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038-22 - Utility Services Associates, LLC - ContractDocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 CITY OF PORT ORCHARD PURCHASED SERVICE AGREEMENT THIS Agreement ("Agreement") is made effective as of the 2nd day of May, 2022, by and between the City of Port Orchard, a municipal corporation, organized under the laws of the State of Washington, whose address is: CITY OF PORT ORCHARD, WASHINGTON (hereinafter the "CITY") 216 Prospect Street Port Orchard, Washington 98366 Contact: Mayor Robert Putaansuu Phone: 360.876.4407 Fax: 360.895.9029 and Utility Services Associates, LLC a limited liabili , corporation, organized under the laws of the State of Washington, doing business at: 916 W. Center Street (hereinafter the "VENDOR") Kalispell, MT 59901 Contact: Suzie Freeman Phone: 877.585.5325 Email: sfreeman&nrwloss.com for purchased services performed in connection with the following: 2022 LEAK DETECTION FOR THE CITY OF PORT ORCHARD AND MCCORMICK WOODS WATER SYSTEMS TERMS AND CONDITIONS 1. Services by Vendor. A. The Vendor shall perform the services described in the Scope of Work attached to this Agreement as Exhibit "A." The services performed by the Vendor shall not exceed the Scope of Work without prior written authorization from the City. B. The City may from time to time require changes or modifications in the Scope of Work. Such changes, including any decrease or increase in the amount of compensation, shall be agreed to by the parties and incorporated in written amendments to the Agreement. C. This Agreement shall commence on May 9t", 2022, ("Commencement Date") and shall terminate Seutember 30', 2022, unless extended or terminated in writing as provided herein. Additionally, the City reserves the rights to review the Agreement at regular intervals to assure the quality of services provided by the Vendor and to offer two (2) one-year extensions prior to contract expiration to retain the Vendor's services. D. Unless otherwise specified in the attached Scope of Work, all tools, equipment, supplies, chemicals or any other materials necessary for the completion of the services described in the Scope of Work shall be provided by the Vendor. City of Port Orchard and Utility Services Associates, LLC Purchased Service Contract No. C038-22 Public Works Project No. PW2022-004 U:\8_Water Utility\F_Repair&Maintenance\Leak Detection\2022\Contract\C038-22- Utility Services Associates, LLC.docx 1 of 11 Rev 4/10/2020 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 E. The Vendor shall report any damage or potential hazard involving City property immediately to the City of Port Orchard Public Works Department or in the case of an emergency by calling 911. Hazardous conditions shall be immediately remedied or secured by the Vendor to prevent further damage and/or to protect the public from injury. F. Any incidents, accidents, or altercations with members of the public or with City staff shall be immediately reported to the City of Port Orchard Public Works Department. The City's Public Works Director may require a written report describing the incident or accident. G. The Vendor shall remedy, in a timely manner, and at its expense, any damage to City property due to the negligence of the Vendor or the Vendor's employees. 2. Schedule of Work. A. The Vendor shall perform the services described in the scope of work in accordance with the Schedule attached to this contract as Exhibit "A." If delays beyond the Vendor's reasonable control occur, the parties will negotiate in good faith to determine whether an extension is appropriate. B. The Vendor is authorized to proceed with services upon receipt of a written Notice to Proceed. 3. Compensation. 2 LUMP SUM. Compensation for these services shall be a Lump Sum of $20,100.00. ❑ TIME AND MATERIALS NOT TO EXCEED. Compensation for these services shall not exceed $ without written authorization and will be based on billing rates and reimbursable expenses attached hereto as Exhibit ❑ TIME AND MATERIALS. Compensation for these services shall be on a time and materials basis according to the list of billing rates and reimbursable expenses attached hereto as Exhibit ❑ OTHER. 4. Payment. A. The Vendor shall maintain time and expense records and provide them to the City monthly after services have been performed, along with monthly invoices in a format acceptable to the City for work performed to the date of the invoice. B. All invoices shall be paid by City warrant within thirty (30) days of receipt of a complete invoice. If the City objects to all or any portion of any invoice, it shall so notify the Vendor of the same within fifteen (15) days from the date of receipt and shall pay that portion of the invoice not in dispute, and the parties shall immediately make every effort to settle the disputed portion. C. The Vendor shall keep cost records and accounts pertaining to this Agreement available for inspection by City representatives for six (6) years after final payment unless a longer period is required by a third -party agreement. Copies shall be made available on request. City of Port Orchard and Utility Services Associates, LLC Purchased Service Contract No. C038-22 Public Works Project No. PW2022-004 Rev 4/10/2020 U:\8_Water Utility\F_Repair&Maintenance\Leak Detection\2022\Contract\C038-22- Utility Services Associates, LLC.docx 2of11 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 D. If the services rendered do not meet the requirements of this Agreement, the Vendor will correct or modify the work to comply with this Agreement. The City may withhold payment for such work until the work meets the requirements of the Agreement. 5. Discrimination and Compliance with Laws A. The Vendor agrees not to discriminate against any employee or applicant for employment or any other person in the performance of this Agreement because of race, creed, color, national origin, marital status, sex, age, disability, or other circumstance prohibited by federal, state, or local law or ordinance, except for a bona fide occupational qualification. B. Even though the Vendor is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure the satisfactory completion thereof. C. The Vendor agrees to comply with all federal, state and municipal laws, rules and regulations, including but not limited to all health and safety regulations applicable to the work that are now effective or become applicable within the term(s) of this Agreement to the Vendor's business, equipment and personnel engaged in operations covered by this Agreement or accruing out of the performance of such operations. The Vendor shall comply with all federal and state laws applicable to independent contractors, including, but not limited to, the Washington State Worker's Compensation and Unemployment Insurance laws, and maintenance of a separate set of books and records that reflect all items of income and expenses of the Vendor's business, pursuant to Revised Code of Washington (RCW) 51.08.195, as required by law, to show that the services performed by the Vendor under this Agreement shall not give rise to an employer -employee relationship between the parties, which is subject to Title 51 RCW, Industrial Insurance. D. The Vendor shall comply with prevailing wage requirements under Washington law. See, Prevailing Wage Addendum