2022.06 Monthly Budget ReportDQf!�C�WARD
MONTHLY BUDGET FINANCIAL STATUS UPDATE
To: Mayor and Council members
From: Noah Crocker, Finance Director
Period: June 2022
OVERVIEW:
The Finance Department is committed to providing clear information to the Mayor, Council, and staff regarding
the budget status of the City. We have prepared the following reports to keep you up to date on the current
budget status of the City.
1) Budget Report
2) Detail Fund Summary Report
BUDGET REPORT:
The Budget report will first provide Operational Funds and follow up with Capital Projects Funds. This report does
not include beginning fund balance. This report is designed to provide a high-level view of each fund reviewing
total revenues and expenses. The report does provide expense information by department. The goal of the City is
to pay all current budget year expenses with current budget year revenues. We are not quite there yet, and this
will show in the Surplus (Deficit) line at the end of each fund. We expect that future budget cycles will smooth out
revenues and expenditures.
The Budget Report provides information on current revenues and expenditures by fund including the following:
• The original budgeted amount.
• Current budget which would reflect any amendments that have been made.
• Period activity which details the revenue and expense activity for the period in which the report was run.
• Fiscal activity will provide the year-to-date expense and revenue amounts.
• Variance Shows the difference between budgeted and actual.
• Percent remaining is the amount still needed to reach the budgeted amount.
CASH AND INVESTMENT FUND SUMMARY
The Cash and Investment Fund Summary provides information on current total cash & investment balances by
Fund.
POINTS OF INTEREST:
Current Expense Fund 001—The Current Expense Fund is used for the general governmental functions of the City.
As of June 301h 2022, 81% of budgeted revenues were received. To date revenue is trending higher than
expected. Of particular importance, the City received $1,410,539 from the American Rescue Plan Coronavirus
State & Local Fiscal Recovery Funds (SLFRF) identified in Intergovernmental Revenue.
The table provides budget versus actual (YTD) data by source of revenue.
7,387
682,922
102,968
793,278
228,736
1,460,312
58,131
10,499
32,503
(5,894)
1 2,577,565 1
SALES TAX REVENUES SUMMARY
• Total 2022 Budget: $5,340,000
• Total 2022 YTD Actuals: $3,591,352
• Year -to -Date Actual revenue collected is 10.17% higher when compared to Prior Year -to Date Actuals
• Year -to -Date Actual revenue collected is 43% higher when compared to Year -to Date Budgeted
The following tables provide additional sales tax information:
Table 1: shows revenue received by month over a three-year period.
Monthly Sales Tax -Three Year Comparison
800,000
700,000
■ 2020 Actual
600,000
■ 2021 YTD Actual
500,000 ■ 2022 YTD Actual
400,000
300,000
200,000
100,000
0
N` 0
F
Table 2: provides current
data for sales tax revenue
collected Year-to-date.
5800,000 Sales Tax Revenues
$700,000 Actuals 2022
$600,000
$500,000
$400,000
Budget 2022
$300,000
$200,000
$100,000
Jai �acJ �`�. PQ�\ �aa ,Jce ,J�, �O°yi sec o�c sec sec
Real Estate Excise Tax (REET) Fund 109 and Imoact Mitigation Fee Fund 111
The City's Real Estate Excise Tax receipts fluctuate monthly. June 2022 receipts are higher than June 2021 by
32%. The table below shows balances through June for REET 1 & 2 and Impact fees. These restricted funds are
used as a local funding source for capital projects that have been documented in the City's comprehensive plans.
REET funds are also used for debt payments.
The table above shows 2022 beginning fund balances, biennial revenue received to date, expenses budgeted for
the biennium and expenses which are obligated for future projects but have not yet been officially budgeted. The
intent of this table is to snapshot and illustrate available balances and what is projected for the end of the
biennium.
Impact Fees received for June 2022 are as follows
o Parks $56,838
o Transportation $179,279
o School District Impact $85,695
REET revenues received in June:
o REET 1 $95,380
o REET 2 $95,380
Capital Construction Fund 302 —The McCormick Woods Splash Pad Retrofit is in design with Murray Smith working
on completing the engineering to be ad ready. Rice Fergus Miller is currently working on the City Hall design.
