075-22 - Resolution - Interview Room Recording Equipment for PDDocuSign Envelope ID: A2C811E0-9DF9-4481-8889-D86CEABAC818
RESOLUTION NO. 075-22
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, AUTHORIZING
PURCHASE OF AN INTERVIEW ROOM RECORDING SYSTEM FOR THE POLICE
DEPARTMENT AND DOCUMENTING PROCUREMENT PROCEDURES.
WHEREAS, in 2021, the Police Department identified the need to update its interview
room recording system with current technology, staff researched and selected the interview
room recording system meeting the operational and logistical requirements of the City; and
WHEREAS, pursuant to RCW 39.34.080 and .040, the City is a member of the purchasing
cooperative Sourcewell, formally known as the National Joint Power Alliance (NJPA), a
Minnesota Public Agency; and
WHEREAS, on April 22"d, 2022, Police Department staff reviewed the selected vendors
through Sourcewell for interview room recording systems and identified Axon Enterprise Inc. as
a qualified, approved vendor through Sourcewell (Contract No. 010720-AXN) for supplying
interview room recording systems; and
WHEREAS, the selected interview room recording system includes hardware, software,
installation, training, and unlimited storage on CJIS-secure servers; and
WHEREAS, on July 7th, 2022, Police Department staff requested a quote from Axon
Enterprise, Inc., and on July 71h, 2022, Axon Enterprise, Inc., provided a quote of $5,558.27 (plus
applicable tax) annually for a five-year (5) contract for a total purchase price of $29,500.14; and
WHEREAS, staff reviewed the procurement process utilized by Sourcewell to confirm
the price was consistent with Sourcewell Contract No. 010720-AXN, procurement requirements
were met by Sourcewell, and staff obtained the necessary documentation regarding
procurement; and
WHEREAS, on July 7th, 2022, the City's Police Department completed the Interlocal
Agreement Purchase Checklist for Sourcewell; and
WHEREAS, funding for this purchase will initially be financed with monies from the city's
Criminal Justice Fund and will require a budget amendment; and subsequent funding will be
included in biennial budgets and provided by the General Fund; and,
WHEREAS, the City Council has approved procurement policies which require City
Council authorization for purchasing items costing $35,000 or more; and
DocuSign Envelope ID: A2C811E0-9DF9-4481-8889-D86CEABAC818
Resolution No. 075-22
Page 2 of 21
WHEREAS, Axon Enterprise, Inc., quote attached as Exhibit A is for the purchase of an
interview recording room system in an amount that does not exceed the $35,000 authorization
limit; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase of the interview room recording system,
including hardware, software, and a five-year maintenance agreement, listed in the
documents attached hereto in Exhibit A hereto and incorporated herein by this
reference. The Mayor or his designee is authorized to take action consistent with this
authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 26th day of July 2022.
DocuSigned by:
�'el9t,v% P4MJA,SW,t
