029-22 - Consor North America, Inc.-Murraysmith - ContractDocuSign Envelope ID: 27B4A78D-6910-49E9-A316-8B4995F9F368
CITY OF PORT ORCHARD (SEWER ON CALL) PROFESSIONAL SERVICES AGREEMENT
THIS Agreement ("Agreement") is made effective as of the 22nd day of February 2022, by and
between the City of Port Orchard, a municipal corporation, organized under the laws of the State of
Washington, whose address is:
CITY OF PORT ORCHARD, WASHINGTON (hereinafter the "CITY")
216 Prospect Street
Port Orchard, Washington 98366
Contact: Mayor Robert Putaansuu Phone: 360.876.4407 Fax: 360.895.9029
and Murraysmith, Inc, a corporation, organized under the laws of the State of Oregon, doing
business at:
Murraysmith, Inc.
600 University Street, Suite 300
Seattle, WA 98101
Contact: Peter Cunningham, PE
(hereinafter the "CONSULTANT")
Phone: 206.462.703 0
For the 2023 General Sewer Plan Update for the City's Sanitary Sewer System
TERMS AND CONDITIONS
1. Services by Consultant
A. The Consultant shall perform the sewer on -call professional services, on a project basis, as
described in the Scope of Work attached to this Agreement as F,xhibit "A." The services performed by the
Consultant shall not exceed the Scope of Work and any task order issued by the City consistent therewith,
without prior written authorization from the City.
B. The City may from time to time require changes or modifications in the Scope of Work.
Such changes, including any decrease or increase in the amount of compensation, shall be agreed to be the
parties and incorporated in written amendments to the Agreement.
C. Consultant is authorized to proceed with services upon receipt of a written Notice to
Proceed. Consultant shall perform the services in accordance with the direction and scheduling provided
by the City. If delays beyond Consultant's reasonable control occur, the parties will negotiate in good faith
to determine whether an extension is appropriate.
D. The Consultant shall not subcontract with subconsultants for the performance of any work
under this Agreement without prior written permission of the City.
2. Duration of Work
The Consultant shall not begin any work under this Agreement until the City has issued a Notice
to Proceed. This Agreement shall expire on .luly_ 3 1, 2023, unless extended by an amendment executed by
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the duly authorized representatives of the parties. The City reserves the right to offer two, one-year
extensions prior to contract expiration to retain the selected company's services.
3. Payment
A. Compensation under this Agreement will be on a "time and materials, not to exceed" basis,
based on the fees included for each approved task assignment, provided total compensation for these
services shall not exceed one -hundred seventeen, two -hundred seventy-two Dollars ($117,272.00) without
written authorization, and will be based on the list of hourly billing rates and reimbursable expenses set
forth in Exhibit B, attached hereto and incorporated herein by this reference.
B. The Consultant shall be paid by the City for completed services rendered. Such payment
shall be full compensation for work performed or services rendered and for all labor, materials, supplies
equipment and incidentals necessary to complete the work. The Consultant shall bill the City on a monthly
basis showing each task as a separate item with the "not to exceed" amount, any prior billings, the current
billing, and the balance remaining by task.
C. The amount paid by the City for each invoice shall not exceed the amount in Section 3A
above and the hourly billing rates set forth in Exhibit A, except where there are conflicts with the City's
Policy on Travel Expenses. The City's Policy on Travel Expenses shall supersede. The City shall pay the
full amount of an invoice within sixty (60) days of receipt. If the City objects to all or any portion of any
invoice, it shall so notify the Consultant of the same within fifteen (15) days from the date of receipt and
shall pay that portion of the invoice not in dispute, and the parties shall immediately make every effort to
settle the disputed portion.
D. The Consultant will not undertake any work or otherwise financially obligate the City in
excess of said not -to -exceed amount in Section 4 without a duly authorized amendment to this Agreement.
In the event services are required beyond those specified in Section 1 and not included in the compensation
listed in this Agreement, a written contract amendment shall be negotiated and approved by the City before
any effort is expended on such services.
E. The Consultant shall keep cost records and accounts pertaining to this Agreement available
for inspection by City representatives for three (3) years after final payment unless a longer period is
required by a third -party agreement. Copies shall be made available on request.
F. At all times the Consultant shall comply with all federal, state and local laws and
regulations applicable to independent contractors, including, but not limited to, all applicable public health
requirements in response to COVID-19, the maintenance of a separate set of books and records that reflect
all items of income and expenses of the Consultant's business, pursuant to Revised Code of Washington
(RCW) 51.08.195, as required by law, to show that the services performed by the Consultant under this
Agreement shall not give rise to an employer -employee relationship between the parties, which is subject
to Title 51 RCW, Industrial Insurance.
G. If the services rendered do not meet the requirements of this Agreement, the Consultant
will correct or modify the work to comply with this Agreement. The City may withhold payment for such
work until the work meets the requirements of this Agreement.
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4. Discrimination and Compliance with Laws
A. The Consultant agrees not to discriminate against any employee or applicant for
employment or any other person in the performance of this Agreement because of race, creed, color,
national origin, marital status, sex, age, disability, or other circumstance prohibited by federal, state, or
local law or ordinance, except for a bona fide occupational qualification.
B. Even though the Consultant is an independent contractor with the authority to control and
direct the performance and details of the work authorized under this Agreement, the work must meet the
approval of the City and shall be subject to the City's general right of inspection to secure the satisfactory
completion thereof. The Consultant agrees to comply with all federal, state and municipal laws, rules and
regulations that are now effective or become applicable within the terms of this Agreement to the
Consultant's business, equipment and personnel engaged in operations covered by this Agreement or
accruing out of the performance of such operations.
C. The Consultant shall obtain a City of Port Orchard business license prior to commencing
work pursuant to a written Notice to Proceed.
D. Violation of this Paragraph 6 shall be a material breach of this Agreement and grounds for
cancellation, termination, or suspension of the Agreement by the City, in whole or in part, and may result
in ineligibility for further work for the City.
