appropriate.
Activities
Task 1.1— Project Kick -Off Meeting
Prepare agenda and attend the Project kick-off meeting at City Hall, or via video conference due
to coronavirus, to introduce key members of the project team, establish project objectives, review
communication protocols, discuss the project scope and schedule, and tour the Well 11 site to
review the initial field investigations in greater detail with City staff (if possible). Prepare meeting
minutes for City review and comment. Incorporate City review comments and submit final
minutes.
Task 1.2 — Project Management Plan
Prepare a Project Management Plan that includes the signed contract, scope of work and budget,
contact list, baseline project schedule, quality assurance/quality control plan, and other project
management procedures.
Task 1.3 — Monthly Project Status Reports
Prepare invoices and monthly reports using Earned Value Management (EVM) to include work
completed, costs incurred, budget status (budget vs. estimated balance to complete),
amendments, project schedule, any variance between planned and actual project performance,
issues that may result in completion of any task beyond the established schedule or task budget,
and issues that may result in an increase in Total Price. Schedule updates will be prepared using
MS Project software.
Task 1.4 — Coordination with the City
Coordinate with the City via phone and email communication, including weekly 30 minutes project
status phone calls between the Murraysmith and City project managers. Follow-up decision -
making phone conversations with a recap via email. Manage and coordinate the Project technical
and scope issues.
Task 1.5 — Consultant Team Coordination
Coordinate project team efforts, including sub -consultants, to monitor project progress,
coordinate project team activities to keep the project on schedule, identify external coordination
items with City staff or regulatory agencies and identify potential budget challenges. Internal team
coordination to include one -hour, bi-weekly team conference calls with discipline leads and key
team members.
City of Port Orchard MURRAYSMITH McCormick Woods Well 11 Site Improvements
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City Responsibilities
1. Review project status reports, invoices, and schedule.
2. Review meeting agenda and minutes and provide comments to Murraysmith.
Deliverables
1. One electronic (PDF) copy of monthly project updates and invoices
2. One electronic (PDF) copy of the Agenda and Minutes from the Project Kick-off Meeting
Assumptions
1. The Project kick-off meeting will be attended by up to five (5) Murraysmith team members,
including the project manager, design leads, and discipline leads.
2. Project duration is assumed to be 12 months; therefore 12 Monthly Progress Reports are
included in the Scope of Work.
Task 2 — Preliminary Design
Objective
Develop a preliminary design that incorporates the City's preferences, requirements, and
constraints for input and refinement. This task is the start of the project's detailed design process
and key design discipline leads begin their development of the design concept. The developed
schematic design establishes the general scope, conceptual design, scale, and relationships among
the project components, and includes discipline specific design ideas so that major process
decisions such as equipment spacing, process type/configuration, redundancy, and 0&M
preferences can be made by the City. Coordination with the Department of Health (DOH) is a
critical component of Task 2.
Activities
2.1 - Review Data and Information
Review data and information provided by the City and extract relevant information for the project.
Summarize design criteria using the Well 11 Guidelines and Well 11 Memo developed by BHC
Consultants. Confirm design criteria with the City.
Obtain available information from the City regarding the project, including but not limited to:
■ DOH Permit for well capacity
City of Port Orchard MURRAYSMITH McCormick Woods Well 11 Site Improvements
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■ Water quality data for Well 11, other City wells, and City of Bremerton supply.
2.2 - Geotechnical Explorations and Report
Review existing data and develop a preliminary site map with planned exploration locations for
City approval. Complete an initial site visit, contact the "One -Call" Utility Notification Center prior
to explorations, and explore subsurface conditions by advancing up to three soil borings to a depth
of approximately 50 feet below ground surface (bgs) via hollow -stem auger methods using
subcontracted drilling equipment and operators. Continuously monitor field drilling activities and
maintain a log of subsurface conditions. Collect soil samples at approximate 2.5 to 5-foot intervals.
Remove cuttings generated during drilling from the site. Backfill the borings in accordance with
Washington State Department of Ecology guidelines.
Conduct geotechnical laboratory testing on selected soil samples. Complete up to five moisture
content tests, five particle -size distribution tests and three percent fines determinations (percent
of material passing the U.S. No. 200 sieve).
Prepare a written geotechnical report presenting findings, conclusions, and recommendations,
including:
■ A project site plan showing approximate locations of explorations, summary exploration
logs, laboratory test results, and appropriate engineering figures.
■ A summary of site soil and near -surface groundwater conditions.
