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11/15/2022 - Work Study - PacketJ .. IYuI. , Mayor: Rob Putaansuu Administrative Official Councilmembers: MarkTrenary E/D & Tourism Committee, Chair Utilities/Sewer Advisory Committee Transportation Committee KRCC-alt Shawn Cucciardi Finance Committee E/D & Tourism Committee Lodging Tax, Chair Fred Chang Economic Development & Tourism Committee Land Use Committee Transportation Committee Jay Rosa pepe Finance Committee, Land Use Committee KRCC, PSRC-alt, PSRCTranspol-alt, KRCCTranspol alt, KRCC Planpol-alt, John Clauson Finance Committee, Chair Utilities/Sewer Advisory Committee Kitsap Public Health District-alt Cindy Lucarelli (Mayor Pro-Tempore) Festival of Chimes & Lights Committee, Chair Utilities/Sewer Advisory Committee, Chair Kitsap Economic Development Alliance Scott Diener Land Use Committee, Chair Transportation Committee Department Directors: Nicholas Bond, AICP Development Director Tony Lang Public Works Director Tim Drury Municipal Court Judge Noah Crocker, M.B.A. Finance Director Matt Brown Police Chief Brandy Wallace, MMC, CPRO City Clerk Meeting Location: Council Chambers, V Floor 216 Prospect Street Port Orchard, WA 98366 Contact us: (360) 876-4407 cityhall@portorchardwa.gov City of Port Orchard Council Work Study Session November 15, 2022 6:30 p.m. Pursuant to the Open Public Meetings Act, the City Council is conducting its public meeting in the Council Chambers at City Hall. Members of the public may view and provide public comment during the meeting in person at City Hall, via the online platform zoom (link below), or via telephone (number below). The public may also view the meeting live on the City's YouTube channel. Remote access Link: https://us02web.zoom.us/e/89124448516 Zoom Webinar ID: 8912444 8516 Zoom Call -In: 1 253 215 8782 Guiding Principles • Are we raising the bar? • Are we honoring the past, but not living in the past? • Are we building connections with outside partners? • Is the decision -making process positively impacting diversity, equity, and inclusion? CALL TO ORDER Pledge of Allegiance 1. 2023/2024 Biennial Budget Proposed Final (Crocker) Estimated Time: 30 minutes 2. Road Paving Update (Hammer) Page 2 Estimated Time: 20 minutes 3. ADA Transition Plan Update (Hammer) Page 9 Estimated Time: 20 minutes Good of the Order Please turn off cell phones during meeting and hold your questions for staff until the meeting has been adjourned Meeting materials are available on the City's website: www.portorchardwa.gov or by contacting the City Clerk's Office, 360.876.4407 The City of Port Orchard does not discriminate on the basis of disability. Contact the City Clerk's office should you need special accommodations. Back to Agenda Back to Agenda Locations City of Port Orchard asphalt repair 202W2024 up n I fl4wsr .P ri • LEMLL L � K NT Sr a G� q 4", � II �i _ fiat k1 NBERRY RQ a � } OLD GUrT 1M i] _ 9E W" R6 a. Legend October ZM A."t Poepalrs 23,Zi - A.."t F ,!p:wrs 21 a2 Functlaoal Ghee - flo1L�r Lom - RY "Nlvld fy' n flOPO Bnrdr} o nil. 11/15/2022 2 Back to Agenda Work Contracted Asphalt Overlay, Grind and Patch, Crack Sealing, Sidewalk Repairs 11/15/2022 3 Back to Agenda Work by City Crews Better suited for locations with less intensive traffic control. Pothole Filling, Crack Sealing, Limited Patching 11/15/2022 2021/ 2092 Budget Sidney Sewer Repair Lippert Bid City Wide Asphalt Repair Bid Total Contracted Work Supplies -Asphalt for Patching Supplies -Sidewalks Total O&M Crews Back to Agenda $22,0,928 $557,313 $690,347 $1,468,558 $100, 000 $6,000 $lo6,000 11/15/2022 2023/ 2094 Budget Pottery Road Road Preservation Sidewalk Preservation Total Contracted Work Supplies - Asphalt for Patching Supplies - Tar for Crack Sealing Supplies - Sidewalks Total O&M Crews Back to Agenda $400,000 $1,000,000 $70,000 $1470,000 $80,000 $2,01000 $4, 000 $104,000 11/15/2022 Questions and Answers Grind and Patch Chip Seal Back to Agenda Crack Seal 11/15/2022 Back to Agendi City of Port Orchard Americans with Disabilities Transition Plan Update "I ( �r J (p0� 0" December, 2021 Prepared by: City of Port Orchard Public Works Department Accepted by: City of Port Orchard Mayor and City Council Back to Agend, Introduction and Background The City completed its first ADA Transition Plan in December of 2016. This effort involved the use of consultants and public outreach. The current update to the ADA transition plan is intended to be limited in scope to documenting progress and changes to the original plan and is being completed