Robert Putaansuu, Mayor
ATTEST:
DocuSigned by;
Brandy apace, MMC, City Clerk
DocuSign Envelope ID: 1C4319BA-8C24-4D8C-8A7C-F06FE99559AC
Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
SHIP TO BILL TO
Business;Delivery;lnvoice-546 Bay St Port Orchard Police Dept. - WA
546 Bay St 546 Bay St
Port Orchard, WA 98366-5339 Port Orchard, WA 98366-5339
USA USA
Email:
Quote Summary
Program Length 60 Months
TOTAL COST $27,791.39
ESTIMATED TOTAL WI TAX $29,500.14
Payment Summary
SALES REPRESENTATIVE
Kyle Hunt
Phone:
Email: huntk@axon,com
Fax: (480) 930-4484
Discount Summary
Average Savings Per Year
TOTAL SAVINGS
Q-352442-44749.794KH
07/07/202
Quote Expiration: 07/31/2022
Estimated Contract Start D. 0•
Account Number: 106987
Payment Terms: N30
Delivery Method: Fedex - Ground
PRIMARY CONTACT
Donna Main
Phone:
Email: dmain@cityofportorchard.com
Fax:
$1,605.34
$8,026.71
Date
Subtotal
Tax
Total
Sep 2022
$5.558.27
5341.75
$5.900.02
Sep 2023
$5,558.27
$341.75
49W02
Sep 2024
$5.558,27
$341.75
55.900.02
Sep 2025
95,558.27
$341.75
$5,900.02
Sep 2026
$5.556.31
$34115
$5,900.06
Total
$27,791.39
$1.708.75
$29,500.14
Pagel Q-352442-44749.794KH
DocuSign Envelope ID: 1C4319BA-8C24-4D8C-8A7C-F06FE99559AC
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item
Description
Term
Qty
Interview Room 2 Camera Advanced
50045
UNLIMITED INTERVIEW ROOM CLOUD STORAGE
60m
2
73840
EVIDENCE.COM BASIC LICENSE
60m
1
50220
INTERVIEW - SWITCH - 8 PORT POE
1
50293
INTERVIEW - CAMERA - OVERT PTZ (PAN -TILT -ZOOM)
1
50218
INTERVIEW - CAMERA - COVERT MAIN UNIT
1
85170
INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP
1
(PER ROOM)
50448
EXT WARRANTY, INTERVIEW ROOM
60m
1
50037
INTERVIEW - SOFTWARE - CLIENT (PER TOUGH PANEL-
1
PC)
50039
INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER
60m
TOUCH PANEL-P
50268
POS-X TP6 TOUCH PANEL WI4GB RAM
1
74056
INTERVIEW - TOUCH PANEL WALL MOUNT
50294
INTERVIEW - SERVER - LITE
50041
INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE
_
opQ
(PER SERVER)
50043
INTERVIEW - SOFTWARE - STREAMING SERVER
60m
MAINTENANCE (PER SER
50363
INTERVIEW - MIC - PTZ MIC KIT
50118
INTERVIEW - MIC - WIRED (STANDARD MIC)
1
74116
INTERVIEW - ENCLOSURE - FLUSH MOUNT
f
50114
INTERVIEW - CAMERA - COVERT SENSOR
1
Total
Quote List Price: $35,818.10
Quote Subtotal: $27,791.39
List Price
Net Price
Subtotal
Tax
Total
$5,940.00
$4,608.87
S9,217.74
S0.00
$9,21 T74
S900.00
$698.32
5598.32
S%25
$762.57
$760.00
5589.69
$589.69
$54.25
$643.94
$1.075.00
S834:10
S834.10
$76.75
$910.85
$595.00
$461,66
S461.66
$42.50
$504.16
$2,500.00
$1.939,76
$1.939.76
$178.45
$2.118,21
$1,297.20
$1,006.51
S1,006.51
$92.60
$1,099.11
51,500.00
$1,163.85
$1.163.85
$107.05
$1,270.90
$1,500.00
$1,163.85
$1.163.85
$107.05
$1,270,90
$1,600A0
S1,241.45
$1,241.45
$114.20
$1.355.65
$64,00
$49.65
S49.66
$4.55
S54.21
$1,950,00
$1,513.01
$3,026.02
S278.40
S3,304.42
$1,750.00
$1,357.83
$2,715,66
$249,85
$2,965.51
$1,750.20
$1,357.98
$2,715.96
$249.85
$2,965.81
$55 -bo
921t.. 3
$433.73
$39.90
S473.63
$196.50
$152.46
$152.46
$14.05
$166.51
$121.00
$93.88
$93.88
$8.65