5. Relationship of Parties
The parties intend that an independent contractor -client relationship will be created by this
Agreement. As the Consultant is customarily engaged in an independently established trade which
encompasses the specific service provided to the City hereunder, no agent, employee, representative or sub -
consultant of the Consultant shall be or shall be deemed to be the employee, agent, representative or sub -
consultant of the City. In the performance of the work, the Consultant is an independent contractor with
the ability to control and direct the performance and details of the work, the City being interested only in
the results obtained under this Agreement. None of the benefits provided by the City to its employees,
including but not limited to compensation, insurance, and unemployment insurance, are available from the
City to the employees, agents, representatives or sub -consultants of the Consultant. The Consultant will be
solely and entirely responsible for its acts and for the acts of its agents, employees, representatives and sub -
consultants during the performance of this Agreement. The City may, during the term of this Agreement,
engage other independent contractors to perform the same or similar work that the Consultant performs
hereunder.
6. Suspension and Termination of Agreement
A. Termination without cause. This Agreement may be terminated by the City at any time for
public convenience, for the Consultant's insolvency or bankruptcy, or the Consultant's assignment for the
benefit of creditors.
B. Termination with cause. This Agreement may be terminated upon the default of the
Consultant and the failure of the Consultant to cure such default within a reasonable time after receiving
written notice of the default.
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C. Rights Upon Termination.
l . With or Without Cause. Upon termination for any reason, all finished or unfinished
documents, reports, or other material or work of the Consultant pursuant to this Agreement shall
be submitted to the City, and the Consultant shall be entitled to just and equitable compensation for
any satisfactory work completed prior to the date of termination, not to exceed the total
compensation set forth herein. The Consultant shall not be entitled to any reallocation of cost,
profit or overhead. The Consultant shall not in any event be entitled to anticipated profit on work
not performed because of such termination. The Consultant shall use its best efforts to minimize
the compensation payable under this Agreement in the event of such termination. Upon
termination, the City may take over the work and prosecute the same to completion, by contract or
otherwise.
2. Default. If the Agreement is terminated for default, the Consultant shall not be
entitled to receive any further payments under the Agreement until all work called for has been
fully performed. Any extra cost or damage to the City resulting from such default(s) shall be
deducted from any money due or coming due to the Consultant. The Consultant shall bear any extra
expenses incurred by the City in completing the work, including all increased costs for completing
the work, and all damage sustained, or which may be sustained, by the City by reason of such
default.
D. 5 Usyiision. The City may suspend this Agreement, at its sole discretion. Any
reimbursement for expenses incurred due to the suspension shall be limited to the Consultant's reasonable
expenses and shall be subject to verification. The Consultant shall resume performance of services under
this Agreement without delay when the suspension period ends.
E. Notice of Termination or Suspension. Termination shall be effective immediately upon
the Consultant's receipt of the City's written notice or such date as stated in the City's notice of termination,
whichever is later. Upon receipt of the notice of termination, the Consultant will promptly discontinue all
services under this Agreement. Notice of suspension shall be given to the Consultant in writing upon one
week's advance notice to the Consultant. Such notice shall indicate the anticipated period of suspension.
Notice may also be delivered to the Consultant at the address set forth in Section 15 herein.
7. Standard of Care
The Consultant represents and warrants that it has the requisite training, skill and experience
necessary to provide the services under this Agreement and is appropriately accredited and licensed by all
applicable agencies and governmental entities. Services provided by the Consultant under this Agreement
will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members
of the same profession currently practicing in similar circumstances.
8. Ownership of Work Product
A. All data, materials, reports, memoranda, and other documents developed under this
Agreement whether finished or not shall become the property of the City, shall be forwarded to the City at
its request and may be used by the City as it sees fit. Upon termination of this Agreement pursuant to
paragraph 8 above, all finished or unfinished documents, reports, or other material or work of the Consultant
pursuant to this Agreement shall be submitted to the City. Any reuse or modification of such documents,
reports or other material or work of the Consultant for purposes other than those intended by the Consultant
in its scope of services under this Agreement shall be at the City's risk.
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B. All written information submitted by the City to the Consultant in connection with the
services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at
least the same extent as the Consultant safeguards like information relating to its own business. If such
information is publicly available or is already in the Consultant's possession or known to it, or is rightfully
obtained by the Consultant from third parties, the Consultant shall bear no responsibility for its disclosure,
inadvertent or otherwise. The Consultant is permitted to disclose any such information only to the extent
required by law, subpoena or other court order.
9. Work Performed at the Consultant's Risk
The Consultant shall take all precautions necessary and shall be responsible for the safety of its
employees, agents and sub -consultants in the performance of the work hereunder and shall utilize all
protection necessary for that purpose. All work shall be done at the Consultant's own risk, and the
Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held
by the Consultant for use in connection with the work.
10. Indemnification
The Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents
and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs
and attorneys' fees, arising out of or resulting from the acts, errors or omissions of the Consultant in
performance of this Agreement, except for injuries or damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RC W 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials,
employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the
Consultant's negligence. The provisions of this section shall survive the expiration or termination of this
Agreement.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES
OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE
MUTUALLY NEGOTIATED THIS WAIVER.
11. Insurance
The Consultant shall procure and maintain for the duration of this Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by the Consultant, its agents, representatives, or employees. Before
beginning work on the project described in this Agreement, the Consultant shall provide evidence, in the
form of a Certificate of Insurance, of the following insurance coverage and limits (at a minimum):
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non -owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01
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or a substitute form providing equivalent liability coverage. If necessary, the policy
shall be endorsed to provide contractual liability coverage.
2. Commercial Qenef•Lii. Liability insurance shall be written on ISO occurrence form CG
00 01 or a substitute form providing equivalent liability coverage and shall cover
liability arising from premises, operations, independent contractors and personal injury
and advertising injury. The City shall be named by endorsement as an additional
insured under the Consultant's Commercial General Liability insurance policy with
respect to the work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
4. Professional Liability insurance appropriate to the Consultant's profession.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. 11u1s�il1u rile ljabflil.
,y insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident.