Street Capital Construction Fund 304 —Bay Street Pedestrian Path right of way efforts continue. The City has
contracted with Skillings Inc for Design and Right of Way Services for the Bethel -Lincoln Round -About project.
Design for the project is in progress.
ENTERPRISE/UTILITY FUNDS:
Water operation - Water operations budgeted revenue in the amount of $3,344,600 for 2022. Through June, the
city has received $1,752,577 or —53% of the budgeted revenues. Revenues for the water utility, in winter and
spring, are typically lower with larger monthly revenues received during the warmer summer and fall months.
Water Operations expended $1,390,405 through June representing —51% of the 2022 budget. In addition, the
water operational budget includes transfers which occur throughout the year. The City manages its transfers
according to policy goals, cashflow needs, and realized expenses for water capital projects, stabilization targets,
and debt service payments. The 2022 budget includes $594,755 for transfers. No transfers were executed this
month.
Water Service Payments
Jan Feb Mar Apr May Jun
1
Jul
Aug Sep
Oct Nov Dec
■ 2020
■ 2021
■ 2022
Sewer operation - $5,418,900 is budgeted for Sewer Operational Revenues for 2022. Through the month of June
$3,303,354 was received representing —61% of the 2022 budgeted revenues. Sewer Operations expended
$1,844,923 through June representing —42% of the 2022 budget. The sewer operational expense budget includes
transfers which occur throughout the year. The City manages its transfers according to policy goals, cashflow
needs, and realized expenses for sewer capital projects, stabilization targets, and debt service payments. The
2022 budget includes $989,844 for transfers. No transfers were executed this month.
Sewer Service Payments
500,000 —
400,000
300,000
200,000
100,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
■ 2020
■ 2021
■ 2022
Storm Drainage operations- $1,667,000 is budgeted for Storm Operational Revenues for 2022. As of the end of
June the Storm Drainage utility has received $1,015,246 or —61% of its annual budgeted revenue. Storm Drainage
Operations expended $663,154 through June representing —42% of the 2022 operating budget. The storm
drainage operational budget includes transfers which occur throughout the year. The City manages its transfers
according to policy goals, cashflow needs, and realized expenses for storm capital projects, stabilization targets,
and debt service payments. The 2022 budget includes $368,000 for transfers. A transfer in the amount of $8,263
was recorded for the storm debt service fund for the Decant Station in June.
Storm Drainage Payments
165,000
160,000
155,000
150,000
145,000
140,000
135,000
130,000
125,000
120,000
115,000
Jan Feb Mar Apr May Jun Jul
Aug Sep Oct Nov Dec
■ 2020
■ 2021
■ 2022
Budget Report
For Fiscal: 2022 Period Ending: 06/30/2022
OPERATIONS
BUDGET
Group Summary
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Department
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Remaining
Fund: 001- Current Expense
Revenue
00 - Revenues
10,966,200.00
11,639,000.00
2,577,565.12
9,438,187.20
-2,200,812.80
18.91
Revenue Total:
10,966,200.00
11,639,000.00