$102.53
S37Q.00
$287.09
$287.09
$26.40
$313.49
$27,791.39
$1,708.75
$29,500.14
Page 2 Q-352442-44749.794KH
DocuSign Envelope ID: lC4319BA-8C24-4D8C-8A7C-F06FE99559AC
Delivery Schedule
Hardware
Bundle
Interview Room 2 Camera Advanced
Interview Room 2 Camera Advanced
Interview Room 2 Camera Advanced
Interview Room 2 Camera Advanced
Interview Room 2 Camera Advanced
Interview Room 2 Camera Advanced
Interview Room 2 Camera Advanced
Intemew Room 2 Camera Advanced
Interview Room 2 Camera Advanced
Interview Room 2 Camera Advanced
Software
Bundle
Interview Room 2 Camera Advanced
Interview Room 2 Camera Advanced
Interview Room 2 Camera Advanced
Interview Room 2 Camera Advanced
Interview Room 2 Camera Advanced
Interview Room 2 Camera Advanced
Services
Bundle
Interview Room 2 Camera Advanced
Warranties
Bundle
Interview Room 2 Camera Advanced
Item
Description
QTY Estimated Delivery Date
50114
INTERVIEW - CAMERA - COVERT SENSOR
1
09101/2022
50118
INTERVIEW - MIC - WIRED (STANDARD MIC)
1
09101/2022
50218
INTERVIEW - CAMERA - COVERT MAIN UNIT
1
09/01/2022
50220
INTERVIEW - SWITCH - 8 PORT POE
1
09/01/2022
50268
POS-x TP6 TOUCH PANEL W/4GB RAM
1
09M1/2022
50293
INTERVIEW - CAMERA - OVERT PTZ (PAN -TILT -ZOOM)
1
09101/2022
50294
INTERVIEW - SERVER - LITE
2
09/01/2022
50363
INTERVIEW - MIC - PTZ MIC KIT
1
09/01/2022
74056
INTERVIEW - TOUCH PANEL WALL MOUNT
1
09J0112022
74116
INTERVIEW - ENCLOSURE - FLUSH MOUNT
1
09/0112022
Rem
Description
CITY
Estimated Start Date
Estimated End Date
50037
INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL -PC)
1
09/1512022
09114/2027
50039
INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER
1
09/15/2022
09/14/2027
TOUCH PANEL-P
50041
INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE
2
09/15/2022
09/14/2027
(PER SERVER)
50043
INTERVIEW - SOFTWARE - STREAMING SERVER
2
09/15/2022
09/14/2027
MAINTENANCE (PER SER
50045
UNLIMITED INTERVIEW ROOM CLOUD STORAGE
2
09/15/2022
09114/2027
73840
EVIDENCE.COM BASIC LICENSE
1
09/1512022
09/14/2027
Item
Description
CITY
85170
INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM)
1
Item
Description
QTY
Estimated Start Date
Estimated End Date
50448
EXT WARRANTY, INTERVIEW ROOM
1
09115/2022
09/14/2027
Page 3 Q-352442-44749.794KH
DocuSign Envelope ID: 1C4319BA-8C24-4D8C-8A7C-F06FE99559AC
Payment Details
Sep 2022
Invoice Plan _
Item
Description
Qty
Subtotal
Tax
Total
Year 1
50037
_
INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL -PC)
1
$232,77
$21.41
S254.18
Year 1
50039
INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P
1
$232.77
$21.41
S254.18
Year 1
50041
INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER)
2
S543.13
$49.97
$593,10
Year 1
50043
INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER
2
$543.19
$49.97
5593.16
SER
Year 1
50045
UNLIMITED INTERVIEW ROOM CLOUD STORAGE
2
S1,843.55
$0.00
$1.943.55
Year 1
50114
INTERVIEW - CAMERA - COVERT SENSOR
1
$57.42
$5,28
$62.70
Year 1
50118
INTERVIEW - MiC - WIRED ISTANDARD MIC)
1
$30,49
$2.81
$33.30
Year 1
50218
INTERVIEW - CAMERA - COVERT MAIN UNIT
1
$92,33
$8.50
S100.83
Year 1
