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099-22 - Resolution - Purchase of VehiclesDocuSign Envelope ID: B3DE9C78-78B6-4D42-A513-D378938CD3CD RESOLUTION NO. 099-22 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING THE PURCHASE OF VEHICLES FOR THE EQUIPMENT RENTAL REVOLVING FUND. WHEREAS, the City Council has approved Ordinance No. 035-20, approving the 2021-2022 Biennial Budget; and WHEREAS, the 2021-2022 Biennial Budget includes $709,000 for capital purchases of vehicles and equipment for the Equipment Rental and Revolving fund; and WHEREAS, the Biennial Budget review identified the need for additional vehicles to be purchased. Ordinance No. 050-21 amended the budget to include the purchase of 6 additional vehicles and increase the fund by $343,630; and WHEREAS, the City Council has approved procurement policies which require City Council authorization for purchasing items costing $35,000 or more; and WHEREAS, the attached purchase order is for the purchase of vehicles in an amount that exceeds the $35,000 authorization limit; and WHEREAS, the purchase orders are for vehicles that meet the fleet standardization policy as adopted by the City Council, and are consistent with the 2021-2022 Biennial Budget; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby adopted and incorporated as findings in support of this Resolution. THAT: The City Council approves the purchase of all vehicles listed in the purchase order attached hereto in Exhibit A. The Mayor or his designee is authorized to take action consistent with this authorization. THAT: The Resolution shall take full force and effect upon passage and signatures hereon. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage this 27t" day of September 2022. ATTEST: Brandy Wallace, MMC, City Clerk DOCUSigned by: E8'8'B'SD'QETL£ ... Robert Putaansuu, Mayor 0RT _OAR ~ti OGo�P�Rq Fd.Q�: SEAL�o DocuSign Envelope ID: B3DE9C78-78B6-4D42-A513-D378938CD3CD City of Port Orchard 216 Prospect Street Port Orchard, WA 98366 (360) 876-4407 Bud Clary Ford/Hyundai 700 7th Avenue P.O. Box 127 Longview, WA 98632 Bill To: Attn: Accounts Payable City of Port Orchard 216 Prospect Street Port Orchard, WA 98366 ap@cityofportorchard.us PURCHASE ORDE P.O. No. 051-22 Date: September 8, 2022 Ship To: City of Port Orchard 216 Prospect Street Port Orchard, WA 98366 Ordered By: Authorized Signature: a Tony Lang 4Lt/C&,--z Public Works Department City Clerk or uthorized Representative Signature Qty Unit Price Total 4 2022 Ford F150 Lightning, Battery Electric Vehicle $52,312.50 $209,250.00 "Please see attached Quote # 2022-8-670 and attached documents for more information. IF TOTAL COST IS OVER $7,500.00 ATTACH PROCUREMENT DOCUMENTS THIS ORDER IS A CONFIRMATION yes THIS ORDER IS NOT A CONFIRMATION ACCOUNT CODE Varies. See attached docs. Subtotal $209,250.00 Sales Tax (8.4%) $17,577.00 Bal Due $226,827.00 DocuSign Envelope ID: B3DE9C78-78B6-4D42-A513-D378938CD3CD Contract Automobile Request Sys iRt lateDepanmentof ire rise Services Organization Purchase Request Details Organization Information Contract #: 05916 - Motor Vehicles Status: Submitted To Dealer 21802 - PORT ORCHARD, CITY OF - Organization:21802 Order Contact: Tony Lang Contact Phone: 360.535.2490 Contact Email: tonylangl4@gmail.com Dealer: Bud Clary Ford/Hyundai - W403 Dealer Address: 700 7th Avenue PO Box 127 Longview WA 98632 Internal Notes: Comments To V170-V173 (x4) Dealer: Dealer 22-0441 V170-V173 Reference #: Return to Org Requests Quote #: 2022-8-670 