2. Commercial General Liability+ insurance shall be written with limits no less than
$2,000,000 each occurrence, $5,000,000 general aggregate.
3. Workers' Compensation Employer's Liability each accident $1,000,000, Employer's
Liability Disease each employee $1,000,000, and Employer's Liability Disease —
Policy Limit $1,000,000.
4. Professional Liability insurance shall be written with limits no less than $1,000,000
per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions for
Automobile Liability, Professional Liability and Commercial General Liability insurance:
1. The Consultant's insurance coverage shall be primary insurance as respect the City.
Any insurance, self-insurance, or insurance pool coverage maintained by the City shall
be excess of the Consultant's insurance and shall not contribute with it.
The Consultant's insurance shall be endorsed to state that coverage shall not be
cancelled by either party, except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
3. The City will not waive its right to subrogation against the Consultant. The
Consultant's insurance shall be endorsed acknowledging that the City will not waive
their right to subrogation. The Consultant's insurance shall be endorsed to waive the
right of subrogation against the City, or any self-insurance, or insurance pool coverage
maintained by the City.
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4. If any coverage is written on a "claims made" basis, then a minimum of a three (3) year
extended reporting period shall be included with the claims made policy, and proof of
this extended reporting period provided to the City.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: V1I.
E. Verification of Coverage
The Consultant shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Consultant before commencement of the work.
12. Assigning or Subcontracting
The Consultant shall not assign, transfer, subcontract or encumber any rights, duties, or interests
accruing from this Agreement without the express prior written consent of the City, which consent may be
withheld in the sole discretion of the City.
13. Notice
Any notices required to be given by the City to the Consultant or by the Consultant to the City shall be
in writing and delivered to the parties at the following addresses:
Robert Putaansuu
Mayor
216 Prospect Street
Port Orchard, WA 98366
Phone: 360.876.4407
Fax: 360.895.9029
CONSULTANT
Adam Schuyler, PE, PMP
Murraysmith, Inc
600 University Street, Suite 300
Seattle, WA 98101
Phone: 206.462.7030
14. Resolution of Disputes and Governing Law
A. Should any dispute, misunderstanding or conflict arise as to the terns and conditions
contained in this Agreement, the matter shall first be referred to the Mayor, who shall determine the term
or provision's true intent or meaning. The Mayor shall also decide all questions which may arise between
the parties relative to the actual services provided or to the sufficiency of the performance hereunder.
B. If any dispute arises between the City and the Consultant under any of the provisions of
this Agreement which cannot be resolved by the Mayor's determination in a reasonable time, or if the
Consultant does not agree with the Mayor's decision on a disputed matter, jurisdiction of any resulting
litigation shall be filed in Kitsap County Superior Court, Kitsap County, Washington.
C. This Agreement shall be governed by and construed in accordance with the laws of the
State of Washington. In any suit or action instituted to enforce any right granted in this Agreement, the
substantially prevailing party shall be entitled to recover its costs, disbursements, and reasonable attorneys'
fees from the other party.
City of Port Orchard and Murraysmith, Inc
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15. General Provisions
A. Non -waiver of Breach. The failure of either party to insist upon strict performance of any
of the covenants and agreements contained herein, or to exercise any option herein contained in one or more
instances, shall not be construed to be a waiver or relinquishment of said covenants, agreements, or options,
and the same shall be in full force and effect.
B. Modification. No waiver, alteration, modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and
the Consultant.
C. Scyerdbi_lity. The provisions of this Agreement are declared to be severable. If any
provision of this Agreement is for any reason held by a court of competent jurisdiction to be invalid or
unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of
any other provision.
D. LSrttire Agreement. The written provisions of this Agreement, together with any Exhibits
and Appendices attached hereto, shall supersede all prior verbal statements of any officer or other
representative of the City, and such statements shall not be effective or be construed as entering into or
forming a part of or altering in any manner whatsoever, the Agreement or the Agreement documents. The
entire agreement between the parties with respect to the subject matter hereunder is contained in this
Agreement and the Exhibits and Appendices attached hereto, which may or may not have been dated prior
to the execution of this Agreement. All of the above documents are hereby made a part of this Agreement
and form the Agreement document as fully as if the same were set forth herein. Should any language in
any of the Exhibits or Appendices to this Agreement conflict with any language contained in this
Agreement, then this Agreement shall prevail.
E. Certification regarding debarment and skispension. By signing this Agreement the
Consultant certifies to the best of its knowledge and belief, that it and its principals: (1) are not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered- transactions by any federal department or agency; (2) have not within a
three-year period preceding the effective date of this Agreement been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or
contract under a public transaction; violation of federal or state antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property; (3) are not presently indicted for or otherwise criminally
or civilly charged by a governmental entity (federal, state or local) with commission of any of the
offenses enumerated herein of; and (4) have not within a three-year period preceding the effective
date of this Agreement had one or more public transactions (federal, state or local) terminated for
cause or default,
16. Title VI
The City of Port Orchard, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,
42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation
subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the
Department of Transportation issued pursuant to such Act, must affirmatively insure that its contracts
comply with these regulations.
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Therefore, during the performance of this Agreement, the Consultant, for itself, its assignees, and
successors in interest agrees as follows:
1. Compliance with Regulations: The Consultant will comply with the Acts and the Regulations
relative to Nondiscrimination in Federally -assisted programs of the U.S. Department of
Transportation, Federal Highway Administration (FHWA), as they may be amended from time to
time, which are herein incorporated by reference and made a part of this Agreement.
Nondiscrimination: The Consultant, with regard to the work performed by it during this
Agreement, will not discriminate on the grounds of race, color, national origin, sex, age,
disability, income -level, or LEP in the selection and retention of subcontractors, including
procurements of materials and leases of equipment. The Consultant will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations as set forth in
Appendix A, attached hereto and incorporated herein by this reference, including employment
practices when this Agreement covers any activity, project, or program set forth in Appendix B of
49 C.F.R. part 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation made by the Consultant for work to be
performed under a subcontract, including procurements of materials, or leases of equipment, each
potential subcontractor or supplier will be notified by the Consultant of the Consultant's
obligations under this Agreement and the Acts and the Regulations relative to Non-discrimination
on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP.
