022-23 - Resolution - Purchase of GeneratorDocuSign Envelope ID: Al B45EFA-809A-4197-8C48-1 E52E1 5C42FC
RESOLUTION NO. 022-23
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
THE PURCHASE OF A GENERATOR AND DOCUMENTING PROCUREMENT
PROCEDURES.
WHEREAS, the City received a Washington State Public Works Board Loan of $800,000
for the Sewer Lift Station Controls Upgrade Project to improve the City's sewer lift facilities; and
WHEREAS, upgrades to the Eaglecrest Sewer Lift Station are a part of the Sewer Lift
Station Controls Upgrade Project; and
WHEREAS, the upgrades to this lift station require the installation of a permanent
generator to prevent sewage overflows in the event of a power outage; and
WHEREAS, Public Works staff determined that a Kohler Generator fits the design
specifications and meets the City's Design Standards and Specifications for Construction; and
WHEREAS, the City has an interlocal agreement with purchasing cooperative Sourcewell
(City Contract No. C075-14) which allows the City to utilize the contracts procured by
Sourcewell for services and purchases, so long as the City confirms the contract complies with
all applicable statutory procurement requirements for the purchase or service, per RCW
39.34.030; and
WHEREAS; consistent with City Contract No. C075-14 and the City's Procurement
Procedures Policies, adopted as Resolution No. 036-22, as amended, the City's Public Works
Department identified Power Systems West as an authorized Kohler Dealer and as an approved
vendor for the desired generator, awarded via Sourcewell Contract No. 092222-KOH
(Sourcewell Contract); and
WHEREAS, Staff reviewed the procurement process utilized by Sourcewell for the
Sourcewell Contract, confirmed the procurement requirements were met, and obtained all
necessary documentation from Sourcewell and the vendor regarding procurement; and
WHEREAS, on February 28, 2023, Public Works staff requested and received a quote for
the generator from Power Systems West of $39,691.62 (plus applicable tax), for a total
purchase price of $43,382.94; and
WHEREAS, on March 1, 2023, the City's Public Works Department completed the
Interlocal Agreement Purchase Checklist for the selected vendor and confirmed the quote was
consistent with the Sourcewell Contract; and
WHEREAS, the City's Procurement Policies require City Council authorization for
purchasing budgeted items that cost $35,000 or more, and for unbudgeted purchases; and
WHEREAS, the Power Systems West quote, attached as Exhibit A, is for the purchase of
Equipment in an amount that exceeds the $35,000 authorization limit; and
DocuSign Envelope ID: Al B45EFA-809A-4197-8C48-1 E52E1 5C42FC
Resolution No. 022-23
Page 2 of 8
WHEREAS, the cost of the generator shall be considered as part of the aggregate cost of
the Project for purposes of compliance with RCW 35.23.352; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase from Power Systems West in the amount of
$43,382.94 (applicable tax included). The Mayor or his designee is authorized to take all
actions necessary to effectuate the purchase, consistent with this authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 14t" day of March 2023.
r
DocuSigned by:
b PlM"aA-A SWA,
E3F384�^...
Robert Putaansuu, Mayor
ATTEST:
DocuSigned by:
Brandy Wallace, MMC, City Clerk
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DocuSign Envelope ID: Al B45EFA-809A-4197-8C48-1 E52E1 5C42FC
KOHLEWDISTRIBUTOR
IN POWER. SINCE1920. DISTRIBUTOR
POWER SYSTEMS
WEST PowerSystemsWest.com
February 28, 2023
City of Port Orchard
Attn: Estimator
Power Systems West is pleased to submit the following proposal for:
Eaglecrest Sewer LS
Sourcewell Quotation # 26960141 KOHLER Awarded Contract: 092222-KOH
KOHLER Contract Maturity Date: 11/22/2026
BILL OF INCLUDED MATERIALS
Qty-1 Kohler Standby Generator Model Number: 30REOZK
Generator Configuration:
UL2200 Listed
Engine: Kohler, 2.5L, 4-Cyl, Turbocharged, EPA Certified, Operating at 1800rev/min
Fuel Type: Diesel
Output: 29kW/36kVA, 60-Hz
Nameplate Rating: Standby 130C Rise
Alternator Frame Size: 4D5.6
Volts: 208/120, 3-Ph, 4-W, 0.8-PF
Set Mounted Radiator (50 Deg C ambient)
Heavy Duty air cleaner w/restriction indicator
Engine Block Heater: 600W, 120-Volt
IBC Seismic Certification
Initial Fill of Coolant & Lube oil
Controller Configuration:
APM402 Controller with digital meters and gauges, NFPA 110 compliant
Engine Run Relay
Dry Contacts: 2-input/5-Output
Modbus/Ethernet Convertor
Electrical System Configuration:
