009-14 - Seattle Department of Transportation - ContractInteragency Agreement
Between Seattle Department of Transportation and the City of Port Orchard
To provide Staff, Equipment and/or Engineering Services
Contract No. 009-14
This Interagency Agreement is made and entered into by and between the Seattle Department of
Transportation; hereinafter called SDOT, and the City of Port Orchard, a political subdivision of the
State of Washington, hereinafter called Port Orchard for the purpose of providing staff, equipment
and/or engineering services.
WHEREAS, SDOT has qualified staff and equipment necessary to perform the work desired by Port
Orchard, that can help achieve cost savings and benefits in the public's interest.
NOW THEREFORE, the parties hereby enter into an Agreement as follows:
I. OVERVIEW
A. SDOT may provide staff, equipment and/or engineering services to work on Port Orchard
projects. Port Orchard shall request services in a Letter of Understanding (LOU) to SDOT
for review/approval.
B. SDOT is not obligated to provide staff, equipment or engineering services.
II. LETTER OF UNDERSTANDING
A. Port Orchard shall prepare a LOU and identify a contact person(s) and billing address for
services. The LOU shall identify the number of staff, equipment and/or engineering services
expected for the project's duration, and other provisions as deemed necessary.
B. The LOU shall be subject to approval in writing by Roadway Structures Operation and
Maintenance Manager, and Port Orchard. The LOU becomes a valid Agreement when
exacted by SDOT and Port Orchard.
III. PAYMENT
A. The leading party shall be reimbursed for all actual cost incurred for a project. Said cost
shall include all engineering, clerical, administrative and inspection services; material, and
indirect cost rates applied to SDOT labor.
B. Port Orchard shall be billed on no more than a monthly basis. These bills will reflect actual
costs, to include salary, benefits and the indirect cost. All payments shall be due within 30
days of the billing date, with one percent per month interest being charged to the receiving
party as a delinquent charge starting 30 days after the billing date.
C. In the event a lawsuit is instituted to enforce the payment obligations of the party receiving
staff, equipment and/or engineering services, the prevailing party shall be entitled to recover
all costs of such a lawsuit, including reasonable attorney's fees.
IV. TERMINTATION
A. This Interagency Agreement will be effective upon it's signing by both parties and will
remain in effect until terminated by 30 day's advance notice by either party.
B. In the event that services are terminated prior to the completion of the objective contained
within the LOU, all direct and indirect phasing -out cost shall be paid by the party requesting
Interagency Agreement between SDOT and Port Orchard
To provide staff, equipment and/or engineering services
Page 2
termination. Termination cost claimed shall not exceed the actual costs incurred as a result of
termination of the Project or Services.
V. INDEMNIFICATION AND HOLD HARMLESS
A. Each party hereto agrees to indemnify and hold harmless the other party, and it's officers,
agents, and employees, from all claims (including demands, suits, penalties, losses, damages
or costs of any kind whatsoever) to the extent such a claim arises or is caused by the
indemnifying party's own negligence or that of its officers, agents, or employees.
VI. OTHER PROVISIONS
A. No liability shall attach to SDOT or Port Orchard by reason of entering into this Interagency
Agreement except as expressly provided herein.
B. This Interagency Agreement contains the entire written agreement of parties and supersedes
all prior discussion. This Interagency Agreement may be amended only in writing, signed by
both parties.
C. In providing services under this Interagency Agreement, SDOT shall be deemed an
independent contractor for all purposes and its employees shall not in any manner be deemed
to be employees or agents of Port Orchard for any purpose. SDOT shall be responsible for
all federal and/or state tax, industrial insurance and Social Security liability that may result
from the performance of and compensation for these services and shall make no claim of
career service or civil service rights which may accrue to the lending party employee under
State or local law.
In consideration of the mutual benefit accruing herein, the parties hereto agree that the Interagency
Agreement as set forth herein will be performed by the parties under the terms of this Interagency
Agreement.
The parties hereto have executed this Interagency Agreement on the day and the year last written below.
City of Port Orchard, Washington
Seattle Department of Transportation
/J
Dir +tor of Capital Projects & Roadway Structures
Seattle Department of Transportation
AA I COAe r&PPZ�t J f&
I ;7y;---.
