066-20 - Rice Fergus Miller, Inc. - Contract Amendment 6DocuSign Envelope ID: 87930FB3-B4BE-4145-87E9-C2864EA9535C
Amendment No. 6 to Contract No. C066-20
CITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT WITH
RICE FERGUS MILLER, INC.
THIS AMENDMENT to Contract No. C066-20 ("Amendment") is made effective as of the 12th day
of April, 2022, by and between the City of Port Orchard ("City), a municipal corporation, organized under
the laws of the State of Washington, and Rice Fergus Miller, Inc., a corporation organized under the laws of
the State of Washington, located and doing business at 275 5' St. Bremerton, WA 98337 ("Consultant").
WHEREAS, on July 29, 2020, the City executed a Professional Services Agreement with Consultant
for the South Kitsap Community Event Center Project (the "Project") ("Underlying Agreement"); and
WHEREAS, on July 27, 2021, the City and Consultant executed Amendment No. 1 to the Underlying
Agreement, increasing the contract amount and adding additional scope of work (work within the scope of
the initial Request for Qualifications); and
WHEREAS, on September 17, 2021, the City and Consultant executed Amendment No. 2 to the
Underlying Agreement, adding additional scope of work (work within the scope of the initial Request for
Qualifications); and
WHEREAS, on October 12, 2021, the City and Consultant executed Amendment No. 3 to the
Underlying Agreement, increasing the contract amount and adding additional scope of work (work within
the scope of the initial Request for Qualifications); and
WHEREAS, on January 25, 2022, the City and Consultant executed Amendment No. 4 to the
Underlying Agreement, increasing the contract amount and adding additional scope of work due to
unforeseen on -site conditions; and
WHEREAS, on March 21, 2022, the City and Consultant executed Amendment No. 5 to the
Underlying Agreement, extending the contract term to accommodate the scope of work; and
WHEREAS, the City received funding from the Kitsap Public Facilities District ("KPFD") via an
Agreement between the City and the PFD (C082-19) for this 8-phase Project, which will result in a
Community Event Center; and
WHEREAS, the Consultant was selected as the most qualified firm to perform all phases of the
Project, and to date the Consultant and City and have completed phases 1-3 as set out in C082-19; and
WHEREAS, the Consultant and the City have conferred and have negotiated a scope and fee for
tasks 4 and 5 of C082-19; and
WHEREAS, the parties wish to memorialize their agreement to so amend the Underlying Agreement;
NOW, THEREFORE,
In consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as
follows:
DocuSign Envelope ID: 87930FB3-B4BE-4145-87E9-C2864EA9535C
The Underlying Agreement, including previous Amendments Nos. 1-5, is amended as follows
(amendment shown in legislative marks):
a. The Scope of Work and total contract cost are amended as set out on Attachment 1 hereto
(Amendment #6 Request). The new total contract cost shall not exceed $2,124,468.28.
b. The contract term is extended to a new termination date of December 31, 2024, unless
extended or earlier terminated in accordance with the terms of the Underlying Agreement.
2. In all other respects, the Underlying Agreement between the parties shall remain in full force and
effect, amended as set forth herein, but only as set forth herein.
IN WITNESS WHEREOF, the parties have executed this Amendment on the day and year set
forth above.
CITY OF PORT ORCHARD,
WASHINGTON
DocuSigned by:
�2etit,v� POMAAak
Robert utaansuu, Mayor
ATTEST/AUTHENTICATED:
DocuSigned by:
Bran y a ace; MMC, City Clerk
APPROVED AS TO FORM:
DocuSigned by:
Ct� arm
C 50offe X.2%7cher, City Attorney
CONSULTANT
Printed Name and Title
DocuSign Envelope ID: 87930FB3-B4BE-4145-87E9-C2864EA9535C
RIC§CeYgusmILLER 275 Fifth St. Suite 100 Bremerton, WA 98337
ARCHITECTURE INTERIORS PLANNING VIZLAB 360-377-8773 rfmarch.com
March 23, 2022
Nick Bond
Development Director
City of Port Orchard
216 Prospect St
Port Orchard, WA 98366
Re: South Kitsap Community Events Center
Amendment 06 Request
ILA Task 4 Design Development & Task 5 Construction Documents
Plus Seawall Assessment
RFM Project: 2020002.00
Dear Nick,
Rice Fergus Miller (RFM) is pleased to present the following Letter of Proposal to amend our
contract for the above referenced project based on Tasks 4 & 5 of the Regional Center Interlocal
Agreement (ILA) between Kitsap Public Facilities District (KPFD) and the City of Port Orchard
(PO) executed on September 15, 2021, for the South Kitsap Community Events Center (SKCEC)
project.
