042-23 - Resolution - Purchase of Combo Jet/Vacuum TruckDocuSign Envelope ID: 5CAFC213-763F-4FD0-8E18-9AEA33DA36C3
RESOLUTION NO. 042-23
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
THE PURCHASE OF A COMBINATION JET/VACUUM TRUCK AND ASSOCIATED
EQUIPMENT FROM THE EQUIPMENT RENTAL REVOLVING FUND 500 AND
DOCUMENTING PROCUREMENT PROCEDURES.
WHEREAS, a City Vac -Con Truck (ER&R #1059) is scheduled for replacement in 2023 as
part of the Equipment Rental and Revolving Fund 500 (ER&R) replacement process; and
WHEREAS, the City is a member of the purchasing cooperative Sourcewell, formally
known as the National Joint Power Alliance (NJPA), a Minnesota Public Agency; and
WHEREAS; consistent with City Contract No. C075-14 and the City's Procurement
Procedures Policies, adopted as Resolution No. 036-22, as amended, the City's Public Works
Department identified Enviro-Clean Equipment, as an authorized Vac -Con, Inc dealer and an
approved vendor for the desired Jet/Vacuum Truck and associated equipment through
Sourcewell Contract No. 101221-VAC (Sourcewell Contract); and
WHEREAS, Staff reviewed the procurement process utilized by Sourcewell for the
Sourcewell Contract, confirmed the statutory procurement requirements were met, and
obtained all necessary documentation from Sourcewell and the vendor regarding procurement;
and
WHEREAS, on April 13, 2023, Public Works staff requested a quote and on April 17,
2023, received a quote from Vac -Con, Inc via Enviro-Clean Equipment of $544,758.64 (plus
applicable tax), for a total purchase price of $597,230.47; and
WHEREAS, on April 20, 2023, the City's Public Works Department completed the
Interlocal Agreement Purchase Checklist for the selected vendor and confirmed the quote was
consistent with the Sourcewell Contract; and
WHEREAS, the 2023-2024 Biennial Budget includes $600,000 in the Equipment Rental
and Revolving Fund 500 (ER&R) for the purchase of a replacement Vac -Con Truck; and
WHEREAS, the City's Procurement Policies require City Council authorization for
purchasing budgeted items that cost $35,000 or more and for unbudgeted purchases; and
WHEREAS, the Vac -Con, Inc (via Enviro-Clean Equipment) Quote, attached as Exhibit A,
is for the purchase of ER&R Equipment in an amount that exceeds the $35,000 authorization
limit; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
DocuSign Envelope ID: 5CAFC213-763F-4FD0-8E18-9AEA33DA36C3
Resolution No. 042-23
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THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase of a Combination Jet/Vacuum Truck and
associated equipment from Vac -Con, Inc via Enviro-Clean Equipment in the amount of
$597,230.47 (applicable tax included). The Mayor or his designee is authorized to take all
actions necessary to effectuate the purchase consistent with this authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 9t" day of May 2023.
ATTEST:
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Brandy Wallace, MMC, City Clerk
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DocuSian Envelope ID: 5CAFC213-763F-4FD0-8E18-9AEA33DA36C3
04/17/2023 NEW SOURCEWELL SINGLE ENGINE COMBINATION JETNACUUM SEWER CLEANER
Sourcewell Contract: 101221-VAC
Customer: CITY OF PORT ORCHARD PUBLIC WORKS Shipping: WASHINGTON
Requirement Specification
Combination jet/vacuum sewer cleaner with all standard equipment V311HEN/1000 L H A -P
Sourcewell discount
11 Yard debris body
Freightliner model 114SD chassis with a 475 HP Cummins X12 Engine, Allison 350ORDS Transmission *Special Order Chassis
Body mounting on Chassis
10" Aluminum telescoping boom with pendant control station
Front mounted articulating hose reel, 600' (1 ") Capacity, articulating to drivers side
600' x 3/4" Jet rodder hose
50 GPM @ 3000 PSI Giant water system
1000 Gallon polyethylene water tank capacity with 10 year warranty
6" Knife valve with center post and handle
A Flat style rear door in lieu of dome style door including hydraulic opener
Built in body prop
Debris tank drain screen placement
Electric vibrator
Rear splash shield - rear flange mounted
Rubber pad on standard deflector
Screen assembly over drain port in debris tank
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DocuSign Envelope ID: 5CAFC213-763F-4FD0-8E18-9AEA33DA36C3
1 /4 Turn ball valve water drain
50' capacity retractable hand gun hose reel
Air purge system
Centrifugal compressor fan flush out system
Debris body "Power Flush" system, 8 jets
Hydro -excavation package
Variable flow valve
Water pump remote oil drain
Power guide "Reel Power" level wind guide
Behind cab boom support
Cone rack, hinges style/deck
Long handle storage placement - mounted in storage box under shelf
Rear mounted tow hooks
Remote boom grease zerk assembly
Remote debris tank grease zerk assembly
Tungsten infused carbide boom elbow and reducer
LED 4 Strobes (2) front bumper, (2) rear bumper
LED Boom mounted flood lights with limb guard
LED Flood light - Level wind guide
LED Mid body flood lights with guards
LED Rear mounted flood lights with limb guards
Two LED Strobes with limb guards, rear debris tank mounted
Two Mirror mounted LED strobe light with limb guard
Front hose reel camera placement
Low water alarm with light II
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DocuSign Envelope ID: 5CAFC213-763F-4FD0-8E18-9AEA33DA36C3
Requirement Specification
Omnibus Precision Power System
Rear camera placement
Wireless remote control
Traffic camera with color monitor
High -Pressure hand wand 5 1 " x'h" stainless steel, pistol grip handle with adjustable handle
Hydro-X Lance Assembly
Two High Pressure "Tommy Gun Style" HP wash down gun - ECE to Provide
Paper Vac -Con Manual
Two 3/4" x 15' Length Leader Hose
Additional pipe rack
Lazy Susan pipe rack
Storage box behind cab 16" x 42" x 96"
Vac -Con unit painted: Elite Pepsi Blue
Safety Striping package - Green
Local dealer pre delivery and inspection
Delivery to customer facility
Additional discount offered by local dealer
TOTAL PRICE OFFERED TO SOURCEWELL MEMBER
$544,758.64
Sales Tax - 9.3%
$50,662.55
Vehicle Use Tax - 0.3%
$1,634.28
Transfer Fee - $175.00
$175.00
TOTAL PRICE OFFERED TO SOURCEWELL MEMBER INCLUDING TAX
$597,230.47
Delivery is Days after receipt of order.
SOURCEWELL CONTRACT NO 101221-VAC
VENDOR/CONTRACT HOLDER: VAC -CON, INC. 969 HALL PARK RD GREEN COVE SPRINGS, FL 32043
CONTACT: M.J. DUBOIS EMAIL: MJDUBOIS(a,DUCOLLC.COM PHONE: 410-924-1004
THIS QUOTE IS VALID FOR (30) DAYS FROM THE DATE OF QUOTATION
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