Date
Letter of Understanding
Between Seattle Department of Transportation and Port Orchard
This Letter of Understanding is an attachment to Interagency Agreement between SDOT and Port
Orchard to provide staff, equipment and/or engineering services to be provided during the expected
duration of the service period.
SDOT Contact Person:
Paul Roberts
Structural Operations & Maintenance Manger
(206)684-8325
Paul.Roberts@seattle.gov
Billing Address:
216 Prospect Street, Port Orchard, WA 98366
Port Orchard Contact Person:
Mark R. Dorsey, PE
Public Works Director
(360) 876-4991
mdorsey@cityofportorchard.us
Project/Services:
SDOT will provide staff and U-BIT operation services to the City of Port Orchard for the purposes of
assisting with a bridge inspection on the Lund Avenue Bridge (Structure ID 08477200). This work is
anticipated to include cleaning of the pier caps and providing UBIT equipment and operator. Traffic
control operations will be performed by the City of Port Orchard.
Duration of Services:
The duration of services is for one (1) to three (3) days scheduled in the first quarter of 2013.
Location:
The Lund Avenue Bridge is located 1.0 mile east of the intersection of WA State Route 16 and Tremont
Street SW in Port Orchard, WA.
Staff and/or Engineering Services to be provided:
SDOT will provide staff for pier cap cleaning, in addition to a U-BIT driver and basket operator for the
bridge inspection.
Equipment to be provided:
SDOT will provide the Aspen A-62 U-BIT, as well as all equipment necessary for power washing pier
caps.
Insurance:
It is understood that the UBIT will be covered under the City of Seattle's self-insurance program during
the period that services are rendered to the City of Port Orchard.
Page 2
Accepted:
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LUND-TREMONT BRIDGE
ANTICIPATED COSTS FOR SIX YEAR MAINTENANCE AND REPAIR PLAN
UBIT Inspection every 4 years. First due January 2014. ($12,906) - Clean expansion joints of sand/debris every 12 months. ($XX,xxx)
Routine Inspection every 2 years. ($2,450) - Remove moss from sidewalk/barrier joint every 18 months. ($XX,xxx)
Scour monitoring at Pier 3 and Pier 4 every 6 months. ($1,500) - Clean PVC bridge drain system once a year. ($xX,xxx)
Survey monitoring at abument walls and Pier 5 every 12 months.
Miscellaneous yearly repairs. ($10,000)
($2,900; if no movement, will reduce frequency) -
YEAR
ESTIMATED
TASK
COMMENTS
ESTIMATED
ESTIMATED
DATE
COST
YEARLY COST
1/1
Clean expansion joints of sand/debris.
City to provide?
1/11
UBIT & Routine Inspection (KPFF & Other Public Agency Equipment)
City to provide cost for flaggers.
$12,906
-----------------------------------------------------------------------------
1/11
—------- ..... —.............
Pier 3/4 Scour Monitoring (KPFF)
...............................................
..................
$1,500
1/30
Clean Bride Drains
Awaiting cost. By WSDOT, or other
Contractor.
1/30 _
Remove moss from sidewalks/barrier _joints. _ _
—
City to provide?_ _ _ _
1/30
Remove transient structure at Pier 4.
City to provide?
2014
-___— ________
7/1
__________.... _...... _...... _..(.______—._......_......_......_....__—_.._._._._._._._.._
Pier 3/4 Scour Monitoring (KPFF)
._.._.__._..__—._._._._.___.__.________
______.______._.__ $30,506
$1,500
7/1
Initial Survey Monitoring (KPFF)
$4,600
7/1
Miscellaneous Repairs
$10,000
7/1
Repair/replace expansion joints
If necessary, pending January 2014
cleaning & inspection.
7/1
Epoxy/concrete patchwork at exposed reinforcement/strands.
Awaiting cost. By WSDOT, or other
Contractor.
7/1
Repair damaged handrails
Awaiting cost. By WSDOT, or other
Contractor.
--- - ---•--- - - - - - - -
7/1
Seal crack in HMA
---
City toprovide?