2,577,565.12
9,438,187.20
-2,200,812.80
18.91
Expense
01- Finance
904,035.24
961,414.53
81,092.48
392,387.97
569,026.56
59.19
02 - Court
794,231.21
849,492.77
37,785.09
232,749.60
616,743.17
72.60
03 - Law Enforcement
5,282,255.09
5,697,011.84
337,770.88
2,141,265.33
3,555,746.51
62.41
04 - Community Development
1,627,716.77
2,859,092.10
164,953.55
994,986.16
1,864,105.94
65.20
05 - Public Works
1,495,384.20
1,589,381.27
78,033.81
655,997.78
933,383.49
58.73
06 - Miscellaneous
502,800.00
3,635,339.00
75.00
2,102,175.00
1,533,164.00
42.17
07 - Administration
1,566,377.49
1,708,054.91
132,625.65
718,751.68
989,303.23
57.92
Expense Total:
12,172,800.00
17,299,786.42
832,336.46
7,238,313.52
10,061,472.90
58.16
Fund: 001- Current
Expense Surplus (Deficit):
-1,206,600.00
-5,660,786.42
1,745,228.66
2,199,873.68
7,860,660.10
138.86
Fund: 002 - City Street Fund
Revenue
00 - Revenues
2,112,400.00
3,846,180.00
65,926.54
2,702,459.23
-1,143,720.77
29.74
Revenue Total:
2,112,400.00
3,846,180.00
65,926.54
2,702,459.23
-1,143,720.77
29.74
Expense
05 - Public Works
2,400,500.00
4,676,785.20
114,670.17
832,802.06
3,843,983.14
82.19
Expense Total:
2,400,500.00
4,676,785.20
114,670.17
832,802.06
3,843,983.14
82.19
Fund: 002 - City Street Fund Surplus (Deficit):
-288,100.00
-830,605.20
-48,743.63
1,869,657.17
2,700,262.37
325.10
Fund: 003 - Stabilization Fund
Revenue
00 - Revenues
0.00
360,000.00
2,222.73
365,645.20
5,645.20
1.57
Revenue Total:
0.00
360,000.00
2,222.73
365,645.20
5,645.20
1.57
Fund: 003
- Stabilization Fund Total:
0.00
360,000.00
2,222.73
365,645.20
5,645.20
1.57
Fund: 103 - Criminal Justice
Revenue
00 - Revenues
247,100.00
247,100.00
30,012.73
209,726.79
-37,373.21
15.12
Revenue Total:
247,100.00
247,100.00
30,012.73
209,726.79
-37,373.21
15.12
Expense
03 - Law Enforcement
292,000.00
359,525.00
9,860.47
62,485.99
297,039.01
82.62
Expense Total:
292,000.00
359,525.00
9,860.47
62,485.99
297,039.01
82.62
Fund: 103 - Criminal Justice Surplus (Deficit):
-44,900.00
-112,425.00
20,152.26
147,240.80
259,665.80
230.97
Fund: 104 - Special Investigative Unit
Revenue
00 - Revenues
4,000.00
4,000.00
64.73
304.71
-3,695.29
92.38
Revenue Total:
4,000.00
4,000.00
64.73
304.71
-3,695.29
92.38
Expense
03 - Law Enforcement
4,000.00
4,000.00
0.00
0.00
4,000.00
100.00
Expense Total:
4,000.00
4,000.00
0.00
0.00
4,000.00
100.00
Fund: 104 - Special Investigative Unit Surplus (Deficit):
0.00
0.00
64.73
304.71
304.71
0.00
Fund: 107 - Community Events
Revenue
00 - Revenues
100,000.00
100,000.00
13,397.38
67,068.18
-32,931.82
32.93
Revenue Total:
100,000.00
100,000.00
13,397.38
67,068.18
-32,931.82
32.93
Expense
07 - Administration
96,800.00
97,340.00
1,483.33
11,943.86
85,396.14
87.73
Expense Total:
96,800.00
97,340.00
1,483.33
11,943.86
85,396.14
87.73
Fund: 107 - Community Events Surplus (Deficit):
3,200.00
2,660.00
11,914.05
55,124.32
52,464.32.1,972.34
7/14/2022 11:53:29 AM
Page 14 of 17
Budget Report
Department
Fund: 108 - Paths & Trails
Revenue
00 - Revenues
Revenue Total:
Fund: 108 - Paths & Trails Total:
Fund: 109 - Real Estate Excise Tax
Revenue
For Fiscal: 2022 Period Ending: 06/30/2022
Variance
Original Current Period Fiscal Favorable Percent