■ Seismic design information in general accordance with the 2015 International Building
Code (IBC) or other appropriate seismic design code. the potential for liquefaction, lateral
spreading and surface fault rupture based on the encountered subsurface conditions will
be discussed.
■ Recommendations for site preparation and earthwork, including temporary erosion and
sedimentation controls, temporary and permanent slopes, estimated stripping and
clearing depths, fill placement and compaction requirements, suitability of on -site material
for use as structural fill, import fill requirements, wet weather considerations, groundwater
handling, and site drainage.
■ Recommendations for shallow spread footing design, including foundation bearing surface
preparation, setback and embedment criteria, design soil bearing pressures, lateral
resistance values, and estimates of settlement.
■ Recommended active, passive, and at -rest lateral earth pressures for retaining walls and
below -grade elements.
■ Recommendations for seismic surcharge pressures and drainage criteria.
City of Port Orchard MURRAYSMITH McCormick Woods Well 11 Site Improvements
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■ Recommendations for asphalt concrete pavement design, including subgrade
development, subbase requirements and asphalt thickness.
■ Opinion of the suitability of site subsurface conditions to support stormwater infiltration.
■ Provide a preliminary estimate of the soil infiltration rate, based on grain -size correlations.
If infiltration facilities will be used at the site, a more detailed stormwater infiltration
testing program will likely be required.
2.3 — Preliminary Design Report/DOH Report
Prepare a Preliminary Design Report utilizing DOH Project Report requirements that documents
the project background, proposed improvements, design criteria, summary of the required
permits and regulatory approvals, preliminary drawings developed to approximately 30% design
level completion (approximately 18 of 68 construction drawings in the 30% Design Submittal for
the General, Erosion Control, Civil, Restoration, Structural, Mechanical, Process and
Instrumentation Diagrams (P&IDs), Electrical and Instrumentation and Controls (E&IC) design
disciplines)preliminary list of specifications, discussion of operations and maintenance
requirements, opinion of probable construction cost (OPCC), and project schedule. Included in the
appendix are the technical memoranda from the services performed by subconsultants. Submit
draft report to City for review and comment. Modify draft report based on City review comments
and submit draft -final copies to DOH for review and approval. Incorporate DOH comments and
submit final report to City and DOH.
City Responsibilities
1. Review and comment on consultant deliverables.
Deliverables
1. Workshop agendas and summaries
2. Draft and final Geotechnical report in PDF format
3. 30% design level plans in PDF format
4. OPCC and estimated construction schedule
5. Draft, draft -final, and final Preliminary Design Report/DOH Report in PDF format
Assumptions
1. Geotechnical work can be completed during normal working hours and that if access or
street use permits are required to drill at the site, they will be provided to us by City staff.
2. Shallow foundations are appropriate for support of the proposed structures.
City of Port Orchard MURRAYSMITH McCormick Woods Well 11 Site Improvements
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3. Geotechnical recommendations will be based on typical traffic loading for maintenance
and parking areas.
4. Electrical engineering services provided by Industrial Services, Inc.
5. Structural engineering services provided by CG Engineering.
6. City review period is ten (10) working days.
7. City comments will be consolidated into one file before submitting to project team.
Task 3 — Permitting
Objective
Determine and prepare applications for necessary project permits and regulatory approvals.
Activities
3.1— Data Collection and Review
Gather known information regarding habitat conditions at the site, such as the mapped presence
of potential wetlands that occur on or adjacent to the project area. Compile soil, stream and
wetland spatial data available from federal, state and local agencies. Additional information such
as topographic maps, aerial photographs and street layers will also be reviewed prior to
conducting field work and will be used to prepare a report documentation.
3.2 —Site Visit
Conduct a site visit to assess the site for potential critical areas and document existing habitat
conditions.
3.3 —Arrange for Pre -Application Meeting with City Department of Community
Development
Prepare for, arrange, and attend a pre -application meeting with the City Department of
Community Development.
3.4 — SEPA Checklist
Prepare SEPA checklist and the required exhibits for the environmental review process.
City of Port Orchard MURRAYSMITH McCormick Woods Well 11 Site Improvements
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3.5 — Letter Report
Prepare a letter report that includes elements required by Port Orchard Municipal Code QPOMC]
20.162.096). The letter report will describe existing conditions at the site. A draft report and final
report will be prepared; the final report can be submitted for permit processing.