I. Project Description
This is a continuation of our Phase 1 work that started with conceptual design in 2020 and
schematic design in 2021; except, existing seawall evaluation previously excluded from Phase 1
will now be added to this scope of work. The following scope of services describe the next
phases of our work.
II. Scope of Services
Phase 2: Our work is based on the referenced ILA Exhibit A Task 4 which includes:
• Design Development Documents
• SEPA Checklist
• Traffic Impact and Parking Analysis
• Application for Shoreline Substantial Development Permit (SSDP)
• Cost Estimates based on Design Development drawings
• Assist in estimating operations and maintenance costs
• Assessment of existing seawall directly adjacent to the CEC site for structural capacity
and remaining service life (see the attached map)
Phase 3: Our work is based on the referenced ILA Exhibit A Task 5 which includes:
• Shoreline Substantial Development Permit (SSDP) application and submittals.
0 100% Ad Ready Construction Documents
DocuSign Envelope ID: 87930FB3-B4BE-4145-87E9-C2864EA9535C
South Kitsap Community Events Center
ILA Task 4 Design Development & ILA Task 5 Construction Documents Proposal
March 23, 2022
• Application for building permits, land disturbing activity permits (LDAP), and stormwater
drainage permits (SDP).
• Prepare plans and permit application submittals for any off -site improvements only as
required under SEPA, SSDP or as conditions of other permit approvals specific to SKCEC.
ILA Exclusions: The following items noted in the ILA are excluded from our scope per City of
Port Orchard direction:
• Schematic Design thru Construction Documents Phase for:
o Shoreline mitigation
o Over -water structures
• Geotechnical Engineering for over -water structures
• Ecological Reports for critical areas, including:
o Wetland Delineation and Report
o Habitat/Shoreline Mitigation Report
o Biological Assessment
• Application for Shoreline Substantial Development Permit (SSDP) specific to shoreline
mitigation and over -water structure
• Prepare and file Joint Aquatic Resource Permit Application (DARPA)
• Other permit applications and submittals related to shoreline mitigation and/or
overwater structure(s)
The following disciplines are included in this scope of work to provide the deliverables listed
above:
• Civil Engineer
• Landscape Architect
• Transportation Engineer
• Structural Engineer
• Mechanical, Electrical and Plumbing
Engineers
• Interior Designer
• Food Service Designer
III. Exclusions and Additional Services
• Acoustical Consultant
• Building Envelope Consultant
• Cost Estimator
• Hospitality Consultant
• Promotions & Social Media
Consultant
• Audio/Video Consultant
• Signage Consultant
In addition to the ILA Exclusions noted above, the following services, though they could be
provided by RFM and consultants, are excluded from our Scope of Basic Services and, if
requested, will be billed as Additional Services.
• Bidding through Construction Administration Phase
• Off -site work beyond the attached site delineation map specific to SKCEC
P
DocuSign Envelope ID: 87930FB3-B4BE-4145-87E9-C2864EA9535C
South Kitsap Community Events Center
ILA Task 4 Design Development & ILA Task 5 Construction Documents Proposal
March 23, 2022
• Additional design and engineering consultants not listed, including but not limited to:
o Furniture's, Fixtures, & Equipment (FFE) Design and Specifications, Procurement
and Installation
o LEED or other sustainability or green building certification
• Marketing Materials and Photography
• Design requirements, submittals and permits related to any Federal Funding Grants
IV. Owner Responsibilities
It is our understanding that City of Port Orchard will provide full information, including a
program, setting forth its design objectives, constraints, and criteria; any available dimensioned
drawings describing all existing improvements including existing buildings and structures;
assistance in scheduling and accessing the existing seawall for assessment including structure
beneath the existing Kitsap Bank building on site; and, the services of other consultants not
included here when such services are deemed to be necessary.
