04/19/2022 - Work Study - MinutesDocuSign Envelope ID: 9D60ECE2-C624-4931-821 B-1 F51 DA21 CEE7
City of Port Orchard
Council Meeting Minutes
Work Study Session Meeting of April 19, 2022
CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 6:30 p.m.
Roll call was taken by the City Clerk as follows:
Mayor Pro-Tem Lucarelli
Councilmember Chang
Councilmember Clauson
Councilmember Cucciardi
Councilmember Diener
Councilmember Trenary
Councilmember Rosapepe
Mayor Putaansuu
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Absent
Present via Remote Access
Present via Remote Access
Present via Remote Access
Staff present via remote access: Community Development Director Bond, Police Chief Brown, City
Clerk Wallace, and Deputy City Clerk Floyd.
The meeting also streamed live on YouTube.
Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
DISCUSSION ITEMS
1. Port Orchard Community Event Center (CEC) Presentation (Time Stamp 0:00:50)
Community Development Director Bond explained the presentation will be given by our consulting
team which includes Rice Fergus Miller, KPFF, and KPG.
The presentation was shown included the subarea plan and vision, site layout, Bay Street and
adjacent projects, the "Look and Feel" of the outdoor spaces, site activation and programming, level
1 and 2 floor plans, main floor and upper floor -schematics, views from Bay Street, Orchard Street
Plaza, and outdoor deck.
Additional discussions were held regarding the proposal for extra space and storage, teen and
children's space, property of the Port of Bremerton, stage, popup retail, landscaping, outdoor space,
funding, and library.
Council Direction: No direction given to staff.
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2. One Word Survey (Time Stamp 0:30:15)
Mayor Putaansuu provided results from the One Word Survey and public outreach which included
Bay Street, Friendship, Fellowship, Kindhearted, Partnership, and Port Orchard.
Discussion was held regarding the results, noting the majority of the Council prefers the Port Orchard
one -word result.
Council Direction: No direction was given to staff.
3. RCO Grant Applications (Time Stamp 0:36:46)
Community Development Director Bond noted the City is working on several grant applications with
the Recreation Conservation Office (RCO).
For each grant application, the Council must approve a resolution consenting to a staff person
applying for the grant. The signing of the grants would be completed later.
One of the applications is being prepared by public works. The application is to extend non -motorized
improvements between McCormick Village Park and along and Old Clifton Road. The total project
cost is $1,000,000. The proposal is to seek $500,000 from the RCO with a 50% match. The impact fee
eligible is parks and/or transportation impact fees.
Council voiced support of this grant.
Another grant application is to develop active recreation or public spaces around the upcoming
Events Center, including possible shoreline restoration. The total project cost is $4,000,000. The
proposal is to seek $500,000 from the RCO with a 50% match. The impact fee eligible, is park impact
fees.
Additional discussion was held regarding the project scope which included the shoreline restoration
as well as the plaza and stage.
The last grant application is to refurbish Givens Field basketball court as a multi -use sport court and
the tennis courts as tennis/pickleball courts. The total project cost is $310,000. The proposal is to
seek $310,000 from the RCO with a 50% match. The impact fee eligible, is park impact fees.
Council voiced support of this grant.
Council Direction: Move forward with submitting for all 3 grant applications including adding the
plaza, stage, and the shoreline restoration larger project scope to the Events Center grant
application.
4. Parks Impact Fee Schedule (Time Stamp 0:51:11)
Community Development Director Bond said the City currently imposes park impact fees on all
residential development within the City. Our current fee schedule was adopted in 2011 and does not
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have an automatic CPI adjustment, nor has it been touched since 2011. Fees are $811 per single-
family home and $584 per multi -family home.