3.6 — Biological Assessment
Prepare a No Effect Biological Assessment (BA) report that will evaluate the effects of the project
on Endangered Species Act (ESA) listed species. The BA will describe the construction methods,
data collected, discussion of noted features of the site and proposed mitigation, if needed. The
report will focus on the "major concerns that should be addressed in the BA" for the targeted
threatened and endangered species. An 'Effects of the Action'section will be prepared based upon
previously conducted fieldwork and review of the engineering plans for the project and mitigation,
if needed. The preparation of the BA report will involve increased coordination with the project
team and review of the project elements which pose concern to the regulatory agencies that
review BA reports. Specific information regarding project sequencing, phasing, construction
methods, equipment used, stormwater control and other details will need to be fully defined and
reported. A draft and final No Effect BA report will be prepared.
3.7— Categorical Exclusion
Prepare a categorical exclusion for the project. It is assumed that the lead agency for the project
NEPA process will be the Environmental Protection Agency (EPA).
3.8 — Project Narrative
Prepare a project narrative for the project that will be used in support of the project permitting.
3.9 — State Environmental Review Process (SERP)
Prepare SERP documentation and assist the City with initiating the SERP process. It is anticipated
that this will include an Investment Grade Efficiency Audit (IGEA), SERP cover sheet, cross -cutter
checklist, and bid document attachments.
3.10 - Submit Final Plans and Specifications for DOH Approval
Submit Final Plans and Specifications for DOH review and approval. Incorporate DOH comments
into contract documents.
3.11 - City Permits
Prepare required applications for City project permits/approvals including Major Land Disturbing
Activity Permit, Stormwater Drainage Permit, Tree Cutting Land Disturbing Activity Permit, and
Building Permit.
City of Port Orchard MURRAYSMITH McCormick Woods Well 11 Site Improvements
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3.12 - NPDES Construction Stormwater General Permit
Prepare and submit Notice of Intent to Department of Ecology. Prepare Stormwater Pollution
Prevention Plan (SWPPP).
3.13 —Assist with City Council Presentations
Prepare for and assist with City Council Presentations. Two (2) presentations at City Council
Meetings are assumed.
City Responsibilities
1. Provide available documentation of critical areas and sensitive resources present within
the project limits
2. City review period is ten (10) working days
3. City comments will be consolidated into one file before submitting to project team
Deliverables
1. SEPA checklist submitted to City Department of Community Development in PDF format
2. Letter Report submitted to City in PDF format
3. No Effect BA Report submitted to Department of Ecology in PDF format
4. Categorical Exclusion submitted to EPA in PDF format
5. NPDES Notice of Intent submitted to Department of Ecology in electronic format
6. SWPPP submitted to City in PDF format
7. City permits
8. SERP documentation
Assumptions
1. No wetlands or streams will be identified during the site visit.
2. The No Effect BA assumes informal consultation with the affected regulatory agencies. If
formal ESA consultation with the services is required, a scope and budget amendment will
be prepared to reflect the additional effort.
3. The project will qualify for a category exclusion for NEPA.
City of Port Orchard MURRAYSMITH McCormick Woods Well 11 Site Improvements
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4. A SEPA Determination of Non -Significance will be justified for the project. An EA or EIS will
not be required.
Task 4 —Cultural Resources Review
Objective
Provide a cultural resource review of the Well 11 site.
Activities
4.1 — Data Review and Tribal Contact
Prior to commencing fieldwork, contact the Suquamish Tribe Tribal Historic Preservation Officer
(THPO) concerning the project. Conduct records searches of site forms and previous cultural
resources reports on file at the Department of Archaeology and Historic Preservation (DAHP), and
review other existing documentation that may be useful to determine cultural resources concerns
or historical properties located within a 1-mile radius of the project area. Consult library and online
resources to check historic land survey and patent maps, topographic maps, and other pertinent
historical documents.
4.2 — Fieldwork
Perform an intensive fieldwork to examine exposed ground surfaces for cultural resources.
Conduct subsurface excavations using a systematic method to determine if unknown significant
sites are present below the ground surface. Use shovel test probe (STP) excavations to determine
the presence, extent, and structure of subsurface deposits, and assist in the determination of the
nature of any identified site boundaries. Screen sediment from STP excavations through a %-inch
hardware mesh. Document results, which include provenience location, artifact inventory,
information on sediment type and color, termination depth, and general observations. Plot the
locations of STP excavations plotted on project maps and include on report quality figures within
the technical report.
4.3 —Archaeological Survey Report
Document cultural resources identified during field survey on appropriate DAHP inventory forms.