Information and Reports: The Consultant will provide all information and reports required by
the Acts, the Regulations and directives issued pursuant thereto and will permit access to its
books, records, accounts, other sources of information, and its facilities as may be determined by
the City or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations, and
instructions. Where any information required of the Consultant is in the exclusive possession of
another who fails or refuses to furnish the information, the Consultant will so certify to the City
or the FHWA, as appropriate, and will set forth what efforts it has made to obtain the information.
Sanctions for Noncompliance: In the event of the Consultant's noncompliance with the Non-
discrimination provisions of this Agreement, the City will impose such contract sanctions as it or
the FHWA may determine to be appropriate, including, but not limited to:
1. withholding payments to the Consultant under the Agreement until the contractor
complies; and/or
2. cancelling, terminating, or suspending the Agreement, in whole or in part.
Incorporation of Provisions: The Consultant will include the provisions of paragraphs one
through six in every subcontract, including procurements of materials and leases of equipment,
unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Consultant
will take action with respect to any subcontract or procurement as the City or the FHWA may
direct as a means of enforcing such provisions including sanctions for noncompliance. Provided,
that if the Consultant becomes involved in, or is threatened with litigation by a subcontractor, or
supplier because of such direction, the Consultant may request the City to enter into any litigation
to protect the interests of the City. In addition, the Consultant may request the United States to
enter into the litigation to protect the interests of the United States.
City of Port Orchard and Murraysmith, Inc
On Call Professional Service Agreement Contract CO29-22 Rev 12.14.2021
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IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year set forth
above -
CITY OF PORT ORCHARD,
WASHINGTON
DocuSlgned by:
By: IrF
OIa R5srt)u%ansuu, Mayor
ATTEST/AUTHENTICATE:
By, rDocuSlgned by:
ek,,,doJaw)-
Bran y�� R ne rson, MMC
City Clerk
APPROVED AS TO FORM:
Docu619nolby:..--rr ..
By; 1VIWLVX.5Archer, City Attorney
CONSULTANT
By:
Name: Adam Schuyler, PE
Title: Principal Engineer
City of Port Orchard and Murraysmith, Inc
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During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in
interest agrees to comply with the following non-discrimination statutes and authorities; including but not
I im ited to:
Pertinent Non -Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race,, color, national origin); and 49 C.F,R. Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the
basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 C.F.R. Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
■ Airport and Airway Improvement Act of 1982, (49 USC§ 471, Section 4 7123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs
or activities" to include all of the programs or activities of the Federal -aid recipients, sub -
recipients and contractors, whether such programs or activities are Federally funded or not);
Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis
of disability in the operation of public entities, public and private transportation systems, places
of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as
implemented by Department of Transportation regulations at 49 C.P.K. parts 37 and 38;
• The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
■ Executive Order 12898, Federal Actions to Address Environmental Justice in- Minority _
Populations and Low -Income Populations, which ensures discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high and
adverse human health or environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes discrimination
because of limited English proficiency (LEP). To ensure compliance with "Title VI, you must take
reasonable steps to -ensure that LEP persons have meaningful access to your programs (70 Fed.
Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
City of Port Orchard and Murraysmith, Inc
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EXHIBIT A
SCOPE OF WORK
2023 General Sewer Plan Update
City of Port Orchard
Statement of Understanding
The City of Port Orchard (City) currently operates a 2,100-acre aging sewer collection and
conveyance system that discharges to the South Kitsap Water Reclamation Facility (SKWRF), which
is owned jointly by the City and West Sound Utility District (WSUD) and operated by the WSUD.
The City last prepared an updated Sewer Comprehensive Plan in 2016 and would like a new
planning document to help guide near- and long-term investments in their sewer system and to
coordinate with the City's 2024 Comprehensive Plan. The City's 2023 General Sewer Plan (Plan)
will meet the requirements of WAC 173-240-050 to be approved by the Washington State
Department of Ecology (Ecology).
The consultant team is led by Murraysmith (Consultant) as the prime consultant and includes sub -
consultant Katy Isaksen and Associates for financial analysis and documentation.
Scope of Services
To maximize the available information and to streamline the Project, all tasks include the
following five components:
Objective — Summary of the goals that will be achieved by each task
• Work Tasks — Tasks that will be completed by the Consultant
• Receivables — Information that will be provided by the City
■ Deliverables —The finished product that will be delivered to the City
• Assumptions —Assumptions used to develop each task
Specific Tasks
City staff will be actively engaged throughout the project, utilizing a series of workshops and
presentations to solicit City input and develop consensus at key points in the planning process,
Tasks in this Scope of Work include:
• Task 1— Project Management
■ Task 2 — Coordination with Ecology
• Task 3 — Data Collection and Review
JP Task 4 — Basis of Planning and Regulatory Requirements
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■ Task 5 — Existing Collection and Conveyance Sewer System Summary
■ Task 6 — Sewer System Evaluation
■ Task 7 — Wastewater Treatment and Water Reclamation and Reuse
■ Task 8 — Operations and Maintenance
• Task 9 — Capital Improvement Plan
■ Task 10 — Financial Analysis
■ Task 11— Plan Development and Approval Process
A detailed breakdown of the tasks and subtasks that comprise the Scope of Work follows and
aligns with the tasks included in the Fee Estimate included as Exhibit B.
Task 1 - Project Management
Objective
Provide overall leadership and team strategic guidance aligned with City of Port Orchard staff
objectives. To coordinate, monitor, and control the project resources to meet the technical,
communication, and contractual obligations required for developing and implementing the
project scope. Conduct Quality Assurance /Quality Control (QA/QC) procedures.
Activities
1.1 Invoices/Status Reports
Prepare monthly invoices, including expenditures by task, hours worked by project personnel, and
other direct expenses with the associated backup documentation. Monthly status reports to
accompany each invoice and include comparisons of monthly expenditures and cumulative
charges to budget by Task, including cost -to -complete, earned value, cash flow, and sub -
consultant participation.