Total Budget Total Budget Activity Activity (Unfavorable) Remaining
1,000.00 1,000.00 127.25 632.87-367.13 36.71
1,000.00 1,000.00 127.25 632.87-367.13 36.71
1,000.00 1,000.00 127.25 632.87-367.13 36.71
00 - Revenues
700,000.00
700,000.00
194,268.61
934,335.53
234,335.53
33.48
Revenue Total:
700,000.00
700,000.00
194,268.61
934,335.53
234,335.53
33.48
Expense
06 - Miscellaneous
298,300.00
1,259,300.00
18,640.76
333,485.47
925,814.53
73.52
Expense Total:
298,300.00
1,259,300.00
18,640.76
333,485.47
925,814.53
73.52
Fund: 109 - Real Estate Excise Tax Surplus (Deficit):
401,700.00
-559,300.00
175,627.85
600,850.06
1,160,150.06
207.43
Fund: 111- Impact Mitigation Fee
Revenue
00 - Revenues
140 000.00
940 000.00
325 189.78
1,622,009.72
682 009.72
72.55
Expense
06 - Miscellaneous
Expense Total:
Fund: 111- Impact Mitigation Fee Surplus (Deficit):
Fund: 206 - Bond Redemption Fund
Revenue
00 - Revenues 298,300.00 298,300.00 0.00 30,430.40-267,869.60 89.80
Revenue Total: 298,300.00 298,300.00 0.00 30,430.40-267,869.60 89.80
Expense
06 - Miscellaneous 298,300.00 298,300.00 0.00 30,430.40 267,869.60 89.80
Expense Total:
Fund: 206 - Bond Redemption Fund Surplus (Deficit):
Fund: 411- Water Operating
Revenue
140,000.00 940,000.00
250,000.00 1, 685, 000.00
250,000.00 1,685,000.00
110,000.00-745,000.00
325,189.78
1,622,009.72
682,009.72 72.55
75,336.90
138,939.67
1,546,060.33 91.75
75,336.90
138,939.67
1,546,060.33 91.75
249,852.88
1,483,070.05
2,228,070.05 299.07
298,300.00 298,300.00 0.00 30,430.40 267,869.60 89.80
0.00 0.00 0.00 0.00 0.00 0.00
00 - Revenues
3,344,600.00
3,344,600.00
296,530.09
1,752,577.13
-1,592,022.87
47.60
Revenue Total:
3,344,600.00
3,344,600.00
296,530.09
1,752,577.13
-1,592,022.87
47.60
Expense
05 - Public Works
2,486,600.00
2,694,082.11
244,570.13
1,390,405.84
1,303,676.27
48.39
06 - Miscellaneous
563,500.00
594,755.00
0.00
298,755.00
296,000.00
49.77
Expense Total:
3,050,100.00
3,288,837.11
244,570.13
1,689,160.84
1,599,676.27
48.64
Fund: 411- Water Operating Surplus (Deficit):
294,500.00
55,762.89
51,959.96
63,416.29
7,653.40
-13.72
Fund: 412 - Water Stabilization
Revenue
00 - Revenues
263,500.00
294,755.00
791.11
296,487.36
1,732.36
0.59
Revenue Total:
263,500.00
294,755.00
791.11
296,487.36
1,732.36
0.59
Fund: 412 - Water Stabilization Total:
263,500.00
294,755.00
791.11
296,487.36
1,732.36
0.59
Fund: 414 - Water Debt Service
Revenue
00 - Revenues
355,125.00
355,125.00
0.00
42,575.00
-312,550.00
88.01
Revenue Total:
355,125.00
355,125.00
0.00
42,575.00
-312,550.00
88.01
Expense
06 - Miscellaneous
355,125.00
355,125.00
0.00
42,575.00
312,550.00
88.01
Expense Total:
355,125.00
355,125.00
0.00
42,575.00
312,550.00
88.01
Fund: 414 - Water Debt Service Surplus (Deficit):
0.00
0.00
0.00
0.00
0.00
0.00
7/14/2022 11:53:29 AM Page 15 of 17
Budget Report
For Fiscal: 2022 Period Ending: 06/30/2022
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Department
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Remaining
Fund: 421- Storm Drainage Utility
Revenue
00 - Revenues
1,667,000.00
1,667,000.00
156,724.21
1,015,246.26
-651,753.74
39.10
Revenue Total:
1,667,000.00
1,667,000.00
156,724.21
1,015,246.26
-651,753.74
39.10
Expense
05 - Public Works
1,379,650.00
1,569,382.68
