HomeMy WebLinkAbout001-01 - Kitsap County - Contract Amendment 1DATE:
TO:
FROM:
SUBJECT:
Memorandum
NOVEMBER 6, 2001
CITY COUNCIL
ALAN TOWNSEND, CHIEF OF POLICE
KRIS TOMPKINS, TREASURER dt
RMS RECORDS MANAGEMENT CONTRACT AMENDMENT
Kitsap County has amended the contract between the county and all user agencies of
the ILEADS records management system used by the police department.
These amendments have been reviewed and are in concert with what was expected,
based upon the addition of the Bremerton Police Department and corrections that
were made.
This new contract will result in a refund from the County of $9,306.00. It also reduces the
annual maintenance by $1,572.00.
The following explains the changes in this amendment:
.75% of the base RMS costs is changed to 1.75%. This reflects the percentage of
a single license relative to the 55 original licenses. The old ration was based on the
erroneous number of 128 licenses.
Additional language was added that spells out the ratio of workstations to
licenses. This figure is 2:1 and was already known, but was not clarified in the original
contract.
A new paragraph was added that explains the process of recouping the initial
buy -in costs. This was added to identify the limit of shares of the original contract that
the County can sell. It protects against over -selling shares.
It is requested that the council authorize the Mayor to sign this amendment.
Department of Administrative Services
Kitsap County Courthouse
614 Division Street, MS-7, Port Orchard, Washington 98366-4676
U)jINGIO1 Phone (360) 337-7150 • Fax (360) 337-7052
WILLIAM D. NOGLE, CPA
Director
May 10, 2001
Ms. Patricia Parks
City Clerk
City of Port Orchard
216 Prospect St.
Port Orchard WA 98366
Dear Ms. Parks:
Enclosed are three copies of the Interlocal Agreement between the City of Port Orchard
and Kitsap County. Please sign all three copies of the Agreement and return all three to me
as soon as possible. As soon as we receive the signed copies, it will be placed on the
agenda for the Board of Commissioner's public hearing.
We will send you a copy of the agreement after it has completed the approval process.
Please call me at (360) 337-4412 if you have any questions.
Sincerely,
Carolyn Siems
Administrative Services Supervisor
mjo
Enclosures
of Port
Orchard
PORT ORCHARD,
WASHINGTON 98366
November 29, 2001
Carol Bertapelle
Kitsap County Dept. of Administrative Services
-614-Division Street, MS #7
Port Orchard, WA 98366
Dear Ms. Bertapelle:
The City Council at their regular scheduled meeting authorized Mayor Weatherill
to sign the "Contract Amendment regarding the Cooperative Purchasing
Agreement for Police Records Management System (RMS)"
After this agreement has been fully executed, please send us a copy for our
records.
If you have any questions, please do not hesitate to contact my office at (360)
876-4407.
Sincerely,
Michelle Merlino
Deputy Clerk
CC: Police Department
CITY HALL MUNICIPAL COURT POLICE DEPARTMENT
216 Prospect 216 Prospect 546 Bay Street
Administration (360) 876-4407 (360) 876-1701 (360) 876-1700
FAX (360) 895-9029 FAX (360) 895-3071 FAX (360) 876-5546
PUBLIC WORKS DEPARTMENT
216 Prospect Street
(360) 876-4991
FAX (360) 876-4980
POPD 2 Additional ]Leads License Costs 05242004
*The cost info correlates to the Interlocal agreement contract #KC-193-01A
2 Addl Licenses Purchased 712004
Schedule A Addendum:
Price
Oracle Lic
$295
RMS Lic.
$1,500
Contrib to RMS Base
$160,212
Sub Total:
Quantity Extension
2 $590
2 $3.000
0% 0 * fees have been recouped
$3,590
Schedule B: Price Quantity Extension
KC Tech Services Support $500 4 $2,000
KC Application Services Support 0 0 0
Contribution to Base RMS $30,060 (.0175 x 2) $1,052 * 1.75 % of the base RMS annual maintenance cost per ILEADS Client
Sub Total: $3,052
Total
$6,642
* I discovered that POPD had not been charged for Schedule A costs for the purchase of the two additional licenses
Replacement for KC-193-01A Schedule B
Schedule B: Price Quantity Extension
Contribution toward IPS maintenance of base RMS $30,060 10.75% $3.231
Kitsap County Technical Services Staff Support (per PC) $500 12 $6.000
Kitsap County Applications Services Staff Support(est 24 hrslyr) $80 24 $1,920
Sub Total: $11,151
* I discovered that POPD had been charged for the maintenance due to the 2 additional licenses.
4ED
SEP 2 3 2004
CITY OF PORT ORCHARD
CITY CLERKS OFFICE