1.2 Project Kickoff Meeting
Prepare for and attend project kickoff meeting with City staff and key team members.
Murraysmith to prepare for, attend, and lead the kickoff meeting. Prepare a detailed meeting
agenda and distribute before the kickoff meeting for City review. Prepare and distribute minutes
after the meeting.
1.3 Coordination with City Staff
Coordinate with City staff by regular status reports, monthly status meetings, weekly telephone
communication, and e-mail during the project. City Project Manager (PM) to be copied on all email
communications with City staff.
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1.4 Coordination with Subconsultants
Coordinate with and manage Subconsultants on specific tasks, scope, and budget to facilitate
execution of the Scope of Services.
1.5 Development of Project Management Plan
Develop Project Management Plan (PMP) that includes the signed contract, work assignments,
project work plans, communication protocol, quality control plan, schedule, health and safety
plan, and invoicing procedures.
1.6 Decision Log
Develop, maintain, and monitor a decision log to document major project decisions. Decision log
will be a Microsoft Excel file with access provided to the consulting team and City staff.
1.7 Quality Assurance/Quality Control (QA/QC)
Quality Assurance/Quality Control (QA/QC): Perform QA/QC at all key milestones and on all project
deliverables.
Receivables
• Deliverable review comments
Deliverables
• Consultant shall deliver to the City a monthly invoice and status report covering:
o Work on the project performed during the previous month
o Meetings attended
o Problems encountered and actions taken for their resolution
o Potential impacts to submittal dates, budget shortfalls or optional services
o Budget Analysis
o Issues requiring project team action
• Draft and Final Project Management Plan in PDF format
• Kickoff meeting agenda and minutes
• Updated monthly schedule, when applicable
• Decision Log form
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Assumptions
• The project duration is anticipated to be 18 months that includes 6 months forth e approval
process.
• Kickoff meeting will be virtual and will be attended by two (2) members of the consultant
team.
0 City review period for deliverables is 10 working days.
• City review comments will be compiled into a single document before submitting to
consultant.
• Eighteen (18) monthly half-hour meetings with the Consultant's Project Manager and the
City Public Works Director and Utility Manager are assumed. Meetings will take place
virtually or by phone.
• Eighteen (18) progress payments/status reports are assumed.
Task 2 — Coordination with Ecology
Objective
Coordinate with the Ecology representative to facilitate efficient and complete delivery and
approval of the Plan.
Work Tasks
2.1 Ecology Kickoff Meeting
Prepare for and attend a project kickoff meeting with Ecology to review project objectives, work
plan, schedule, and receive Ecology input.
2.2 Coordination with Ecology
Coordinate with Ecology.
Receivables
■ None
Deliverables
■ Ecology Kickoff meeting agenda and minutes.
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Assumptions
• City staff will identify Ecology representative and facilitate scheduling of Ecology kickoff
meeting.
■ City PM will attend all meetings with Ecology.
• Four (4) meetings will occur, including the kickoff meeting.
• All meetings with Ecology will be virtual.
Task 3 — Data Collection and Review
Objective
Collection of existing flow data and background information for the system, including pipe, pump
station, and operations information. The data and information compiled and reviewed in this Task
will aid in completing future Tasks.
3.1 Develop and Submit Data Collection Request Log
Prepare and maintain a list of data needed for the project, submit list to the City, and coordinate
with the City during the data collection process by using the Data Collection Request Log. Update
the Data Collection Request Log based on data availability and as data is received. The log to be
accessible to consultant and City staff such that duplicate data requests are not made.
Obtain available existing information, including but not limited to (as available):
• 2016 General Sewer Plan in Word (.docx) format --
• Geographic Information System (GIs) layers (attributes)
o Pipeline condition assessment and ranking in available format.
o Pipes (diameter, length, upstream and downstream manhole connectivity and
invert elevations, material)
o Manholes (depth/invert elevation, rim elevation, connecting pipe offsets)
o Soil info (geologic classification, infiltration rates or hydraulic conductivity)
o Parcels
o Right-of-way (ROW)
o Flow monitors and Rain Gauge locations
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o Streets
o Water bodies
o Topography (5-feet or less resolution elevation)
o Pump Stations
o Other storage and diversion structures
• Flow, pump runtime, and rainfall monitoring data in 1-hour increments, if available, for the
past five (5) years
• Flow data from the SKWRF for the past five (5) years
• Large user (industrial, institutional, etc.) flow data estimates if available
A Existing population and future projections; employment data if available
• Information on new facilities constructed since 2016 GSP
• Pump station parameters and condition information (pump curve, start/stop elevations,
point of operation if variable speed pumps are used)
• Wet well dimensions and as -built drawings
• Force main profile, size, length, and material
■ Pipe/Manhole Condition Information
• Water consumption data for service area
• Design standards including minimum slopes, design rainfall storm events, maximum
allowable d/D (depth/Diameter) ratios by pipe sizes, peaking factors, allowable
infiltration/inflow rates (gallons per acre or gallons per feet of pipe or gallons per inch -
diameter -mile)
• Current interlocal agreement with WSUD
■ Current Rate Study
■ Other information as requested
3.2 Review Data Provided by City
Review and catalogue the data provided by the City.
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Receivables
• Pertinent records, drawings, and information relevant to the sanitary sewer collection and
conveyance systems.
• Information compiled and requested in the Data Collection Log.
Deliverables
■ Data Collection Request Log
Assumptions
■ City staff to provide data requested in most appropriate and useful format within 10
working days of the data request.
■ Budget has been developed assuming all data is provided in electronic format.
Task 4 — Basis of Planninr, and Regulatory Requirements
Objective
Develop population projections and establish the Basis of Planning for the Plan. Document the
regulatory requirements guiding the Plan and establish the service area.
Work Tasks
4,1 Regulatory Requirements
Review and document the project -specific regulatory requirements and criteria, potential future
requirements/trends, including:
■ Previous Planning Efforts — Provide a written summary of recent planning efforts.
