021-23 - Resolution - Purchase of Patrol Rifle SystemsDocuSign Envelope ID: Al B45EFA-809A-4197-8C48-1 E52E1 5C42FC
RESOLUTION NO. 021-23
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, AUTHORIZING THE
PURCHASE OF PATROL RIFLE SYSTEMS FOR THE POLICE DEPARTMENT AND
DOCUMENTING PROCUREMENT PROCEDURES.
WHEREAS, the Police Department identified the need for ballistic helmets; and
WHEREAS, the City has an agreement with the Purchasing Cooperative of America (PCA) which
allows the City to utilize the contracts hosted by PCA for services and purchases, so long as the City
confirms the contract complies with all applicable statutory procurement requirements for the
particular purchase or service, per RCW 39.34.030; and
WHEREAS, the Police Department identified ProForce Law Enforcement as an approved vendor
for the desired patrol rifled systems, awarded via PCA Contract No. OD-337-21 (the "PCA Contract"); and
WHEREAS, Staff reviewed the procurement process utilized by PCA for the PCA Contract to
confirm the procurement requirements were met and obtained necessary documentation from PCA and
the vendor regarding procurement; and
WHEREAS, on January 24, 2023, Police Department staff requested a quote from ProForce Law
Enforcement, and on January 24, 2023, ProForce Law Enforcement provided a quote of $59,958.71
(applicable tax and shipping included), which is consistent with the PCA Contract rates; and
WHEREAS, on February 8, 2023, the City's Police Department completed the Interlocal
Agreement Purchase Checklist for the selected vendor; and
WHEREAS, the City Council's authorized the amount of $63,000 in the 2023-2024 Biennial
Budget for this purchase; and
WHEREAS, the City Council has approved procurement policies which require City Council
authorization for purchasing items that cost $35,000 or more; and
WHEREAS, the ProForce Law Enforcement quote attached as Exhibit A is for the purchase of
patrol rifle systems in an amount that exceeds the $35,000 authorization limit; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State Auditor's
Office, wishes to document their selection/procurement process as described herein for this purchase
by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS
FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby
adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase of twenty-five (25) patrol rifle systems, from
ProForce Law Enforcement in the amount of $59,958.71 (applicable tax and shipping included).
The Mayor or his designee is authorized to take all actions necessary to effectuate the purchase,
consistent with this authorization.
DocuSign Envelope ID: Al B45EFA-809A-4197-8C48-1 E52E1 5C42FC
Resolution No. 021-23
Page 2 of 4
THAT: The Resolution shall take full force and effect upon passage and signatures hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor, and attested by
the City Clerk in authentication of such passage on this 14t" day of March 2023.
ATTEST:
DocuSigned by:
j�jvaln UJAUAU-
Brandy Wallace, MMC, City Clerk
DocuSigned by:
Robert Putaansuu, Mayor
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DocuSign Envelope ID: A1B45EFA-809A-4197-8C48-1E52E15C42FC
QUOTE# PAGE
u- 633408 1
LAW ENFORCEMENT SHIP DATE
2625 Stearman Drive. Prescott AZ, 86301 Q U O T E A.S.A.P.
Tel:928-776-7192 Fax:928-445-3468
email: sales@proforceonline.com www.proforceonline.com
SOLD SHIP
TO TO
PORT ORCHARD POLICE DEPARTMENT PORT ORCHARD POLICE DEPARTMENT
ACCOUNTS PAYABLE ATTN: ANDY BRANDON
216 PROSPECT STREET 546 BAY STREET
PORT ORCHARD WA 98366 PORT ORCHARD WA 98366
360-876-5546
JOB #
ORD. DATE
CUST.#
LOC.
SALESMAN
SHIP VIA
FRT.
NA
01/24/23
009342
A
MIKE RUSSELL
FX G-FOB ORIGIN
Q=
UOM
ORDER
ITEM NO./DESC
UNIT PRICE
DISC.
JENET PRICE
25
36-100624-XFET
905.41
EA
22,635.25
FNM LE FN15 SRP G2 556 SBR
.00
BUIS 30RD 10.5" D/S ONLY
25
200759
449.10
EA
11,227.50
AIM DUTY RDS RED DOT REFLX SGT
.00
2MOA 39MM 1-PC TORSION NUT MNT
25
2138H-DS
839.77
EA
20,994.25
OSS HX-QD 556 FLSH CAP SUP KIT
.00
W/FLASH HIDER 556 1/2X28
IMPORTANT NOTICES:
This quotation is based on the
ssuance of
a department
purchase order and F.E.T. form.
ATF or the manufacturer may require
additio
al
forms. Sample forms may be fou
d at:
http://www.ProForceonline.com/forms.html
Standard Terms are Net 30 days.
If department
policy
does
not allow for partial shipments
and payments,
separate
purchase orders for each item will
be necessary.
Standard manufacturer's warranty
applies to
all department
This quote is valid for 45 days
from date o
issue,
pending credit approval, and is
subject to
anufact
rer's
COMMENT
TERMS
DocuSign Envelope ID: A1B45EFA-809A-4197-8C48-1E52E15C42FC
QUOTE# PAGE
u—
633408 2
LAW ENFORCEMENT
SHIP DATE
2625 Stearman Drive. Prescott AZ, 86301
Q U O
T E
A.S.A.P.
Tel:928-776-7192 Fax:928-445-3468
email: sales@proforceonline.com www.proforceonline.com
SOLD SHIP
TO TO
PORT ORCHARD POLICE DEPARTMENT
PORT ORCHARD POLICE DEPARTMENT
ACCOUNTS PAYABLE
ATTN: ANDY BRANDON
216 PROSPECT STREET
546 BAY STREET
PORT ORCHARD WA 98366
PORT ORCHARD
WA 98366
360-876-5546
JOB #
ORD. DATE
CUST.#
LOC.
SALESMAN
SHIP VIA
FRT.
NA
01/24/23
009342
A
MIKE RUSSELL
FX G-FOB ORIGIN
QT .
UOM
ORDER
ITEM NO./DESC
UNIT PRICE
DISC.
NET PRICE
availability and price change.
Please call
(800) 3
7-5855
if this bid is still pending on
the expiration
date
for
updated pricing.
ProForce Law Enforcement agrees
to defend,
indemnify
and
hold harmless its customers from
claims for
persona
injury or property damages, to the
extent arising
from
the
negligent acts or omissions of ProForce
Law
Enforcement
or
its employees, agents or indepe
dent contractors.
ORDERING INSTRUCTIONS: Please reply
to your
sales represen-
tative in writing to process th
s order or
send an email
to
danny.gonzales@proforceonline.com.
For orders
over
S5,000, a
PO or signed quote is required to
process the
order
Returned items are subject to 2
o restocking
fee. All
sales
are final on non-stocked/special
order item
IMPORTANT: To order from this
quotation, please
sign
below.
Matt Brown
Printed Name:
024-
P.O.
3
- Date: 3/15/20 DocuSigned by:
-I Ataff 5mv,
Signature: c086cA3483794c5_
SALES AMOUNT
54,857.00
COMMENT
PCA-OD-337-21
FN 43% OFF MSRP, AIM 10% OFF MSRP
BY: DANNY GONZALES
9.300% SALES TAX
5,101.71
SUB TOTAL
59,958.71
TERMS DUE NET 30 DAYS