066-20 - Rice Fergus Miller, Inc. - Contract Amendment 8DocuSign Envelope ID: 3A22D325-OFCF-4COF-89B9-FF9DFA6D2778
Amendment No. 8 to Contract No. C066-20
CITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT WITH
RICE FERGUS MILLER, INC.
THIS AMENDMENT to Contract No. C066-20 ("Amendment") is made effective as of the 131 day
of December, 2022, by and between the City of Port Orchard ("City"), a municipal corporation, organized
under the laws of the State of Washington, and Rice Fergus Miller, Inc., a corporation organized under the
laws of the State of Washington, located and doing business at 275 5' St., Bremerton, WA 98337
("Consultant").
WHEREAS, on July 29, 2020, the City executed a Professional Services Agreement with Consultant
for the South Kitsap Community Event Center Project (the "Project") ("Underlying Agreement"); and
WHEREAS, on July 27, 2021, the City and Consultant executed Amendment No. I to the Underlying
Agreement, increasing the contract amount and adding additional scope of work (work within the scope of
the initial Request for Qualifications); and
WHEREAS, on September 17, 2021, the City and Consultant executed Amendment No. 2 to the
Underlying Agreement, adding additional scope of work (work within the scope of the initial Request far
Qualifications); and
WHEREAS, on October 12, 2021, the City and Consultant executed Amendment No. 3 to the
Underlying Agreement, increasing the contract amount and adding additional scope of work (work within
the scope of the initial Request for Qualifications); and
WHEREAS, on January 25, 2022, the City and Consultant executed Amendment No. 4 to the
Underlying Agreement, increasing the contract amount and adding additional scope of work due to
unforeseen on -site conditions; and
WHEREAS, on March 21, 2022, the City and Consultant executed Amendment No. 5 to the
Underlying Agreement, extending the contract term to accommodate the scope of work; and
WHEREAS, on April 12, 2022, the City and Consultant executed Amendment No. 6 to the
Underlying Agreement, updating the scope and fee for tasks 4 and 5 of C082-19; and
WHEREAS, on September 13, 2022, the City and the Consultant executed Amendment No. 7 to the
Underlaying Agreement, adding additional design work related to shoreline improvements and permitting;
and
WHEREAS, the City received funding from the Kitsap Public Facilities District ("KPFD") via an
Agreement between the City and the PFD (C082-19) for this 8-phase Project, which will result irll a
Community Event Center; and
WHEREAS, the Consultant was selected as the most qualified firm to perform all phases of the
Project, and to date the Consultant and City and have completed phases 1-3 as set out in C082-19; and
DocuSign Envelope ID: 3A22D325-OFCF-4COF-89B9-FF9DFA6D2778
WHEREAS, the City has learned that a condition of funding building and library construction from
state funds is LEED certification; and
WHEREAS, the City wishes to evaluate the feasibility of meeting the LEED requirements and has
prepared amendment No. 8 to Contract No. C066-20 for this purpose; and
WHEREAS, the Parties wish to memorialize their agreement to so amend the Underlying
Agreement; NOW, THEREFORE,
follows:
In consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as
The Underlying Agreement, including previous Amendments Nos. 1-7, is amended as follows
(amendment shown in legislative marks):
a. The Scope of Work is amended to add the tasks as set out on Attachment 1 hereto
(Amendment #8 Request).
b. The total contract cost is increased by $16,500 plus reimbursable expenses and applicable
taxes as set out on Attachment 1 hereto (Amendment #8 Request).
c. The contract term remains with a termination date of December 31, 2024, unless extended
or earlier terminated in accordance with the terms of the Underlying Agreement.
2. In all other respects, the Underlying Agreement between the parties shall remain in fill force and
effect, amended as set forth herein, but only as set forth herein.
IN WITNESS WHEREOF, the parties have executed this Amendment on the day and year set
forth above.