to this Agreement. E. The Vendor shall obtain a City of Port Orchard business license prior to commencing work pursuant to a written Notice to Proceed. F. Violation of this Paragraph 5 shall be a material breach of this Agreement and grounds for cancellation, termination, or suspension of this Agreement by the City, in whole or in part, and may result in ineligibility for further work for the City. 6. Relationship of Parties. The parties intend that an independent contractor -client relationship will be created by this Agreement. As the Vendor is customarily engaged in an independently established trade which encompasses the specific service provided to the City hereunder, no agent, employee or representative of the Vendor shall be or shall be deemed to be the employee, agent or representative of the City. In the performance of the work, the Vendor is an independent contractor with the ability to control and direct the performance and details of the work, the City being interested only in the results obtained under this Agreement. None of the benefits provided by the City to its employees, including but not limited to compensation, insurance, and unemployment insurance, are available from the City to the employees, agents or representatives of the Vendor. The Vendor will be solely and entirely responsible for its acts and for the acts of its agents, employees, representatives and sub -consultants during the City of Port Orchard and Utility Services Associates, LLC Purchased Service Contract No. C038-22 Public Works Project No. PW2022-004 Rev 4/10/2020 U:\8_Water Utility\F_Repair&Maintenance\Leak Detection\2022\Contract\C038-22- Utility Services Associates, LLC.docx 3of11 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 performance of this Agreement. The City may, during the term(s) of this Agreement, engage other independent contractors to perform the same or similar work that the Vendor performs hereunder. 7. Suspension and Termination of Agreement A. Termination without cause. This Agreement may be terminated by the City at any time for public convenience, for the Vendor's insolvency or bankruptcy, or the Vendor's assignment for the benefit of creditors. B. Termination with cause. The Agreement may be terminated upon the default of the Vendor and the failure of the Vendor to cure such default within a reasonable time after receiving written notice of the default. C. Rights Upon Termination. 1. With or Without Cause. Upon termination for any reason, all finished or unfinished documents, reports, or other material or work of the Vendor pursuant to this Agreement shall be submitted to the City, and the Vendor shall be entitled to just and equitable compensation for any satisfactory work completed prior to the date of termination, not to exceed the total compensation set forth herein. The Vendor shall not be entitled to any reallocation of cost, profit or overhead. The Vendor shall not in any event be entitled to anticipated profit on work not performed because of such termination. The Vendor shall use its best efforts to minimize the compensation payable under this Agreement in the event of such termination. Upon termination, the City may take over the work and prosecute the same to completion, by contract or otherwise. 2. Default. If the Agreement is terminated for default, the Vendor shall not be entitled to receive any further payments under the Agreement until all work called for has been fully performed. Any extra cost or damage to the City resulting from such default(s) shall be deducted from any money due or coming due to the Vendor. The Vendor shall bear any extra expenses incurred by the City in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained, by the City by reason of such default. D. Suspension. The City may suspend this Agreement, at its sole discretion. Any reimbursement for expenses incurred due to the suspension shall be limited to the Vendor's reasonable expenses, and shall be subject to verification. The Vendor shall resume performance of services under this Agreement without delay when the suspension period ends. E. Notice of Termination or Suspension. If delivered to the Vendor in person, termination shall be effective immediately upon the Vendor's receipt of the City's written notice or such date as stated in the City's notice of termination, whichever is later. Notice of suspension shall be given to the Vendor in writing upon one week's advance notice to the Vendor. Such notice shall indicate the anticipated period of suspension. Notice may also be delivered to the Vendor at the address set forth in Section 14 herein. City of Port Orchard and Utility Services Associates, LLC Purchased Service Contract No. C038-22 Public Works Project No. PW2022-004 Rev 4/10/2020 U:\8_Water Utility\F_Repair&Maintenance\Leak Detection\2022\Contract\C038-22- Utility Services Associates, LLC.docx 4of11 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 8. Standard of Care. The Vendor represents and warrants that it, and the Vendor's employees, have the requisite training, skill and experience necessary to provide the services under this Agreement and are appropriately accredited and licensed by all applicable agencies and governmental entities. Services provided by the Vendor and the Vendor's employees under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing in similar circumstances. The Vendor and the Vendor's employees shall conduct themselves in a professional manner at all times when on site. The Vendor's employees shall wear clothing and/or a uniform which clearly identifies them as an employee of the Vendor. The Vendor further represents and warrants that it shall provide proper supervision for any employees utilized to perform the services herein and shall ensure that all employees are properly trained and qualified. The Vendor shall ensure that all workplace safety requirements of state or federal law are strictly observed at all times. The Vendor warrants that all employees have been trained to comply with state and federal standards (including but not limited to standards for handling chemicals, WISHA and OSHA) relevant to the duties to be performed in accordance with the Scope of Work. 9. Ownership and Use of Documents. All records, files, documents, drawings, specifications, data or information, regardless of form or format, and all other materials produced by the Vendor in connection with the services provided to the City, shall be the property of the City whether finished or not and also whether the project for which they were created is executed or not. 10. Work Performed at the Vendor's Risk. The Vendor shall take all precautions necessary and shall be responsible for the safety of its employees, agents and representatives in the performance of the work hereunder, and shall utilize all protection necessary for that purpose. All work shall be done at the Vendor's own risk, and the Vendor shall be responsible for any loss or damage to materials, tools, or other articles used or held by the Vendor for use in connection with the work. 11. Indemnification. The Vendor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorneys' fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. The City's inspection or acceptance of any of the Vendor's work when completed shall not be grounds to avoid any of these covenants of indemnification. Nothing in this Agreement shall be construed as creating a liability or right of indemnification in any third party. