095-22 - Resolution - Purchase of Evidence Storage for PDDocuSign Envelope ID: BC584FFA-479F-4FBD-84A1-DCCC0180D4CC
RESOLUTION NO. 095-22
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
THE PURCHASE OF AN EVIDENCE STORAGE REFRIGERATION UNIT AND
DOCUMENTING PROCUREMENT PROCEDURES.
WHEREAS, in 2022, the Police Department identified the need to update its evidence
storage refrigeration unit with current technology, staff researched and selected the evidence
storage refrigeration unit meeting the operational and logistical requirements of the City; and
WHEREAS, consistent with local and state law, as well as the City's procurement
policies, staff conducted an informal bidding process; and
WHEREAS, on August 12th, 2022, Police Department staff reviewed the selected vendors
for evidence storage refrigeration units and identified Helmer Scientific as the vendor providing
the evidence storage refrigeration unit that best met the City's technical requirements; and
WHEREAS, on August 1st, 2022, Police Department staff requested a quote from Helmer
Scientific, and on August 1st, 2022, Helmer Scientific, provided a quote of $9,386.78 (including
applicable tax); and
WHEREAS, on August 121h, 2022, the City's Police Department completed the necessary
procurement documents for the informal bidding process; and
WHEREAS, funding for the proposed purchase will be financed from the current 2021-
2022 Police Department budget; and,
WHEREAS, the City Council has approved procurement policies which require City
Council authorization for purchasing items costing $7,500 or more that are not consistent with
the adopted budget; and
WHEREAS, a quote from Helmer Scientific is attached as Exhibit A is for the purchase of
an evidence storage refrigerator unit in an amount that does exceed the $7,500 limit; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are
hereby adopted and incorporated as findings in support of this Resolution.
DocuSign Envelope ID: BC584FFA-479F-4FBD-84A1-DCCC0180D4CC
Resolution No. 095-22
Page 2 of 2
THAT: The City Council approves the purchase of the evidence storage refrigeration unit,
listed in the documents attached hereto in Exhibit A hereto and incorporated herein by
this reference. The Mayor or his designee is authorized to act consistent with this
authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 1311 day of September 2022.
ATTEST:
F DocuSigned
by:
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Robert Putaansuu, Mayor
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DocuSigned by: E`,p
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Brandy Wallace, MMC, City Clerk
DocuSign Envelope ID: BC584FFA-479F-4FBD-84A1-DCCC0180D4CC
qNb Helmer.
S C I E N T I F I C
14400 Bergen Boulevard
Noblesville,IN 46060
Facility ID:
Port Orchard Police Department
546 Bay Street
Port Orchard WA 98366
Ship to:
QUOTATION
Toll Free: 800.743.5637
EMAIL or FAX orders to:
orders@helmerinc.com
317-773-9082
Creation Date: 8/1/2022 12:26:30 PM
Quote #:
QUO-180807-WOP4P9
Rev: 2
PLEASE REFER TO THIS QUOTE NUMBER ON
ALL CORRESPONDENCES AND ORDERS
YOUR REPRESENTATIVE:
Justin Flamion
1-317-764-5215
jflamion@helmerinc.com
Requestor: Holly Lindberry
hlindberry@cityofportorchard.us
3608761700
CONTRACT Health
Clinic
Terms: FOB: Shipping Charge:
NO Days Origin
Effective Date 1 2022-08-01
Expiration Date 1 2022-11-05
Ln
Part#
Model
Description / Details
CITY
Price Each
Total
No
/Extended
1
5112125-1
iLR125-GX
iLR125-GX i.Series° Laboratory Refrigerator, 25.2 cu ft (714
1
$7,566.90
$7,566.90
Liters)
2
890050-2
TrueBlue Delivery and Set Up
1
$1,229.66
$1,229.66
Sub Total:
$8,796.56
Shipping Method:
-
Tax:
$590.22
Taxes if applicable will be charged at time of invoice Total Amount:
If applicable, a 3% processing fee will be assessed on credit card orders over $5,000.00
Tax Exempt Certificate must be at time of order
$9,386.78
provided All prices are in USD
Freight charges are subject to change.
Notes:
Visit our website: www.helmerinc.com IS013485:2016 certified
Page 1 of 5
Helmer may request new customers and established customers to complete a new customer form in order to create or update current account information. This requirement will be contingent on
order amount and prior history with Helmer.
DocuSign Envelope ID: BC584FFA-479F-4FBD-84A1-DCCC0180D4CC
qNb Helmer.
