020-20 - GGLO, LLC - ContractCITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT
THIS Agreement is made effective as of the 15th day of January 2020, by and between the City of
Port Orchard, a municipal corporation, organized under the laws of the State of Washington, whose address
is:
CITY OF PORT ORCHARD, WASHINGTON (hereinafter the "CITY")
216 Prospect Street
Port Orchard, Washington 98366
Contact: Mayor Robert Putaansuu Phone: 360.876.4407 Fax: 360.895.9029
and GGLO, LLC, a Limited Liability Company, organized under the laws of the State of
Washington, doing business at:
GGLO, LLC (hereinafter the "CONSULTANT")
1301 First Ave
Suite 301
Seattle, WA 98101
Contact: Jeff Foster Phone: (206) 465-5828 Fax: (206) 467-0627
for professional services in connection with the following Project:
Downtown Port Orchard Sub Area Plan and Planned Action EIS
TERMS AND CONDITIONS
1. Services by Consultant.
A. The Consultant shall perform the services described in the Scope of Work attached to this
Agreement as Exhibit " B," with the study area shown on exhibit "A," and in accordance with the schedule
as shown on exhibit "D." The services performed by the Consultant shall not exceed the Scope of Work
without prior written authorization from the City.
B. The City may from time to time require changes or modifications in the Scope of Work.
Such changes, including any decrease or increase in the amount of compensation, shall be agreed to by the
parties and incorporated in written amendments to the Agreement.
2. Schedule of Work.
A. The Consultant shall perform the services described in the Scope of Work in accordance
with the tasks identified within Exhibits "A and B" and the terms of this Agreement. If delays beyond the
Consultant's reasonable control occur, the parties will negotiate in good faith to determine whether an
extension is appropriate.
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B. The Consultant is authorized to proceed with services upon receipt of a written Notice to
Proceed.
3. Terms. This Agreement shall commence on January 15, 2020 ("Commencement Date") and shall
terminate April 1, 2021 unless extended or terminated in writing as provided herein. The City
reserves the right to offer two (2) one-year extensions prior to contract expiration to retain
the selected company's services.
4. Compensation.
TIME AND MATERIALS NOT TO EXCEED. Compensation for these services shall not exceed
$206,845 without written authorization and will be based on the list of billing rates and reimbursable
expenses attached hereto as Exhibits "C 1 and C2."
5. Payment.
A. The Consultant shall maintain time and expense records and provide them to the City
monthly after services have been performed, along with monthly invoices in a format acceptable to the City
for work performed to the date of the invoice.
B. All invoices shall be paid by City warrant within thirty (30) days of receipt of a proper
invoice. If the City objects to all or any portion of any invoice, it shall so notify the Consultant of the same
within fifteen (15) days from the date of receipt and shall pay that portion of the invoice not in dispute, and
the parties shall immediately make every effort to settle the disputed portion.
C. The Consultant shall keep cost records and accounts pertaining to this Agreement available
for inspection by City representatives for three (3) years after final payment unless a longer period is
required by a third -party agreement. Copies shall be made available on request.
D. On the effective date of this Agreement (or shortly thereafter), the Consultant shall comply
with all federal and state laws applicable to independent contractors, including, but not limited to, the
maintenance of a separate set of books and records that reflect all items of income and expenses of the
Consultant's business, pursuant to Revised Code of Washington (RCW) 51.08.195, as required by law, to
show that the services performed by the Consultant under this Agreement shall not give rise to an employer -
employee relationship between the parties, which is subject to Title 51 RCW, Industrial Insurance.
E. If the services rendered do not meet the requirements of the Agreement, the Consultant will
correct or modify the work to comply with the Agreement. The City may withhold payment for such work
until the work meets the requirements of the Agreement.
6. Discrimination and Compliance with Laws
A. The Consultant agrees not to discriminate against any employee or applicant for
employment or any other person in the performance of this Agreement because of race, creed, color,
national origin, marital status, sex, age, disability, or other circumstance prohibited by federal, state, or
local law or ordinance, except for a bona fide occupational qualification.
B. Even though the Consultant is an independent contractor with the authority to control and
direct the performance and details of the work authorized under this Agreement, the work must meet the
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approval of the City and shall be subject to the City's general right of inspection to secure the satisfactory
completion thereof. The Consultant agrees to comply with all federal, state and municipal laws, rules and
regulations that are now effective or become applicable within the term(s) of this Agreement to the
Consultant's business, equipment and personnel engaged in operations covered by this Agreement or
accruing out of the performance of such operations.
C. The Consultant shall obtain a City of Port Orchard business license prior to commencing
work pursuant to a written Notice to Proceed.
D. Violation of this Paragraph 6 shall be a material breach of this Agreement and grounds for
cancellation, termination, or suspension of the Agreement by the City, in whole or in part, and may result
in ineligibility for further work for the City.
7. Relationship of Parties. The parties intend that an independent contractor -client relationship will
be created by this Agreement. As the Consultant is customarily engaged in an independently established
trade which encompasses the specific service provided to the City hereunder, no agent, employee,
representative or sub -consultant of the Consultant shall be or shall be deemed to be the employee, agent,
representative or sub -consultant of the City. In the performance of the work, the Consultant is an
independent contractor with the ability to control and direct the performance and details of the work, the
City being interested only in the results obtained under this Agreement. None of the benefits provided by
the City to its employees, including but not limited to compensation, insurance, and unemployment
insurance, are available from the City to the employees, agents, representatives or sub -consultants of the
Consultant. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents,
employees, representatives and sub -consultants during the performance of this Agreement. The City may,
during the term of this Agreement, engage other independent contractors to perform the same or similar
work that the Consultant performs hereunder.
8. Suspension and Termination of Agreement
A. Termination without cause. This Agreement may be terminated by the City at any time for
public convenience, for the Consultant's insolvency or bankruptcy, or the Consultant's assignment for the
benefit of creditors.
B. Termination with cause. This Agreement may be terminated upon the default of the
Consultant and the failure of the Consultant to cure such default within a reasonable time after receiving
written notice of the default.
C. Rights Upon Termination.
1. With or Without Cause. Upon termination for any reason, all finished or unfinished
documents, reports, or other material or work of the Consultant pursuant to this Agreement shall
be submitted to the City, and the Consultant shall be entitled to just and equitable compensation for
any satisfactory work completed prior to the date of termination, not to exceed the total
compensation set forth herein. The Consultant shall not be entitled to any reallocation of cost,
profit or overhead. The Consultant shall not in any event be entitled to anticipated profit on work
not performed because of such termination. The Consultant shall use its best efforts to minimize
the compensation payable under this Agreement in the event of such termination. Upon
termination, the City may take over the work and prosecute the same to completion, by contract or
otherwise.
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2. Default. If the Agreement is terminated for default, the Consultant shall not be
entitled to receive any further payments under the Agreement until all work called for has been
fully performed. Any extra cost or damage to the City resulting from such default(s) shall be
deducted from any money due or coming due to the Consultant. The Consultant shall bear any extra
expenses incurred by the City in completing the work, including all increased costs for completing
the work, and all damage sustained, or which may be sustained, by the City by reason of such
default.
D. Suspension. The City may suspend this Agreement, at its sole discretion. Any
reimbursement for expenses incurred due to the suspension shall be limited to the Consultant's reasonable
expenses, and shall be subject to verification. The Consultant shall resume performance of services under
this Agreement without delay when the suspension period ends.
E. Notice of Termination or Suspension. If delivered to the Consultant in person, termination
shall be effective immediately upon the Consultant's receipt of the City's written notice or such date as
stated in the City's notice of termination, whichever is later. Notice of suspension shall be given to the
Consultant in writing upon one week's advance notice to the Consultant. Such notice shall indicate the
anticipated period of suspension. Notice may also be delivered to the Consultant at the address set forth in
Section 15 herein.
9. Standard of Care. The Consultant represents and warrants that it has the requisite training, skill
and experience necessary to provide the services under this Agreement and is appropriately accredited and
licensed by all applicable agencies and governmental entities. Services provided by the Consultant under
this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily
exercised by members of the same profession currently practicing in similar circumstances.
10. Ownership of Work Product.
A. Drawings, Specifications and other documents, including those in electronic form,
prepared by the Consultant and the Consultant's consultants are Instruments of Service for use solely with
respect to the Project. Nevertheless, upon full payment of all sums due or anticipated to be due the
Consultant under this Agreement and upon performance of all the City's obligations under this Agreement,
the latest original Drawings, Specifications, and the latest electronic data prepared by the Consultant and
the Consultant's consultants for the Project shall become the property of the City. This conveyance shall
not deprive the Consultant or the Consultant's consultants of the right to retain electronic data or other
reproducible copies of the Drawings and Specifications or the right to reuse information contained in them
in the normal course of their professional activities. The Consultant and the Consultant's consultants shall
be deemed the authors of such electronic data, documents, and design, and shall retain all rights not
specifically conveyed, and shall be given appropriate credit in any public display of such documents. Under
no circumstances shall the transfer of ownership of the Drawings, Specifications, electronic data or other
Instruments of Service be deemed to be a sale by the Consultant, and the Consultant makes no warranties,
express or implied, of MERCHANTABILITY or of fitness for a particular purpose.