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Vendor and the City, its officers, officials, employees, agents and volunteers, the Vendor's liability hereunder shall be only to the extent of the Vendor's negligence. The provisions of this section shall survive the expiration or termination of this Agreement. City of Port Orchard and Utility Services Associates, LLC Purchased Service Contract No. C038-22 Public Works Project No. PW2022-004 Rev 4/10/2020 U:\8_Water Utility\F_Repair&Maintenance\Leak Detection\2022\Contract\C038-22- Utility Services Associates, LLC.docx 5of11 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. THE VENDOR'S WAIVER OF IMMUNITY UNDER THE PROVISIONS OF THIS SECTION DOES NOT INCLUDE, OR EXTEND TO, ANY CLAIMS BY THE VENDOR'S EMPLOYEES DIRECTLY AGAINST THE VENDOR. 12. Insurance. The Vendor shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Vendor, its agents, representatives, or employees. A. Minimum Scope of Insurance Vendor shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 or a substitute form providing equivalent liability coverage and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named by endorsement as an additional insured under the Vendor's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Vendor's profession if applicable. B. Minimum Amounts of Insurance Vendor shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Workers' Compensation Employer's Liability each accident $1,000,000. Employer's Liability Disease each employee $1,000,000, and Employer's Liability Disease — Policy Limit $1,000.00. 4. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. City of Port Orchard and Utility Services Associates, LLC Purchased Service Contract No. C038-22 Public Works Project No. PW2022-004 Rev 4/10/2020 U:\8_Water Utility\F_Repair&Maintenance\Leak Detection\2022\Contract\C038-22- Utility Services Associates, LLC.docx 6of11 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance (as applicable to each line of coverage): The Vendor's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Vendor shall provide thirty (30) days written notice by certified mail, return receipt requested, to the City prior to the cancellation or alteration of coverage. The City will not waive its right to subrogation against the Vendor. The Vendor's insurance shall be endorsed to waive the right of subrogation against the City, or any self-insurance, or insurance pool coverage maintained by the City. 4. If coverage is written on a "claims made" basis, then a minimum of a three (3) year extended reporting period shall be included with the claims made policy, and proof of this extended reporting period provided by the City. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage The Vendor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Vendor before commencement of the work. 13. Assigning or Subcontracting. The Vendor shall not assign, transfer, subcontract or encumber any rights, duties, or interests accruing from this Agreement without the express prior written consent of the City, which consent may be withheld in the sole discretion of the City. 14. Notice. Any notices required to be given by the City to the Vendor or by the Vendor to the City shall be in writing and delivered to the parties at the following addresses: Robert Putaansuu Mayor 216 Prospect Street Port Orchard, WA 98366 Phone: 360.876.4407 Fax: 360.895.9029 VENDOR Attn: Cory Simonson President 916 W. Center St. - Kalispell, MT 59901 Phone Fax: 877.585.5325 ext. N/A City of Port Orchard and Utility Services Associates, LLC Purchased Service Contract No. C038-22 Public Works Project No. PW2022-004 U:\8_Water Utility\F_Repair&Maintenance\Leak Detection\2022\Contract\C038-22- Utility Services Associates, LLC.docx 7of11 Rev 4/10/2020 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 15. Resolution of Disputes and Governing Law. A. Should any dispute, misunderstanding or conflict arise as to the terms and conditions contained in this Agreement, the matter shall first be referred to the Mayor, who shall determine the term or provision's true intent or meaning. The Mayor shall also decide all questions which may arise between the parties relative to the actual services provided or to the sufficiency of the performance hereunder. B. If any dispute arises between the City and the Vendor under any of the provisions of this Agreement which cannot be resolved by the Mayor's determination in a reasonable time, or if the Vendor does not agree with the Mayor's decision on a disputed matter, jurisdiction of any resulting litigation shall be filed in Kitsap County Superior Court, Kitsap County, Washington. C. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In any suit or action instituted to enforce any right granted in this Agreement, the substantially prevailing party shall be entitled to recover its costs, disbursements, and reasonable attorneys' fees from the other parry. 16. General Provisions. A. Non -waiver of Breach. The failure of either party to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein contained in one or more instances, shall not be construed to be a waiver or relinquishment of said covenants, agreements, or options, and the same shall be in full force and effect. B. Modification. No waiver, alteration, modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and the Vendor. C. Severability. The provisions of this Agreement are declared to be severable. If any provision of this Agreement is for any reason held by a court of competent jurisdiction to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other provision. D. Entire Agreement. The written provisions of this Agreement, together with any Exhibits and Addenda attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner whatsoever, the Agreement or the Agreement documents. The entire agreement between the parties with respect to the subject matter hereunder is contained in this Agreement, the Exhibits and Addenda attached hereto, which may or may not have been dated prior to the execution of this Agreement. All of the above documents are hereby made a part of this Agreement and form the Agreement document as fully as if the same were set forth herein. Should any language in any of the Exhibits or Addenda to this Agreement conflict with any language contained in this Agreement, then this Agreement shall prevail. 17. Title VI The City of Port Orchard, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted City of Port Orchard and Utility Services Associates, LLC Purchased Service Contract No. C038-22 Public Works Project No. PW2022-004 Rev 4/10/2020 U:\8_Water Utility\F_Repair&Maintenance\Leak Detection\2022\Contract\C038-22- Utility Services Associates, LLC.docx 8of11 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 programs of the Department of Transportation issued pursuant to such Act, must affirmatively insure that its contracts comply with these regulations. Therefore, during the performance of this Agreement, the Vendor, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The Vendor will comply with the Acts and the Regulations relative to Nondiscrimination in Federally -assisted programs of the U.S. Department of Transportation, Federal Highway Administration (FHWA), as they may be amended from time to time, which are herein incorporated by reference and made a part of this Agreement. 