Submit Date: 08-23-2022 Order Date: Expected Delivery Date: Delivery Date: Cancel Date: Organization Reference PO# 021-22 Organization PO #: Dealer Contact: Kathleen Brennan Dealer Phone: (360) 423-4321 Ext: 7183 Dealer Email: ford.orders@budclary.com Dealer 22MY balanced out - reorder 23MY. Please send a copy of your PO. 08/24/22 Updated cost of service j � manual to reflect QTY one, added info block, delete #892 Radio Prewire (Requires Day Wireless Comments: package) (DW892) $177.00 Color Options Color Name Quantity Oxford White (YZ) 4 Tax Exempt: N Vehicle Options Order Code Order Code Description Qty Unit Price I Ext. Price 2023-0826-001 2023 Ford F150 Lightning, Battery Electric Vehicle (BEV) 4 $44,792.001 $179,168.00 DocuSign Envelope ID: B3DE9C78-78B6-4D42-A513-D378938CD3CD 2023-0826-002 INFORMATION ONLY: Order -to -delivery timing remains very fluid the continuing global supply chain shortages, labor instability and volume of nationwide orders being submitted. Ford Motor Compar able to guarantee that this vehicle will be produced during the curr model year production cycle. Also, due to uncontrollable increasin of raw materials, Ford might not be able to provide price protectior 1 vehicles that will need to be re -ordered as 2024 model year. If Fora Is unable to build this vehicle, we will contact you when we receive notification, offering the choice of order cancellation without penalty or acceptance of 24MY CARS contract pricing to re -order vehicle (and upfits if applicable) with factory expedited scheduling. 1 2023-0826-003 INFORMATION ONLY: Bud Clary Ford offers a $300 prompt payment 4 discount if payment is made within 20 days of vehicle delivery. I 2023-0826-004 INFORMATION ONLY: Bud Clary Ford CARS Cancellation Fees: NO fee i to cancel order if vehicle has not been scheduled for production and is able to be cancelled at factory. $500 cancellation fee if vehicle has been serialized and is locked in for production by manufacturer. $750 I cancellation fee if vehicle has been delivered to customer and must be 4 picked up by dealer and re -stocked into inventory. Absolutely NO i cancellation if customer has licensed/registered vehicle. Upfits/Equipment ordered for vans, trucks, chassis cabs and police/fire vehicles will have a 10-30% re -stocking fee: custom bodies cannot be cancelled. 2023-0826-010 2023 Ford F150 Lightning, Battery Electric Vehicle (BEV), 4WD, PRO Trim Level, Crew Cab, 145in Wheelbase, 5.5ft bed, Dual eMotors, 98kWh Usable Capacity Standard Range High -Voltage Battery (targeted EPA - Estimated Range 230 miles), Mobile Power Cord (120V/24OV), 8250# 4 GVWR, 275/65R 18in All -Terrain Tires, Full -Size Spare Tire, Rear eLocking Axle, Class IV Hitch (W1E/110A/145WB/99L/44L/TTVS) -- THIS IS THE BASE VEHICLE -- Please refer to Vehicle Specification for complete description. $0.00 $0.00 E,� 6I $0.00 $0.00 $0.00, 2023-0826-017 Daytime Running Lights (DRL) (replaces on/off cluster controllable 4 $48.00 $192.00 standard DRLs) (942) 2023-0826-022 Tailgate Step (inc. Tailgate Work Surface) (63T) 4 $456.001 $1,824.00 2023-0826-215 Floor Mats, HD Rubber Molded, Front (Weather Tech) (DLR) 4 $135,001 $540.00 2023-0826-216 Floor Mats, HD Rubber Molded, Rear (Weather Tech) (Ext/Crew Cabs) 4 $114.00 $456,00 (DLR) 2023-0826-217 Mud flaps, Front (DLR) 4 $88.00 $352.00 2023-0826-218 Mud Flaps, Rear (DLR) 4 $88.00 $352.00 2023-0826-220 Fire Extinguisher, 2.5# Dry Chemical ABC Rated w/ Mounting Bracket, 4 $43.00 $172.00 uninstalled (DLR) 2023-0826-224 