V. Schedule
The ILA estimates 9 to 12 months for Task 4 (RFM Phase 2) and 6 to 12 months for Task 5 (RFM
Phase 3). Seawall assessment will occur simultaneously with Task 4 (RFM Phase 2). We propose
to start this work around April 2022, as soon as our contract is approved. We will develop the
detailed milestones of the project schedule during the design process.
VI. Compensation
For the Scope of Services outlined above, compensation shall be a Fixed Fee as described below:
Phase 2 - Design Development Phase $619,500
Phase 3 - Construction Documents Phase $770,000
TOTAL
$1,389,500
Plus, reimbursable expenses and any applicable taxes.
Consultant fees include RFM standard markup of 12%. Additional Services, when requested, will
be billed on an hourly basis at our standard hourly rates, as listed in the attached Hourly Billing
Rates or as agreed to prior to commencement of the Additional Services.
VII. Terms of Agreement
Please provide an amendment to our South Kitsap Community Events Center contract upon
accepting this proposal.
Vill. Summary
Thank you for the opportunity to propose on your project. We look forward to discussing our
proposal further and working with you. Please contact me if you have any questions.
DocuSign Envelope ID: 87930FB3-B4BE-4145-87E9-C2864EA9535C
South Kitsap Community Events Center
ILA Task 4 Design Development & ILA Task 5 Construction Documents Proposal
March 23, 2022
Sincerely,
Rice Fergus Miller, Inc.
Dean Kelly, Pr cip
Architect
Attachment: Site Cost Delineation Map
Hourly Billing Rates
DocuSign Envelope ID: 87930FB3-B4BE-4145-87E9-C2864EA9535C
I03/23/22: EXTENTS OF EXISTING I
SEAWALL ASSESSMENT
(CIVIL AND LANDSCAPE TO COORDINATE FINAL I
ROUTING OF THIS PEDESTRIAN PATHWAY
CEC SITE SURFACE IMPROVEMENT COST DELINEATION:
WEST BOUNDARY: INCLUDE PEDESTRIAN PATH
SOUTH BOUNDARY: ENTIRE PORT ST ROW TO 7—ELEVEN BLDG
EAST BOUNDARY: INCLUDE SIDEWALK AND CURB ALONG BAY ST.
NORTHEAST BOUNDARY: CENTERLINE OF ORCHARD ST
NORTH BOUNDARY: PROPERTY LINE
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SKCEC
SITE COST ESTIMATE
DELINEATION
REVISED 03.23.2022
DocuSign Envelope ID: 87930FB3-B4BE-4145-87E9-C2864EA9535C
RIC eYgusmILLER
ARCHITECTURE INTERIORS PLANNING VIZLAB
275 Fifth Street, Suite 100
Bremerton, WA 98337
Phone: (360) 377-8773
rfmarch.com
2022 Hourly Billing Rates
Date of Proposal: January 25, 2022
Project: SKCEC Amendment 05 - Seawall Assessment
Project No.: 2020002.00
The hourly billing rates shall be annually adjusted in accordance with normal salary review practices
of Rice Fergus Miller.
Principal in Charge:
$ 190.00 -
$ 275.00
Senior Planner:
$ 175.00 -
$ 275.00
Project Manager:
$ 130.00 -
$ 190.00
Project Architect:
$ 120.00 -
$ 190.00
Staff Architect:
$ 125.00 -
$ 160.00
Project Designer:
$ 115.00 -
$ 190.00
Staff Designer:
$ 115.00 -
$ 155.00
Interior Designer:
$ 100.00 -
$ 170.00
Technical Designer:
$ 95.00 -
$ 155.00
Production Support:
$ 85.00 -
$ 155.00
Graphics Visualization:
$ 120.00 -
$ 140.00
Project Coordinator:
$ 140.00
Administrative Support Staff:
$ 90.00 -
$ 140.00