50220 _
INTERVIEW - SWITCH - 8 PORT POE
1
$117.94
$10.85
$128.79
Year 1
50268
PO5 X TP6 TOUCH PANEL WI4GB RAM
1
S248,29
$22.84
$271.13
Year 1
50293
INTERVIEW - CAMERA - OVERT PTZ (PAN -TILT -ZOOM)
1
$166,82
$15.35
$182.17
Year 1
50294
INTERVIEW - SERVER - LITE
2
S605.20
$55.68
$660.88
Year 1
50363
INTERVIEW - MIC - PTZ MIC KIT
1
S86.75
$7.98
$94.73
Year 1
50448
EXT WARRANTY, INTERVIEW ROOM ��•
1
$201.30
$18,52
$219.82
Year 1
73W
EVIDENCE.COM BASIC LICENSE �`' rt
1
$139,66
512.85
S152.51
Year 1
74055
INTERVIEW - TOUCH PANEL WALL MOUNT '� ��j
1
$9.93
S0.91
510.84
Year 1
74116
INTERVIEW - ENCLOSURE - FLUSH MOUNT
1
S18.78
S1 Y3
$20.51
Year 1
85170
INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM)
1
$387.95
$35.69
$423,64
Total
$5,558.27
$341.75
$5,900.02
Sep 2023
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total
Year 2
_
50037
INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL -PC)
1
$232.77
$21.41
$254.18
Year 2
50039
INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P
1
$232.77
$21.41
$254.18
Year 2
50041
INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER)
2
$543.13
S49.97
$593.10
Year 2
50043
INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER
2
$543.19
$49.97
5593.16
SER
Year 2
50045
UNLIMITED INTERVIEW ROOM CLOUD STORAGE
2
$1,84T55
$0.00
51,843.55
Year 2
50114
INTERVIEW - CAMERA - COVERT SENSOR
1
$57.42
S5.28
562.70
Year 2
5011a
INTERVIEW - MIC - WIRED (STANDARD MIC)
1
$30.49
$2,81
533.30
Year 2
50218
INTERVIEW - CAMERA - COVERT MAIN UNIT
1
$92.33
S8.50
5100.83
Year 2
50220
INTERVIEW - SWITCH - 8 PORT POE
1
$117.94
$10.85
S128.79
Year 2
50268
POS-X TP6 TOUCH PANEL WI4GB RAM
1
$248.29
522.84
$271.13
Year 2
50293
INTERVIEW - CAMERA - OVERT PTZ (PAN -TILT -ZOOM)
1
$166.82
515,35
$182.17
Year 2
50294
INTERVIEW- SERVER - LITE
2
$605,20
S55.$8
$660.88
Year 2
50363
INTERVIEW - MIC - PTZ MIC KIT
1
$86.75
$7,98
$94.73
Year 2
50448
EXT WARRANTY, INTERVIEW ROOM
1
$201.30
518.52
S219.82
Year 2
73840
EVIDENCE.COM BASIC LICENSE
1
$139.66
$12.85
$$152.51
Year 2
74056
INTERVIEW - TOUCH PANEL WALL MOUNT
1
$9.93
$0.91
$10.94
Year 2
74116
INTERVIEW - ENCLOSURE - FLUSH MOUNT
1
$18.78
$1.73
$20.51
Year 2
85170
INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM)
1
5387.95
335.69
$423.64
Page 4 Q-352442-44749.794KH
DocuSign Envelope ID: 1C4319BA-8C24-4D8C-8A7C-F06FE99559AC
Sep 2023
Invoice Plan Item Description
Total
Sep 2024
Invoice Plan
Item
Description
Year 3
50037
INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL -PC)
Year 3
50039
INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P
Year 3
50041
INTERVIEW - SOFTWARE: - STREAMING SERVER LICENSE (PER SERVER)
Year 3
50043
INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER
SER
Year
50045
UNLIMITED INTERVIEW ROOM CLOUD STORAGE
Year 3
50114
INTERVIEW - CAMERA - COVERT SENSOR
Year 3
50118
INTERVIEW - MIC - WIRED (STANDARD MIC)
Year 3
50218
INTERVIEW - CAMERA - COVERT MAIN UNIT
Year 3
50220
INTERVIEW - SWITCH - 8 PORT POE
Year 3
50268
POS-X TP6 TOUCH PANEL WI4GB RAM
Year 3
50293
INTERVIEW -CAMERA -OVERT PTZ (PAN -TILT -ZOOM).