Starting Battery: 1/12V with Rack and cables
Battery Charger: 10-Amp
Battery Charger Temperature Compensation Sensor
Mainline Breaker: 100-Amp, Electronic LI, 100% with Aux contact + Shunt trip
I I P a g e
PORTLAND
SEATTLE
BOISE
SALT LAKE CITY
DENVER
6110 N Cutter Circle,
2004 48th Ave. Ct. E
4499 Market St.
3738 West 2340 S, Suite E
3233 Oakland St.
Portland, OR 97217
Fife, WA 98424
Boise, ID 83705
Salt Lake City, UT 8412D
Aurora, CO 80010
503.224.3623
253.517.1701
208.342.6541
801.886.1424
303.360.7110
DocuSign Envelope ID: A1B45EFA-809A-4197-8C48-1E52E15C42FC
POWER SYSTEMS
WEST
KOHLER. A 1131IZ01
IN POWER.SINCE1920. DISTRIBUTOR
PowerSystemsWestxom
Enclosure & Fuel System Configuration:
Sound Attenuated Weather Protected Enclosure, Steel construction, St Steel Hardware,
(Sound Level: 65.4dBA@23-ft)
Internally mounted muffler, flex connector, rain cap
Base Tank UL142, double wall fuel tank, 87-gal, 24-hr at full rated load, WA Code compliant
Leak alarm; high/low alarms; normal/emergency vents; 12' normal vent extension
5-gallon fill/spill containment w/95% Shutoff OFPV
Flexible fuel lines
Qty-1 Kohler Automatic Transfer Switch Model: KCS-ACTC-0104S
ATS Configuration:
UL1008 Listed
Amperage: 104-Amp, 60-Hz
Volts: 208, 4-Wire
Poles #: 3 (Solid Neutral)
Enclosure Rating: NEMA3R (Outside Installation)
MPAC-1200 Controller
Standard Open Transition
Current Sensing
User Interface Cover
Cabinet Heater: 100W, 120-Volt
Modbus/Ethernet Convertor
IBC Certification
Additional Items
• Kohler Factory standard testing at 0.8PF
• 1-Set, Electronic Operation and Maintenance Manuals
• 2-Year Factory Standard Warranty
• Factory Freight Delivery from WI to Port Orchard, WA (Off-loading by others)
• Start Up, includes testing, with 2-hour resistive load bank
• Owner Training at time of startup
Approximate Factory Lead Times:
• Generator (60-62 weeks)
• ATS (24-26 weeks)
2 1 P a g e
PORTLAND
SEATTLE
BOISE
SALT LAKE CITY
DENVER
6110 N Cutter Circlet
2004 48th Ave. Ct. E
4499 Market St.
3738 West 2340 S, Suite E
3233 Oakland St.
Portland, OR 97217
Fife, WA 98424
Boise, ID 83705
Salt Lake City, LIT 8412D
Aurora, CO 80010
503.224.3623
253.517.1701
208.342.6541
801.886.1424
303.360.7110
DocuSign Envelope ID: Al B45EFA-809A-4197-8C48-1 E52E1 5C42FC
A ��
POWER SYSTEMS
WEST
Project Specific Exceptions and Clarifications
Based on initial provisional information. No formal specifications
E-C to review BOM for correctness
Note: Factory Enclosure sound level is 65.4dBA@23-ft
General Exceptions and Clarifications
1. Off-loading and placement at the job site is excluded.
2. All fuel, fuel piping and connections are excluded.
3. No retainage is allowed.
KOHLER, ATHIBUT D
I
IN POWER.SINCE1920. DSTRIBUTOR
PowerSystemsWest.com
4. Start-up testing and warranty validation includes one trip to jobsite during normal
working hours. If equipment is not ready for start-up when we arrive at the jobsite,
there may be additional charges for a return trip.
5. Kohler factory recommended field testing provided. NETA ATS testing, or any other
3rd party testing not included unless otherwise noted.
6. Training to be performed at start-up or subject to additional charges.
7. Hardcopy 0 & M's will be $150.00 net each.
8. All piping, wiring, anchoring, anchor bolts and permits are by others.
9. Equipment is shipped FOB factory, with freight prepaid and allowed to the job site
unless otherwise noted.