2. Nondiscrimination: The Vendor, with regard to the work performed by it during this Agreement, will not discriminate on the grounds of race, color, national origin, sex, age, disability, income - level, or LEP in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Vendor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations as set forth in Appendix A, attached hereto and incorporated herein by this reference, including employment practices when this Agreement covers any activity, project, or program set forth in Appendix B of 49 C.F.R. part 21. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Vendor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Vendor of the Vendor's obligations under this Agreement and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP. 4. Information and Reports: The Vendor will provide all information and reports required by the Acts, the Regulations and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of the Vendor is in the exclusive possession of another who fails or refuses to furnish the information, the Vendor will so certify to the City or the FHWA, as appropriate, and will set forth what efforts it has made to obtain the information. Sanctions for Noncompliance: In the event of the Vendor's noncompliance with the Non- discrimination provisions of this Agreement, the City will impose such contract sanctions as it or the FHWA may determine to be appropriate, including, but not limited to: 1. withholding payments to the Vendor under the Agreement until the Vendor complies; and/or 2. cancelling, terminating, or suspending the Agreement, in whole or in part. 6. Incorporation of Provisions: The Vendor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Vendor will take action with respect to any subcontract or procurement as the City or the FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Vendor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the Vendor may request the City to enter into any litigation to protect City of Port Orchard and Utility Services Associates, LLC Purchased Service Contract No. C038-22 Public Works Project No. PW2022-004 Rev 4/10/2020 U:\8_Water Utility\F_Repair&Maintenance\Leak Detection\2022\Contract\C038-22- Utility Services Associates, LLC.docx 9of11 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 the interests of the City. In addition, the Vendor may request the United States to enter into the litigation to protect the interests of the United States. IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year set forth above. CITY OF PORT ORCHARD, VENDOR WASHINGTON DocuSigned by: By: rebtf pomvi sw Name: Cory Simonson By: Title: President Robert Putaansuu, Mayor ATTESrJ Jl�,TICATE: By: ubt t, A6�/ Bran y a ace, MMC, City Clerk APPROVED AS TO FORM: By: FDocuSigned by: �b{ . aV'&r ar0foI e 5'k04Xrcher, City Attorney City of Port Orchard and Utility Services Associates, LLC Purchased Service Contract No. C038-22 Public Works Project No. PW2022-004 Rev 4/10/2020 U:\8_Water Utility\F_Repair&Maintenance\Leak Detection\2022\Contract\C038-22- Utility Services Associates, LLC.docx 10 of 11 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 APPENDIX A During the performance of this Agreement, the Vendor, for itself, its assignees, and successors in interest agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 C.F.R. Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 C.F.R. Part 27; • The Age Discrimination Act of 1975, as amended, (42 U .S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 USC§ 471, Section 4 7123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub - recipients and contractors, whether such programs or activities are Federally funded or not); • Titles 11 and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.P.R. parts 37 and 38; • The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to -ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). City of Port Orchard and Utility Services Associates, LLC Purchased Service Contract No. C038-22 Public Works Project No. PW2022-004 Rev 4/10/2020 U:\8_Water Utility\F_Repair&Maintenance\Leak Detection\2022\Contract\C038-22- Utility Services Associates, LLC.docx 11 of 11 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 r.xhibit A UTILITY SERVICES ASSOCIATES Leak Detection & Solutions A Proven Approach to Water Loss Reduction Strategies PROPRIETARY AND CONFIDENTIAL Water Distribution System Leak Survey ITB — 2022 Leak Detection Submitted to: City of Port Orchard Public Works Re: ITB — 2022 Leak Detection 216 Prospect St. Port Orchard, WA 98366 Submitted by: Utility Services Associates, LLC Account Manager Cayd Mathiasen 916 W. Center Street Kalispell, MT 59901 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 Proposal Letter April 20, 2022 City of Port Orchard Public Works Tony Lang Operations Manager 216 Prospect St. Port Orchard, WA 98366 Re: ITB — 2022 Leak Detection for the City of Port Orchard, WA Dear Mr. Lang, In response to the City of Port Orchard Invitation to Bid request for water leak detection services on the City of Port Orchard and McCormick Woods water distribution systems, Utility Services Associates, LLC (USA) is pleased to present the enclosed proposal. We feel privileged to propose for this important engagement. USA has been working diligently in the arena of water loss control, specializing in leak detection, since 1985. We advocate a strategic approach to leak detection that is unique to the industry. It is this approach that ensures that our customers receive an unmatched level of service regardless of system variables. Our pricing for this project is based on the scope as documented in the Invitation to Quotation. We anticipate this project taking approximately 13 days to complete. If we are awarded the project USA will be able to meet the requested schedule. USA has a level of experience (since 1985) that other firms are unable to match. We don't just find leaks. We provide additional value by making recommendations and observations that will assist City of Port Orchard with their overall non -revenue water loss reduction and maintenance strategies. Sincerely, Cory Simonson President Page 1 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 COMPANY OVERVIEW Since 1985, Utility Services Associates has provided water utilities highly impactful water loss control programs and comprehensive leak detection surveys. Our group of professionals are highly trained, experienced technicians that conduct leak detection surveys across North America, Micronesia, and the Bahamas. We have implemented a quality control program that is unique to the industry. Our experience with hundreds of utilities has prepared us to offer a level of technical ability that other companies are unable to compete with. The professionals at Utility Services Associates have an understanding for the business of non - revenue water loss control that few companies can match. As leaders in the industry, we are at the heart of today's demand for cost-effective solutions for water line leak detection and meeting non - revenue water mandates. We have a reputation for using the latest water leak detection technologies including everything from correlator systems to thermal/multi-spectral imaging. Our core