Year 3
50294
INTERVIEW - SERVER - LITE v
Year 3
50363
INTERVIEW - MIC - PTZ MIC KIT
Year 3
50448
EXT WARRANTY, INTERVIEW ROOM V
Year 3
Year 3
73840
74056
EVIDENCE.COM BASIC LICENSE 0
INTERVIEW -TOUCH PANEL WALL MOUNT
Year 3
74116
INTERVIEW - ENCLOSURE - FLUSH MOUNT
Year 3
85170
INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM)
Total
Sep 2025
Invoice Plan
Item
Description
Year 4
50037
INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL -PC)
Year 4
50039
INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P
Year 4
50041
INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER)
Year 4
50043
INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER
SER
Year 4
50045
UNLIMITED INTERVIEW ROOM CLOUD STORAGE
Year 4
50114
INTERVIEW - CAMERA - COVERT SENSOR
Year 4
50118
INTERVIEW - MIC - WIRED (STANDARD MIC)
Year 4
50218
INTERVIEW -CAMERA -COVERT MAIN UNIT
Year 4
50220
INTERVIEW - SWITCH - 8 PORT POE
Year 4
50268
POS-X TP6 TOUCH PANEL W14GB RAM
Year 4
50293
INTERVIEW - CAMERA - OVERT PTZ (PAN -TILT -ZOOM)
Year 4
50294
INTERVIEW - SERVER - LITE
Year 4
50363
INTERVIEW - MIC - PTZ MIC KIT
Year 4
50448
EXT WARRANTY, INTERVIEW ROOM
Year
73840
EVIDENCE.COM BASIC LICENSE
Year 4
74056
INTERVIEW -TOUCH PANEL WALL MOUNT
Year
74116
INTERVIEW - ENCLOSURE - FLUSH MOUNT
Page 5
Qty
Subtotal
Tax
Total
$5,558.27
$341.75
$5,900.02
Qty
Subtotal
Tax
Total
1
$232.77
$21.41
$254.18
1
5232.77
$21.41
$254.18
2
$543.13
$49.97
$593.10
2
S543.19
$49.97
$593.16
2
$1.543.55
$0.00
$1.843.55
1
S57.42
$5.28
$62.70
1
$30.49
$2.81
$33.30
1
$92.33
S8.50
$100.83
1
$117.94
$10.85
S128,79
1
5248,29
S22.84
$271.13
1
S166.82
515.35
$182.17
2
$605.20
S55.68
$660.88
1
S86.75
$7.98
$94.73
1
$2D1.30
$18.52
$219.82
1
$139,66
$12.85
$152,51
1
$9.93
S0.91
$10.84
1
S18.78
$1.73
$20.51
1
$387.95
$35.69
S423.64
$5,558.27
$341.75
$5,900.02
Qty
Subtotal
Tax
Total
1
$232.77
$21.41
5254.18
1
$232.77
$21.41
S254.18
2
$543.13
549.97
S593.10
2
$543.19
$49.97
S593.16
2
$1,843.55
$0.00
$1,843.55
1
$57.42
S5.28
S62.70
1
$30.49
$2.81
$33.30
1
S92.33
$8.50
$100.83
1
$117,94
$10.85
5128.79
1
$248.29
$22.84
S271.13
1
$166.82
$15.35
$182.17
2
$605.20
S55Z8
$660.86
1
$86.75
S7.98
594.73
1
$201.30
518.52
$219.82
1
$139,66
S12.85
S152.51
T
$9.93
$0.91
S10.84
T
$18.78
S1.73
$20.51
Q-352442-44749.794KH
DocuSign Envelope ID: 1C4319BA-8C24-4D8C-8A7C-F06FE99559AC
Sep 2025
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total
Year 4
85170
INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM)
1
$387.95
535.69
S423.64
Total
$5,558.27
$341.75
$5,900.02
Sep 2026
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total
Year 5
50037
INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL -PC)
1
S232.77
$21.41
$254.18
Year 5
50039
INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P
1
$232.77
$21.41
$254.18
Year 5
50041
INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER)
2
S543.14
$49.97
S593.11
Year 5
50043
INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER
SER
2
$543.20
$49.97
$593.17
Year 5
50045
UNLIMITED INTERVIEW ROOM CLOUD STORAGE
2
$1,843.54
$0.00
S1,843.54
Year 5
50114
INTERVIEW - CAMERA - COVERT SENSOR
1
$57.41
$5.28
$62.69
Year 5
50118
INTERVIEW - MIC - WIRED (STANDARD MIC)
1
$30.50
$2.81
S33.31
Year 5
50218
INTERVIEW - CAMERA - COVERT MAIN UNIT
1
$92.34
58.50
$100,84
Year 5
50220
INTERVIEW - SWITCH - 8 PORT POE
1
$117.93
$10.85
$128.78
Year 5
50268
POS-X TP6 TOUCH PANEL W14GB RAM
1
$248.29
$22.84
$271.13
Year 5
50293
INTERVIEW- CAMERA- OVERT PTZ (PAN -TILT -ZOOM)
1
$166.82
$15.35
$182.17
Year 5
50294
INTERVIEW -SERVER - LITE
2
$605.22
$55.68
$660.90
Year 5
Year 5
50363
50448
INTERVIEW - MIC - PTZ MIC KITS
EXT WARRANTY. INTERVIEW ROOMS
1
1
$86.73
$201.31
$7.98
$18.52
$94.71
$219.83
Year 5
73840
EVIDENCE.COM BASIC LICENSE ``
1
$1
$
5152.53
Year 5
74056
INTERVIEW - TOUCH PANEL WALL MO -�-
1
$9.9.94
$0,91 .91
510.85
Year 5