10. Compliance with National Electrical Code, NFPA, IFC, and state and local fire codes is
the responsibility of the installing contractor. Special fuel tank labeling and venting/
filling equipment may be required but is excluded unless otherwise noted.
11. Breaker coordination studies excluded. Alternate breakers required because of a
coordination study are the responsibility of others.
12. Local codes may require outdoor generators to have a Service Rated disconnect. We
are not providing a Service Rated disconnect unless it is specifically noted in this
quotation.
13. TVSS devices for the generator or transfer switch(es) are excluded unless otherwise
noted.
14. IBC seismic certification excluded unless otherwise noted.
15. Prices do not include any applicable taxes.
16. All orders are subject to Power Systems West Terms and Conditions.
17. Shipments are subject to manufacturer's lead times and transit times. Power
Systems West assumes no responsibility for delays that are beyond our control and
will not pay for liquidated damages.
3 1 P a g e
PORTLAND
SEATTLE
BOISE
SALT LAKE CITY
DENVER
6110 N Cutter Circle,
2004 48th Ave. Ct. E
4499 Market St.
3738 West 2340 S, Suite E
3233 Oakland St.
Portland, OR 97217
Fife, WA 98424
Boise, ID 83705
Salt Lake City, UT 8412D
Aurora, CO 80010
503.224.3623
253.517.1701
208.342.6541
801.886.1424
303.360.7110
DocuSign Envelope ID: Al B45EFA-809A-4197-8C48-1 E52E1 5C42FC
KOHLEWDISTRIBUTOR
IN POWER. SINCE1920. DISTRIBUTOR
POWER SYSTEMS
WEST PowerSystemsWest.com
Power Systems West (PSW) — Terms & Conditions
1. WARRANTIES. To the extent that the Goods may be covered by manufacturers' warranty, PSW hereby
assigns all rights & benefits under such to Buyer, if assignable, and undertakes to assist Buyer in the coordination of
any claims under such warranties. Seller makes no further warranty of any kind with respect to the Goods. PSW
DISCLAIMS ANY AND ALL WARRANTIES. THERE ARE NO EXPRESS WARRANTIES AND THERE ARE NO IMPLIED
WARRANTIES INCLUDING THOSE OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND THERE ARE
NO OTHER IMPLIED OR EXPRESS WARRANTIES OF ANY NATURE WHATSOEVER.
2. LIMITATION OF PSW'S LIABILITY. Other than the remedy set forth in this paragraph, Customer agrees that
no damages, direct, consequential, liquidated, incidental, or other damages or remedy of any kind arising by reason
of or related to this Equipment whether arising out of contract, warranty, late or non -delivery, negligence, strict
liability, or tort shall now or any time in the future be recoverable from PSW or any of its agents. Customer assumes
all risks inherent in the possession or operation of the Equipment. Customer's right, now existing or arising at any
time in the future, to recover such damages is hereby fully, finally, irrevocably and unconditionally waived, released
and discharged. Notice of any defect in the Work or Equipment shall be made within 24 hours of the act or omission
giving rise to the defect. The sole and exclusive remedy is replacement of the nonconforming goods or refund of
that portion of Customer's payment attributable to such goods at PSW's sole option.
3. Payment Terms. Upon credit approval, full payment is due 30 days from invoice date, unless otherwise
agreed to by both parties in writing. There shall be NO retainage. Payments not made on their due date shall accrue
interest at the rate of 18% per annum. A cancellation charge of 20% of the price will be imposed if customer cancels
order without prior written consent of PSW. PSW must receive 100% payment before start-up services will be
performed (failure to complete proper, authorized startup procedures may void any manufacturer warranty). Terms
may not be changed except by written agreement of the parties.
4. Shipping and Delivery. All Equipment shall be shipped F.O.B. manufacturer's factory unless otherwise
agreed in writing by PSW and Customer. PSW is not responsible for goods lost or damaged in transit. In the event
PSW agrees to delay shipment at Customer's request, Customer is responsible for payment of any storage costs.
PSW does not agree, will not agree to and is not obligated to provide any specific goods or any delivery dates or
times for any goods. All orders are subject to availability to PSW at its then existing locations, sources, suppliers and
costs. All delivery dates and times which may be provided, if any, are estimates only and do not establish agreed
delivery date(s).