B. All written information submitted by the City to the Consultant in connection with the
services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at
least the same extent as the Consultant safeguards like information relating to its own business. If such
information is publicly available or is already in the Consultant's possession or known to it, or is rightfully
obtained by the Consultant from third parties, the Consultant shall bear no responsibility for its disclosure,
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inadvertent or otherwise. The Consultant is permitted to disclose any such information only to the extent
required by law, subpoena or other court order.
11. Work Performed at the Consultant's Risk. The Consultant shall take all precautions necessary
and shall be responsible for the safety of its employees, agents and sub -consultants in the performance of
the work hereunder, and shall utilize all protection necessary for that purpose. All work shall be done at
the Consultant's own risk, and the Consultant shall be responsible for any loss of or damage to materials,
tools, or other articles used or held by the Consultant for use in connection with the work.
12. Indemnification. The Consultant shall indemnify and hold the City, its officers, officials,
employees harmless from any and all claims, injuries, damages, losses or suits, —caused by negligent acts,
errors or omissions of the Consultant in performance of this Agreement, except for injuries or damages
caused by the negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then,
in the event of liability for damages arising out of bodily injury to persons or damages to property caused
by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials,
employees, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence.
The provisions of this section shall survive the expiration or termination of this Agreement.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES
OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE
MUTUALLY NEGOTIATED THIS WAIVER.
13. Insurance. The Consultant shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents, representatives, or
employees.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non -owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01
or a substitute form providing equivalent liability coverage.
2. Commercial General Liability insurance shall be written on ISO occurrence form CG
00 01 or a substitute form providing equivalent liability coverage and shall cover
liability arising from premises, operations, independent contractors and personal injury
and advertising injury. The City shall be named by endorsement as an additional
insured under the Consultant's Commercial General Liability insurance policy with
respect to the work performed for the City. If necessary, the policy shall be endorsed
to provide contractual liability coverage.
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3. Workers' Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
4. Professional Liability insurance appropriate to the Consultant's profession.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate.
3. Workers' Compensation in accordance with statutory requirements.
4. Professional Liability insurance shall be written with limits no less than $1,000,000
per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions for
Automobile Liability, Professional Liability and Commercial General Liability insurance:
1. The Consultant's insurance coverage shall be primary insurance as respect the City.
Any insurance, self-insurance, or insurance pool coverage maintained by the City shall
be excess of the Consultant's insurance and shall not contribute with it.
2. The Consultant shall provide thirty (30) days written notice to the City prior to the
cancellation or change of its insurance policies.
3. The City will not waive its right to subrogation against the Consultant. The
Consultant's insurance shall be endorsed to waive the right of subrogation against the
City, or any self-insurance, or insurance pool coverage maintained by the City.
4. If any coverage is written on a "claims made" basis, then a minimum of a three (3) year
extended reporting period shall be included with the claims made policy, and proof of
this extended reporting period provided to the City.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANIL
E. Verification of Coverage
The Consultant shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Consultant before commencement of the work.
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14. Assigning or Subcontracting. The Consultant shall not assign, transfer, subcontract or encumber
any rights, duties, or interests accruing from this Agreement without the express prior written consent of
the City, which consent may be withheld in the sole discretion of the City.
15. Notice. Any notices required to be given by the City to the Consultant or by the Consultant to the City
shall be in writing and delivered to the parties at the following addresses:
Robert Putaansuu
Mayor
216 Prospect Street
Port Orchard, WA 98366
Phone: 360.876.4407
Fax: 360.895.9029
GGLO, LLC
Jeff Foster
1301 First Ave
Seattle, WA 98101
Phone: (206) 465-5828
Fax: (206) 467-0627
16. Resolution of Disputes and Governing Law.
A. Should any dispute, misunderstanding or conflict arise as to the terms and conditions
contained in this Agreement, the matter shall first be referred to the Mayor, who shall determine the term
or provision's true intent or meaning. The Mayor shall also decide all questions which may arise between
the parties relative to the actual services provided or to the sufficiency of the performance hereunder.
B. If any dispute arises between the City and the Consultant under any of the provisions of
this Agreement which cannot be resolved by the Mayor's determination in a reasonable time, or if the
Consultant does not agree with the Mayor's decision on a disputed matter, jurisdiction of any resulting
litigation shall be filed in Kitsap County Superior Court, Kitsap County, Washington.
C. This Agreement shall be governed by and construed in accordance with the laws of the
State of Washington. In any suit or action instituted to enforce any right granted in this Agreement, the
substantially prevailing party shall be entitled to recover its costs, disbursements, and reasonable attorneys'
fees from the other party.
17. General Provisions.
A. Non -waiver of Breach. The failure of either party to insist upon strict performance of any
of the covenants and agreements contained herein, or to exercise any option herein contained in one or more
instances, shall not be construed to be a waiver or relinquishment of said covenants, agreements, or options,
and the same shall be in full force and effect.
B. Modification. No waiver, alteration, modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and
the Consultant.
C. Severability. The provisions of this Agreement are declared to be severable. If any
provision of this Agreement is for any reason held by a court of competent jurisdiction to be invalid or
unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of
any other provision.
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D. Entire Agreement. The written provisions of this Agreement, together with any Exhibits
attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City,
and such statements shall not be effective or be construed as entering into or forming a part of or altering
in any manner whatsoever, the Agreement or the Agreement documents. The entire agreement between
the parties with respect to the subject matter hereunder is contained in this Agreement and the Exhibits
attached hereto, which may or may not have been dated prior to the execution of this Agreement. All of
the above documents are hereby made a part of this Agreement and form the Agreement document as fully
as if the same were set forth herein. Should any language in any of the Exhibits to this Agreement conflict
with any language contained in this Agreement, then this Agreement shall prevail.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year set forth
above.
CITY OF PORT ORCHARD,
WASHINGTON
Robert Put nsuu, Mayor
AT T/A NTICATE:
Br ndy i on, WC, City Clerk
APPROVEI) A O FORM:
By:
harlotte Archer, City Attorney
gQRT
SEAL -
City of Port Orchard and GGLO, LLC
Puhlic Works Project No.
Professional Service Agreement Contract No. 020-20
CONSULTANT
Name: Jeff Foster
Title: Principal
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Exhibit A - Studv Area Ma
qry
East Downtown Gateway
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City of Port Orchard
Centers
County Campus
Downtown
Proposed Redevelopment
Study Areas
Potential Programmatic
EIS Study Boundary
expansion, to be
determined by PSRC
Regional Growth Centers
Criteria
Note :
-County Campus Planned Action
Study Area will be based on
proposed County expansion plans,
by others.
-West Downtown Gateway Planned
Action Study Area includes existine
concept design for the Kitsap Bank
and South Kitsap Community
Center Campus.
EXHIBIT B
Scope of Services
Port Orchard Subarea Plan and Planned Action EIS (POSP)
City of Port Orchard, WA
Date: January 09, 2020
Overview
GGLO (Consultant) will serve as the primary contract entity for the Port Orchard Downtown and County
Government Campus Subarea Plan and Planned Action EIS (POSP) and provide contract oversight for the
phases and tasks as outlined below. The POSP Scope of Services will address two focus areas:
■ Downtown and County Government Campus Subarea Visioning and Planning
■ Draft -Final Planned Action Subarea Plan / EIS Process and Planned Action Ordinance (PAO)
The key objectives of the POSP are to:
■ Identify a long-range land use vision, opportunities to increase housing, and transportation plan
for the Port Orchard Downtown and County Government Campus Subarea.
■ Develop preferred Subarea Plan for the Downtown and County Campus Centers.
■ Develop Planned Action redevelopment alternatives for the targeted areas within the larger
subarea plan, including:
o West Downtown Gateway and Waterfront.
o East Downtown Gateways.
o Kitsap County Government Campus Cline Ave. Corridor
■ Prepare the required Environmental Impact Statement (EIS) and Planned Action Ordinance (PAO)
in response to applicable state, and local environmental policy act requirements, and;
■ Provide support for City approval of Subarea Plan and completion of the Final EIS and PAO.
■ The GGLO team will work with the City of define the boundaries of the focus areas for SEPA EIS
review. The EIS will evaluate the direct, indirect, cumulative and construction -related impacts
associated with up to two alternatives and the No Acton Alternative.
■ Through the initial analysis phase and EIS Scoping process, the GGLO team will work with the City
of Port Orchard to determine if additional scope amendments are required.