SPRAY -IN Bedliner (DLR) 4 $540.00 $2, 160-00 2023-0826-301 AMBER PACKAGE - Mini Lightbar Package. (4) mPower 4in LED amber warning lights, installed (2) on front grill, (2) on rear of vehicle and 17in 4 $2.094.00 $8,376.00 nRoads amber Mini -bar installed on roof of vehicle or cabguard. Wired to 8-button controller. (AL301) 2023-0826-333 Spotlight, LED 6 inch, Clear Lens, Pillar Mounted, Driver Side (Unity) 4 $698,00 $2,792 00 DocuSign Envelope ID: B3DE9C78-78B6-4D42-A513-D378938CD3CD Remove . . Watermark r PIDIFelement 2023-0826-404 Allied Series I Cab Rack - flat perforated aluminum sheet insert with cutouts for visibility, and solid sheet for protection (ALL CBGD) (TB404) 2023-0826-415 Cab Rack Option - Mini-Lightbar Mount, 10x15, installed centered on cab 4 $128.00 $512.00 guard. (ALL CBGD-BP) (TB415) 2023-0826-432 UWS Crossbody toolbox - 69in Diamond plate single lid shallow (69L x 4 $724.00 $2,896.00 20W x 15D) (tbs-69) (TB432) 2023-0826-436 UWS Side rail toolbox - 48in long topside lift door, installed driver side. 4 $531.00 $2,124.00 (48L x 12W x 5D upper, 48L x 7W x 7D lower) (tbsm-48) (TB436) 2023-0826-437 UWS Side rail toolbox - 48in long topside lift door, installed passenger 4 $531.001 $2,124.00 side (48L x 12W x 5D upper, 48L x 7W x 7D lower) (tbsm-48) (TB437) 2023-0826-902 Service Manual, CD (DLR) $221.00 each, QUANTITY ONE. Updated per unit cost to $55.25 so extended cost will be $221.00 when four vehicles 4 $55.25 $221,00 ordered. 2023-0826-903 Service Wiring Diagram, Paper (DLR) $105.00 each, QUANTITY ONE. Updated per unit cost to $26.25 so extended cost will be $105.00 when 4 $26.25 $105.00 four vehicles ordered. Request Totals A A►AL,�+'+' �fllfl��Jfl''' Total Vehicles: 4 1 Sub Total: $209,250.00 8.4 % Sales Tax: $17,577.00 Request Total: $226,827.00 © Copyright © 2022 - Department of Enterprise Services DocuSign Envelope ID: B3DE9C78-78B6-4D42-A513-D378938CD3CD DocuSign Envelope ID: B3DE9C78-78B6-4D42-A513-D378938CD3CD e�2e)h,6 ORCHARD Equipment Rental & Revolving Fund Purchase Request Form RCW 43.19.648 — Requires all local governments to convert their vehicle fleets to electricity or biofuel. Local governments are required to transition all vehicles to electricity or biofuels to the extent practicable. WAC 194-29-030 provides further guidance regarding this issue. If it is not practical for local governments to use electricity or biofuel for police, fire or emergency response vehicles, including utility vehicles frequently used for emergency response, it is encouraged to consider alternate fuels and vehicle technologies to displace gasoline and diesel fuel use. Please attach the quote for vehicle / equipment. Department Water ewer Storm Street Public Works DCD Police Admin Addition or replacement Addition to Fleet Replacement Vehicle / Equipment being replaced: Fleet Standardization Requested Vehicle / Equipment follows fleet standardizations listed below Requested Vehicle / Equipment DOES NOTfollow fleet standardizations listed below List items that are not fleet standard and reason for addition Cost Fleet Standard cost Additional cost for consideration (wp, t-rly/Wrl /;anfily) 0 7 TOTAL Ocsclr►���or� ' 01= gla F-lSo fiew"(d : &fjq(1P",A4 4 4110(ia- SvV;Cef �Yf) DocuSign Envelope ID: B3DE9C78-78B6-4D42-A513-D378938CD3CD STANDARDS FOR VEHICLES Police Dc awment Standard Vehicle Model Chassis Drive Train Color Graphics Accessories Ford Sedans Automatic Black City Decal Lights SL1V 2WD Vehicle Number Radios 4WD Antennas AWD Public Works