by the public works Staff. Public works is involved in the implementation of the plan and is the most knowledgeable about past and current implementation efforts. This update is intended to supplement rather than replace the original ADA transition plan. No further public outreach effort is included in this update. Additional community engagement since 2016 The City Clerk's Office, Human Resources, and Public Works all maintain logs of correspondence logs of communications received by the public regarding the condition of City facilities including City Buildings, Parks, and Streets. A chronology of these communications has been compiled in Appendix A of this plan update. The City has received no formal complaints or notices regarding ADA compliance to date since the development of its first ADA Transition plan in December of 2016. However, the City has received communications regarding the condition of sidewalks which are documented in the Appendix. Council's Transportation Committee has ongoing discussion about prioritization, funding, and implementation to address accessibly deficiencies. The most notable accomplishments of these efforts are as follows: • In 2019 the City Council for the first time budgeted ongoing annual dollars for funding street preservation activities. The Council has prioritized using community block grant funding for accessibility improvements in lower income areas of the City. The City received a CDBG grant in 2020 for sidewalk and ADA ramp repairs and retrofits for Lippert Road and in 2021 for sidewalk improvements to address a gap in sidewalks at Pottery Avenue in 2022. Tip: Citizens with concerns about accessibly issues are encouraged to contact the City's ADA coordinator. Citizens with ideas about prioritization, funding, and implementation are further encouraged to provide comment at the City's Transportation Committee. Meetings include three Council Members and City Staff and are held monthly. Refer to the City's web page for dates and times. Table 1- ADA related inquiries received by the City Clerks Office and Public Works Category 2017 2018 2019 2020 2021 Total ADA inquiries received 4 3 2 2 3 14 Back to Agend, Changes to the 2016 Plan The human resources manager is identified as the ADA coordinator. Debbie Lund is the current human resources manager/ ADA coordinator. Otherwise no changes have been made to the original ADA transition plan. The 2016 plan is the bases of this update and should be referenced for more comprehensive and detailed information. Implementation and Progress The City Public Works Department provides ongoing maintenance and preservation and improvements to streets, facilities, and parks Facilities and Parks: • ADA accessible doorways and elevators at City facilities are repaired within days as needed on an ongoing basis • Pedestrian pathways are maintained as needed on an ongoing basis. Streets: Deficiencies at sidewalks are repaired as they are discovered. Work is batched and generally completed within 6 months or less of reporting. This includes grinding sidewalk panels that present trip hazards or barriers to accessibility and the reconstruction of deteriorated sidewalk panels and ramps. Public works also upgrades streets to meet ADA requirements as funding can be made available for projects. The City's Capital Improvement Plan identifies streets that are in need of improvements to meet level of services needs for motorized and non -motorized users. The City also budgets funding annually for preservation of roadway surfacing and some of this funding is made available to address accessibly deficiencies. Accessibility deficiency are included when other work is performed in the immediate vicinity and for addressing the highest priority locations. Note that most funding is directed to road preservation due to financial implications associated with deferred maintenance and overall funding limitations. The City has made some of its limited funding available for accessibly improvements the highest priority locations in accordance with the ADA Transition Plan. Refer to the table below summarizing street related upgrades. Refer to Appendix B showing a map of new ADA sidewalks constructed. Refer to Appendix C showing locations of ramp upgrades and Appendix D showing locations of driveway upgrades. Back to Agendi Table 2 - Street ADA Deficiency Repairs and Upgrades Category 2016* 2017 2018 2019 2020 2021 Total Miles of new ADA sidewalks 0.359 0 1.959 0.264 1.420 0.733 4.775 per mile Deficient ramps upgraded 5 1 22 0 4 7 39 per