The following Scope of Services will inform the plan development, review and approval process and final
POSP documentation. The Scope of Services includes four (4) primary phases with individual tasks and
deliverables necessary to support the POSP and related environmental impact study requirements.
PHASE
TASK
HIGH LEVEL DESCRIPTION
100 Analysis /
1
Project Kick-off / Logistics / Management
Kick-off
2
PSRC Cord / Meeting
3
Data Collection / Analysis
■ Base Mapping
■ Codes and Standards, Policy Assessment
4
Market Economic Analysis (Heartland)
■ Baseline
■ Development Capacity Analysis
5
Leadership Team Workshop (at GGLO / Zoom)
110 Visioning
6
Stakeholder Outreach (up to 2 meetings)
/ Engagement
7
Public Engagement - Initial
• Public Vision Survey
City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
• Public Kick-off Open House
8
Analysis & Visioning Summary
120 Design &
9
Draft Subarea Plan
Alternatives
• Preliminary Draft Plan Document
Exploration
0Alternative Concept Development
• Alternatives Leadership Work Session (at GGLO / Zoom)
• Implementation Strategies
10
EIS Initiation
• Scoping Preliminary SEPA work plan
it
Public Engagement - EIS Scoping Meeting
12
Infrastructure Reports and Assessments (Reid Middleton, BHC, TSI)
• Transportation
• Water and Sewer
• Storm Water
13
Draft EIS
14
Public Engagement - Draft EIS / Alternatives
130 Draft-
15
Final EIS / PAO
Final Plan
a Intra-Agency Review / Coordination of Final EIS
EIS-PAO
a PAO Memo
Approval
16
Final Sub Area Plan
Process
17
Final Reporting / PAO Adoption
PHASE 100: KICK-OFF / ANALYSIS
Task 100.1: Project Kick-off / Logistics / Management — ZOOM Conference Call Meeting
GGLO (Consultant), along with their consultants and the City Project Manager, will jointly provide project
management and coordination throughout this contract phase. Following a Notice -to -Proceed, the
Consultant will organize a Project Kick-off meeting via zoom conference. At this Kick-off meeting, the
Consultant will confirm the study process, key deliverables, milestones and timelines, and review the
project Communication Plan that will include; staff and stakeholder contact information, project logistics
and a project management schedule. Ongoing project management will include project management
communications, City/Consultant staff work sessions and key milestone coordination meetings as part of
the POSP process.
The Project Communication Plan will be developed to outline key project team members, decision -
makers, and stakeholder organizations. The City will provide names and contact information for each
group.
The Consultant (GGLO) will plan for up to (3) trips to the City of Port Orchard, WA throughout the study
process. The trips will consist of various meetings, site visits, workshops and public events to be scheduled
as part of the plan process. These would include (3) public meetings and up to (2) stakeholder meetings.
The City Project Manager will coordinate with the Consultant on meeting agendas and locations, and
meeting minutes as required. Travel to Port Orchard, WA will include labor time and reimbursable
expenses (travel, per diem). All monthly invoices and deliverables will be provided in PDF electronic copy
unless otherwise noted.
Deliverable:
City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
■ Project Communication Plan
■ Ongoing Project Management
• Conference Call check -ins
■ Schedule Updates /Site Visit
Task 100.2 PSRC Meeting
The Consultant will assist in coordination with and participate in up to one (1) meeting with the Puget
Sound Regional Council. The purpose of the PSRC meeting and coordination includes:
■ Seek feedback on possible regional center boundaries and alternatives.
■ Obtain clear understanding of how the city should demonstrate that its proposed center meets
centers criteria.
■ Confirm PSRC existing activity unit analysis.
An agenda will be developed in advance by the Consultant team and City staff. The City will determine the
participants and coordinate meeting logistics including scheduling and location.
Deliverable:
■ Summary Documentation of PSRC Input
Task 100.3: Data Collection / Analysis
The City and other agencies will provide in digital format applicable existing conditions reports and
previously completed studies, plans and polices that may affect the Subarea and Planned Action. The data
collection effort will focus on the subarea planning level analysis to inform possible land use and
transportation systems planning for the Subarea. This may include but is not limited to:
■ Demographic / Economic Studies
■ Land Use and Zoning Regulations
■ Transportation, Complete Streets and Transit Data
■ City/County Development Standards and Design Guidelines
■ City Sustainability Strategies
■ City Capital Improvement Plans
■ Neighborhood Plans
■ Infrastructure Assessment Studies
■ Current City -Owned Assets within the Subarea
Based on the information provided by the City, the Consultant will review applicable information and
develop a summary matrix identifying potential gaps in information. The Consultant will also summarize
in a matrix format the direct impacts that current City policy, regulations and standards may have on the
Subarea plan.
Subtask 100.3.1 Base Mapping
The Consultant will develop a digital base map for the Subarea area using existing City / County GIS and
Google Map datum and Sketch -up data (if available). A study area base map will be developed using both
2D plan and potentially 3D Sketch -up digital tools for targeted study sites. A draft digital base map will be
developed for review and comment. Based on input from the City, the Consultant will make final edits for
use of the base map for the study area accordingly.
Task 100.3.2: Codes and Standards, Policy Assessment
3
City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
The Consultant will review and assess applicable City codes and standards and provide a summary matrix
highlighting key issues affecting the Subarea Planning area. The Consultant will consider at a minimum,
applicable land use and zoning codes, design and development standards, comprehensive plan and
neighborhood plan policy, and city regulatory requirements as part of the Subarea Plan analysis. This
information will be used to evaluate alternative land uses and transportation system design and advance
a preferred alternative. The summary matrix will be provided as part of the interim Infrastructure Report
deliverable.
Deliverable:
■ Project Data Collection Summary Matrix
■ Project Base Map (digital format)
■ Codes and Standards Summary Matrix
Task 100.4: Market Economic Analysis — Heartland
This task has two major components: (1) Baseline Assessment; (2) Capacity Analysis. Both tasks will be
consolidated into one technical memo or presentation deck.
Subtask 100.4.1 Baseline Assessment
The Baseline Market Assessment, completed during the initial Analysis phase of the project, will help the
team to better understand the likely future demand for development of various types, to inform design
and other technical build out of the site. This will include an overview of:
■ Existing baseline socio-economic data
■ The existing housing inventory in the study area
■ Job conditions in the immediate market area
■ Real estate trends for residential and commercial development types in Port Orchard and the
region.
Subtask 100.4.2 Updated Development Code Yield analysis based on 20-Year Build -out
The development capacity analysis will help the team to better understand future development
opportunities within the subarea. The analysis will include:
■ Assessment of vacant and redevelopable lands by zone (within the subarea boundary)
■ Analysis of net buildable lands incorporating critical areas, required public infrastructure and
other factors impacting net developable area
■ Estimate of overall development capacity based on current zoning
■ Estimated development yield within the subarea overthe planning period (20years) showing built
square footage estimates at high and low development thresholds, based on variations on market
absorption.
Deliverable:
■ Both Subtasks will be consolidated into one technical memo or presentation deck.
Task 100.5: Leadership Team Workshop
The Consultant will plan and facilitate a Leadership workshop to be scheduled following the Notice -to -
Proceed. The Leadership Workshop will be held at GGLO Seattle office and will be attended by City project
members, invited decision -makers, and the project Consultant team. The intent of the Leadership
Workshop is to review the study purpose and objectives and clarify the project scope of work and
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City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
expected project outcomes. The City staff will provide an overview of the Subarea Plan and
redevelopment site goals and objectives.
As part of the Leadership workshop, the Consultant team will facilitate the discussion of the following
agenda items:
■ Public Outreach Plan
■ Preliminary Vision and Goals
■ Preliminary Programing
■ Key topics potentially to be addressed in the subarea plan such as: opportunities to increase
housing, economic and real estate market conditions, circulation network, land use and urban
design, parking, market and affordable housing, open space system and placemaking, the 20-
minute neighborhood concept, as example.
The Workshop will serve as an initial visioning discussion to define key design principles and priorities,
and potential outcomes for the POSP. The project schedule will be provided to participants along with a
communications decision diagram highlighting critical team members and tasks, decision points and who
is ultimately responsible for developing key recommendations and final decisions throughout the course
for the POSP.
Deliverable:
Facilitation of a Leadership Workshop
Summary Documentation of Workshop Input
PHASE 110: Visioning / Outreach
The Consultant will prepare and facilitate outreach events as described in the Communications Plan.
Labor, including travel time, and expenses for all trips to Port Orchard, WA will be charged to the City. The
City will be responsible for coordinating and paying for meeting room location and logistics, required AV
equipment for indoor or outdoor events (to be determined), set-up and take down of equipment,
refreshments and advertising of meetings through the City website, direct mailings, social media and
public announcements. The Consultant will provide content to the City for regular monthly website
updates. Monthly web updates and the posting of online surveys will be the responsibility of the City. The
Consultant will provide a summary of the outreach activities that the Consultant is responsible for, for the
City to use to advertise and promote the project.
