045-23 - Resolution - Contract with Miles Resources, LLC for Citywide Asphalt RepairDocuSign Envelope ID: 5CAFC213-763F-4FD0-8E18-9AEA33DA36C3
RESOLUTION NO. 045-23
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING A
CONTRACT WITH MILES RESOURCES, LLC FOR THE 2023 CITY WIDE ASPHALT
REPAIR PROJECT AND DOCUMENTING PROCUREMENT PROCEDURES.
WHEREAS, the City routinely repairs asphalt on City streets and identified the need for
the 2023 City Wide Asphalt Repair Project (the "Project"); and
WHEREAS, on December 2, 2022, the City was awarded a grant from the Washington
State Transportation Improvement Board Fuel Tax Funds; and
WHEREAS, on January 26, 2023, the City entered into an agreement with the
Washington State Transportation Improvement Board to accept the grant and receive Fuel Tax
grant funds in the amount of $325,976 to fund a portion of the Project; and
WHEREAS, pursuant to the City's Procurement Policies and Procedures, Resolution No.
036-22, Section 5 Bid Procedures, the City's Public Works Department prepared an Invitation to
Bid for this Project, advertised in the Kitsap Sun and Daily Journal of Commerce on March 24
and March 31, 2023, and on March 24, 2023, staff uploaded the bid documents to the
Washington Builder's Exchange and the City's Webpage for the 2023 City Wide Asphalt Repair
Project; and
WHEREAS, on April 19, 2023, by the 10:00 am bid deadline, the City Clerk received six
(6) sealed bids; and
WHEREAS, after confirming that there were no objections made and that there were no
challenges to the Public Opening process, the six (6) Sealed Bids were opened and read aloud
by the City Clerk; and
WHEREAS, the City Clerk prepared a Bid Tabulation form and the Public Works
Department prepared a Bid Evaluation form, resulting in an initial determination that the
lowest qualified, responsible, and responsive Bid was provided by Miles Resources, LLC; and
WHEREAS, on April 20, 2023, the City's Public Works Department completed the MRSC
Mandatory Bidder Responsibility Checklist for Miles Resources, LLC, and confirmed that Miles
Resources, LLC submitted the lowest qualified, responsible, and responsive Bid, and further
confirmed that all applicable bidding procedures were followed for this Project; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described above
for this particular contract by Resolution; now, therefore,
DocuSign Envelope ID: 5CAFC213-763F-4FD0-8E18-9AEA33DA36C3
Resolution No. 045-23
Page 2 of 2
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves and authorizes the Mayor to execute a contract with
Miles Resources, LLC, for the 2023 City Wide Asphalt Repair project, and to take all
actions necessary consistent with this authorization to effectuate this approval;
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 9th day of May 2023.
ATTEST:
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Brandy Wallace, MMC, City Clerk
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Robert Putaansuu, Mayor
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