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044-23 - Resolution - Purchasing of City-Branded Clothing and Work BootsDocuSign Envelope ID: 5CAFC213-763F-4FD0-8E18-9AEA33DA36C3 RESOLUTION NO. 044-23 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, ADOPTING PERSONNEL POLICIES RELATED TO THE PURCHASING OF CITY -BRANDED CLOTHING AND WORK BOOTS FOR EMPLOYEES. WHEREAS, the Human Resources Department continues to review and, where appropriate, recommend modifications and additions to personnel policies; and WHEREAS, the City has an obligation to purchase and provide safety related clothing items for employees whose occupations require those items; and WHEREAS, some field employees are required to have specialized footwear including steel -toed shoes; and WHEREAS, management has expressed an interest in providing its employees at least one City - branded article of clothing so that employees may represent the City at work and at special events; and WHEREAS, the City wishes to standardize its policies relating to the purchase of City -branded clothing for its non -represented employees; now, therefore; THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby adopted and incorporated as findings in support of this Resolution. THAT: Personnel policies related to clothing with a City logo and work boot allowance for non - represented employees are hereby adopted in substantially the same form as attached hereto as Exhibit A. The Mayor is directed to incorporate these new policies into the City's existing Personnel Policy Manual and take all necessary steps to implement these policies. THAT: In accordance with Resolution 034-10, the Mayor has the authority to amend the personnel policies and procedures, including those adopted by this Resolution, as needed with notification to the City Council. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage this 9th day of May 2023. EDocuSigned by: � � W GlA.bt,SIA.U. zaaa4a98A7n Robert Putaansuu, Mayor ATTEST: �Z� byy::1����"" L UJAUAGt,DO^ 18 Brandy Wallace, MMC, City Clerk DocuSign Envelope ID: 5CAFC213-763F-4FD0-8E18-9AEA33DA36C3 Exhibit "A" NEW POLICY to address purchase of City logo clothing for employees 12.6 CLOTHING WITH CITY LOGO The City will purchase for each non -temporary, non -represented employee branded/logo clothing to promote the City and to readily identify City employees at work and public events. Clothing is limited to one item per calendar year for office staff, two items per calendar year for field staff and three items per calendar year for parking enforcement staff. Department Directors shall be responsible for ordering the items and must have budgeted funds available for the purchase of the clothing. Employees may wear the branded items of clothing while representing the City. Employees should also understand that their conduct while wearing branded clothing reflects upon the City, regardless of whether the employee is on duty; employees are therefore expected to conduct themselves in a professional and respectful manner while wearing City - branded clothing. Branded items that are faded, frayed, or otherwise in poor condition, at the discretion of the Department Director, must be destroyed. Upon separation from employment, branded clothing items must be returned, destroyed or otherwise treated in a manner that prevents the clothing from being worn in public. Nothing in this policy restricts the City from purchasing additional clothing for the work -related safety or personal protection items for an employee, including but not limited to, reflective clothing, raincoats, rubber boots, coveralls, etc. for an employee. Individual departments shall develop a process and budget for the purchase of work - related safety or personal protective items, which shall be consistent with applicable federal and state laws and regulations and any applicable collective bargaining agreement, and shall be approved by the Mayor or designee. NEW POLICY to document current limited practice of providing a clothing/boot allowance to some employees. 12.7 WORK BOOT ALLOWANCE Upon the request of the Department Director, the Mayor may authorize certain non - represented employees to receive a boot allowance of $175 per calendar year. Employees eligible for a boot allowance are those whose job duties require construction, inspection or enforcement work in the field requiring specialized footwear such as steel toed shoesiboots. Department Directors are responsible for budgeting for the allowance. If approved, an allowance of $175 will be paid in January of each year. New employees, and current employees who have not yet received an allowance in 2023, will receive a pro -rated portion of the allowance based on the number of working months remaining in the calendar year. The Deputy Police Chief will be eligible to receive a boot allowance under the same terms and conditions as those outlined in the collective bargaining agreement between the City and the represented Sergeant employees.