The Consultant will provide assistance to the City for social media and digital marketing communication
project needs, including draft content (text and images) for the City 's review. Specific communications
tools such as developing mailers, email updates, social media posts (content) and press releases will be
produced and distributed by the City. Input opportunities may include map -based components and
graphics to help stakeholders understand concepts and context when providing input. This task assumes
the City will pay for advertising costs for meeting notices and mailings for all events and online input
opportunities. The City is responsible for public information press releases, website and social media
updates and documenting input from these sources as required.
Task 110.6 Neighborhood Association / Stakeholder Outreach
The Public outreach plan developed in task 100 will include Stakeholder outreach and engagement with
up to two (2) neighborhood association / stakeholder group meetings to provide project updates and
gather input as required. These meetings shall be scheduled concurrently to reduce team travel. Agendas
City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
will be developed in advance by the Consultant team and City staff. Meeting materials will be adapted
from previous meetings as required. The Consultant will provide a brief summary of findings after each
meeting. The City will determine the participants and coordinate meeting logistics including scheduling
and location. In addition to these outreach meetings, the project team will work with City Staff to identify
additional opportunities for stakeholder outreach and input. Potential stakeholders may include:
Neighborhood Associations; Subarea business owners POBSA, County, Kitsap Transit, Chamber, School
District, Navy, Port of Bremerton, Utility Providers, Homebuilders Association, Tribes, etc.
Deliverable:
■ Summary Documentation of Stakeholder Input
Task 110.7: Public Engagement — Initial
The Consultant will coordinate with the City Project Manager to plan and execute the initial public
engagement including the following elements:
■ Community Open House Events / Public Meetings (Up to 1)
■ Community Online Surveys (Up to 1)
These in -person and online activities will inform the public and stakeholders about the project and allow
opportunities for the community to provide input into the visioning and initial analysis of the Subarea plan
and review diverse perceptions of the site's conditions and character. Each activity will be tied to
objectives outlined in the project communications plan and key questions will be identified for such that
input requested is useful to the planning process and decision -making. The Consultant will provide the
strategy and approach for community open house with input from the City. The City will coordinate event
logistics including scheduling, securing and paying for facility rentals and equipment. The consultant will
produce materials for events (informational handouts/fact sheets, display board and maps) in
coordination with the City. The City and Consultant will jointly staff outreach events.
Deliverable:
■ Community Open House / Initial Public Meeting
■ Information handouts/fact sheets
■ Short visual preference Survey
■ Display boards and/or maps (up to 4 total)
■ Event Summary Reports
Task 110.8: Analysis & Visioning Summary
The Consultant will consult with City staff and project team members to review data collection efforts and
facilitate discussions on the long-range plan vision, goals and objective and design precepts for the
Subarea Plan. The information collected will help formulate a collective long-range vision and aspirations
for the project. A visioning Summary will define a Vision Statement, project goals and objectives, key
design strategies and metrics that will ensure the success of the plan implementation over time. The
Consultant will provide an Analysis / Visioning Interim Report to the City for review. The report will be
provided in digital PDF format. A staff review period will be established to ensure a timely review.
Deliverable:
■ Draft Analysis and Visioning Interim Report (Digital PDF format)
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City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
Following the analysis and visioning summary, the Consultant team will work with the City to confirm the
project vision and scope remain consist with the agreed Consultant scope and fee. If needed the
Consultant will work the City to make revisions scope or fee revisions.
PHASE 120: EXPLORATION
Task 120.9: Draft Subarea Plan
Prior to the commencement of this task, the final project boundaries, programing and degree of emphasis
on feasibility, and implementation opportunities to increase housing must be definitively defined. It is
anticipated that the Subarea Plan will be comprehensive to address all required plan elements and will
contain a combination of a written narrative, info -graphics and other supporting visuals. The Subarea Plan
will reflect the values and desires of the community as defined through the plan process. At minimum,
the draft Subarea Plan will include: a vision statement, purpose, goals and objectives, design precepts,
background data and proposed policy recommendations to clearly articulate the community's values and
aspirations for the Subarea. The goal is to develop a concise, easily understood and visually appealing
document that balances written content with graphics and support mapping as needed.
Subtask Task 120.9.1: Preliminary Draft Plan Document
The Consultant will meet with City staff to discuss the format and layout of the draft Subarea Plan
document and outline the essential elements of the plan document. The document will be a concise,
digitally -based PDF document. The intent is to design the document to be compatible as a web -based
interactive document. Based on input received on the document format, the Consultant will provide a
preliminary draft template and table of contents outline of the Subarea Plan for review and approval. The
Subarea Plan document may address, but is not limited to:
■ Introduction
■ Existing Conditions
■ Urban Design Framework/ Long Term Vision
■ Opportunities and Constraints Analysis
■ Circulation, Access, and Parking
■ Housing
■ Planned Action Study Areas and Alternatives
■ Implementation Strategies
■ Appendices
Deliverable:
■ Preliminary Draft -template and Outline
■ Preliminary Draft Subarea Plan in PDF format
Subtask Task 120.9.2: Alternative Concept Development
As part of the subarea planning process, the Consultant will work in conjunction with the Leadership team
to develop two (2) conceptual alternatives for consideration under the planned action EIS. These
alternatives will be based on the following planned action site(s), (see map): West Downtown Gateway;
East Downtown Gateway; Central Waterfront; County Government Campus / Cline Street Corridor. These
development concepts will serve as the basis for the Planned Action Alternatives. Each alternative would
be based on the same high-level conceptual site layout with a variation in proposed development
intensities.
City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
Deliverable:
■ Draft Development Site Plans and diagrams
Subtask Task 120.9.3: Alternative Development Concepts Leadership Meeting
The Consultant will plan and facilitate a Leadership meeting to review draft development concepts and
alternatives. The Meeting will be held at GGLO Seattle office and will be attended by City project members,
invited decision -makers, and the project Consultant team. The intent of the meeting is to review broad
subarea planning concepts and confirm the alternatives to be considered.
Deliverable:
■ Facilitation of Leadership Meeting
■ Summary Documentation of Workshop Input
Subtask 120.9.4: Implementation Strategies
The Consultant will provide an overview of Urban Design and Implementation Strategies for the POSP.
The strategies are intended to guide the built urban form and non -built areas of the Subarea by
establishing guidelines to organize, manage and integrate a variety of mixed uses within the development.
These strategies may include a narrative, conceptual diagrams, or precedent imagery. The
Implementation Strategies will broadly outline design parameters and permitted uses, establish the
necessary building -to -street and building -to -building character and relationships, thoroughfare and
landscape design concepts for the development.
The Implementation Strategies section may identify a wide range of possible short-term priorities and
long-term needs, and an action plan that outlines an approach for the next steps. This may include
recommendations addressing future code amendments and zoning changes, funding strategies, land
acquisitions, partnership agreements, etc. This Scope of Services does not include any Land Use
Development Code modifications, Comprehensive Plan land use designations or zoning amendments.
Deliverable:
■ Draft Urban Design Standards and Implementation Strategies Framework Plan in digital PDF
format
Task 120.10: Environmental Impact Statement (EIS) Initiation
Preparation of the EIS will consist of three phases, including Phase I — Project Initiation/EIS Scoping; Phase
II — Draft EIS; and, Phase III — Final EIS/Assistance Drafting Planned Action Ordinance. The Consultant will
provide services forthe completion of the SEPA Environmental Impact Statement (EIS) and assistance with
the completion of a Planned Action Ordinance (PAO). The intent of the EIS is to facilitate designation of
the subarea as a planned action (pursuant to WAC 197-11-164 and VMC 20.790). A Draft and Final (EIS)
will be completed to evaluate environmental impacts of the subarea plan as required in order to designate
the area as a planned action. Following completion of the EIS, a planned action ordinance will be drafted
summarizing potential mitigation impacts associated with the subarea, establishing thresholds for
development and providing for streamlined environmental review of projects that are consistent with the
subarea plan.
Subtask 120.10.1: Scoping, Initiation, and Preliminary SEPA Matters
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City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
During this task, the City and Consultant will complete the EIS scoping process including finalization of
alternatives and determining the scope of the Draft EIS. The scoping process will be integrated into the
public outreach process for the overall subarea plan and specific efforts and costs associated with the
public meeting and scoping are addressed above. The Consultant will prepare a draft Determination of
Significance (DS) and scoping notice and provide it to the City for review and comment. The Consultant
will finalize the DS and provide it to the City. The City will publish and distribute the DS (required public
notices and on-line) per the requirements of WAC 197-11 360 and will be listed as the recipient for public
comments. During the 21-day comment period on the DS one of the open houses identified in the tasks
above will be held. The consultant will provide a method to receive written comments on the DS to be
collected by the City at the open house.
