039-18 - BHC Consultants LLC - Contract Amendment 2Amendment No. 2 to Contract No. C039-18
CITY OF PORT ORCHARD AGREEMENT WITH
BHC CONSULTANTS, LLC
THIS AMENDMENT to Contract No. C039-18 ("Amendment") is made effective as of the 23r' day
of March, 2021, by and between the City of Port Orchard ("City"), a municipal corporation, organized under
the laws of the State of Washington, and BHC Consultants, LLC ("Consultant"), a limited liability company
organized under the laws of the State of Washington, located and doing business at 1601 .Fifth Avenue, Suite
500, Seattle, WA 98101.
WHEREAS, on June 26t'`, 2018, the City executed Contract No. C039-18 for the Well 413 design,
permitting, bidding support and construction administration services with BHC Consultants, LLC
("Underlying Agreement"); and
WHEREAS, on August 18', 2020, the City executed Amendment No. 1 to Contract No. C039-18
for the Well #13 Project's additional construction administration and support services to address unforeseen
conditions with BHC Consultants, LLC; and
WHEREAS, recently, the Consultant was directed to perform additional work to upgrade water
mains to adequately tie in a proposed new PRV station on Mitchell to the surrounding system, the consultant
has expended the total current contract amount prior to completing 90% design for the final phase of this
project, and the 95% on the shelf design for future use now that the project is being suspended as directed,
and additional services will be needed for closing out the Federal loan funded project; and
WHEREAS, these additional services are necessary to close out the current DWSRF loan,
specifically the final phase design for reuse in the future for the continuation of the Well #13 Project; and
WHEREAS, the parties wish to memorialize their agreement and so extend the Underlying
Agreement;
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between
the parties thereto as follows:
1. The Underlying Agreement between the parties, incorporated by this reference as if herein
set forth, is amended in, but only in, the following respect:
A. Paragraph I.A. and Paragraph 2.A. of the Underlying Agreement are modified to
add to the scope of work and Exhibit A to the Underlying Agreement the work described in the
attached February 16, 2021 letter from BHC Consultants, which is Attachment 1 to this First
Amendment and incorporated herein by this reference.
B. Paragraph 4 of the Underlying Agreement is modified as follows: the "time and
materials not to exceed" amount is increased by $27,000.00 from $1,255,110.00 in the underlying
agreement to a revised total of $1,282,110.00.
2. In all other respects, the Underlying Agreement between the parties shall remain in full force
and effect, amended as set forth herein, but only as set forth herein.
IN WITNESS WHEREOF, the parties have executed this Second Amendment on the day and
year set forth above.
CITY OF PORT ORCHARD,
WASHINGTON
Robert Putaansuu, Mayor
ATTEST/AU TICATED:
IIPI III
Br dy Rineaison, C, City Clerk
APPROVED AS TO FORM:
Charlotte A. Archer, City Attorney
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BHC CINSULTING, LLC
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CONSULTANTS
February 16, 2021
1601 Fifth Avenue, Suite 500
Seattle, Washington 98101
p. 206.505.3400
f, 206.505.3406
Mark Dorsey, P.E.
Public Works Director and City Engineer
City of Port Orchard
216 Prospect Street
Port Orchard, WA 98366
Re: Request for Contract Change Order No. 2 to Contract No. 039-18
Dear Mark,
This request includes the work to support the City with closing the DWSRF loan for Well 13 and improving
water flow between the 260 and 390 pressure zones associated with the water system rezoning and PRV
installations. A breakdown of each task is included below:
The City will need assistance with providing all the closing documentation required by the DOH
DWSRF loan staff on the four projects associated with the Well 13 project. The task includes
compiling reports, data, construction documents and certified payrolls, and other information that
may be requested by DOH, developing information not previously obtained, responding to DOH
comments regarding the first document submittal, and securing final documents as commented by
DOH, Fee = $20,000.00
• With the rezone of the existing water system and associated PRVs, it was recommended to
connect existing water mains at two locations to provide better water flow and fire service between
the 260 and 390 pressure zones. The locations were: Mitchell Avenue at the high school and at the
intersection of Kendall Street and Austin Avenue. The work for this task included utility locates,
topo survey, and design at each location. Fee = $7,000.00
The total additional costs associated with this change order is $27,000.00.
Please contact me if you have any questions or would like to discuss any of the items listed above. My
direct number is (206) 596-5297.
Respectfully Submitted,
BHC Consultants
i
John Gillespie, P.E.
BHC Project Manager
0
CITY OF PORT ORCHARD
Authorization for Amendment No. 2
Date: February 18, 2021 Contractor: BHC Consultants, LLC
Project: Well #13
Contract / Job # C039-18
1601 Fifth Ave, Ste. 500
Seattle, WA 98101
BHC was directed to perform additional work to upgrade water mains to adequately tie in a proposed new
PRV station on Mitchell to the surrounding system, the consultant has expended the total current contract
amount prior to completing 90% design for the final phase of this project, and the 95% on the shelf design for
future use now that the project is being suspended as directed, and services will be needed for closing out the
Federal loan funded project.
I have reviewed the Change Order information above and certify that to the best of my knowledge descriptions and
costs are true and accurate.
Co ractor Approval Signature Public Works Director/City Engineer
V\b,-O� 1A .'Upf rN , "�` MARK R. DORSEY, P.E.
Printed Name & Title APrinted Name
Change Orders that do not exceed 10%, with a maximum of
$50,000, of either legally authorized budget limit or contract Approved: L_LA.-
amount established by City Council can be approved by the Public Mayor �,
Works Director.
Change Orders that do not exceed 10%, with a maximum of
Attest:
$100,000, of either legally authorized budget limit or contract k
amount established by City Council are to be approved by the CI Clerk
r
Mayor. �•pRD0'YY�,
Change Orders over $100,000 or exceed a total of 10% require
Council Action, Council Approval Date _ SEAL
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