Prepare draft and final technical reports to document the results of the survey.
City Responsibilities
1. One or more representatives of the City will review and approve the presentation materials
and will attend the meetings with City residents.
City of Port Orchard MURRAYSMITH McCormick Woods Well 11 Site Improvements
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Deliverables
1. Draft and Final Archaeological Survey Report in PDF format
Assumptions
1. One day of fieldwork will be required for the project
2. A maximum of 10 STPs will be excavated
3. No cultural resources will be identified
4. If cultural resources are identified, an additional fee of $1,000 would be required to cover
the cost of documentation
5. NRHP evaluation, data recovery, and/or on -site monitoring for any cultural resources
identified will be performed under a separate contract.
6. Cultural Resources services provided by ASM Affiliates
Task 5 — Public Outreach
Objective
Provide public outreach for project.
Activities
5.1 General Public Outreach
Prepare meeting presentation materials and lead meetings to inform the community of the Well
11 project and solicit public feedback.
Prior to advertising the project for construction, conduct two (2) meetings to discuss and inform
the residents of anticipated construction impacts.
City Responsibilities
1. One or more representatives of the City will review and approve the presentation materials
and will attend the meetings with City residents.
Deliverables
1. Presentation materials — display boards and handouts
2. Meeting notices in PDF format
City of Port Orchard MURRAYSMITH McCormick Woods Well 11 Site Improvements
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3. Meeting minutes in PDF format
Assumptions
None
Task 6 — 60 Percent Design
Objective
Develop the design to approximately 60% design level completion. Provide approximately 50 of
68 construction drawings in the 60% Design Submittal for the General, Erosion Control, Civil,
Restoration, Structural, Mechanical, Process and Instrumentation Diagrams (P&IDs), Electrical and
Instrumentation and Controls (E&IC) design disciplines. The 60% Design Submittal to include
construction drawings, major equipment specifications, 60% Engineer's OPCC and updated project
schedule. Pump station will include space and building plumbing for future water treatment
system. Sanitary sewer discharge piping from treatment system will conclude at cleanout outside
of pump station building.
Activities
Task 6.1— Prepare 60% Design Drawings, Specifications, OPCC, and Schedule
Develop the final design to 60% design level completion by preparing construction drawings, draft
technical specifications, OPCC based on the 60% design level drawings and specifications. Update
the project schedule based on the 60% design level, incorporating equipment lead times and
vendor information.
Task 6.2 — 60% Design Review Workshop with City
Meet with City staff to review the 60% Design Submittal. The workshop is anticipated to be two
(2) hours in duration and will be attended by up to three (3) members of the project team.
City Responsibilities
1. Attendance at workshop and meetings.
2. Review workshop agenda and meeting summaries.
3. City to review and provide comments on draft submittal.
Deliverables
1. One (1) electronic (PDF) copy of 60% Design Submittal including 60% OPCC and updated
project schedule.
City of Port Orchard MURRAYSMITH McCormick Woods Well 11 Site Improvements
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2. One electronic (PDF) copy of agenda and minutes from the 60% Design Review Workshop
with City.
Assumptions
1. A total of one meeting/workshop is anticipated and will be attended by up to three (3)
Murraysmith team members.
2. City review period is ten (10) working days.
3. City comments will be consolidated into one file before submitting to project team.
Task 7 — 90 Percent Design
Objective
Develop the design to approximately 90% design level completion. Provide approximately 68 of
68 construction drawings in the 90% Design Submittal for the General, Erosion Control, Civil,
Restoration, Structural, Mechanical, Process and Instrumentation Diagrams (P&IDs), Electrical and
Instrumentation and Controls (E&IC) design disciplines. The 90% Design Submittal to include
construction drawings, major equipment specifications, 90% Engineer's OPCC and updated project
schedule.
Activities
Task 7.1 — Prepare 90% Design Drawings, Specifications, OPCC, and Schedule
Develop the final design to 90% design level completion by preparing construction drawings, draft
technical specifications, OPCC based on the 90% design level drawings and specifications. Update
the project schedule based on the 90% design level, incorporating equipment lead times and
vendor information.
Task 7.2 — 90% Design Review Workshop with City
Meet with City staff to review the 90% Design Submittal. The workshop will be budgeted for two
(2) hours duration and will be attended by up to three (3) members of the project team.
Task 7.3 — 90% Design Review Meeting with DOH
Prepare an overview presentation and conduct a review meeting with DOH to present the 90%
Design Submittal for review. The meeting is anticipated to be two (2) hours in duration and will be
attended by two Murraysmith staff.