74116
INTERVIEW - ENCLOSURE - FLUSH INOUNT
1
518.76
$1.73
$20.49
Year 5
85170
INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM)
1
$387.96
$35.69
$423.65
Total
$5,558.31
$341.75
$5,900.06
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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Contract Sourcewell Contract #010720-AXN is incorporated by reference into the terms and conditions of this Agreement. In the event of conflict the terms of Axon's Master
Services and Purchasing Agreement shall govern.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement
(posted at ,AwG,v.axon.comlle alisales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room
purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the
extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as
described below.
'4'�X—
ACEIP /. l / \ QO
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de -identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
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Signature
7/7/2022
Date Signed
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Wondershare
PDFelement
STATEMENT OF WORK FOR THE
IMPLEMENTATION OF AXON INTERVIEW ROOM
FOR PORT ORCHARD POLICE DEPT. - WA
("SOW")
Submitted By:
Axon Enterprise, Inc. (Axon) North 851h Street
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1.1 SOFTWARE
The hardware and software detailed in this SOW includes, the listed functionality.
/ Axon Interview Room
1.2 DEFINITIONS
PARTIES
Agency
Port Orchard Police Dept. - WA who is identified within this SOW
End -Users
Specific Agency groups that will use the system
Professional Services
The services that Axon will provide within the scope of this SOW
SYSTEMS
Axon Systems
Software solutions and Agency specific integrations developed by Axon
CJIS
The Federal Bureau of Investigation's Criminal Justice Information System
NCIC
National Crime Information Center
Product
The hardware and software solution being implemented as part of this SOW
Production Environment
The operational environment where the Product will be accessed
PROJECT & MILESTONES
Project
Scope of this SOW as defined by the work to be completed described herein
Project Change Order (PCO)
Change order form outlined in Attachment B to be executed between Axon and Agency if a material change in scope is required
to this SOW
ACCEPTANCE
Blocker Issue impacting 50% or more users
Functional Acceptance Testing Testing the functionality of the system as configured for Agency
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1.3 OUT OF PROJECT SCOPE
Axon is only responsible for performing the Professional Services described within this SOW. Any additional Professional Services that
are not defined explicitly by this SOW shall be done so through a Project Change Order. The following are considered outside the scope
of this Project:
/ Administration, management, or support of any internal City, County, State, Federal or Agency IT network or infrastructure
Third Party Products and Services costs related to the vendors or Agency's cost of implementing the vendors or Agency's
side of the integration
Changes made by Agency or Agency's vendors
QO
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2.1 GENERAL
/ Axon will provide a project manager throughout entire project.
2.2 HARDWARE
2.2.1 Port Orchard HQ
/ Axon will supply 2 Servers. P
o If agency grants access, Axon will unbox and rack servers. A?C.
JN
o Agency will ensure servers are powered on with Windows installed prior to Install date.
o Agency may setup server per agencies standards for things such as, joining to the domain, antivirus, firewalls, etc, so long
as they do not degrade operations of Interview Server(s)
o Agency will provide onsite and remote access to Interview Server(s) as required by Axon installers. Axon will then configure
the Interview Server(s).