service is to provide Water System Leak Detection, using state of the art correlation technology. We are equipped for worldwide mobilization. We provide our services to all types and sizes of water systems, on a preventative (pro -active) or emergency (call out) basis. COMPANY MILESTONES • FOUNDED -1985 ■ SOLD TO WESTERN UTILITY SUPPLY - 1994 ■ SOLD TO HUGHES SUPPLY - 2000 ■ SOLD TO HOME DEPOT - 200S • SPLIT OFF - 2009 USA travels the globe to bring water loss control services and technology to clients interested in preserving one of our most precious resources. We work with clients in a variety of roles in water distribution and transmission. Our clients come from the following sectors: Municipalities Military Bases Homeowners/HOA's Engineering Firms Bureau of Indian Affairs Contractors Public Utility Citys Federal and State agencies Builders Utility Services Associates averages approximately 296 leak detection projects (of varying sizes) each year. Page 2 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 USA RECORD OF SUCCESSES USA staff are highly trained in all aspects of water loss control. We, along with our affiliates, have conducted multiple water audit and water loss reduction plans. This includes the 3rd party audit validations for hundreds of AWWA water audits. It is this experience with real and apparent loss reduction that allows USA to integrate your validated water audit data into the leak detection report when applicable. In addition to our significant project list, USA holds associate memberships and involvement in professional organizations and committees such as; American Water Works Association (AWWA), National Rural Water Association (NRWA) and many local and regional associations. In addition, our involvement with the AWWA Water Accountability Committee helps us stay abreast of changing trends in the industry, allowing us to better meet the ever -changing needs and requirements of our clients. KEY QUALIFICATIONS All USA field personnel are trained and qualified as project managers and generally lead their own projects, utilizing customer personnel for support as needed. The team at USA is fully qualified to perform all tasks outlined in your proposal request. The short biographical paragraphs below illustrate the wide range of expertise that each key member of our team brings to the project: N C N U) N J C U) Q N L- ate+ d p C a m tea+ >,•— C C U! ` o 'N a V O p7 C CL E c° LR EXPERTISEc aoc M 3., FL co wUad a)o Cory Simonson ©©©®® 10 Cayd Mathiasen ©©©© © 3 Eric Kelsay ©©® ® 16 Rob Melick ©©© © 23 Matt Sanchez ©©© ® 3 Hernandez Bryan Hernandez ©©Bryan ©�2 Page 3 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 KEY STAFF Cory Simonson, President. Mr. Simonson is the President of USA. His primary responsibilities include general management of all activities along with completion of studies, reports project design, and preparation of project specifications. Professional Profile Mr. Simonson joined USA as a Field Technician in 2009 and worked out of our Montana Office. He was promoted to Water Loss Consultant and acted as on -site project manager, coordinating with other technicians to maintain project continuity and quality assurance. He helped to develop our pilot Segway survey methods. He left USA in 2013 to join the water maintenance program for the City of Kalispell and returned to USA in 2016 to join our management team. With hard work and devotion, Mr. Simonson now oversees all of the company's daily operations. Education, Honors, and Certifications Flathead Valley Community College • Associates degree in Building Trades • Associates degree in Small Business Management Page 4 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 State of Montana Certified Operator: Water Distribution 2A, Water Treatment 3B Certified by Staking University on Electro-Magnetic locating instruments Certified Trenching and Excavation Certified Confined Space Operations Certified Traffic and Flagging MDT Key Qualifications Cory is a customer, oriented individual. His exceptional organizational and time management skills are an asset to our clients. His extensive knowledge of water system maintenance including repair of water mains and appurtenances, replacements of service lines, rebuilding and replacing fire hydrants, locating water lines, taking weekly water samples, new meter install, change -outs and reading makes him a perfect technical adviser to USA field personnel as well as clients. Mr. Simonson also has conducted presentations to water system operators on the benefits of Water Leak Detection and the operation of leak detection equipment as part of developing in- house leak detection programs. Cayd Mathiasen, National Account Manager. Mr. Mathiasen is the Account Manager of USA. His primary responsibilities include consulting with clients on water conservation projects. In addition to overseeing USA field activity, Mr. Mathiasen is available in an advisory capacity with any of our projects. Professional Profile Mr. Mathiasen has been in the water conservation field for 3 years. Mr. Mathiasen hired as a Business Development Manager to benefit our team at USA then transitioned to the National Account Manager position, where he oversees the daily operations related to customer service and sales. Mr. Mathiasen started his career in the construction industry, working with many different types of heavy equipment, job sites, and contractors. Education, Honors, and Certifications College of Southern Idaho (CSI) • Business Management/Entrepreneur, Associate of Applied Science • Member - American Water Works Association (AWWA) Key Qualifications Mr. Mathiasen also has conducted presentations to water system operators on the benefits of Water Leak Detection and the operation of leak detection equipment as part of developing in-house leak detection programs. Page 5 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 Suzie Freeman, Office Manager. Ms. Freeman has over 11 years of experience, having joined USA in June of 2008. She coordinates and maintains all client files including pre -project correspondence and Final Report preparation and submission. She acts as liaison between senior management and field staff and provides office support for all aspects of the Leak Detection system. Eric Kelsay — Senior Field Technician. Eric has recently celebrated his 17th anniversary working for USA as a professional leak consultant. In addition to his years of experience, Eric maintains a CDL license as well as Universal Freon, plumbing and heating certification. Eric brings with him valuable experience obtained by serving in the United States Marine Corp and has completed extensive OSHA training. He studied electronics, engineering, and welding at Olympic College in Bremerton Washington. Eric is a highly trained, experienced leak consultant whose hard work and dedication have earned him praise from many of the clients he has worked with. Eric is based out of Texas and is available for travel anywhere across the globe. When he is not finding water leaks, Eric enjoys hiking, fishing, traveling, cooking, welding, and metallurgy. He recently completed a 177 mile project at the Village of Carol Stream, IL. Rob Melick — Senior Field Technician. Rob has been a stellar leak consultant for USA for the past 6 years. Rob brought with him 17 years of leak detection experience. He