05/24/2022 - Regular - Additional Docs-Sascon SR
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 ( FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.
Business Item 8.J.
Meeting Date:
May 24, 2022
Subject
Adoption of a Resolution Approving
Prepared by:
Mark Dorsey, P.E.
a Contract with Sascon, LLC for the Lippert
Public Works Director
Road Repair and Sidewalk Retrofit project
Atty Routing No:
366922-0009 PW
Atty Review Date:
05/24/2022
Summary: The City identified the need for repair and sidewalk retrofit work for Lippert Road (the “Project”). Accordingly, the City sought and received grant funding approval from Kitsap
County Department of Human Services - CDBG Program for the Project. On March 4, 2022 and March 11, 2022, pursuant to The City’s Procurement Policies, adopted by Resolution No. 042-20,
the City’s Public Works Department prepared an Invitation to Bid (“ITB”) for the Project, and advertised in the Kitsap Sun and Daily Journal of Commerce. On March 4, 2022, staff uploaded
the ITB documents to the Washington Builder’s Exchange and the City’s Webpage.
On March 31, 2022, by the 1:00pm bid deadline, the City Clerk received five (5) sealed bids. After confirming that there were no objections made and that there were no challenges to
the Public Opening process, the five (5) sealed Bids were opened and read aloud by the City Clerk. Bids received prior to the March 31, 2022, 1:00pm deadline were as follows:
Name of Contractor
Bid Total
Sascon, LLC
$557,313.00
Reed Trucking,
$561,740.80
Sound Pacific Construction
$609,440.00
Ceccanti
$625,000.00
Active Construction
$689,689.00
The City Clerk then prepared a Bid Tabulation and a Bid Evaluation (including applicable taxes, labor, equipment, material, and fees), and determined that the presumptive lowest qualified,
responsible, and responsive bid was submitted by Sascon, LLC. On May 5, 2022, the City’s Public Works Department Staff completed the MRSC Mandatory Bidder Responsibility Checklist and
determined that the Sascon, LLC bid of $557,313.00 was the lowest qualified, responsible, and responsive bid. The Public Works Department then confirmed that the bidding requirements
for this Public Work had been followed.
Recommendation: Staff recommends that the City Council adopt Resolution No. 022-22, thereby approving Contract No. C024-22 with Sascon, LLC for the Lippert Road Repair and Sidewalk Retrofit
project in the amount of $557,313.00 (applicable taxes included),
Relationship to Comprehensive Plan: Chapter 8: Transportation
Motion for Consideration: I move to adopt Resolution No. 022-22, thereby approving Contract No. C024-22 with Sascon, LLC for the Lippert Road Repair and Sidewalk Retrofit project in
the amount of $557,313.00.
Fiscal Impact: The City received a grant award of $244,580.32 from Kitsap County Human Services – CDBG for the Sidewalk retrofit. Road repairs are budgeted in the 2021-2022 Biennial
Budget. (002.05.542.30.40)
Alternatives: Do not approve
Attachments: Resolution No. 022-22
Contract No. C024-22