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018-23 - Resolution - Purchase of Emergency Response VehiclesDocuSign Envelope ID: 9594026E-25CE-4BDA-9807-388094F51 EE5 RESOLUTION NO. 018-23 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING THE PURCHASE OF EMERGENCY RESPONSE VEHICLES FROM THE EQUIPMENT RENTAL REVOLVING FUND 500 AND DOCUMENTING PROCUREMENT PROCEDURES. WHEREAS, five (5) emergency response vehicles are scheduled for replacement in 2023 as part of the Equipment Rental and Revolving Fund 500 (ER&R) replacement process; and WHEREAS, the City has an interlocal agreement with Arizona State Department of Administration (ADA) (City Contract No. C115-22) which allows the City to utilize the contracts procured by ADA for services and purchases, so long as the City confirms the contract complies with all applicable statutory procurement requirements for the particular purchase or service, per RCW 39.34.030; and WHEREAS; consistent with City Contract No. C115-22 and the City's Procurement Procedures Policies, adopted as Resolution No. 036-22, as amended, the City's Police Department identified PFVT Motors, Inc., as an approved vendor for the emergency response vehicles, awarded via ADA Contract No. CTR059322 (ADA Contract); and WHEREAS, Staff reviewed the procurement process utilized by the ADA for the ADA Contract, confirmed the procurement requirements were met, and obtained all necessary documentation from DES and the vendor regarding procurement; and WHEREAS, on December 5, 2022, staff requested and received a quote from PFVT Motors, Inc., of $51,250.00 (applicable tax not included) for one vehicle, for a total purchase price for five vehicles of $256,250 (applicable tax not include). The estimated tax of 9.3% ($23,831.25) will be paid upon licensing the vehicles in Washington State; and WHEREAS, on February 8, 2023, the City's Police Department completed the Interlocal Agreement Purchase Checklist for the selected vendor and confirmed the quote was consistent with the ADA Contract; and WHEREAS, the 2023-2024 Biennial Budget includes $603,00 in Equipment Rental and Revolving Fund 500 (ER&R) for the purchase of five (5) emergency response vehicles; and WHEREAS, the City's Procurement Policies require City Council authorization for purchasing budgeted items that cost $35,000 or more and for unbudgeted purchases; and WHEREAS, the PFVT Motors, Inc., quote, attached as Exhibit A, is for the purchase of ER&R Equipment in an amount that exceeds the $35,000 authorization limit; and WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State Auditor's Office, wishes to document their selection/procurement process as described herein for this purchase by Resolution; now, therefore, DocuSign Envelope ID: 9594026E-25CE-4BDA-9807-388094F51 EE5 Resolution No. 018-23 Page 2 of 3 THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby adopted and incorporated as findings in support of this Resolution. THAT: The City Council approves the purchase from PFVT Motors, Inc., of five (5) Police Interceptor Utility vehicles in the amount of $256,250.00 (applicable tax not included). The Mayor or his designee is authorized to take all actions necessary to effectuate the purchase, including the payment of all applicable taxes and licensing fees, consistent with this authorization. THAT: The Resolution shall take full force and effect upon passage and signatures hereon. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage on this 14t" day of February 2023. ATTEST: rDocuSigned by: vavt 1NA� go 466 Brandy Wallace, MMC, City Clerk DocuSigned by: Mark Trenary, Mayor Pro -Tenn +�lllti�lltnrrrrr ORT 4 _. SEA 01. •_ oFWA�N�`��X 1111411111111 ��� DocuSign Envelope ID: 9594026E-25CE-4BDA-9807-388094F51EE5 I - I 'w"Mon - Z.- Drive one. SANDRA GONZALEZ 9130 West Bell Road Peoria, Arizona 85382 Direct: 480-696-5930 Cell: 505-850-5504 Fax: 480-393-5536 Email: sgonzalez@peoriaford.com PFVT MOTORS, INC. CONTRACT NUMBER: CTR059322 QUOTE DATE: 12/5/2022 CUSTOMER: CONTACT: E-MAIL: REFERENCE: 2023 PIU ECOBOOST LEAD TIME: TBD LINE ITEM ORDER CODE DESCRIPTION PRICE 1 K8A 2023 FORD POLICE INTERCEPTOR UTILITY -3.0 V6 ECOBOOST ENGINE $ 51,245.00 2 86T TAIL LAMP HOUSING INC 3 63B SIDE MARKER LED INC 4 60A PREWIRE FOR GRILL LIGHTS AND SIREN INC 6 17T CARGO LAMP RED/WHITE INC 7 43D DARK CAR FEATURE INC 8 47A ENGINE IDLE FEATURE INC 9 52P HIDDEN DOOR LOCK/REAR INOP INC 10 86T REAR TAILMP HOUSING INC 11 68B POLICE PERIMETER ALERT INC 12 76P PRE -COLLISION ASSIST INC 13 55F KEYLESS ENTRY INC 14 85R REAR CONSOLE PLATE INC 15 51T SPOTLAMP WHELEN DRIVER INC 16 76D UNDERBODY DEFLECTOR PLATE INC 17 85S REAR CENTER SEAT DELETE INC 18 60R NOISE SUPPRESSION STRAP INC 19 19K H8 AGM BATTERY UPGRADE INC 20 61B OBD SPUTTER INC TAXABLE TOTAL $ 51,245.00 $ - SALES TAX WARRANTY COST $ TIRE TAX $ 5.00 FREIGHT NO CHARGE TOTAL PER UNIT $ 51,250.00 QUANTITY OF UNITS 1 1 PO TOTAL 1 $ 51,250.00 THANK YOU FOR YOUR BUSINESS!