and I'lanning Standard Truck Model Chassis Cab Size Drive Train Color Graphics Accessories Ford 1/2 Ton Regular Automatic White City Logo Lights 3/4 Ton Extended 2WD Truck Number Radios Antennas 1 Ton Crew Cab 4WD Tool Boxes Administration and Plannisrk Standard Vehicle Type Chassis Drive Train u Color Graphics Accessories Electric Sedans Automatic White City Logo Lights Biofuel SUV 2WD Vehicle Number Radios 4WD Antennas AWD I have reviewed the vehicles / equipment listed above and re guest aj)prova I for purchase. Approved for purchase by; I:R Representative Date DocuSign Envelope ID: B3DE9C78-78B6-4D42-A513-D378938CD3CD 4el 7N � ?L'7 # �,8 DZ4-le ORCHARD Equipment Rental & Revolving Fund Purchase Request Form RCW 43.19.648 — Requires all local governments to convert their vehicle fleets to electricity or biofuel. Local governments are required to transition all vehicles to electricity or biofuels to the extent practicable. WAC 194-29-030 provides further guidance regarding this issue. If it is not practical for local governments to use electricity or biofuel for police, fire or emergency response vehicles, including utility vehicles frequently used for emergency response, it is encouraged to consider alternate fuels and vehicle technologies to displace gasoline and diesel fuel use. Please attach the quote for vehicle / equipment. Department Water Sewer Storm Street Public Works DCD Police Admin Addition or replacement }t: Addition to Fleet Replacement Vehicle / Equipment being replaced: Fleet Standardization Requested Vehicle / Equipment follows fleet standardizations listed below Requested Vehicle / Equipment DOES NOT follow fleet standardizations listed below List items that are not fleet standard and reason for addition Cost Additional cost for consideration W77J-9Fleet Standard cost TOTAL flocu(emtoo : hip&ne4 W e4v 17'st DocuSign Envelope ID: B3DE9C78-78B6-4D42-A513-D378938CD3CD STANDARDS FOR VEHfCLES Police DepHVImcnl Standard Vehicle Model Chassis Drive Train Color Graphics Accessories Ford Sedans Automatic Black City Decal Lights SLIV 2WD Vehicle Number Radios 4WD Antennas AWD, Public Works and 111nnnitig Standard Truck Model Chassis Cab Size Drive Train Color Graphics Accessories Ford 1/2Ton Regular Automatic White City Logo Truck Number Lights 3/4 Ton Extended 2WD Radios 1 Ton Crew Cab 4WD Antennas Tool Boxes Administration and Pigiming Standard Vehicle Type Chassis Drive Train Color Graphics Accessories Electric Sedans Automatic White City Logo Lights Biofuel SUV 2WD Vehicle Number Radios 4WD Antennas AWD I have reviewed the vehicles / equipment listed above and request 0 Approved for purchase by: A-li�R Rcprese ualive Date for purchase. DocuSign Envelope ID: B3DE9C78-78B6-4D42-A513-D378938CD3CD '& 7,2G,Sj Ulm TORCHrARID Equipment Rental & Revolving Fund Purchase Request Form RCW 43.19.648 — Requires all local governments to convert their vehicle fleets to electricity or biofuel. Local governments are required to transition all vehicles to electricity or biofuels to the extent practicable. WAC 194-29-030 provides further guidance regarding this issue. If it is not practical for local governments to use electricity or biofuel for police, fire or emergency response vehicles, including utility vehicles frequently used for emergency response, it is encouraged to consider alternate fuels and vehicle technologies to displace gasoline and diesel fuel use. Please attach the quote for vehicle / equipment. Department Water Sewer Storm Street Public