126,764.51
663,154.68
906,228.00
57.74
06 - Miscellaneous
341,250.00
368,000.00
8,262.66
223,710.92
144,289.08
39.21
Expense Total:
1,720,900.00
1,937,382.68
135,027.17
886,865.60
1,050,517.08
54.22
Fund: 421- Storm Drainage Utility Surplus (Deficit):
-53,900.00
-270,382.68
21,697.04
128,380.66
398,763.34
147.48
Fund: 422 - Storm Drainage Stabilization
Revenue
00 - Revenues
164,100.00
190,850.00
444.48
191,749.48
899.48
0.47
Revenue Total:
164,100.00
190,850.00
444.48
191,749.48
899.48
0.47
Fund: 422 - Storm Drainage Stabilization Total:
164,100.00
190,850.00
444.48
191,749.48
899.48
0.47
Fund: 424 - Storm Drainage Debt Service
Revenue
00 - Revenues
177,200.00
177,200.00
8,262.66
32,910.92
-144,289.08
81.43
Revenue Total:
177,200.00
177,200.00
8,262.66
32,910.92
-144,289.08
81.43
Expense
06 - Miscellaneous
177,200.00
177,200.00
8,262.66
32,910.92
144,289.08
81.43
Expense Total:
177,200.00
177,200.00
8,262.66
32,910.92
144,289.08
81.43
Fund: 424 - Storm Drainage Debt Service Surplus (Deficit):
0.00
0.00
0.00
0.00
0.00
0.00
Fund: 431- Sewer Operating
Revenue
00 - Revenues
5,418,900.00
5,418,900.00
775,961.76
3,303,354.23
-2,115,545.77
39.04
Revenue Total:
5,418,900.00
5,418,900.00
775,961.76
3,303,354.23
-2,115,545.77
39.04
Expense
05 - Public Works
3,564,481.00
4,369,154.67
310,649.68
1,844,923.86
2,524,230.81
57.77
06 - Miscellaneous
928,719.00
989,844.00
0.00
435,275.00
554,569.00
56.03
Expense Total:
4,493,200.00
5,358,998.67
310,649.68
2,280,198.86
3,078,799.81
57.45
Fund: 431- Sewer Operating Surplus (Deficit):
925,700.00
59,901.33
465,312.08
1,023,155.37
963,254.04 .1,608.07
Fund: 432 - Sewer Stabilization
Revenue
00 - Revenues
374,150.00
435,275.00
1,183.92
437,873.07
2,598.07
0.60
Revenue Total:
374,150.00
435,275.00
1,183.92
437,873.07
2,598.07
0.60
Fund: 432 - Sewer Stabilization Total:
374,150.00
435,275.00
1,183.92
437,873.07
2,598.07
0.60
Fund: 434 - Sewer Debt Service
Revenue
00 - Revenues
275,000.00
275,000.00
457.49
275,815.83
815.83
0.30
Revenue Total:
275,000.00
275,000.00
457.49
275,815.83
815.83
0.30
Fund: 434 - Sewer Debt Service Total:
275,000.00
275,000.00
457.49
275,815.83
815.83
0.30
Fund: 500 - Equipment Rental and Revolving
Revenue
00 - Revenues
685,500.00
1,106,300.00
53,086.74
298,021.57
-808,278.43
73.06
Revenue Total:
685,500.00
1,106,300.00
53,086.74
298,021.57
-808,278.43
73.06
Expense
10 - ER&R
484,000.00
904,800.00
47,186.51
359,320.69
545,479.31
60.29
Expense Total:
484,000.00
904,800.00
47,186.51
359,320.69
545,479.31
60.29
Fund: 500 - Equipment Rental and Revolving Surplus (Deficit):
201,500.00
201,500.00
5,900.23
-61,299.12
-262,799.12
130.42
Report Surplus (Deficit):
1,200,850.00
-6,301,795.08
2,704,193.09
9,077,977.80
15,379,772.88
244.05
7/14/2022 11:53:29 AM
Page 16 of 17
CAPITAL BUDGET Budget Report
City of Port Orchard Group Summary
ORCHARD For Fiscal: 2022 Period Ending: 06/30/2022
Variance
Original
Current
Period
Fiscal
Favorable Percent
Account Type
Total Budget
Total Budget
Activity
Activity
(Unfavorable) Remaining
Fund: 302 - Capital Construction
Revenue
0.00
478,000.00
11,963.33
102,325.00
-375,675.00 78.59 %
Expense
0.00
478,000.00
11,806.00
79,086.67
398,913.33 83.45 %