5. Indemnity and Hold harmless. To the fullest extent permitted by law, Customer shall fully and forever
indemnify, defend (with counsel reasonably acceptable to PSW) and hold PSW's employees, directors, successors
and assigns harmless from any damage, claim, loss, expense and attorney fees (including those prior to any action,
in an action and on any appeal) related to the performance or non-performance of Customer's obligations under
this Agreement; the ownership, performance or operation of the Equipment; or PSW's liability, if any, under CERCLA,
RCRA, or any other federal or state statute related to toxic, hazardous or other dangerous substances.
4 1 P a g e
PORTLAND
SEATTLE
BOISE
SALT LAKE CITY
DENVER
6110 N Cutter Circle,
2004 48th Ave. Ct. E
4499 Market St.
3738 West 2340 S, Suite E
3233 Oakland St.
Portland, OR 97217
Fife, WA 98424
Boise, ID 83705
Salt Lake City, UT 8412D
Aurora, CO 80010
503.224.3623
253.517.1701
208.342.6541
801.886.1424
303.360.7110
DocuSign Envelope ID: Al B45EFA-809A-4197-8C48-1 E52E1 5C42FC
KOHLEWDISTRIBUTOR
IN POWER. SINCE1920. DISTRIBUTOR
POWER SYSTEMS
WEST PowerSystemsWest.com
Thank you for the opportunity to offer quality Kohler products and our service. For over 75
years, Kohler has been recognized as a leader in the manufacture of standby generator
systems. By choosing a Kohler generator provided by Power Systems West, you can be assured
you will receive the highest quality standby power system available. Power Systems West has
specialized in providing and servicing generator systems in the Northwest for over 50 years.
Power Systems West — your best choice for power. If you have any questions, please feel free
to call or e-mail.
Ray Bishop
(253) 878-2444 — Cell
(253) 517-1721- Office
ray.bishop@Powersystemswest.com
Sourcewell Quote#: 2696
30REOZK— Kohler List Price ...................................................... $40,044.00
Sourcewell Member Discount: 32%...........................................<$12,814.08>
KCS-0104S — Kohler List Price ................................................... $8,506.00
Sourcewell Member Discount: 30%............................................ <$2,551.80>
Sourcewell Member Price FOB Factory, WI ...................................................
Freight to Port Orchard, WA Location........................................................
Less 5% Member Discount...........................................................................
PSWStart -Up Services...................................................................................
Less 5% Member Discount............................................................................
TotalNet Price................................................................................
Local Sales Tax @ 9.3%..................................................................
Total Customer Price....................................................................
*This quote is valid for 30 days
$27,229.92
$5,954.20
$33,184.12
$4,100.00
<$205.00>
$2,750.00
<$137.50>
$39,691.62
$ 3,691.32
$43,382.94
5 1 P a g e
PORTLAND
SEATTLE
BOISE
SALT LAKE CITY
DENVER
6110 N Cutter Circlet
2004 48th Ave. Ct. E
4499 Market St.
3738 West 2340 S, Suite E
3233 Oakland St.
Portland, OR 97217
Fife, WA 98424
Boise, ID 83705
Salt Lake City, UT 8412D
Aurora, CO 80010
503.224.3623
253.517.1701
208.342.6541
801.886.1424
303.360.7110
DocuSign Envelope ID: A1B45EFA-809A-4197-8C48-1E52E15C42FC
KOHLERa au ORIZED
IN POWER.SINCE1920. DISTRIBUTOR
POWER SYSTEMS
WEST PowerSystemsWestxom
Offer Acceptance
I hereby authorize Power Systems West to use this form as a bona fide purchase order of the
equipment listed on QUOTATION # 26960141, which establishes price and Bill of Materials.
Acceptance of this offer is expressly limited to Power Systems West terms and conditions.
Proposed by:
Company: Power Systems West
Sales Professional: Ray Bishop
Signature: Rey vao
Date: February 28, 2023
Accepted by:
Company:
City of Port Orchard
Print Name: Robert Putaansuu
ocu igne y:
Signature: r6b PlM"a&A-SWA,
F1CTfEA7�
Date: 03 / 15 / 2023
6 1 P a g e
PORTLAND
SEATTLE
BOISE
SALT LAKE CITY
DENVER
6110 N Cutter Circle,
2004 48th Ave. Ct. E
4499 Market St.
3738 West 2340 S, Suite E
3233 Oakland St.
Portland, OR 97217
Fife, WA 98424
Boise, ID 83705
Salt Lake City, LIT 8412D
Aurora, CO 80010
503.224.3623
253.517.1701
208.342.6541
801.886.1424
303.360.7110