City of Port Orchard MURRAYSMITH McCormick Woods Well 11 Site Improvements
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City Responsibilities
1. Attendance at workshop and meetings.
2. Review workshop agenda and meeting summaries.
3. City to review and provide comments on draft submittal.
Deliverables
1. One (1) electronic (PDF) copy of 90% Design Submittal including 90% OPCC and updated
project schedule.
2. One electronic (PDF) copy of agenda and minutes from the 90% Design Review Workshop
with City.
3. One electronic (PDF) copy of agenda and minutes from the 90% Design Review Meeting
with DOH.
Assumptions
1. A total of two meetings/workshops are anticipated and will be attended by up to three
Murraysmith team members.
2. City review period is ten (10) working days.
3. City comments will be consolidated into one file before submitting to project team.
Task 8 —100 Percent Design
Objective
Develop the design to approximately 100% design level completion. Provide approximately 68 of
68 construction drawings in the 100% Design Submittal for the General, Erosion Control, Civil,
Restoration, Structural, Mechanical, Process and Instrumentation Diagrams (P&IDs), Electrical and
Instrumentation and Controls (E&IC) design disciplines. The 100% Design Submittal to include
construction drawings, major equipment specifications, 100% Engineer's OPCC and updated
project schedule.
Activities
Task 8.1— Prepare 100% Design Drawings, Specifications, OPCC, and Schedule
Develop the final design to 100% design level completion by preparing construction drawings,
draft technical specifications, OPCC based on the 100% design level drawings and specifications.
City of Port Orchard MURRAYSMITH McCormick Woods Well 11 Site Improvements
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Update the project schedule based on the 100% design level, incorporating equipment lead times
and vendor information.
Task 8.2 —100% Design Review Workshop with City
Meet with City staff to review the 100% Design Submittal. The workshop will be budgeted for two
(2) hours duration and will be attended by up to three (3) members of the project team.
City Responsibilities
1. Attendance at workshop and meetings.
2. Review workshop agenda and meeting summaries.
3. City to review and provide comments on draft submittal.
Deliverables
1. One (1) electronic (PDF) copy of 100% Design Submittal including 100% OPCC and updated
project schedule.
2. One electronic (PDF) copy of agenda and minutes from the 100% Design Review Workshop
with City.
Assumptions
1. A total of one meeting/workshop is anticipated and will be attended by up to three
Murraysmith team members.
2. City review period is ten (10) working days.
3. City comments will be consolidated into one file before submitting to project team.
Task 9 — Final Contract Documents (CDs)
Objective
Prepare Final Contract Documents (CDs) for bidding based on the 100% Design reviews.
Activities
Task 9.1— Prepare Final Contract Documents (Final CDs)
Incorporate comments from final design reviews by the City following the 100% Design submittal
and prepare Final CDs, including Project Manual with specification sections, final construction
drawings, final Engineer's OPCC, and construction schedule.
City of Port Orchard MURRAYSMITH McCormick Woods Well 11 Site Improvements
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City Responsibilities
1. Provide legal review of contract general conditions.
2. City to review and provide comments on draft submittal.
Deliverables
1. One (1) hard copy and one electronic (PDF) copy of the Final Contract Documents,
including Project Manual, construction drawings, OPCC and construction schedule.
Assumptions
1. Drawings included in Final CDs will be 11x17. No full-size drawings will be provided.
Task 10— Bid Period Services
Objective
Provide support to City staff during bidding to select the lowest responsive and responsible Bidder,
assuming the City will lead the bidding process including advertisements for bids and distribution
of documents, with technical support provided by the project team.
Activities
Task 10.1 — Mandatory Pre -Bid Meeting
Prepare a meeting agenda and attend the Mandatory Pre -Bid Meeting with City staff, Contractors
and other parties interested in the project. Provide sign -in sheets for the meeting and document
questions and informal responses during the meeting, with formal responses issued as part of
Addenda.
Task 10.2 — Responses to Bidder Inquiries and Addenda
Assist the City with responses to Bidder inquiries and questions. Assist the City with up to three
(3) addenda if required.
Task 10.3 — Bid Evaluation Support
Following the Bid Opening, conduct an evaluation of bids and prepare a summary of bids. Conduct
a review of qualifications for the three lowest bidders. Conduct review of the three (3) lowest
Bidders and prepare an Engineer's Recommendation of Award for consideration by the City.