• Federal, State, and Local Rules and Regulations — Document Federal, State, and local rules
and regulations that relate to the City's sanitary sewer systems, including the Washington
Criteria for Sewerage Works Design ("Orange Book")
01 City Design and Construction Standards and Specifications
■ Collection System Planning Criteria — Identify planning design criteria, including defining
pipe deficiency criteria. Additional criteria may include pump station firm capacity, force
main maximum velocity, and gravity pipeline minimum scouring velocity.
■ System Resiliency Criteria — Define resiliency criteria (likelihood of failure and consequence
of failure) including threat characterization and goals.
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4.2 service Area and Vicinity
Review the current jurisdictional boundaries and land use designations to establish the study area
for the planning horizons. Review and characterize the adjacent jurisdiction's service area in
relation to the City's service area. Prepare service area characteristic maps as required to meet
WAC and Orange Book requirements.
Develop base map of the service area.
4.3 Population Projections
Coordinate with the Puget Sound Regional Council to obtain existing and future residential and
commercial population projections. City Planner to review and confirm existing and projected
populations.
4.4 Basis of Planning Workshop
Conduct a workshop with City staff to review the results of the previous work tasks and get input
on information prior to development of Plan Chapter 1— Basis of Planning.
Receivables
■ Current sewered customer information
• Large, non-residential wastewater customers and flows 2016-2021
• Land -use and service area changes, specifically where there are projected re -zones or
expected service extensions.
• Current population numbers for 2022 and future population projections for 2029, 2033,
2043, and build -out
It Comments on Draft Chapters 1 through 4.
Deliverables
• Chapter 1— Introduction
Chapter 2 — Policies and Standards
• Chapter 3 — Service Area Characteristics
Chapter 4 — Population
■ Agenda and minutes for the Basis of Planning Workshop
Assumptions
■ Water meter consumption data is available for all sewer customers.
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• Any sewer basin revisions will be reviewed and approved by the City prior to finalization.
■ Up to two (2) staff from Murraysmith will attend the Basis of Planning workshop, which
will be up to two (2) hours in duration and be virtual.
Task 5 — Existing Collection and Conveyance Sewer System Summary
Objective
Provide an overview of the existing system using the sewer system information received in Task 2.
Work Tasks
5.1 System Overview
Review and summarize existing system components, operation, and facility upgrades. Document,
review, and summarize intergovernmental agreements related to the sewer conveyance system.
5.2 Existing Collection and Conveyance Facilities
Review and document the City's existing collection and conveyance system including an inventory
of existing conveyance piping, hydraulic structures including outfalls, and pump stations.
5.3 Sewer Rosins
Review delineations of the existing sewer basins and make refinements, if necessary, to define
extents for the Plan. Document pertinent information including area, summary of sewer system
components contained in each sewer basin, and land uses. Develop base map showing sewer
drainage basins. Develop basin maps for delineated basins.
5.4Current and Future Sewer Flow Projections
Document existing and future population and employment numbers in the service area and for
the planning horizons. Utilize available flow monitoring data, water meter consumption data,
pump runtime data, and other sources to characterize wastewater flows for the existing system
including:
• Average Dry Weather Flow (ADWF) rate in gallons per capita per day (gpcd) using flow
monitoring data
• 24-hour weekday and weekend patterns for each flow monitoring site
■ Separation of domestic wastewater and infiltration/inflow (1/1) using water meter data
• Large/Industrial users
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• 1/1 coefficients and unit rates to characterize sub -basins
• Calculate dry weather and wet weather flow to meet requirements of EPA Publication No.
97-03
• Wet weather flows (also to be generated through H/H modeling)
Develop future wastewater flow projections for the same metrics using future population and
growth projections. It is anticipated that the future ADWF to be based on existing per unit rate
developed for the current conditions in conjunction with future population estimates, Compare
rainfall to peak flows.
Receivables
• Information related to criticality of existing sewer facilities.
• Comments on Draft Chapter 5 and 6
Deliverables
■ Chapter 5 — Existing Sewer Facilities
• Chapter 6 — Wastewater Flows
Task 6 — Sewer System Evaluation
Objective
Update existing model developed as part of the 2016 GSP with major facilities constructed or
upgraded since 2016, Update with new flow projections for the planning horizons identified.
Analyze the major components of the City's sewer collection and conveyance system, including
collector and trunk lines, pump stations, and force mains. Identify deficiencies and improvements
associated with system capacity and condition, infiltration and inflow, and planned growth.
Summarize known issues from interviews with operations and maintenance staff.
VVork Tasks
6.1 Hydraulic Modeling
Update the hydraulic model representing the City's collection and conveyance system with new
facilities and updated dry weather and 1/1 flows. 1/1 rates will vary based on analysis in Task 5. Set
up dry weather flow parameters using ADWF determined in Task 5. The hydraulic resolution of the
model to include all major interceptors and collector pipes at a resolution necessary to analyze
the collection system.
Calibrate the updated model to flow monitoring data collected in Task 3. Use peak flow and total
flow volume as the calibration metrics.
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6.2 Capacity Analysis
Evaluate existing system performance under dry and wet weather conditions using the calibrated
H/H model Task 6.1. Identify system deficiencies using the established planning criteria from
Task 4. Perform iterative modeling where system bottlenecks are removed in capacity restricted
area to account for downstream impact, thus establishing unrestricted peak flows through the
system. Export simulated peak flows from the model and compare to the system deficiency
criteria identified in Task 5 for the collection system. Compare peak flow with pipe capacity in a
database that links model output data with the pipe hydraulic capacity to determine deficiency
extent and compute appropriate pipe diameter to address the deficiency. Update the calibrated
H/H model loading for the 20-year planning horizons. Evaluate future system performance and
level of service for dry and wet weather and identify system deficiencies using the planning
criteria established in Task 5 and the same iterative methodology used for existing system
evaluation.
Develop level of service (LOS) maps for the existing system and 20-year planning horizon by
comparing simulation results using the design rainfall timeseries with the identified deficiency
criteria. A GIS layer to be provided along with the maps.