started in the leak detection service industry as a helper before advancing to location supervisor and corporate trainer. Rob has the experience and aptitude to locate leakage on complex water and sewer related systems including water holding structures including reservoirs, basins, ponds, pools, and fountains. Rob currently maintains a level 1 certification from the state of California and is working towards his level 2 certification. Rob has a passion for water conservation of any kind and has been successful in the industry because of his desire to recover our most precious natural resource. When Rob is not traveling across the country conducting water leak surveys or training, he enjoys photography, pottery, camping, hiking, fishing, and back country exploration. Rob is currently based in California and is available to travel anywhere in the US. Matthew Sanchez — Field Technician. Matt works out of Texas as a professional Leak Consultant and is available to travel anywhere in the US. He began his career as a leak consultant in May of 2017. Matt brings with him a professional background as a freelance journalize and photographer. Prior to that, he has worked as an assembly technician in the aviation industry. Matt has conducted successful surveys across the US and has a record of being thorough and highly professional. He maintains a very high level of customer satisfaction across all customer types. When not traveling across the country locating leaks, Matt enjoys photography, calisthenics, hiking, and graphic design. Matt has set his site on honing his fishing and hunting skills in the future. Page 6 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 Bryan Hernandez — Field Technician. Bryan works out of Texas as a professional Leak Consultant and is available to travel anywhere in the US. He has over 2 years of field experience and has been commended on his impressive record of high customer satisfaction. Bryan's technical ability and professional manner make him an asset to USA and all utilities he works with. Other than Bryans passion for water conservation, he enjoys writing novels, music, movies and reading. Bryans volunteer work with organizations like House of Hope show the moral character we look for at USA. Page 7 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 PROJECT UNDERSTANDING AND APPROACH City of Port Orchard is seeking a qualified professional services firm to conduct a comprehensive leak detection survey. The project will include a comprehensive survey of a total of approximately sixty eight point one (68.1) This proposal is based on the system variables provided by City of Port's Orchard - Invitation to Bid. System variables include the following: City of Port Orchard (Proper) McCormick Woods If USA is awarded the project we will be able to meet the schedule requirements listed in Exhibit A - Scope of Work section. Each project that we propose is calculated based on information provided by the client (i.e. number of miles, amount of loss, etc.). If, during the project, the amount of line to be surveyed (which is the foundation on which all proposals are built) is determined to be significantly different than proposed, USA will address City of Port Orchard as soon as the discrepancy becomes apparent. The field technician will work closely with the client to resolve the problem, therefore limiting any cost over -runs before they are realized. Any additional work that was not part of the original proposed schedule will be approved by the client in writing. Page 8 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 QUALITY ASSURANCE PROGRAM USA has established a carefully planned and controlled Quality Assurance Program, which is broken down into three (3) main areas: 1. Client Contact When the very first contact is made with the client, our Project Managers begin to work closely with the client representative to establish a project scope. This includes: • Preparing a detailed proposal • Precision scheduling • Liaison between client and field personnel 2. Proiect Work Once the project has started, our field staff meet with the client representative(s) and establish a routine schedule. Most projects are modeled after the following steps: • Survey Phase - this is the cursory sounding "sweep" and is done at pre -established listening distances (refer to the Description of Services section of this proposal for more information). • Pinpointing Phase — during this phase, leaks are pinpointed using various sophisticated equipment. Daily copies of leak reports are provided to the client so that repairs can be scheduled in a timely manner. 3. Project Follow-up Project follow-up starts in the field with a debriefing meeting between our field Leak Consultant and the client contact. A review of project specifics is provided at this time. • Ensuring the client understands the data collected (possible on -site visit) • Final Report preparation and submission • Continued post project client support Page 9 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 COST CONTROL Each project that we propose is calculated based on information provided by the client (i.e. number of miles, amount of loss, etc.). If, during course of a project, the amount of line to be surveyed (which is the foundation on which all proposals are built) is determined to be significantly different than proposed, the field staff communicates this to the Project Manager as soon as it becomes apparent. The Project Manager then works closely with the client to resolve the problem, therefore limiting any cost over -runs before they are realized. Any additional work that was not part of the original proposed schedule will be approved by the client in writing. SAFETY USA is committed to the highest standards of ethical and safe work practices. We consider the safety of our employees and customers to be of primary importance. We have set forth specific safety policies and procedures which meet or exceed state and federal regulations. Our field personnel have completed OSHA certified training programs. Our company health and safety programs include topics ranging from roles and responsibilities to critical work procedures. Job hazard analysis for each job USA performs has been documented. Our vehicles are equipped with caution lights and traffic cones. All federal, state and Community traffic safety regulations shall be observed, specifically those detailed in the MUTCD (Manual of Uniform Traffic Control Device). Page 10 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 PROJECT TASKS The following tasks will apply to work performed for each phase. Overview: To ensure that the project is performed effectively, we will meet on a regular basis with City representative(s). These meetings will include: A. Kick-off Meeting: USA's field staff will meet with City designated representative(s) to obtain and review system maps, outline project goals and determine a project action plan. This plan will include a timeline for completion of each task as well as unique project requirements such as safety, traffic control, communication issues and data reporting. B. Close-out Meeting: USA's field staff will meet with City representative(s) to discuss the results of the project. Any maps provided to USA staff will be returned. Overview: The Survey Phase will be accomplished using state of