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Task 10.4 — Conformed CDs
Following bidding and prior to the start of construction, prepare Conformed CDs incorporating
design changes and additional information provided in Addenda during the bidding process.
Deliverables
1. One electronic (PDF) copy of the Mandatory Pre -Bid Meeting agenda and minutes.
2. One hard copy and one electronic (PDF) copy of the Mandatory Pre -Bid Meeting Questions
and official responses.
3. On electronic (PDF) copy of the scanned sign -in sheet(s) from the Mandatory Pre -Bid
Meeting.
4. One electronic (PDF) copy of each addendum.
5. One electronic (PDF) copy of the Engineer's Recommendation of Award, including Bid
Tabulation.
6. Three (3) hard copies and one electronic (PDF) copy the Conformed CDs, including Project
Manual and 11x17 construction drawings.
Assumptions
1. The bidding process will be led by the City with support from Murraysmith as required for
responding to Bidder inquiries and preparing addenda.
2. Uploading documents to an online plan center will be done by the City.
3. Pre -Bid Meeting will be attended by two (2) Murraysmith staff.
4. The Pre -Bid Meeting will be conducted at City Hall.
5. No responses to Bidder inquiries and questions within one week of the Bid Opening date
will be provided unless the Bid Opening Date and Time are adjusted.
6. Responses to Bidder inquiries will be documented in addenda issued during the bidding
process for full disclosure and maintaining a fair bidding process.
7. Support services for a Bidder protest or higher -level evaluation of Bidder qualifications is
not included in this task.
8. Conformed contract documents will not be wet stamped.
9. Electronic copies, AutoCAD or similar format, will be provided to the General Contractor
for reference only and to use at their own risk.
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Task 11— Water Treatment Design
Objective
Provide ATEC water treatment system design Backwash water will be discharged to the City's
sewer system via new sewers designed as part of this task. Preliminary sizing and layout will have
occurred in the Preliminary Design Task, described above.
Activities
Task 11.1 — 60% Water Treatment Design
Develop the final design to 60% design level completion by preparing construction drawings, draft
technical specifications, OPCC based on the 60% design level drawings and specifications. Update
the project schedule based on the 60% design level, incorporating equipment lead times and
vendor information.
Task 11.2 — 90% Water Treatment Design
Develop the final design to 90% design level completion by preparing construction drawings, draft
technical specifications, OPCC based on the 90% design level drawings and specifications. Update
the project schedule based on the 90% design level, incorporating equipment lead times and
vendor information.
Task 11.3 —100% Water Treatment Design
Develop the final design to 100% design level completion by preparing construction drawings,
draft technical specifications, OPCC based on the 100% design level drawings and specifications.
Update the project schedule based on the 100% design level, incorporating equipment lead times
and vendor information.
Task 11.4 — Final Water Treatment Design
Incorporate comments from final design reviews by the City following the 100% Design submittal
and prepare Final CDs, including Project Manual with specification sections, final construction
drawings, final Engineer's OPCC, and construction schedule.
Deliverables
1. The water treatment design deliverables will be coordinated and consolidated with the
deliverables in Tasks 6, 7, 8, and 9.
2. Review of Water Treatment documents will coincide with review workshops as described
in Tasks 6, 7, and 8.
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Assumptions
1. Up to 800 feet of sewer pipe design is included in the above task scope and fee estimate.
Task 12 — Conditional Tasks/Contingency
Objective
Provide conditional tasks and project contingency budget for the project.
Activities
Task 12.1— Project Contingency
Project contingency includes budget for additional, unanticipated labor and/or expenses not
specifically identified in the scope of work tasks defined above. Such work items will be
implemented on a work order basis and will be undertaken only after written authorization from
the City's Project Manager.
Deliverables
1. To be determined.
Assumptions
1. Task 11.1 is based on 5% of Murraysmith total direct labor.
Schedule
Work will begin upon receipt of a signed contract and notice to proceed, or other agreeable
written authorization. We will begin our work and proceed in a timely manner with an anticipated
completion of final design byJune 2021 and bidding the project in the fall of 2022, assuming notice
to proceed is given in April 2021. This schedule is based on timely input and information from City
staff and others including the collection of requisite information and documentation, staff input,
and feedback regarding design document(s) or other project matters. A baseline schedule will be
provided at the Kick-off Meeting.
Fee Estimate
An engineering fee estimate has been prepared (Exhibit B) based on the detailed scope of services
contained herein.
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