Works DCD Police Admin Addition or replacement Addition to Fleet Replacemenl Vehicle / Equipment being replaced: Fleet Standardization iC Requested Vehicle / Equipment follows fleet standardizations listed below Requested Vehicle / Equipment DOES NOT follow fleet standardizations listed below List items that are not fleet standard and reason for addition Cost Fleet Standard cost Additional cost for consideration ���;�, Cl �y ��urrJ�� TOTAL J r150 'b �'I /. I A/� Jt* fG �10/1 a s r0/� (F'ev) p 9 howa~�: 6ol(IMMI of swictr Wj) DocuSign Envelope ID: B3DE9C78-78B6-4D42-A513-D378938CD3CD STANDARDS FOR VEHICLES Police Mpurtsnertt Standard Vehicle Model Chassis Drive Train Color Graphics Accessories Ford Sedans Automatic Black City Decal Lights SUV 2WD Vehicle Number Radios 4WD Antennas AWD Public Works and Nlanniog Standard Truck Model Chassis Cab Size Drive Train Color Graphics Accessories Ford 1/2Ton Regular Automatic White City Logo Lights 3/4 Ton Extended 2WD Truck Number Radios 1 Ton Crew Cab 4WD Antennas Tool Boxes Administration and I'lauming Standard Vehicle Type Chassis Drive Train Color Graphics Electric Sedans Automatic White City Logo Biofuel SUV 2WD Vehicle Number 4WD AWD Accessories Lights Radios Antennas I have reviewed the vehicles / equipment listed above and request approval for purchase, M Approved for purchase by: 4m�.' R Represen ative Date DocuSign Envelope ID: B3DE9C78-78B6-4D42-A513-D378938CD3CD ORCHARD Equipment Rental & Revolving Fund Purchase Request Form RCW 43.19.648 — Requires all local governments to convert their vehicle fleets to electricity or biofuel. Local governments are required to transition all vehicles to electricity or biofuels to the extent practicable. WAC 194-29-030 provides further guidance regarding this issue. If it is not practical for local governments to use electricity or biofuel for police, fire or emergency response vehicles, including utility vehicles frequently used for emergency response, it is encouraged to consider alternate fuels and vehicle technologies to displace gasoline and diesel fuel use. Please attach the quote for vehicle / equipment. Department Water Sewer Storm Public Works DCD Police Admin Addition or replacement Addition to Fleet Replacemeni Vehicle / Equipment being replaced: Fleet Standardization Requested Vehicle / Equipment follows fleet standardizations listed below Requested Vehicle / Equipment DOES NOT follow fleet standardizations listed below List items that are not fleet standard and reason for addition Cost Fleet Standard cost 00 Additional cost for consideration MAXV TOTAL 0?0.Z? l�a✓iurTer,�: �pA/irk d� �r/aPrit� S��iccs �dES� DocuSign Envelope ID: B3DE9C78-78B6-4D42-A513-D378938CD3CD STANDARDS FOR VEHICLES Police De iartmrni Standard Vehicle Model Chassis Drive Train Color Graphics Accessories Ford Sedans Automatic Black City Decal Lights SUV 2WD Vehicle Number Radios 4WD Antennas AWD Public Works and Planning Standard Truck Model Chassis Cab Size Drive Train Color Graphics Accessories Ford 1/2Ton Regular Automatic White City Logo Lights 3/4Ton Extended 2WD Truck Number Radios 1 Ton Crew Cab 4WD Antennas Tool Boxes Administration and Planning Standard Vehicle Type Chassis Drive Train Color G_MRhic; Accessories Electric Sedans Automatic White City Logo Lights Biofuel SUV 2WD Vehicle Number Radios 4WD Antennas AWD I have reviewed the vehicles / equipment listed above and request hhrovaI for purchase. �irector�� ate Approved for purchase by: 2j�� 4�6� -g ER& t Representative Date