CITY OF PORT ORCHARD,
WASHINGTON
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DocuSid by:
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Robert Putaansuu, Mayor
ATTEST/AUTHENTICATED:
Brandy Wallace, MMC, City Clerk
APPROVED AS TO FORM:
DocuSigned by:
C-harttiute"T,Xicher, City Attorney
CONSULTANT
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Dean Kelly, Pri al
Printed Name and Title
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RIC§CeYgusmILLER 275 Fifth St. Suite 100 Bremerton, WA 98337
ARCHITECTURE INTERIORS PLANNING VIZLAB 360-377-8773 rfmarch.com
December 8, 2022
Nick Bond
Development Director
City of Port Orchard
216 Prospect St
Port Orchard, WA 98366
Re: South Kitsap Community Events Center
Amendment 08 Request
LEED Feasibility Study
RFM Project: 2020002.00
Dear Nick,
Rice Fergus Miller (RFM) is pleased to present the following Letter of Proposal to amend our
contract for the above referenced project to evaluate our completed Design Development
documents for LEED Certification.
I. Project Description
The City of Port Orchard is seeking funds for this project that now require LEED Silver
Certification. Since we recently completed the Design Development phase, an initial LEED
feasibility study is needed to determine where the current design stands on LEED credits and
how much redesign may be needed to achieve minimum Silver certification.
II. Scope of Services
The following are included in this LEED Feasibility Study scope:
• Evaluate current design
• Draft preliminary LEED v4 BD+C scorecard
• Conduct design coordination meetings via virtual platform
• Determine additional design options needed to achieve Silver credits
• Present recommendations to City of Port Orchard and City Council via virtual platform
The following disciplines are included in this scope of work to provide the deliverables listed
above:
• LEED Specialty Consultant • Structural Engineer
• Civil Engineer • MEP Engineer
• Landscape Architect
South Kitsap Community Events Center
LEED Feasibility Study
December 8, 2022
III. Exclusions and Additional Services
This proposal excludes design revisions and LEED documentation and submittal. Once this
feasibility phase is complete and we determine the extents of design revisions needed for
additional LEED credits, we will submit another contract amendment to complete that work
through design, documentation, and LEED submittal.
Also, we are currently not under contract for Bid and Construction Administration phases. LEED
related tasks for those phases that will be necessary to secure final determination of LEED
certification shall also be submitted at a later date for a contract amendment.
IV. Owner Responsibilities
It is our understanding that City of Port Orchard will provide full information, including a
program, setting forth its design objectives, constraints, and criteria; and, the services of other
consultants not included here when such services are deemed to be necessary.
V. Schedule
We can start this evaluation as soon as a contract amendment is executed.
VI. Compensation
For the Scope of Services outlined above, compensation shall be a Fixed Fee of Sixteen
Thousand Five Hundred Dollars ($16,500.00); plus, reimbursable expenses and any applicable
taxes.
Consultant fees include RFM standard markup of 12%. Additional Services, when requested, will
be billed on an hourly basis at our standard hourly rates, as listed in the attached Hourly Billing
Rates or as agreed to prior to commencement of the Additional Services.
VII. Terms of Agreement
Please provide an amendment to our South Kitsap Community Events Center contract upon
accepting this proposal.
South Kitsap Community Events Center
LEED Feasibility Study
December 8, 2022
VIII. Summary
Thank you for the opportunity to propose on your project. We look forward to discussing our
proposal further and working with you. Please contact me if you have any questions.
Sincerely,
Rice Fergus Miller, Inc.
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Dean Kelly, Pr ncipa
Architect
Attachment: Hourly Billing Rates
RafergusmILLER
ARCHITECTURE INTERIORS PLANNING VIZLAB
275 Fifth Street, Suite 100
Bremerton, WA 98337
Phone: (360) 377-8773
rfmarch.com
2022 Hourly Billing Rates
Date of Proposal: December 8, 2022
Project: South Kitsap Community Events Center
Project No.: 2020002.00
The hourly billing rates shall be annually adjusted in accordance with normal salary review practices
of Rice Fergus Miller.
Principal in Charge:
$ 190.00 -
$ 275.00
Senior Planner:
$ 175.00 -
$ 275.00
Project Manager:
$ 130.00 -
$ 250.00
Project Architect:
$ 120.00 -
$ 190.00
Staff Architect:
$ 125.00 -
$ 160.00
Project Designer:
$ 115.00 -
$ 190.00
Staff Designer:
$ 115.00 -
$ 155.00
Interior Designer:
$ 100.00 -
$ 170.00
Technical Designer:
$ 95.00 -
$ 155.00
Production Support:
$ 85.00 -
$ 155.00
Graphics Visualization:
$ 120.00 -
$ 140.00
Project Coordinator:
$ 140.00
Administrative Support Staff:
$ 90.00 -
$ 140.00