04/14/2020 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of April L4,2O2O
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 6:34 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby
Councilmember Chang
Councilmember Clauson
Councilmember Cucciardi
Councilmember Diener
Councilmember Lucarelli
Mayor Pro-Tem Rosapepe
Mayor Putaansuu
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Absent
Present via Remote Access
Present via Remote Access
Staff present via Remote Access: Public Works Director Dorsey, Finance Director Crocker, Community
Development Director Bond, City Attorney Archer, Police Chief Brown, and City Clerk Rinearson.
A. PLEDGE OF ALLEGIANCE
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance
2. APPROVALOFAGENDA
MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to approve the
agenda as distributed.
The motion carried.
3. CITIZENS COMMENTS
There were no citizen comments.
4. CONSENTAGENDA
A. Approval of Voucher Nos. 79096 through 79184,79195 through 79288, and 79292 through
79405, including bank drafts in the amount of 52,223,786.05 and EFT's in the amount of
52,04L.67 total ing 52,225,827 .72.
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B. Approval of Payroll Check Nos. 79185 through 79194,79289 through 72291 and794O6 through
794L5 including bank drafts and EFT's in the amount of 5642,729.09; and Direct Deposits in the
amount of S531,214.61 totalin g$L,t73,943.67 .
C. Approvalof the March L0,2020, Council Meeting Minutes
D. Approval of the March 17,2020, Special Council Meeting Minutes
MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to approve the consent
agenda as presented.
The motion carried.
5. PRESENTATION
There were no presentations.
6. PUBLIC HEARING
There were no public hearings.
7. BUSINESS ITEMS
A. Adoption of an Ordinance Amending Port Orchard Municipal Code Section 2.04.045 Remote
Attendance
MOTION: By Councilmember Cucciardi, seconded by Councilmember Rosapepe, to adopt an
ordinance amending Port Orchard Municipal Code section 2.04.045, pertaining to remote
attendance, as presented.
Councilmember Diener pointed out a misspelling in the last Whereas section
City Attorney Archer noted this is a scrivener's error and it will be corrected.
The motion carried.
(Ordinance No.007-20|
B. Adoption of a Resolution Approving a Contract with the Washington State Department of
Commerce for the McCormick Woods Sanitary Sewer Lift Station No. 2 Rebuild Project Grant
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to adopt a Resolution
authorizing the Mayor to execute a Contract with the State Department of Commerce accepting a
Direct Appropriations Grant for the McCormick Woods Sanitary Sewer Lift Station No. 2 Rebuild
Project in the amount of 5800,000.
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Page 3 of 5
The motion carried.
(Resolution No. 010-20 and Contract No. 089-19)
C. Adoption of a Resolution Authorizing the Use of Digital and Electronic Signature Technology
and Ratifying the Use of Electronic Signatures During Declared Emergency
MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to adopt a Resolution
authorizingthe use of digital and electronic signature technology, establishing an associated policy,
and ratifying the use of electronic signatures during the declared emergency.
The motion carried.
(Resolution No. 011-20|
D. Adoption of a Resolution Approving a Contract with Northwest Cascade, lnc. for a Grinder
Pump lnstallation Project at 4330 Bethel Avenue and Documenting Procurement Procedures
MOTION: By Councilmember Rosapepe, seconded by Councilmember Diener, to adopt Resolution
No. 009-20, thereby approving Contract No. C039-20 with Northwest Cascade, lnc. for the Grinder
Pump lnstallation at 4330 Bethel Avenue in the amount of $16,132 (applicable taxes included) and
documenting the Professional Services procurement procedures. ln addition, this motion allows for
the City of Port Orchard to pay the appropriate Sewer Connection Fees as required.
The motion carried.
(Resolution No. 009-20 and Contract No. 039-20)
E. Adoption of a Resolution Approving Continuity of Operations (COOPI / Continuity of
Government (COG) Plan
Councilmembers, Mayor, and staff discussed the COOP/COG plan and resolution, to include the
process of the plan, the involvement of staff, potential updates, language of the resolution, and the
need for more time to review.
After further conversation, Mayor Putaansuu noted there will be no action on this item; however,
it will be brought forward at next week's work study meeting and placed on the April 28, 2O2O,
Council meeting agenda for approval.
F. Approval of a Contract with Hayter lndustries, LLC for Public Relations, Marketing and
Communications
MOTION: By Councilmember Diener, seconded by Councilmember Cucciardi, to approve a contract
with Hayter lndustries, LLC for Public Relations, Marketing, and Communications, as presented.
The motion carried.
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(Contract No.040-201
8. DISCUSSION ITEMS (No Action to be Taken)
There were no discussion items.
9. REPORTS OF COUNCIL COMMITTEES
Finance Director Crocker reported on the April 1"4, 2O2O, Finance Committee meeting [held through
remote access].
Mayor Putaansuu noted our committee meetings still need to meet, even if it cannot be in person
Councilmember Ashby reported on a meeting her and Councilmember Clauson, on behalf of Kitsap
Transit, attended with Representative Derek Kilmer. The meeting was held remotely through loom.
10. REPORT OF MAYOR
The Mayor reported on the following:
o Local COVID-19 testing facility;
o 80-hour Federal Leave Policy;
o Newspaper update for noticing requirements;
o Lodging tax funding;
o Parking enforcement;
o Spring Clean-Up canceled;
o Clock tower chimes volume; and
o Pee-Wee and Little League leases.
Council briefly discussed the leases and agreed they would prefer a month to month, or year to year
lease.
o Public Health Board meeting held last week;
. Mayor's Exchange;
o Utility shut-off's and fees; and
o Bids received for the library repairs.
Community Development Director Bond reported on the KRCC LUTAC [Kitsap Regional Coordinating
Council Land Use Technical Advisoryl meeting held last week.
11. REPORT OF DEPARTMENT HEADS
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Mayor Putaansuu noted the downtown study is still in our plan and Mr. Bond will be discussing this
during the April 28,2020, Council meeting.
Finance Director Crocker reported on utility shut off's and fees
ln response to Councilmember Diener, Police Chief Brown spoke to the volume and types of calls
they are receiving.
Mayor Putaansuu discussed security improvements to City Hall and other facilities, and a grant
opportunity for Kitsap Transit regarding a study for a downtown transit center.
T2. C'T'ZEN COMMENTS
There were no citizen comments.
13. ADJOURNMENT
The meeting adjourned at 8:03 p.m. No other action was taken. Audio/Visual was successful.
ran Rinearson, MMC, City Cle aansuu, Mayor