038-22 - Resolution - Amendment No. 1 to CodePros ContractDocuSign Envelope ID: 87930FB3-B4BE-4145-87E9-C2864EA9535C
RESOLUTION NO. 038-22
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, AUTHORIZING
THE MAYOR OR DESIGNEE TO EXECUTE AMENDMENT NO. 1 TO CONTRACT NO.
C074-21 WITH CODEPROS LLC FOR BUILDING DEPARTMENT PLAN REVIEW AND
INSPECTION SERVICES.
WHEREAS, the City identified the need for professional consultant services to support
the City's Building Department for plan review and inspection services due to an influx of
submissions to the Department; and
WHEREAS, the City Department of Community Development utilized the MRSC
Professional Services Rosters, main category Building Department Services and subcategory
Building Inspection Services, for qualified consultants to provide Building Plan Review and
Inspection Services; and
WHEREAS, the City evaluated the statements of qualifications posted on the roster and
selected CodePros LLC and the most highly qualified firm to provide these services; and
WHEREAS, on July 13, 2021, the City Council authorized the Mayor to execute Contract
C074-21 with CodePros LLC for these services in an amount not to exceed $140,000 for the two-
year term of the contract; and
WHEREAS, due to unanticipated permitting volumes and the City's targets for time
periods in which to turn around building permit applications, the City desires to amend
Contract C074-21 to increase the contract value to a not to exceed cap of $350,000, inclusive of
monies paid under the contract to date; and
WHEREAS, staff seeks a waiver of the City's procurement policies which require a
formal, sealed bid process for professional services contracts that exceed a total value of
$150,000, as the City would benefit from the continuity of services with CodePros LLC given
CodePros LLC experience with the City's building code and permitting process and the delay
that would be caused by re -starting with a new consultant during a peak period of application
review; and
WHEREAS, the City Council finds that it is in the best interests of the residents of Port
Orchard to authorize the Mayor to execute an amendment with CodePros LLC as described
herein and waive applicable City procurement policies; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
DocuSign Envelope ID: 87930FB3-B4BE-4145-87E9-C2864EA9535C
Resolution No. 038-22
Page 2 of 4
THAT: The City Council authorizes the Mayor to execute Amendment No. 1 to Contract
No. C074-21 with CodePros, LLC for Plan Review and Building Inspection Services as is
attached hereto as Exhibit A and incorporated herein by this reference.
THAT: The City Council authorizes a limited waiver of the City's Procurement Policies
and Procedures, adopted via Resolution No. 042-20, for this contract and amendment
for the reasons identified herein, and ratifies all actions previously taken consistent with
this authorization.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 12th day of April 2022.
ErDoSigned by:
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Robert Putaansuu, Mayor
ATTEST:
DocuSigned by: /'' 11
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Brandy MMC, City Clerk
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DocuSign Envelope ID: 87930FB3-B4BE-4145-87E9-C2864EA9535C
Amendment No. 1 to Contract No. C074-21
CITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT WITH
CodePros LLC
THIS AMENDMENT to Contract No. C074-21 ("Amendment") is made effective as of the 12th day
of April, 2022, by and between the City of Port Orchard ("City), a municipal corporation, organized under
the laws of the State of Washington, and CodePros LLC, a limited liability company organized under the
laws of the State of Washington, located and doing business at PO Box 185, Allyn, WA 98524 ("Consultant").
WHEREAS, on July 13, 2022, the City executed a Professional Service Agreement with Consultant,
for the provision of Plan Review and Building Inspection Services ("Underlying Agreement"); and
WHEREAS, due to an increased need for the services provided by the Consultant the City desires to
increase the contract authority provide in Contract C074-21 to ensure that building plan review and inspection
services may continue for the remaining term of the Underlying Agreement and are not disrupted; and
WHEREAS, the Consultant and the City have conferred and have agreed to increase the total
compensation limit for the current term; and
WHEREAS, the parties wish to memorialize their agreement to so amend the Underlying Agreement;
NOW, THEREFORE,
In consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as
follows:
1. Section 3 of the Underlying Agreement (C074-21) between the parties is amended to increase the
total not to exceed amount for the life of the Agreement from $140,000 to $350,000.
2. In all other respects, the Underlying Agreement between the parties shall remain in full force and
effect, amended as set forth herein, but only as set forth herein.
1N WITNESS WHEREOF, the parties have executed this Amendment on the day and year set
forth above.
DocuSign Envelope ID: 87930FB3-B4BE-4145-87E9-C2864EA9535C
CITY OF PORT ORCHARD,
WASHINGTON
LrDocuSignedb1y:
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Robert Putaansuu, Mayor
ATTEST/AUTHENTICATED:
DocuSigned by:
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Bran y a ace, MMC, City Clerk
APPROVED AS TO FORM:
DocuSignnedd by: '',
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Charlotte A rc er, City Attorney
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Signature
Printed Name and Title