the art acoustic equipment, making direct contact with system appurtenances such as valves, services, and fire hydrants. This will be done using the following procedures and methods: The first step in our survey is to review maps of areas to be surveyed to become familiarized with the pipe network and the appurtenances to be checked. This initial review is helpful in developing the most efficient survey possible. A. As the leak survey progresses, USA will sound all hydrants, valves, and selected services on metallic pipe. Distances will not exceed 300-400' if appurtenances are available. USA will use a sonic leak detection sound amplification instrument for this phase. B. When normal contact points are not available, we will try to use a sonic ground listening instrument, making physical ground contact at intervals no greater than 6' directly over the pipe. If conditions do not allow this procedure (soft ground, inaccessible areas, etc.), our Field Technician will advise the City representative(s) during the project, and this observation will also be noted on the Final Report. (Ground listening devices are employed when ground cover is pavement, cement, or similar hard surface.) C. All noises detected will be recorded for re -investigation during the Pinpointing Phase. We will also make note of system anomalies including valves, hydrants and curb stops that are damaged or not operating correctly. We will also note any observed map errors. Page 11 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 Note: The equipment utilized does not normally require appurtenances to be operated during surveying. However, on occasion, appurtenances may need to be operated to eliminate service draw noise or to change velocity noise. Operation of appurtenances will be done by the City Water Crews only unless USA receives approval or is directed otherwise. If we are directed to operate appurtenances, we will not be liable for any broken appurtenances or damage that may result from a broken appurtenance. Some night or weekend shifts may be necessary to enable us to adequately survey high traffic arterials with a minimum of traffic and noise interference. These will be pre -approved by City representative(s). Task 3: Pinpointing Phase Overview: All noises detected during the Survey Phase will be re -investigated during the Pinpointing Phase. The pinpointing of leaks will be accomplished using computer correlation equipment whenever/wherever possible as well as ground microphones and probes. This will be done using the following steps: A. Pinpointing leak locations through interpretation of sound intensity — either by ear, decibel metering, or other like methods — is not used when contact points are available for use with the correlator (recognized as the industry best technology for pinpointing leaks). B. The correlator equipment used will have the capability to prompt the operator to input variables when different pipe sizes and/or pipe materials are encountered in the same span to be investigated. This is necessary to ensure accuracy of results based on the automatic computation of the correct leak sound velocity in leak pinpointing operations. Our correlator has the capability of correlating up to seven different pipe materials or diameters within the selected span. To ensure effective performance in all field environments encountered in your distribution system (i.e. traffic noise, draw, pump operation, industrial noise, etc.), the correlator equipment provides 12 multi -range High and Low Pass filters. A correlator will be on site at all times dUrincl leak detection projects (some companies fly a correlator in when they can't find difficult lead C. Each leak will be classified according to size in (GPM) and hazard to aid in scheduling repairs. It should be noted that leak classification is not an exact science. Despite the use of the most modern instrumentation, as well as complete training and experience by our Field Technicians, it is impossible to determine the exact condition of underground piping without exposing the line. In view of this limitation, our classification (including estimated GPM loss) is intended be an aid in scheduling repairs and calculating water losses, based upon the best information available. Variable factors beyond our control may alter this classification at any time. Once the leak is exposed for repair you may wish to revise the estimated GPM loss to establish a more accurate estimate of actual water loss for reporting purposes. Page 12 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 Leak Classifications are outlined in the Leak Classification and Estimation section of this proposal. D. The leak location may be marked in the field with a wooden stake with the leak number and date marked in permanent black ink or environmentally friendly blue paint (depending on the surface/ground conditions and leak). E. Leaks estimated to be larger than 50 GPM, are causing property damage, or are surfacing will be reported within 1 hour of locating. Smaller leaks will be noted in the daily report. F. Whenever the City repairs any leak detected by USA, and prior to completion of the field work, USA will re -survey that section of the system to be sure no extremely quiet leaks were missed due to an over -powering noisy leak sound or other variable. G. It is important to note that not all leaks create noise levels that can be detected using even the most sophisticated leak detection instruments. USA will perform all work at the highest level of professional workmanship in its industry. However, we cannot guarantee the detection of any leak. H. We will request that the City provide a helper. This is critical for several reasons: Project oversight from your perspective. Many companies do not want assistance from the client so that they can rush through the survey to save time and money. We prefer our clients to work with us so that we don't overlook any part of the system. A City representative will have a more intimate knowledge of the water system, which will aid our Field Technicians, particularly when pinpointing. This reduces the possibility of missed leaks. If a helper is not available during the fieldwork, we ask for a main point of contact who can easily be reached with questions or concerns our field staff may have, particularly during the Pinpointing Phase. Overview: All data collected during the Surveying and Pinpointing Phases will be complied for reporting purposes. These reports shall include monthly progress reports, and individual Leak Reports, whenever leaks are pinpointed. In addition, we will submit a Final Report at the end of the project. A. USA will provide a detailed Leak Report whenever leaks are pinpointed so that the City may begin to prioritize for repairs. Each detailed Leak Report will contain: Page 13 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 1. Leak number, type and classification for repair priority. 2. Estimated leak rate and correlation data (if applicable). 3. Detailed diagram showing leak location as well as a physical address. Coordinates (Lat/Long) of the leak location are also provided. 