S C I E N T I F I C
14400 Bergen Boulevard
Noblesville,IN 46060
Visit our website: www.helmerinc.com
QUOTATION
Toll Free: 800.743.5637
EMAIL or FAX orders to:
orders@helmerinc.com
317-773-9082
IS013485:2016 certified
Creation Date: 8/1/2022 12:26:30 PM
Quote #:
QUO-180807-WOP4P9
Rev: 2
PLEASE REFER TO THIS QUOTE NUMBER ON
ALL CORRESPONDENCES AND ORDERS
YOUR REPRESENTATIVE:
Justin Flamion
1-317-764-5215
jflamion@helmerinc.com
Page 2 of 5
Helmer may request new customers and established customers to complete a new customer form in order to create or update current account information. This requirement will be contingent on
order amount and prior history with Helmer.
DocuSign Envelope ID: BC584FFA-479F-4FBD-84A1-DCCC0180D4CC
%b Helmer.
S C I E N T I F I C
14400 Bergen Boulevard
Noblesville,IN 46060
QUOTATION
Toll Free: 800.743.5637
EMAIL or FAX orders to:
orders@helmerinc.com
317-773-9082
Creation Date: 8/1/2022 12:26:30 PM
Quote #:
QUO-180807-WOP4P9
Rev: 2
PLEASE REFER TO THIS QUOTE NUMBER ON
ALL CORRESPONDENCES AND ORDERS
YOUR REPRESENTATIVE:
Justin Flamion
1-317-764-5215
jflamion@helmerinc.com
This quotation is subject to Helmer Scientific's standard terms and conditions, please visit https://www.helmerinc.com/tertns/ eg neral.
SHIPPING: Standard cost is dock -to -dock delivery. Inside delivery (white glove) and lift gate is an additional cost and will be quoted
upon request.
ORDERING INSTRUCTIONS:
Purchase Orders: Email to ordersna_,helmerinc.com or Fax to (317) 773-9082. Please include the Helmer Quote Number on
your PO.
Credit Card Orders: Please contact Customer Service at: (800) 743-5637 (8-5 EST M-F) to provide information securely
over the phone.
Helmer may request new customers and established customers complete our credit application to create or update current credit files.
This requirement will be contingent on order amount and prior history with Helmer.
Domestic
Refrigerators
Beries and •••
LaborWarranties Compressor I Parts I
7 yrs. 2 yrs. 1 yr.
Horizon Series
5 yrs. 2 yrs. 1 yr.
-30° Freezers
5 yrs. 2 yrs. 1 yr.
3 yrs. 2 yrs. 1 yr.
Ultra Low Freezers
5 yrs. 2 yrs. 2 yrs.
Platelet Incubators
5 yrs. 2 yrs. 1 yr.
Platelet Agitators
2 yrs. Parts, 1 yr. Labor
Plasma Thawers
2 yrs. Parts, 1 yr Labor
Cell Washers
2 yrs. Parts, 1 yr. Labor
Centrifuges
5 yrs. Power Train, 2 yrs. Parts, 1 yr.
Labor
Visit our website: www.helmerinc.com IS013485:2016 certified
Page 3 of 5
Helmer may request new customers and established customers to complete a new customer form in order to create or update current account information. This requirement will be contingent on
order amount and prior history with Helmer.
DocuSign Envelope ID: BC584FFA-479F-4FBD-84A1-DCCC0180D4CC
qNb Helmer.
S C I E N T I F I C
14400 Bergen Boulevard
Noblesville,IN 46060
Configured As:
Line No: 1
Model: iLR125-GX
Item Number: 5112125-1
QUOTATION
Toll Free: 800.743.5637
EMAIL or FAX orders to:
orders@helmerinc.com
317-773-9082
Description: iLR125-GX i.Series® Laboratory Refrigerator, 25.2 cu ft (714
Liters)
Part Number LM MW
Description
I
Creation Date: 8/1/2022 12:26:30 PM
Quote #:
QUO-180807-WOP4P9
Rev: 2
PLEASE REFER TO THIS QUOTE NUMBER ON
ALL CORRESPONDENCES AND ORDERS
YOUR REPRESENTATIVE:
Justin Flamion
1-317-764-5215
jflamion@helmerinc.com
5112125-1
iLR125-GX i.Series° Laboratory Refrigerator, 25.2 cu ft (714 Liters) 1
4010166-1
Power Option: 115V 60Hz (for i.Series° Refrigerators, GX models, 25 cu ft) 1
4110006-1
Power Cord Option: 115V 60Hz NEMA 5-15 1
4020044-1
Exterior Option: Powder Coat (for Refrigerators, GX models, 25 cu ft) 1
4030044-1
Interior Option: Powder Coat, White (for Refrigerators, GX models, 25 cu ft) 1
4040023-1
Light Option: Premium (for Laboratory Refrigerators with Powder Coat 1