6.3 Sewer System Evaluation Workshop
Conduct a workshop with City staff to review the results of the system analysis and inventory of
feasible alternatives, e.g. alternative piping alignments, pump station capacity upgrades, basin
interconnections, and/or pipe upsizing.
6.4 Collection System Condition Assessments
Interview operations and maintenance staff on known issues at the lift stations, force mains, and
gravity collection system. Document known issues.
Receivables
Information on collection system asset condition to facilitate desktop review of lift stations
and piped systems.
• Comments on Draft Chapter 7
■ Input on Pump Station Condition Assessment form
Deliverables
■ Updated and calibrated H/H Model
• LOS Maps for Existing System and corresponding GIS shapefile
• Chapter 7 — Sewer System Evaluation
• Agenda and meeting minutes for the workshop under this task
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Assumptions
• Model will be calibrated at up to three (3) locations using existing flow data. If additional
flow monitoring is performed, this may extend the schedule.
■ Deficient pipes will be sized for the build -out planning horizon per established planning
criteria from I ask 5.
• The consultant is not tasked with reviewing closed circuit television (CCTV) data.
■ No field work for condition assessments or CCTV review time is included in this scope.
• Up to three (3) Murraysmith staff will attend workshop in this task which will be two (2)
hours in duration. Meeting will be virtual.
Task 7 — Wastewater Treatment and Water Reclamation and Reuse
Objective
Briefly summarize wastewater treatment and water reclamation and reuse for the City's sanitary
sewer system.
Work Tasks
7.1 Existing Wastewater Treatment
Summarize the treatment of the City's wastewater by WSUD.
7.2 Water Reclamation and Reuse
Summarize WSUD's water reclamation and reuse of the City's wastewater.
Receivables
a None
Deliverables
• Chapter 8 — Wastewater Treatment and Water Reclamation and Reuse
Assumptions
■ This chapter is required to satisfy Ecology requirements.
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Task 8 — Operations and Maintenance
Objective
Document current operations and maintenance (0&M) program and provide comparison to
similarly sized utilities.
Work Tasks
8.1 Workshop with 0&M Staff
Conduct a workshop with 0&M staff to gain understanding of the City's current practices and
programs, to define content and format of the O&M chapter, and to discuss 0&M activities for
sewer system.
8.2 Current O&M Program
Review and summarize current O&M program practices as determined from existing O&M
materials and through workshop with O&M staff. Provide recommendations for CCTV review,
guidance as to what constitutes a deficiency, and CCTV documentation.
8.3Staffing Summary
Summarize benchmarks comparing City staffing with similarly sized sewer utilities.
Receivables
_Current O&M staffing
■ Current O&M and safety practices and programs
■ Documentation of items to be included in O&M Plan Chapter.
■ Comments on Draft Chapter 9
Deliverables
• Chapter 9 —Operations and Maintenance
■ Agenda and meeting minutes for O&M workshop
Assumptions
■ Up to two (2) Murraysmith staff will attend workshop in this task which will be up to two
(2) hours in duration. Workshop to be held virtually.
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Task 9 — Capital Improvement Plan
Objective
Develop the Capital Improvement Plan (CIP) for the 20-year planning horizon with a year -by -year
CIP for the first six years of the planning horizon. The basis for the CIP is the selection of preferred
alternatives and the corresponding work completed under previous tasks.
Work Tasks
9.1 Recommended CIP
Identify capital improvement projects to address capacity, risk/resiliency, and condition
deficiencies for the planning horizon. Inventory potential alternatives for addressing collection
system deficiencies to use as the basis for the capital improvement plan tasks. Confirm capital
improvement project addresses deficiency using hydraulic model.
Generate a list of proposed projects based on the prioritization of system deficiencies. Develop
American Association of Cost Engineers (AACE) International Class 5 opinions of probable project
costs for each project with an accuracy range of +100 percent to -50 percent. Each project to be
described in terms of the reason for the improvement, the location, size and extent, and the total
project cost including engineering, administration, and construction. Generate corresponding
figures for each capital project showing the improvement along with a unique identifier in the
hydraulic model.
9.2 Prioritization Workshop
Conduct- a workshop with City staff to select prioritization criteria including the timing of
deficiency, extent and type of deficiency, customers impacted, environmental impacts, capital and
O&M costs, and other concurrent City CIP plans.
9.3 CIP Phosinrg
Develop a phased CIP project list for the 20-year planning horizon with year -by -year CIP for the
first 6 years of the planning horizon. Apply the criteria selected during the prioritization workshop
for CIP phasing.
Overlap proposed sewer CIP with the City available CIPs to determine project overlap areas to
evaluate combining projects to minimize costs and impacts to the public.
9.4CIP Project Mopping
Develop interactive GIs maps of CIP projects on a comprehensive base map using Arc GIS Pro
Online. Utilize the map to facilitate discussion in the prioritization workshop.
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9.5 Final CIP Workshop
Conduct CIP workshop to discuss results of the CIP phasing, costing, and prioritization.
Receivables
" Comments on Draft Chaptei 10
• Input on prioritization criteria.
Deliverables
■ Agenda and minutes for the two workshops under this task
" Chapter 10—Capital Improvement Plan
Assumptions
• Cost opinions will be based on current market factors, as well as recent City specific
construction bids and industry standards, and are Class 5 per AACE International
Recommended Practice No. 56R-08 with an anticipated accuracy range of+100 percent to
-50 percent
• Operation and maintenance costs will be qualitative and relative based on high, medium,
and low O&M investment and cost.
• Up to four (3) Murraysmith staff will attend the Prioritization Workshop, which will be two
(2) hours in duration. This workshop is assumed to be virtual.
• Overlapping underground utility CIPs will be limited to those currently available and be
used in CIP prioritization.
• Up to four (3) Murraysmith staff will attend the Final CIP Workshop, which will be two (2)
hours in duration. This workshop is assumed to be virtual.
Task 10 — Financial Analysis
Objective
A 6-year financial plan will be developed by updating a spreadsheet model to demonstrate the
operating, debt and capital needs along with how these will be paid for. Operating revenues will
be matched with ongoing expenses (operations, debt) to ensure sustainable utilities. Rates and
connection fees will be reviewed and updated to ensure a balanced plan for the sewer utility.
