02/18/2020 - Work Study - MinutesCity of Port Orchard
Council Meeting Minutes
Work Study Session Meeting of February 18,2020
CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 6:30 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby
Councilmember Chang
Councilmember Clauson
Cou nci Imember Cuccia rdi
Councilmember Diener
Cou ncilmember Lucarell i
Mayor Pro-Tem Rosapepe
Mayor Putaansuu
Present
Present
Present
Present
Present
Present
Present
Present
Staff present: Public Works Director Dorsey, Finance Director Crocker, City Clerk Rinearson, Utility
Manager Brown, City Attorney Archer, and Office Assistant ll Whisenant.
Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
1. Spri nglFall CIean-Up Program
Public Works Director Dorsey shared with Council the concerns the Public Works Department has
with the current Spring/Fall Clean-Up Program and provided an additional reeducation measure to
help with the process. The reeducation measure will be a tag listing the reason why the item didn't
meet the pickup requirements.
Councilmembers requested that public outreach be increased. Staff and Mayor expressed that
notices will be sent out in all methods possible such as Facebook, City's website, and press release.
Council Direction: Staff is to move forward with the additional reeducation measure and increase
public outreach.
2. 640 Bay Street
Minutes of February 18, 2020
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Mayor Putaansuu went over the history of the 540 Bay Street contract and said the project has
become a larger plan than originally intended.
Steve Sego, Waterman lnvestment Partners, LLC and Jack Powers discussed the current objective
with the redevelopment of 640 Bay Street, along with the Community Event Center Proposals and
the involvement with potential collaborators.
Presenters, Councilmembers, Mayor and staff discussed the status of the purchase and sale
agreement, with possible extension, and what the potentia! impacts and benefits would be to not
only the downtown area, but the City overall.
Council Direction: Staff to bring forward to next week's City Council meeting for further discussion,
and possible action.
3. Preliminary 2019 Financial Report and Council Retreat Follow-up
Finance Director Crocker provided an update on the overall current financial State of the City. Since
the City is on a biennial budget, the unexecuted transfers of 2019 will transfer into the 2020 flscal
year. He identified the current status of each fund account. ln addition, provided an update on the
items discussed at the 2020 Council Retreat, including how the City would be able to fund most of
the items to include the Downtown Sub-area Plan, Laserfiche, City Hall Security lmprovements,
Communications Consultant, and hiring of another Building lnspector.
Council Direction: No direction was given
4. Asset Management Planning
Finance Director Crocker and Utility Manager Brown presented the Asset Management project and
gave the background on the recent improvements to the GtS systems and how we should move
forward in the overall Asset Management plan. Staff was seeking input as to whether staff can move
forward in obtaining services to develop an Asset Management Plan, which would include purchasing
software.
Utility Manager Brown gave her prior experience with other jurisdictions who purchased software
without a consultant and explained the valuable benefit to bring in a consultant versus seeking out
on their own.
Mayor, Councilmembers, and staff discussed the importance of the asset management program, the
software need, and staff designation for maintaining the management of the assets.
Council Direction: Staff was directed to move forward.
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OTHER ITEMS DISCUSSED:
Mayor Putaansuu discussed concerns over the library leak and the failing of the scupper system.
Public Works Director Dorsey explained the history behind the building and that the leak issue has
been building for a long time.
ADJOURNMENT
The meeting adjourned at 8:14 p.m. No other action was taken. Audio/Visual was successful.
Rinearsotr, MMC, City Clerk Robert P Mayor