/ Axon will supply 1 network switches.
/ Axon Professional Services will provide network cabling.
Agency will configure all network equipment.
/ Agency will prepare all rooms prior to installation.
o Removing all evidence from room.
o Removal of existing video solution. Axon will work on installation timing with Agency to ensure an adequate number of
rooms are available when possible.
/ Axon will mount/place Touch Panels Wall mounted in observation room
/ Room 1
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o Axis M5525e PTZ Camera
o AXIS F41/F1025 Covert IP Camera in Flush Mount Enclosure
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2.3 INTERVIEW SOFTWARE
/ Agency will ensure an appropriate resource is available to configure/troubleshoot network communications between onsite
Interview Hardware. Agency will also assist in configure/troubleshoot connection to Axon Evidence.
/ Agency may setup server per agencies standards for things such as, joining to the domain, antivirus, firewalls, etc, so long
as they do not degrade operations of Interview Server(s)
/ Axon will install Axon Interview Server Application, Agency may be required to provide appropriate permissions/credentials.
/ Axon will install and configure Touch Panel Software.
2.4 READINESS
/ Axon will supply Agency with copy of current QA/Testing Checklist,
► Axon will complete QA/Testing Checklist per room consisting of:
o Hardware Wiring �0
o Hardware Mounting lI��QJ
o Hardware Functionality Q!
o Firmware Updates Q
o Software Install and Configuration ,
o Functional Test of all features
2.6 TRAINING
► Axon will provide training materials that may be used by agency. Training materials will be customized for agencies
environment where applicable.
/ Agency will provide facilities and equipment for conducting the Training.
/ Train the Trainer: Axon will provide session(s), materials and support allowing Agency's in-house trainers to conduct their
own Training. Agency is responsible for updating all Training materials after final acceptance.
PAGED
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3.1 MANAGEMENT RESOURCES
/ Both Parties will assign a Point of Contact, Project Manager, or Project Coordinator to ensure completion of deliverables.
/ Axon's Project Coordinator will ensure all team members from Axon and Agency are continually updated on the status of the
Project.
3.2 REQUIREMENTS PLANNING
/ All Proposed Project timelines will be documented during Project Management Kickoff call.
/ Once all requirements are agreed to, Axon's Project Coordinator will work with Agency's Project Manager to develop a Project
plan for Axon's implementation. �v
3.3 CHANGE CONTROL
/ If any changes in the Project cause a material increas decrease in fees, as determined by Axon, an adjustment in the
fees will be agreed upon and included in a signed P rm.
/ Agency acknowledges a proposed change re uest ght have an impact on both scheduling and cost for the Project that will
be outlined in the PCO form.
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/ Ensure the reasonable availability for meetings, phone or email of knowledgeable staff and personnel to provide timely and
accurate documentation and information to Axon.
/ Identify holidays, non -workdays or major events that may impact the Project.
/ Ensure Agency desktop or mobile systems and devices can access the Product.
/ Make available relevant systems if needed for assessment by Axon (including making these systems available to Axon via
remote access if possible).
/ Technical Systems Requirements
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/ Axon will provide on -site installer/trainer support as part of project.
/ The Product undergoes updates and enhancements which Agency will automatically receive.
Axon will provide Agency's End Users access to the help.axon.com support portal to submit and review service tickets.
/ For Technical Support assistance, Agency may contact a Technical Support representative at 800-978-2737, or via email at
Support@Axon.com. Online, email -based support and remote -location troubleshooting are included on an ongoing basis as
part of Agency's investment in the Axon ecosystem. Phone support is available 24/7.
4P
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■1
This SOW is governed by the Master Services and Purchasing Agreement executed by the Parties.
AXON ENTER�PRiSE, INC
DocuSigned by:
Signature:
—55QAE66,3'fRAA2T -----
Name: Robert E. Driscoll, Jr.
Title: VP, Associate General Counsel
Date:
7/27/2022
--------------------------
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AGENCY
Signature: __--_--_`__......
Name:
Title: _1''1 %t_to S-------_
Date: —7/Z--11Z2
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Signature: — _ _ Signature:
Name: _ Name`:
Title: Title:
Date: Date:
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