1/11
Pier 3/4 Scour Monitoring (KPFF)
$1,500
1/30
Clean Bridge Drains
Awaiting cost. By WSDOT, or other
7/1
- ------ - ------ -------------------
Remove moss from sidewalks/barrier joints. — _
City to provide? _ ______.__
_____.____.----- -.
$15,900
7/1
Clean expansion joints of sand/debris.
City to provide?
- __- -- - - -------- ----
------------------
7/1
------ - --------
Pier 3/4 Scour Monitoring (KPFF)
-------------------------------------------------------------------------
---------------------------------------
$1,500
-----------------
7/1
Survey Monitoring (KPFF)
$2,900
7/1
Miscellaneous Repairs
$10,000
1/11
----- — —
Routine Inspection (KPFF)
— — — — --- --- -- —_— _ _— •-- ...... _....—...--
$2,450
1/11
--------------
Pier 3/4 Scour Monitoring (KPFF)
----------------------------------------------------------------------------
-------------------------------------------
$1,500
1/30
Clean Bridge Drains
Awaiting cost. By WSDOT, or other
------ ------ ------ ------
Cont.......................................---
$18,350
7/1
- - -
Clean expansion joints of sand/debris.
- - - -- - - - ---- ----- --- --- - ------ -------- - - -- - -
City to provide?
- - - - - - - - -
- -
7/1
Pier 3/4 Scour Monitoring (KPFF)
— -- ——..._._..__—---------------------------------------
•-------------------— ----- — -— --- — --------- —---
$1,500
- - -
7/1
-----------------
Survey Monitoring (KPFF)
-------------------"---...._..._..—'---------------------------------------------•--_.
-------------_-----------•---'---•---------
$2,900
------------ —
7/1
Miscellaneous Repairs
$10,000
1
Pier 3/4 Scour Monitoring (KPFF)
$1,500
0
Clean Bridge Drains
Awaiting cost. By WSDOT, or other
72017____.._______.
Contractor.
---•—•.
----------------------------------------------------------------------- — — — —
Remove moss from sidewalks/barrier joints.
-- — — — — — — — — —30
City to provide? — — _ —
--_-------'--'----__.__---_—_----_----_.__-_.__.—_....__--'_---?$15,9D0
Clean expansion joints of sand/debris.
City to provide.1
-------
Pier 3/4 Scour Monitoring (KPFF)
------------
$1,500 _-
7/1
Survey Monitoring (KPFF)
$2,900
7/1
Miscellaneous Repairs
$10,000
UBIT & Routine Inspection (KPFF & Other Public Agency Equipment)
City to provide cost for flaggers.
$12,906
1
Pier 3/4 Scour Monitoring (KPFF)
$1,500
7,ol-
0
Clean Bridge Drains
Awaiting cost. By WSDOT, or other
iii
Contractor— _
$28,806
1
CIean expansioon jomts of sand/debris.
City to provide? -------------
`-- _z.1
Pier 3/4 Scour Monitoring (KPFF)$1,5007/1
Survey Monitoring (KPFF)$2,900p
-- ---7
1
Miscellaneous Re airs
$30,000
1/111
- - - -
Pier 3/4 Scour Monitoring (KPFF)
-- _- ----- - - -- - - -- - - -- - ------- ........
....... -..-•-_._ - --._._.._.-
$1,500
1/30
Clean Bride Drains
g
Awaiting cost. By WSDOT, or other
Contractor.
7/1
Remove moss from sidewalks/barrier joints.
City to provide?
_____—_______
$15,900
7/1
Clean expansion joints of sand/debris.
City to provide?
7/1
Pier 3/4 Scour Monitoring (KPFF)
-----'---------------------------------------------------------
-------------------------------
$1,500
------__0
---------------'-
7/1
Survey Monitoring (KPFF)
$2,900
7/1
Miscellaneous Repairs
$1 ,000
COSTS NOT INCLUDED: - POST EARTHQUAKE INSPECTIONS
-SIGNIFICANT REPAIRS FROM TRUCK OR OTHER TYPE DAMAGE (i.e. large truck going over, and causing significant damage to rails)
- SCOUR REPAIRS