4. Approximate time spent pinpointing, cover type, if the leak location was marked, notes regarding the nature of the leak, and recommendations for repair. B. A Final Report is typically provided within 20 business days following the completion of field work. You will be provided with one printed, bound copy and one PDF copy. The Final Report includes: 1. Executive Summary: showing individually recorded time for correlating, surveying and other time spent on the project. This summary also includes footage covered, approximated GPM loss, types of leaks found, and quantity of leaks found. 2. Protect Observations. including remarks about the project as well as recommending improvements that may be made to the distribution system — and ways for approaching future leak detection projects. 3. Survey and Pinpointing Review: explaining the procedures and methods used during this study, including daily log of locations and mileage surveyed. 4. Leak Reports: each with a detailed drawing showing the leak location and coordinates (Lat/Long), the type of leak pinpointed, the leak classification, approximate time spent pinpointing, an estimate of the GPM lost, the cover type, and whether the leak location was marked. In addition, and whenever possible, we will add the correlation justification and related correlation graphs if the leak was pinpointed using a correlator. (The same Leak Report shall be supplied daily to City representatives whenever leaks are pinpointed). Note — We will return to areas where leaks were repaired by the City and re -check these locations (while on site) at no additional charge. C. If required, USA can modify or design any form to fit the City requirements. Leak Rate Estimation and Classification: In spite of the use of the most modern instrumentation, as well as complete training and experience by our Field Technicians, it is impossible to determine the exact condition of underground piping without exposing the line. In view of this limitation, our classification (including estimated GPM loss) is intended be an aid in scheduling repairs based upon the best information available. Page 14 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 1. Leak Estimating Certain equipment variables are also considered when estimating GPM (type of pipe, size of pipe, system pressure, history of leakage, etc.). Variable factors beyond our control may alter this estimate at any time. Once the leak is exposed for repair, the system maintenance crew may wish to revise the estimated GPM loss to establish a more accurate estimate of actual water loss for reporting purposes. 2. Leak Classification: Each leak will be classified according to size in GPM and hazard to facilitate the City repair and scheduling priority. Leak Classifications are as follows: Class I: Any leak which is hazardous in terms of potential undermining; possibly resulting in surface collapse, encroachment and/or damage to nearby utilities or commercial or private properties — or leaks severe enough to warrant immediate repair. All leaks that display water losses significant enough to be prioritized on a regular repair schedule. Class III: Relatively small leaks that should be repaired as workload permits. Typically, leaks underneath the road will be Class I or Class ll, depending on size and exact location under the street. Meter leaks, curb stop leaks and hydrant leaks will typically be classified as III. Note — if City does not provide a helper or instruction for our Field Technicians to operate appurtenances, we will attempt to flush and/or tighten fire hydrants suspected of leaking. This reduces the time needed to return to leaks such as hydrant leaks, which are usually simple to pinpoint and draw up a Leak Report. Page 15 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 EQUIPMENT USA utilizes state of the art leak detection equipment. No two water systems are alike. A comprehensive leak survey requires the use of many different technologies. The professional use of various technologies has made USA the leader in developing efficient procedures and methods designed to meet or exceed each utility's individual needs. The current generation of leak detection equipment (newer than 2008) does not require annual calibration. Trained, experienced professionals operate our equipment. The equipment listed below will be available to be used during the Survey Phase and Leak Pinpointing Phase. We will select the appropriate equipment to provide the most comprehensive leak detection survey available for this project. 1) A leak noise surveyor allows the operator to listen for leak noise by placing an acoustic sensor in contact with any access point (valve, hydrant, etc.) in the distribution system. Sound from the pipeline is transmitted through aviator -quality headphones to allow the operator to determine if leak type noise is present. We use the follow models of leak noise surveyor: • FCS S-30 Leak Surveyor • Subsurface LD-15 2) A leak noise correlator is an electronic device used for Leak Detection to pinpoint leaks in pressurized water lines. Correlation systems use acoustic sensors that placed in contact with the pipe, at two or more points, to detect the sound emitted by a leak. The sound data is processed through a mathematical algorithm which determines the difference in the time it takes noise to travel from each of the sensors. These are complex and sophisticated pieces of equipment that should be used only by experienced highly trained Leak Consultants. We use the follow models of correlation devices: • FCS TriCorr Touch Leak Locator • SubSurface Leak Detection LC-2500 3) A ground microphone is a device used for validating correlation results or for use as a survey tool in areas where there are few or no access points. We use the following models of ground microphones: • SubSurface LD-12 Page 16 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F1617o 4) A line (metal) locator is used when system maps are incomplete, to assist the leak detection Leak Consultant in following the path of a line, for surveying as well as pinpointing. We use the following models of line (metal) locators: Goldak Model 5600 Line Locator • Schonstedt model GA-52 Metal Locator • Subsurface Instruments PL2000 A) Mobile Leak Detection Vehicles Our vehicles are fully equipped late model vehicles designed to carry safety equipment, working desk, file cabinets and storage for the equipment. These units carry fully equipped tool sets, hydrant wrenches, pry bars, etc. for all situations. Each vehicle is equipped with backup survey tools as well as spare transducers and/or transducer cables in various lengths. This reduces or eliminates down time due to equipment failure. Our vehicles are also outfitted with OSHA approved safety gear. Page 17 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 ADDITIONAL DOCUMENTS The following documents are completed in this section, per requirements in the Invitation to Bid: 1) Schedule of Contract Prices 2) Acknowledgements 3) Bidders Qualifications Form 4) Non -collation Declaration Page 18 DocuSign Envelope ID: F3345190-5408-40C0-832A-19DE35F16170 SCHEDULE OF CONTRACT PRICES 2022 LEAK DETECTION FOR THE CITY OF PORT ORCHARD AND MCCORMICK WOODS WATER SYSTEMS NOTE: If a discrepancy between the numerical unit price and the written (words) unit price is found, the written (words) unit price shall control. Item Estimated No. Quantity SP/STD Description of Item Unit Price Amount 1. Lump Sum STD 2022 Leak Detection $Twenty Thousand One Hundred Dollars L.S. (Words) Per Lump Sum TOTAL BID: $ 20,100.00 S 20,100.00