Earlier this year, the City finished work on its Parks, Recreation, and Open Space Plan (PROS). As part
of that update, our consultant provided an updated capital improvement program and an impact fee
study. The PROS plan called for a six -year investment of 20-million dollars and a twenty-year
investment of 68.9 million of new park facilities. These investments are necessary to maintain
existing levels of service (ELOS) for City parks based on our expected population growth. The parks
plan identifies park impact fees as a major component of the City's funding strategy. The City's
consultant suggested a fee schedule which assumes 50% of capital costs of the City's park system be
funded with impact fees, but the City can adjust this number anywhere from 0% to 99%.
Mr. Bond explained the proposed fee schedule and park impact fee rates which varies depending on
if Council charges 30%, 40%, 50%, 60% or 70% of the capital cost of maintaining ELOS for parks in
Port Orchard.
Discussion was held regarding the alternative rates, Bay Street Pedestrian Pathway, Community
Event Center, shoreline restoration, plaza, amount of development within the City, school, traffic
and park impact fees, connection fees, growth within the City, effective date, public process, and use
of impact fees.
Additionally, Community Development Director Bond pointed out projects that will be funded with
park impact fees to include the Events Center, McCormick Village Park Phase III, Ruby Creek Regional
Park, Waterfront Park expansion, Etta Turner Park expansion, downtown streetscape improvements
and Fireweed Stormwater Park.
Council Direction: Staff to start advertising for public hearings with the first hearing on May 24th and
possible action on June 14th; draft an ordinance with the 70% option; and August 1, 2022, as the
tentative effective date.
5. Fee Resolution Update (Time Stamp 1:23:26)
Community Development Director Bond said historically the City has updated the fee resolution once
a year, but 2020 was the last time it was updated. This is the fee schedule that establishes permitting
fees for building, plumbing, mechanical, fire review, public works, land use, subdivision, hearing
examiner fees and other policies in the document. One of the main fees the City charges is the cost
of building permits. Building evaluations are based upon an International Code Council (ICC) building
valuation table which is updated every six months.
One of the biggest changes to the proposed fee resolution is the adoption of the February 2022 ICC
Building Evaluation Table. The impact on a building permit for a 2,000 square foot house is about a
$600 additional cost. The cost of inspection and plan review has also been climbing at the same time
as construction costs.
When the pandemic began, the City began seeing a huge increase in electronic submittals. Our code
states that permit fees have to be paid at the time of the application submittal, but the City was
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receiving the applications and then several days letter, would receive payment. We are now clarifying
the fee resolution to give us more flexibility in this electronic world.
Additional discussion was held regarding other changes including adopting hourly rates for staff
members, charging for fire permits, updating the City refund policy, streamlining and process
improvement forthird-party consultants, support from the Finance Committee, and comparison with
other cities. Staff is prepared to bring before the Council next week for adoption.
Council Direction: No direction was given to staff.
6. Police Body Worn Cameras (Time Stamp 1:37:19)
Police Chief Brown provided a presentation on body -worn cameras and interview room updates to
include audio and video requirements, State contract with Axon, upgraded tasers and training suites,
virtual reality training, evidence and unlimited cloud -based storage, redaction software, and five-
year quote summary.
Discussion was held regarding the body -worn cameras, cloud -based storage, and support for these
updates.
Council Direction: No direction was given to staff.
7. New Item: Mayor's Report (Time Stamp 1:53:25)
• News from Congressman Kilmer's office regarding the City being 1 of 15 finalists for our Bay
Street project for federal appropriation;
• Eligibility requirements have changed this year with the Transportation Improvement Board
(TIB). The City is eligible to apply for street paving dollars;
• Community Development Block Grant (CDBG) funding with Kitsap County for the Lippert
Street project and options to withdraw from the program; however, it is in the City's best
interest to continue with Kitsap County managing the grant funding;
• The City acquired the Givens property in 1930 from the Kiwanis; and
• Read minutes from a 1930's Council meeting.
GOOD OF THE ORDER
There was no good of the order.
ADJOURNMENT
The meeting adjourned at 8:28 p.m. No other action was taken. Audio/Visual was successful.
DocuSigned by: F�DOCUSIgned by:
Brandy Wallace, #
MMC, City Clerk Robert Putaansuu, Mayor