Once the Draft EIS scoping period is complete, the City will provide the Consultant with an electronic
record of all comments received. The Consultant will review and summarize comments by issue area and
develop a technical memorandum recommendation to the City on whether the scope for the Draft EIS as
outlined in the DS and scoping notice should be modified. The City will provide the Consultant with a
complete electronic record of all comments reviewed.
Following the project scoping process, the City and Consultant will meet to discuss strategies required to
complete the next scope of work process. The scope elements identified below will be reviewed and
revised if necessary, to reflect any changes in the scope of the Draft EIS identified by the SEPA responsible
official.
Items included in the EIS Initiation phase include:
■ Review applicable existing background information.
■ Provide input to the City and the GGLO team regarding the overall public relations strategy and
elements of the public relations strategy that relate to the SEPA process.
■ With the City and the GGLO team, confirm reasonable alternatives for analysis in the EIS and the
range of environmental issues to be analyzed in the EIS.
■ Prepare a brief Preliminary SEPA Work Plan summarizing the assumptions regarding alternatives
to be analyzed (two action alternatives and the No Action Alternative assumed), elements of the
environment, EIS format, etc.
■ Create an "Information Needs Memo": This Memo will be the framework moving forward with
the technical analyses and has been a proven and valuable tool to achieve an efficient start to the
SEPA process. It ensures a consistent understanding of data needs and schedule.
• Confirm Schedule for SEPA review.
■ Review the City of Port Orchard's Determination of Significance/EIS Scoping Notice and attend
public scoping meeting.
■ Attend and actively participate in the EIS Scoping meeting.
■ Review and comment on the City of Port Orchard's summary of comments (written comments
and testimony) received during the public Scoping period.
■ Initiate Preparation the Draft EIS Chapter 2 — This is the description of the Proposed Action and
Alternatives. A draft of this chapter will be submitted to the City and GGLO for
review/concurrence. Upon completion of City/GGLO review, Chapter 2 will be distributed to the
Deliverable:
0 Draft and final Determination of Significance and Scoping Notice
City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
Memorandum Summary; Public Comments and Recommendations (Responses) as part of Final
Scoping Determination to Draft EIS Scope
Task 120.11: Community Engagement — EIS Scoping
The Consultant will provide presentation material and support as required for the EIS Scoping public
meeting. The Consultant will prepare graphic, content and presentation materials, and be prepared to
assist the City staff for up to one (1) Public Meetings. The City will coordinate event logistics including
scheduling, securing and paying for facility rentals and equipment. The consultant will produce materials
for events (informational handouts/fact sheets, display board and maps) in coordination with the City.
The City and Consultant will jointly staff outreach events. The consultant assumes that City staff will
provide written responses to all public inquiries and/or other agencies.
Deliverable:
Preparation of digital presentation materials and attendance as required at up to (1) public
meeting.
Display boards and/or maps (up to 4 total)
Event Summary Reports
Task 120.12: Infrastructure Report and Analysis
The Consultant will provide a summary assessment of existing infrastructure systems affecting the
Subarea planning area. The assessment will include an overview of the current street network and
transportation system, non -motorized access, bicycle and pedestrian infrastructure, current transit
services, traffic, utilities, water, storm drainage, and sanitary sewer plans for the Subarea. The assessment
will rely on data collected as a part of Task 110: Data Collection / Base Mapping along with previous
assessments completed by for the City.
The Consultant will review publicly available data sources or additional background studies and reports
that are provided and prepare an existing conditions assessment inventory. For municipal utilities the
assessment will include the review of publicly available data, prior studies, comprehensive facility plans,
and background data provided by municipal agencies to identify and describe existing utilities and service
capacity for water, sewer, storm drainage, and irrigation services. No additional fieldwork or field
verification of existing utilities will be completed as part of this task.
Following a determination of EIS alternatives, utilities and transportation will be evaluated by developing
anticipated increase in demand and determining whether existing infrastructure improvements may be
required beyond those currently planned. Assumptions will be based on general planning standards and
no modeling or engineering will be completed as part of the effort. As applicable, the consultant will
identify level (threshold) of new residential/employment development that would trigger need for new
or expanded utilities. Analysis included in this proposal assumes that the subarea pan will not increase
development capacity beyond those currently anticipated in the existing City zoning and comp plan.
Subtask 120.12.1 Traffic Impact Study / Transportation Compliance Letter
The Consultant will conduct a traffic analysis associated with the Port Orchard Downtown and County
Government Campus Subarea Plan and Planned Action EIS. Items included in this task include:
■ Protect administration and quality control. Prepare regular status reports and project invoices.
• Summarize existing conditions, including the following elements:
Its]
City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
o Vehicular conditions, including circulation, functional classification, Levels of Service, and
existing LOS deficiencies.
o Nonmotorized conditions, including pedestrian/bicycle facilities, public transit, and water
transportation.
Confirm subarea alternatives which will be provided by GGLO staff. Subarea alternatives may
include land use (zoning) and transportation network changes. TSI will confirm understanding of
alternatives with GGLO before proceeding to future conditions analysis. Subarea alternatives may
be developed iteratively based on results of future LOS results and identified thresholds for new
residential and commercial development.
Analyze future (2040) conditions for up to 2 alternatives in addition to a baseline scenario. The
future conditions analysis will include the following elements:
o Alternative description, including development forecasts, network improvements, and
areawide PM peak hour trip generation forecasts
o Street network characteristics, including access and circulation, functional classification,
street design characteristics,
o Vehicular operations, including intersection and segment LOS results and anticipated LOS
deficiencies based on Port Orchard and WSDOT LOS policy.
o Nonmotorized access and circulation, including pedestrian/bicycle facilities, public
transit, and water transportation
o This task includes up to 4 hours of Transportation Solutions staff time to review future
conditions results and possible network deficiencies with GGLO and City staff. Results may
be used to revise subarea alternatives identified in Task 3.
■ Summarize findings and recommendations in technical report. Report will describe methods and
assumptions, existing conditions, future alternatives, and future conditions for each alternative.
Recommended transportation improvement projects will be identified as necessary.
■ Review findings and recommendations with GGLO and City staff, as necessary. This task includes
up to 4 hours of Transportation Solutions staff time to participate in conference calls or in -person
meetings, as necessary.
Deliverable:
■ Interim Draft Infrastructure Summary Report
■ Draft and Final Traffic Analysis Results Memorandum/Recommendations (preferred alternative)
■ Subarea Plan Transportation Network Recommendations Map and Narrative
Subtask 120.12.2: Water / Sewer Improvement needs and thresholds
The Consultant will rely on existing City, State, and other local sources of information to develop an
inventory of existing conditions. No field investigation, field survey, modeling, or any type of stormwater
management design is proposed as part of the subarea plan/EIS effort. Scope within this task includes:
■ Provide a general description of the previous water and sanitary sewer study and planning
conducted by the City.
Provide a general description of the current water and sanitary sewer system including:
o Existing water supply, storage, and distribution
o Current capacity and demand
o Capacity and current flows to the Port Orchard/West Sound Utility District Wastewater
Treatment Facility
o Wastewater facilities and infrastructure
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City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
■ Describe any previously identified system constraints.
■ Describe any previously identified water or sanitary sewer system capacity improvements that
would be necessary to mitigate existing constrains.
■ Provide a general description of the water or sanitary sewer system demands anticipated under
subarea plan development assumptions and relationship to previous planning.
■ Indicate general system improvements needed to accommodate the future demands required
beyond those previously identified, if any.
Deliverable:
Interim Draft Infrastructure Summary Memorandum describing existing water and sanitary
sewer utility system within the subarea and previous planning efforts.
Final water and sanitary sewer infrastructure Memorandum identifying currently planned or
future potentially required improvements to support the subarea plan.
Subtask 120.12.3: Stormwater Improvement needs and thresholds
The Consultant will rely on existing City, State, and other local sources of information to develop an
inventory of existing conditions. No field investigation, field survey, modeling, or any type of stormwater
management design is proposed as part of the subarea plan/EIS effort. Scope within this task includes:
■ Provide a general description of the previous drainage basin planning conducted by the City.
■ Provide a general description of the current stormwater system including a written summary and
existing system mapping.
■ Describe any previously identified system constraints.
■ Describe any previously identified stormwater system improvements that would be necessary to
mitigate existing constrains.
■ Provide a general description of the stormwater runoff conditions anticipated under subarea plan
development assumptions and relationship to previous drainage basin planning. Identify
potentially opportunities for direct outflow locations and required measures.
■ Indicate general stormwater system improvement required beyond those previously identified, if
any.