each Deficient driveway entrance 0 0 26 0 0 0 26 upgraded per each Ped signals upgraded per 2 2 intersection '* Post data collection for 2016 study Table 3 - Progress since the previous ADA Transition Plan update Category Starting Total 2016 to 2021 Ending Total 2016 Upgraded 2021 Miles of new ADA sidewalks 122.0 4.775 126.775 per mile Deficient ramps (non- 595 39 556 compliant & partially compliant) upgraded per each Deficient driveway entrance 156 26 130 (non -compliant & partially compliant) upgraded per each As the City develops, additional streets are constructed. Since 2016 approximately 4.775 miles of new accessible sidewalks have been built. The City has undertaken several projects including the reconstruction of Tremont Street and repairs to Sidney Avenue. As a result 30 deficient ramps and 26 deficient driveway entrances were upgraded. Of the deficient ramps 4 of 11 non -complaint ramps have been reconstructed, with the others upgraded being partially compliant. Refer to Appendix E and Appendix F showing updated inventory and Conditions of the City's sidewalks, ADA ramps, and Driveway entrances. No new public facilities have been remodeled or constructed in the past 5 years. Back to Agend, Planned Activities An overview of planned improvements for the next five years is provided below. Facilities and Parks: • Continued pathway and access maintenance as previously described in this document • No upgrades to existing facilities and parks are planned. Existing public buildings are fully accessible. Streets: • Continued sidewalk maintained as previously described in this document. • Continued development of system planning and development of capital improvement plans utilizing the City's ADA Transition Plan. Opportunities for ADA retrofit in close proximity are considered in all public projects (including utility projects). • Allocates a portion of the City's designated ongoing annual funding roadway preservation for sidewalk repair and retrofit. • Submit grant applications for projects identified in the City's capital improvement planning. This includes HUD CDBG and TIB Complete Streets programs. • The City's Transportation Improvement Plan includes two sidewalk improvement projects, at the following locations. o Lippert Drive — Sidewalk repair and retrofit. o Pottery Avenue (from Sunset to Clay) —Sidewalk extension and retrofit. • The City's Transportation Improvement plan includes several arterial corridor projects that included non -motorized elements and provide for new sidewalks and multi -use pathways. In addition to planning and implementation of public projects the City provides oversight/ permitting of private development projects to ensure new facilities and streets meet current standards. Back to Agenda AA13A lfPiHln2u2uI iR Back to Agenda History ADA Transition Plan (Original) - zoi6 Limited Update - zozi Goals of limited update • Document progress • Update maps; Retrofits, Extensions • Staff effort ... reduced consultant involvement • Focus limited $ on construction 11/15/2022 2 B New Sidewalks 2016 toa2021 Appendix B T 1-71 J, �L-j I Ql Legend, October 2021 No Sidewalk Install —Date 2CI 6 new 0.359 miles 2617 new 0 miles 2019 new 1.969 miles k — 2019 new 0.264 miles — 2020 new 1 42 miles — 2021 new 0.773 miles COPO Boundary 11/15/2022 3 Back to Agenda Progress 2016 to 2021 11/15/2022 Back to Agenda ADA Ramp Upgrades 2016 to 2021 Appendix � 4 I A;N r• ■ y a.� rt; y'r r � � • � T r vp Me yr i a.�*. a � i f i * r r a ra • � � � � rI � r Legend, October 2021 - • � CC PO ADA Ramps Upgraded Date + <allalhervaluear t 41 Reiuribished Date f ! * f 201 E upgraded 5 #r* • r� ■ gal upgrasetl l i t i ■ 201&upgradetl22 i ` � 202a upgraded 4 f • f ■ 2021 upgraded OOPO &aunOwy 11/15/2022 Back to Agenda Progress 2016 to 2021 11/15/2022 Back to Agenda Driveway Entrances 2016 to 2021 Legend, October 2021 w Driveway Pad S • all other values, 0 Refurbished Driveway 2016-2021 total 26 = COPO Boundary 11/15/2022 ?rogress ZU16 to ZC 4 r a Back to Agenda Planned work Funding: Operating budget; $35K/yr Capital budget; by project; Lippert, Pottery ... HUD; CDBG Grant $Z5oK TIB; Complete Streets Grant $65oK Implementation: Lippert Road and Sidewalk Project: $557K (CDBG funded) Pottery Non -motorized Project: $65oK (Complete Streets funded) Transit Routes serving Ferries (Pending CDBG Grant) City Crew Sidewalk Repairs Pavement Preservation Program: may include ADA ramps 11/15/202222 9 LI�lNI[' \���� y���;������ f^��� � - : . m *y<� � � �� � � : \ �� `� � � � � � � � � �� d v� , »�x<v . � ..