During the development of the financial plan, alternatives may be developed and reviewed with
Public Works and engineers.
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Work Tasks
10.1 Financial Program and Chapter
Prepare Financial Strategy chapter per attached Scope of Work from Katy Isaksen & Associates.
Receivable:.
■ Necessary sewer financial information as requested.
Deliverables
• Draft six -year outlook materials to be reviewed with Public Works.
• Capital Facilities Charge update memorandum.
■ Sewer rate table for use in Ordinance drafting, if necessary.
• Presentation materials for Council.
• Chapter 11— Financial Strategy
Assumptions
• None
Task 11 - Plan Development and Approval Process
Objective
Develop the 2023 General Sewer Plan by compiling the chapters developed in previous tasks,
appendices and developing the Executive Summary. Develop the Plan to meet the.WAC 173-240-
050 requirements for a General Sewer Plan.
11.1 Executive Summary and Appendices
Compile appendices comprised of the work products resulting from the previous tasks. Develop
the Executive Summary for the Plan
11.2 Draft Plan for City Review and SEPA Use
Compile the work products and findings from the previous tasks and consolidate them into a single
draft Plan. Complete State Environmental Policy Act (SEPA) checklist. The draft Plan is anticipated
to include the following chapters.
E. Executive Summary
1. Introduction
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2. Policies and Standards
3. Service Area Characteristics
4. Population
5. Existing Sewer Facilities
6. Wastewater Flows
7. Sewer System Evaluation
8. Wastewater Treatment and Water Reclamation and Reuse
9. Operations and Maintenance
10. Capital Improvement Program
11. Financial Strategy
12. Appendices
11,3 Draft Plan Revisions and Council Adoption
Submit draft Plan to the City. Meet with City to review and receive comments. Revise plan based
on City review comments. Submit updated plan for Council adoption.
11.4 Ecology Review and Revisions
Submit two (2) hard copies of the revised draft Plan to Ecology for review. Provide draft written
responses to Ecology's review comments and submit to City for review and input. With City input,
finalize written responses and develop a final document that incorporates comments. Submit
comment responses and updated plan to Ecology for approval.
11.5 Final Electronic and Hard Copies
Prepare final copies of the plan in electronic and hard copies
Receivables
■ City's SEPA checklist.
• Written review comments on the draft Plan prior to submission to Ecology
* Review comments on draft responses to Ecology's review comments.
Deliverables
• Two (2) hard copies and one (1) electronic copy of the draft Plan will be created for the
City prior to submission to Ecology.
• One (1) electronic copy of revised draft plan will be provided to adjacent agencies for
review.
• Two (2) revised hardcopy draft Plans will be submitted to Ecology for review. One (1)
electronic copy of the revised draft Plan will be submitted to the City.
• Draft and final written responses to Ecology's review comments.
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• Three (3) hard copies and one (1) electronic copy of the final plan will be submitted to City
Council for review and adoption.
• One (1) hard copy of the adopted plan along with an electronic file in pdf format will be
submitted to Ecology for their final approval.
• rive (5) hard copies and one electronic copy (including Eculugy'S approval) of Lhe final Plan
will be delivered to the City.
Assumptions
• No additional comments will be accepted on the previous memoranda, draft chapters and
meeting minutes that were reviewed and accepted by City staff and will be incorporated
into the Plan.
• No additional significant comments will be provided by the City.
• City will have provided comments on each chapter of the plan prior to the consultant
developing the overall draft of the Plan.
• City will provide review comments on all drafts of the Plan.
Budget
Payment will be made at the Billing rates for personnel working directly on the project, which will
be made at the Consultant's Hourly Rates, plus Direct Expenses incurred. Subconsultants, when
required by the Consultant, will be charged at actual costs plus a 10 percent fee to cover
administration and overhead. Direct expenses will be paid at the rates shown in the table below.
Direct Expenses
Expenses incurred in-house that are directly attributable to the project will be invoiced at actual
cost. These expenses include the following
Computer Aided Design and Drafting $18.00/hour
GIS and Hydraulic Modeling $10.00/hour
Mileage Current IRS Rate
Postage and Delivery Services At Cost
Printing and Reproduction At Cost
Travel, Lodging and Subsistence At Cost
Project Schedule
Work will begin upon receipt of a signed contract and notice to proceed, or other agreeable
written authorization. Work will proceed in a timely manner with an anticipated completion date
City of Port Orchard
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MURRAYSMITH
2023 General Sewer Plan Update
DocuSign Envelope ID: 27B4A78D-6910-49E9-A316-BB4995F9F368
30 months from notice to proceed. The project duration is based on timely input, information, and
review comments from City staff. A detailed schedule including meeting and workshop dates will
be submitted with the Project Management Plan as one of the first work tasks once notice to
proceed has been issued.
Project Kick -Off
3/2022
3/2022
Task 1- Project Management
3/2022
9/2023
Task 2 - Coordination with Ecology
3/2022
9/2023
Task 3 - Data Collection and Review
3/2022
4/2022
Task 4 — Basis of Planning and Regulatory Requirements
4/2022
8/2022
Task 5 — Existing Collection and Conveyance Sewer System Summary
5/2022
7/2022
Task 6—Sewer System Evaluation
7/2022
10/2022
Task 7 — Wastewater Treatment and Water Reclamation and Reuse
11/2022
12/2022
Task 8—Operations and Maintenance
11/2022
12/2022
Task 9 —Capital Improvement Plan
12/2023
1/2023
Task 10— Financial Analysis
1/2023
4/2023
Task 11— Plan Development and Approval Process
4/2023
2/9/23
Submit Draft Plan to City
4/2023
4/2023
Submit Draft Plan to Ecology
5/2023
5/2023
Submit Final Plan to City. for Adoption by City Council
8/2023
8/2023
Submit Adopted Comprehensive Sewer Plan to Ecology for Approval
9/2023
9/2023
Project Close -Out
9/2023
9/2023
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