Deliverable:
■ Interim Draft Infrastructure Summary Memorandum describing existing stormwater utility
system within the subarea and previous planning efforts.
■ Final Stormwater infrastructure Memorandum identifying currently planned or future potentially
required improvements to support the subarea plan.
Task 120.13: Draft EIS
In this task, the Consultant will prepare a Draft EIS (DEIS) for review by the City. Following incorporation
of the City's comments, the Consultant will provide a PDF of the Draft EIS for the City to publish.
Key assumptions/considerations for the EIS include the following:
■ The team will work with the City to define tasks for producing a planned action EIS in support of
the subarea plan. As such, the overall objective will be to provide certainty for future, site -specific
development proposals and greatly facilitate the permitting process for such projects.
■ Preparation of the Subarea Plan and EIS will be an iterative process with the EIS helping to inform
and shape key elements of the plan.
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City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
■ The EIS will be formatted to provide an overall analysis of the entire subarea planning area, with
a focus of analysis for up to three focus areas. Two of the focus areas will be located in the
Downtown area and one will be located in the County Government campus area. It is assumed
that the EIS development assumptions for the areas outside of the focus areas (such as Residential
1 and 2 zoned areas) will continue as existing use and density.
■ The GGLO team will work with the City of define the boundaries of the focus areas for SEPA EIS
review.
■ The EIS will evaluate the direct, indirect, cumulative and construction -related impacts associated
with up to two alternatives and the No Acton Alternative.
■ Technical input (technical memos) for the EIS will include the following existing City of Port
Orchard technical team members: Transportation (Transportation Solutions Inc.); and Utilities
(BHC, Inc. for water and sewer, and Reid Middleton for stormwater).
■ The Land Use and Population/Employment sections will be based, in part, on GGLO and
Heartland information provided as part of subarea planning.
■ The Aesthetics section will include visual simulations provided by GGLO.
■ The EIS will identify measures that if implemented, could mitigate the impacts identified. The
EIS will link mitigation to development thresholds, as appropriate. The identified mitigation
thresholds will also support the Planned Action Ordinance.
■ The City of Port Orchard will distribute all public notices, the Draft EIS and the Final EIS.
This scope of work assumes that only the following elements of the environment are relevant and will be
addressed in the DEIS:
■ Cover
■ Fact sheet
■ Distribution list
■ Table of contents
■ Summary
■ Alternatives including:
o No action (development under current plan/zoning)
o Two (2) alternative development scenarios
■ It is assumed that at this point (prior to EIS scoping) that the EIS will evaluate the following
elements of the environment:
o Land Use/Relationship to Plans and Policies
o Population/Employment
o Housing
o Aesthetics
o Utilities
o Transportation
■ Any additional items required as a result of the scoping process to be an additional service.
Items included in the DEIS phase include:
■ Coordinate with the City of Port Orchard and the GGLO team regarding finalization of EIS scope
and team members responsibilities.
■ Coordinate with the City and GGLO team regarding information necessary for the Draft EIS.
■ Update the Information Needs Memo based on the finalized scope and team information needs.
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City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
■ Review and comment on the draft technical reports/information, including reports/information
related to Water (Reid Middleton for stormwater); Transportation (Transportation Solutions Inc.);
and, Utilities (BHC, Inc. for water and sewer).
■ Coordinate with the GGLO team regarding input related to land use density/height assumptions,
population, employment, housing, and visual simulations.
■ Serve as principal author of the Preliminary Draft EIS, including Fact Sheet, Summary Chapter, EIS
Sections (including Land Use/Relationship to Plans & Policies, Population/Employment, Housing,
and Aesthetics).
■ Produce the Preliminary Draft EIS and submit (electronically) to the City and GGLO for review and
comment.
■ Revise the Preliminary Draft EIS based on comments received; submit the Updated Preliminary
Draft EIS to the City (a total of two rounds of review assumed).
■ Coordinate production of the Draft EIS for issuance.
■ Attend the Draft EIS public meeting organized and run by the GGLO team and City.
■ Participate in up to 5 team meetings (held in Seattle) or conference calls throughout the Draft
EIS phase (Phase II).
The PDEIS will be provided to the City for review and comment in one round of revisions before the
Consultant finalizes the Draft EIS. The Consultant will review and respond to the comments, either
incorporating them into the document or explaining why the comment did not result in a change. Upon
resolution the Draft EIS will be finalized as a PDF document and provided to the City for publication.
Deliverable:
Initial DENS and final Draft EIS
Draft and final Notice of DEIS Availability Suitable for City Publication and Legal Notices and
Distribution
Task 120.14: Community Engagement — Draft EIS / Alternatives
The Consultant will provide presentation material and support as required for the EIS Scoping public
meeting. The Consultant will prepare graphic, content and presentation materials, and be prepared to
assist the City staff for up to one (1) Public Meetings. The consultant will produce materials for events
(informational handouts/fact sheets, display board and maps) in coordination with the City. The City and Consultant
will jointly staff outreach events. The consultant assumes that City staff will provide written responses to all
public inquiries and/or other agencies.
Deliverable:
■ Preparation of digital presentation materials and attendance as required at up to (1) public
meeting.
■ Display boards and/or maps (up to 4 total)
■ Online input and responses (up to 30)
■ Event Summary Reports
Public Review of Draft EIS
The Draft EIS will be published for a minimum thirty (30) day public comment period. The Consultant will
prepare a draft Notice of Availability for the City's review. The City will distribute the notice availability
and/or the Draft EIS per state and local requirements, pursuant to WAC 197-11-455, to its established
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City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
SEPA distribution list and others who may have requested the document during scoping. The City will be
responsible for reproduction and distribution of the Draft EIS. This scope assumes that one of the project
public meetings will be during the public comment period for the Draft EIS and this forum can be used as
an additional method to obtain public comments. The Consultant will provide a method for written
comments to be collected by the City and will provide technical staff to attend to provide information and
respond to questions on the Draft EIS.
The City will be responsible for reviewing the written comments submitted to the City on the Draft EIS.
The City will provide the Consultant with a complete electronic record of all comments received. The scope
and costs for the EIS assume that a maximum of thirty (30) distinct individual substantive comments will
need to be reviewed and require responses. In addition, the scope assumes that no new analysis or
alternatives will be required as a result of the EIS comments. The Consultant will review and evaluate the
comments and provide the City with a summary matrix of substantive comments and proposed method
of response. The matrix will be reviewed in a meeting with the City.
Deliverable:
■ Preparation of digital presentation materials and attendance as required at up to (1) public
meeting.
■ Summary Matrix of Substantive Comments and Method of Response
PHAES 130: FINAL PLAN / EIS-PAO / APPROVAL PROCESS
Task 130.15: Final Environmental Impact Statement (Final EIS) / Planned Action Ordinance (PAO)
Subtask 130.15.1: Final Environmental Impact Statement (Final EIS)
Following receipt of the comments on the Draft EIS, WAC 197-11-560 specifies that a Final EIS shall
consider the public and agency comments on the Draft EIS. Items included in this task include:
■ Coordinate with the City to receive copies of all comment letters and a -mails received regarding
the Draft EIS during the Draft EIS public comment period. Review all comments, as well as the
Draft EIS public hearing testimony to Identify substantive comments that require responses.
■ Schedule and participate in a zoom meeting involving the City, GGLO team, and other members
of the project team to:
o confirm all substantive comments that require a response; and
o confirm whether any comments require additional analyses.
■ Distribute comment letters with identified comments to applicable consultant team members and
assign responsibilities for preparation of responses to specific comments (written comments and
testimony).
■ Prepare responses to comments assigned to EA.
■ Internally review and edit all comment responses (and analyses) prepared by members of the
project team.
■ Incorporate responses into the format of a preliminary Final EIS and internally edit that document.
■ Submit copies of the preliminary Final EIS to the City for review.
■ Revise the Preliminary Final EIS based on comments from the City; submit the Updated
Preliminary to the City (a total of two rounds of review assumed).
■ Coordinate production of the Final EIS for issuance.
■ Attend up to 4 zoom conference calls throughout the Final EIS phase.
15
City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
The Scope of Work for the Final EIS may not be fully estimated until completion of the Draft EIS and review
of the agency and public comments on the Draft EIS has been completed. A final, separate Scope of Work
for the Final EIS will be re-evaluated after results of the public comments have been received on the Draft
EIS. If additional analysis is required a separate scope and fee can be provided.
Once complete, a draft Final EIS would be provided to the City for one round of review and the Consultant
would incorporate comments into a Final EIS. The Final EIS would be provided to the City in a PDF format.
No action can be taken on the plan, PAO or any other permits until 7 days following completion of the
Final EIS.
Deliverable:
■ Draft Final and Final EIS in digital PDF format
Subtask 130.15.2: Planned Action Ordinance
A Planned Action is implemented through a planned action ordinance (PAO) adopted by the City Council.