Fund: 302 - Capital Construction Surplus (Deficit):
0.00
0.00
157.33
23,238.33
23,238.33 0.00 %
Fund: 304 - Street Capital Projects
Revenue
690,000.00
3,931,000.00
678,329.48
1,721,906.61
-2,209,093.39
56.20 %
Expense
1,006,000.00
4,442,000.00
28,835.56
1,071,127.61
3,370,872.39
75.89 %
Fund: 304 - Street Capital Projects Surplus (Deficit):
-316,000.00
-511,000.00
649,493.92
650,779.00
1,161,779.00
227.35 %
Fund: 413 - Water Capital
Revenue
969,100.00
2,519,100.00
260,833.95
946,353.29
-1,572,746.71
62.43 %
Expense
55,200.00
1,205,200.00
5,695.50
131,910.10
1,073,289.90
89.05 %
Fund: 413 - Water Capital Surplus (Deficit):
913,900.00
1,313,900.00
255,138.45
814,443.19
-499,456.81
38.01 %
Fund: 423 - Storm Drainage Capital Facil
Revenue
0.00
0.00
78.25
198.93
198.93
0.00 %
Fund: 423 - Storm Drainage Capital Facil Total:
0.00
0.00
78.25
198.93
198.93
0.00 %
Fund: 433 - Sewer Capital
Revenue
6,300,800.00
17,911,339.00
587,300.83
1,653,630.78
-16,257,708.22
90.77 %
Expense
6,300,800.00
12,350,700.00
73,550.15
573,968.41
11,776,731.59
95.35 %
Fund: 433 - Sewer Capital Surplus (Deficit):
0.00
5,560,639.00
513,750.68
1,079,662.37
-4,480,976.63
80.58 %
Report Surplus (Deficit): 597,900.00 6,363,539.00 1,418,618.63 2,568,321.82-3,795,217.18 59.64 %
7/14/2022 12:09:09 PM Page 1 of 2
Detail Report CASH AND INVESTMENT REPORT Date Range: 06/01/2022 - 06/30/2022
Fund Summary
Fund
Beginning Balance
Total Activity
Ending Balance
001- Current Expense
11,242,490.59
1,745,228.66
12,987,719.25
002 - City Street Fund
3,991,703.97
-48,743.63
3,942,960.34
003- Stabilization Fund
2,699,539.09
2,222.73
2,701,761.82
103 - Criminal Justice
684,898.87
20,152.26
705,051.13
104 - Special Investigative Unit
97,221.50
64.73
97,286.23
107 - Community Events
311,252.08
11,914.05
323,166.13
108 - Paths & Trails
12,810.20
127.25
12,937.45
109 - Real Estate Excise Tax
5,722,242.91
175,627.85
5,897,870.76
111- Impact Mitigation Fee
4,553,617.07
249,852.88
4,803,469.95
206 - Bond Redemption Fund
0.00
0.00
0.00
302 - Capital Construction
243,235.08
157.33
243,392.41
304 - Street Capital Projects
1,722,171.17
649,493.92
2,371,665.09
401- Water -Sewer Utilities
0.00
0.00
0.00
403 - Water -Sewer Cumulative Reserve
0.00
0.00
0.00
411- Water Operating
3,717,001.31
51,959.96
3,768,961.27
412 - Water Stabilization
951,674.65
791.11
952,465.76
413 - Water Capital
6,888,479.79
255,138.45
7,143,618.24
414 - Water Debt Service
0.00
0.00
0.00
421- Storm Drainage Utility
2,223,015.27
21,697.04
2,244,712.31
422 - Storm Drainage Stabilization
534,689.65
444.48
535,134.13
423 - Storm Drainage Capital Facil
94,135.13
78.25
94,213.38
424 - Storm Drainage Debt Service
0.00
0.00
0.00
431- Sewer Operating
4,529,597.16
465,312.08
4,994,909.24
432 - Sewer Stabilization
1,424,223.47
1,183.92
1,425,407.39
433 - Sewer Capital
4,272,494.01
513,750.68
4,786,244.69
434 - Sewer Debt Service
550,359.04
457.49
550,816.53
500 - Equipment Rental and Revolving
3,549,725.07
5,900.23
3,555,625.30
631- Trust and Agency
9,925.74
2,679.77
12,605.51
632 - Wastewater Treatment Facil Fee
4,514,384.08
1,170,942.37
5,685,326.45
Grand Total:
64,540,886.90
5,296,433.86
69,837,320.76
7/14/2022 12:12:21 PM
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