Interior, GX models, 20 25 cu ft)
4050065-1
Chart Recorder Option: None (for i.Series° Blood Bank Refrigerators, GX 1
models, 20 25 cu ft)
4060065-1
Lock Option: Standard Key (for i.SeriesO Refrigerators, GX models, 20 25 cu 1
ft)
4080050-1
Handle Option: Standard (for Refrigerators, GX models, 20/25/45/56 cu ft) 1
4070201-1
Door Option: Right Hinge, Glass (for i.Series° Refrigerators, GX models, 1
20/25/45/56 cu ft)
4090102-1
Storage Option: Shelf, Ventilated, Factory Installed (for Refrigerators, GX 1
models, 25 56 cu ft)
4090102-1
Storage Option: Shelf, Ventilated, Factory Installed (for Refrigerators, GX 1
models, 25 56 cu ft)
4090102-1
Storage Option: Shelf, Ventilated, Factory Installed (for Refrigerators, GX 1
models, 25 56 cu ft)
4090102-1
Storage Option: Shelf, Ventilated, Factory Installed (for Refrigerators, GX 1
models, 25 56 cu ft)
4090101-1
Storage Option: None (for Refrigerators, GX models, 25 56 cu ft) 1
4090101-1
Storage Option: None (for Refrigerators, GX models, 25 56 cu ft) 1
4090101-1
Storage Option: None (for Refrigerators, GX models, 25 56 cu ft) 1
4090101-1
Storage Option: None (for Refrigerators, GX models, 25 56 cu ft) 1
Visit our website: www.helmerinc.com IS013485:2016 certified
Page 4 of 5
Helmer may request new customers and established customers to complete a new customer form in order to create or update current account information. This requirement will be contingent on
order amount and prior history with Helmer.
DocuSign Envelope ID: BC584FFA-479F-4FBD-84A1-DCCC0180D4CC
qNb Helmer.
S C I E N T I F I C
14400 Bergen Boulevard
Noblesville,IN 46060
QUOTATION
Toll Free: 800.743.5637
EMAIL or FAX orders to:
orders@helmerinc.com
317-773-9082
Creation Date: 8/1/2022 12:26:30 PM
Quote #:
QUO-180807-WOP4P9
Rev: 2
PLEASE REFER TO THIS QUOTE NUMBER ON
ALL CORRESPONDENCES AND ORDERS
YOUR REPRESENTATIVE:
Justin Flamion
1-317-764-5215
jflamion@helmerinc.com
4120006-1 Monitoring Option: Ballast, Solid, Factory Installed (for i.Seriese 1
Refrigerators, GX models, 20/25 cu ft)
4900098-1 Special Option: Access Port, Left Wall (for Blood Bank Refrigerators, GX 1
models, 13/20/25/45/56 cu ft)
Total Price: $7,566.90
Visit our website: www.helmerinc.com IS013485:2016 certified
Page 5 of 5
Helmer may request new customers and established customers to complete a new customer form in order to create or update current account information. This requirement will be contingent on
order amount and prior history with Helmer.
DocuSign Envelope ID: BC584FFA-479F-4FBD-84A1-DCCC0180D4CC
CITY OF PORT ORCHARD
Public Works Department
216 Prospect Street, Port Orchard, WA 98366
Voice: (360) 876-4991 • Fax: (360) 876-4980
www.cityofportorchard.us
REQUEST FOR TELEPHONE QUOTE
Purchase Order Number:
Quote Required By: (Date)
(Time)
Name of Person Requesting:
Commodity:
Buyer:
Required Delivery Date:
Ship to Address:
City:
State:
Zip Code:
ITEM
NO.
QTY
UNIT
SPECIFICATIONS
1
1
1
25 cu ft Laboratory Refrigerator
BIDDER 1
BIDDER 2
BIDDER 3
Company: Helmer Scientific
Company. K2 Scientific
Company: LABRepCo
Contact: Justin Flamion
Sltivte:
contact: Mackenzie Austin
stNC
Contact: Patrick Leitzel
State:
Telephone Number: 317-773-9073
Telephone Number: 800-218-7613
Telephone Number: 800-521-07
4
Fax Number:
Fax Number:
Fax Number: 215-442-9202
Quote Date:8/1/22
Quote Date:6/30/22
Quote Date: 8/10/22
PRODUCT QUOTED
Unit
Price
Total
Price
PRODUCT QUOTED
Unit
Price
Total
Price
PRODUCT QUOTED
Unit
Price
Total
Price
iLr125-GX
$7566.90
K225GDR
$4135.50
LD2-25-HGSS
$5559.40
Total Price
$9386.78
Total Price
$5505.04
Total Price
$70
1.89
U:\1_Adminstration\E_Centralized Procurement\PROCUREMENT\Purchasing\Telephone Quote Form.doc