A draft PAO will be developed to accompany the subarea plan as it is considered for recommendation and
adoption by the Planning Commission and City Council. The PAO will be consistent with RCW 43.21C.031,
WAC 109-11-164-172 and VMC 20/790.530. The planned action will include maximum development
thresholds (units or square feet) for the subareas, allowed land uses, mitigation measures and other
criteria that must be met for a project proposed within the subarea to quality as a planned action and not
require a formal SEPA threshold determination. Future projects that are consistent with PAO
requirements can be determined by the City as a Planned Action and no further SEPA compliance may be
required.
The Consultant will provide assistance to the City to prepare a project level draft and final PAO. The PAO
is anticipated to include the subarea plan development thresholds such as maximum development
threshold (units or square feet) for various proposed uses in the subarea, allowed land uses, mitigation
measures and other applicable criteria. The ordinance will be prepared consistent with the requirements
of WAC 197-11-168 and will include:
■ Purpose
■ Findings
■ Procedure and Criteria for evaluating projects as planned actions
■ Other standard ordinance sections.
■ Required mitigation measures and development thresholds will be included in an appendix to the
ordinance and will be based on the subarea plan and FEIS.
The City will lead the adoption of the PAO by the City Council. The Consultant will provide support for staff
during the legislative adoption process.
Deliverable:
■ Draft - Final PAO outline memo and comments in digital PDF format (assume 10 labor hours)
Task 130.16: Final Sub Area Plan
Based on input received from the City project team, work sessions, and required content edits from the
City, the Consultant will provide a Draft -Final Subarea Plan document to the City. The Subarea Plan
MI
City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
document will be provided in digital PDF format for City review and use. The City will be responsible for
providing all comments in writing and submittal to the Planning Commission and City Council as part of
the plan approval process.
Deliverable:
■ Draft - Final Subarea Plan in digital PDF format.
Task 130.17: Final Reporting / Planned Action Ordinance Adoption
Upon final approval / adoption of the POSP, Environmental Impact Statement (EIS) and Planned Action
Ordinance (PAO), the Consultant will consolidate all project files and forward that material to the City as
required. A final project close-out will occur once the City has received all applicable information. The
consultant will attend up to one (1) meeting as part of the final approval process and be available as
required to respond to questions from the City.
Deliverable:
■ Final Report Delivery (Electronic PDF files)
Project Assumptions
■ The subarea will be completed at a neighborhood scale conceptual level with massing only as
required for the EIS and will not include detailed site design.
■ All internal project meetings will be via conference call or will be held at GGLO's downtown
Seattle office.
■ City of Port Orchard EIS comments will primarily be provided as direct edits, with no new analysis
or alternatives required.
■ The City of Port Orchard will distribute all public notices, the Draft EIS and the Final EIS.
■ EIS Issuance - EA Engineering will produce a limited number of CDs (approximately 25) and
hardcopies (approximately 10) of the Draft EIS for the City. We will also prepare pdf files of the
document to be placed on the City's website (this is the primary way the document will be made
available to the public).
The tasks noted below have not been completed and are NOT a part of this Scope of Work.
■ Site Boundary / Topographic Survey Data*
■ Additional coordination with agencies other than PSRC
■ Additional Public Outreach (beyond this Scope of Services)
■ Additional meetings other than those specifically included in Basic Services.
■ Additional design, engineering or other studies/analyses
■ Study Models or Presentation Models.
■ Rendered/Colored Perspectives and 3-D modeling, other than what is identified.
• Marketing Information such as brochures, exhibits, etc.
■ Landscape Design
■ Constructability Consultant / Value Engineering Exercise
■ Detailed site design or Final design
■ Engineering/design for site development
■ Other items not currently identified/anticipated in this proposal.
* Topographic survey to include mapping of the site study area, all utilities, above ground utility structures,
existing building foot prints, street improvements, edge of all hard and pervious surfaces, public water,
17
City of Port Orchard, WA Downtown and County Government
Campus Subarea Plan and Planned Action EIS (POSP) — Scope of Services
Date: January 9, 2020
storm and sanitary sewer structures with pipe invert elevations, existing vegetation, trees and larger drop
line radius of trees. All surfaces will be mapped on an approximate 50-foot grid or less including sufficient
break lines to allow for an accurate 1-foot contour interval.
Included Meetings (in -person)
1. PSRC Meeting (at PSRC)
2. Project Leadership — Workshop / Team Kick-off (at GGLO)
3. Stakeholder Outreach (up to 2 meetings, one trip to Port Orchard)
4. Public Engagement — Kick-off (at City of Port Orchard)
5. Public Engagement — EIS Scoping (at City of Port Orchard)
6. Project Leadership — Alternatives (at GGLO)
7. Public Engagement— EIS Alternatives (at City of Port Orchard)
8. Public Adoption Meeting (at City of Port Orchard)
Meeting Notes:
■ All other meetings / check -ins will be video conference calls via zoom.
■ GGLO will attend all meetings.
■ EA will attend meetings #: 2,4,5,6,7,8
■ Heartland will attend meetings #: 2
18
Exhibit C: Fee Table
Port Orchard Subarea Plan and Planned Action EIS (POSP)
Port Orchard, WA 1/9/2019
TEAM MEMBER TASK
TASK 100
SUBAREA PLAN
KICK-OFF / ANALYSIS
TASK 110
INITIAL VISIONING
TASK 120
DESIGN & EXPLORATION /
EIS PHASE 1 &2
TASK 130
FINAL EIS-PAO / PLAN
APPROVAL
TOTAL
TERMS LABOR
GGLO Hourly Estimate
EA" - Environmental Hourly Estimate
Heartland' - Real Estate Advisory Hourly Estimate
Subtotall
$18,000
$0
1 $19,800
$16,000
$0
$0
$36,500
$55,550
$0
$15,000
$12,650
$0
$85,500
$68,200
$19,800
$ 37,800
1 $ 16,000
$ 92,050
1 $ 27,650
1 $ 173,500
Engineering / Infrastructure / Transportation
TSI' - Transportation Hourly Estimate
Reid Middelton• - Storm Water Hourly Estimate
BHC• -Water/ Sanitary Hourly Estimate
Subtotal
$0
$0
$0
$0
50
$0
$9,405
$8,800
$13,640
$0
$0
$0
$9,405
$8,800
$13,640
$
$
$ 31,945
$
1 $ 31,845
"Estimated Reimbursable Expenses
Project Team Estimate $ $ S00 $ 500 r 500 1 $ 1,500
TOTAL $ 37,800 $ 16,500 1 $ 124,395 1 $ 28,150 S 206,1145
'Consultant fees included GGLO 10% administration fee
—Reimbursable expenses - are charged in addition to compensation for Professional Services and include printing and reproduction; postage, delivery charges; transportation, parking; and automobile use. Unless agreed otherwise,
reimbursable expenses shall be billed at a multiple of one and one -tenth (1.10) times the expenses incurred by GGLO.
EXHIBIT C.2
BILLLING RATES & TERMS
Terms of Agreement - Biling Rates
Date of Agreement: 01/09/2019
Project: Port Orchard Subarea Plan and Planned Action EIS (POSP)
Project No.: 2019099.01
I. COMPENSATION
Compensation for Professional Services is billed on an hourly basis up to an agreed upon not to
exceed. Compensation for Supplemental Services shall be billed on an hourly basis according to the
billing rate schedule below, or as agreed to prior to the commencement of the services.
II. GGLO - 2020 HOURLY BILLING RATES
Principal 111
$290
Principal 11
$255
Principal 1
$220
Senior Architect III
$200
Senior Architect 11
$190
Senior Architect 1
$180
Architect II
$155
Architect 1
$145
Designer II
$125
Designer 1
$115
Senior Landscape Architect III
$180
Senior Landscape Architect II
$170
Senior Landscape Architect 1
$160
Landscape Architect 11
$150
Landscape Architect 1
$135
Landscape Designer II
$125
Landscape Designer
$115
Senior Urban Designer III
$200
Senior Urban Designer II
$190
Senior Urban Desiger 1
$180
Urban Designer IV
$155
Urban Designer III
$145
Urban Designer II
$125
Admin. — Manager
$180
Administrative Staff
$130
The rates and multiples set forth above may be adjusted as required by GGLO compensation practices.
SUBCONSULTANTS
The costs of subconsultants for engineering, model construction, artist's renderings, etc., when required
and authorized by the Owner, shall be billed at a multiple of one and one -tenth (1.10) times the
expense incurred by GGLO.
IV. REIMBURSABLE EXPENSES
Reimbursable expenses are charged in addition to compensation for Professional Services and include
printing and reproduction; long distance telephone charges; postage, delivery charges; transportation,
air travel, parking; and automobile use. Unless agreed otherwise, reimbursable expenses shall be
billed at a multiple of one and one -tenth (1.10) times the expenses incurred by GGLO.
V. INVOICING AND PAYMENTS
Invoices shall be submitted monthly for services and reimbursable expenses incurred during the
preceding month. Services shall be billed on an hourly basis. Payments are due and payable upon
receipt of the invoice by the Owner. Failure of the Owner to notify GGLO in writing of any disputes with
the amount of any monthly invoices, within thirty (30) days of receipt by the Owner, shall be considered
acceptance of those invoices for payment under this agreement.
Amounts unpaid thirty (30) days after the date of the invoice shall bear interest at the rate of one and
one-half percent (1-1/2%) per month, or the maximum amount allowed bylaw, whichever is less. In
addition, GGLO may, after giving written notice to the Owner, suspend services until all amounts due
are paid in full, and the Owner shall indemnify, defend and pay any claims and expenses incurred by
GGLO resulting from such work stoppage and expenses from collection of amounts past due.
VI. OTHER CONDITIONS
See City of Port Orchard Professional Services Agreement.
EA Engineering, Science, and Technology, Inc., PBC.
2020 Billing Rates
T. McCann
QC Review (Planner VI)
240
R. Schipanski
Project Director (Planner VI)
225
G. Brunner
Project Manager (Planner V)
195
M. Sarlitto
Project Manager (Planner V)
160
J. Ding
Planner (Planner IV)
135
K. Hollinger
Planner (Planner IV)
135
H. Dennis
Planner (Planner 1)
80
Other Rates
Auto mileage, per mile $0.58
In-house photo copies, per page $0.15
Handling charge on subcontractors and expenses 10%
Rates are good through December 2020.
January 3, 2019
H E A RT L A N D
CONSULTING FEES
AND REIMBURSEMENT SCHEDULE
EffectiveJonuory 1, 2019
HOURLY BILLING RATES:
James Reinhardsen
$470
John Shaw
$410
Matt Anderson
$350
Chris Fiori
$280
Doug Larson
$280
Deva Hasson
$280
David Armitage
$260
Erica Buckley
$250
Lee Striar
$230
Mark Goodman
$220
Lanzi Li
$210
Ben Wharton
$210
Spencer Esau
$180
Evan Schneider
$180
Jenny Score
$160
Tyson Heriot
$140
Stephen Russell
$100
Graduate Intern
$90
Research Assistant/Graphic Assistant
$50
(Note: General office overhead and general clerical work are incorporated in these hourly rates)
REIMBURSABLE COSTS:
Copies - color 11 x 17
$1.50 each
Copies - color 8-1/2 x 11
$.75 each
Copies of large format originals - all types
Cost
Mileage
$.58/mile
Parking and tolls
Cost
Postage and delivery
Cost
Out of -house productions
Cost
Large format prints
$8.50/sf
Mounting on presentation board
$3.75/sf
Travel - airfare, car rental, lodging and meals
Cost plus 2%
RATES ARE SUBJECT TO ANNUAL INCREASES
I101 First Aven Lie, Suite -100 Seattle, washington981O1 TEL 206 682-2500 FAX200467-1429 WWW.HEARTLANDLLC.COM
TSI x1
Transportation Solutions, Inc.
8250. 165th Avenue NE
Suite 100
Redmond, WA 98052.6628
T 425-883-4134
F 425-867.0898
www.tsinw.com
Transportation Solutions, Inc.
2019
HOURLY BILLING RATES
Name Title Hourly Labor
Billing Rate
Victor L. Salemann Principal $27�5.00
Jeff S. Elekes Director $215.00
David D. Markley Principal $235.00
Andrew L. Bratlien
Sr. Tr. Engineer
$168.50
Michelle L. Mach
Sr. Tr. Engineer
$168.50
Jeffrey P.K. Hee
Sr. Tr. Engineer
$168.50
Mary Ann Olson
Engineer IV
$145.00
Akmal Siddi ui
ADA Services Specialist
$145.00
Phil McDonald
Sr. Engineering Tech
$120.00
_Tennifer Salemann
Planner I
$98.00
_gill Berberich Proiect Administrator $115.00
Staff Engineering Technician $ 6o-95
EXPENSES
Reimbursable Expenses
Direct Cost no
Markup
Sub -consultant invoices
Direct Cost no
Markup
Billing rates are subject to change.
Reid Middleton, Inc.
Exhibit "A" Schedule of Charges
Effective July 1, 2019 through June 30, 2020
Personnel
Hourly Rate
Principal...................................................................................................................... $ 205.00 - $ 260.00
Principal Engineer/Principal Planner/Principal Surveyor ........................................... $ 205.00 - $ 250.00
Senior Engineer/Senior Planner/Senior Surveyor....................................................... $ 180.00 - $ 205.00
Project Engineer/Project Designer/Project Surveyor/Project Planner ......................... $ 140.00 - $ 175.00
Design Engineer/Designer II/Design Technician/Survey Crew Chief/
Technical Writer It/ Graphic Designer II................................................................. $ 115.00 - $ 140.00
Designer I/Planner/CAD Technician II....................................................................... $ 105.00 - $ 125.00
Project Administrator................................................................................................. $ 100.00 - $ 120.00
CA� Technician I/Survey Technician/Technician/Technical Writer I ...................... $ 90.00 - $ 110.00
Survey Crew 1 Person/RTK/Robotic/Scanning)........................................................ $ 135.00
Survey Crew 2 Person/RTK/Robotic/Scanning)........................................................ $ 185.00
Survey Crew 3 Person/ RTK/Robotic/Scanning).......................................... $ 235.00
Expert Witness/Forensic Engineering .........................1.5 times usual hourly rate (4 hour minimum)
Individuals not in the regular employ of Reid Middleton may occasionally be engaged to meet specific
project requirements. Charges for such personnel will be comparable to charges for regular Reid
Middleton personnel.
A premium may be charged if project requirements make overtime work necessary.
II. Equipment Rate
Design Software/Computer Aided Drafting............................................................... $ 12.00/hour
III. Reimbursable Expenses
LocalMileage - Automobile....................................................................................... $ 0.58/mile
Local Mileage - Survey Truck.................................................................................... $ 0.65/mile
Expenses that are directly attributable to the project are invoiced at cost plus 15%. These expenses
include, but are not limited to, subconsultant or subcontractor services, travel and subsistence,
communications, couriers, postage, fees and permits, document reproduction, special instrumentation and
field equipment rental, premiums for additional insurance where required, special supplies, and other costs
directly applicable to the project.
A new schedule of charges is issued and becomes effective July 1 each year. Charges for all work,
including continuing projects initiated in prior years, will be based on the latest schedule of charges.
IV. Client Advances
Unless the parties agree otherwise in writing, charges for the following items shall be paid by the client
directly, shall not be the responsibility of Reid Middleton, and shall be in addition to any fee stipulated in
the agreement: government fees, including permit and review fees; soils testing fees and costs; charges for
aerial photogra ny; and charges for monuments. If Reid Middleton determines, to its discretion, to
advance any of these costs in the interest of the project, the amount of the advance, plus a fifteen percent
administrative fee, shall be paid by the client upon presentation of an invoice therefore.
H AFORMSTXH IB ITS12019-A-docx
2020 Schedule of Charges
J n
S;L ANTS
Billing Title
Hourly Billing Rates
Principal Engineer
$245 - $286
Senior Structural Engineer
$230 - $255
Senior Electrical Engineer
$225 - $255
Senior Project Manager
$220 - $245
Senior Engineer
$180 - $275
Project Engineer
$135 - $200
Staff Engineer
$120 - $160
Planning Manager
$165 - $220
Senior Planner
$150 - $165
Planner
$100 - $125
GIS Specialist*
$120 - $130
Field Inspector & Building Inspectors*
$120 - $170
Building Code Compliance Review
$100 - $250
CAD Manager*
$160 - $180
Draftsperson*
$110 - $140
Project Administrator*
$110 - $135
Project Assistant/Word Processor*
$110 - $120
Professional Reimbursement:
The hourly billing rates include the cost of salaries of the BHC employees, plus paid sick and safe leave,
vacation, holiday, other fringe benefits, indirect overhead and fee. All employees classified as "non-exempt"
(billing category denoted with *) by the U.S. Department of Labor will be compensated at 1-1/2 times salary
for overtime hours, as per State and Federal wage and hour laws. Billing rates will be calculated accordingly
for these overtime hours.
Communication Fee:
Project Labor times 3.0%which includes telecommunications, faxes, standard U.S. Mail, mobile phones, and
internet access.
Direct Expenses:
Reimbursement for direct expenses incurred in connection with the work, will be at cost plus ten percent.
See Schedule of Non -Labor Charges for detail.
The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective
January 1, 2020 through December 31, 2020, and will be adjusted thereafter.
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