02/28/2023 - Regular - MinutesDocuSign Envelope ID: Al B45EFA-809A-4197-8C48-1 E52E1 5C42FC
City of Port Orchard
Council Meeting Minutes
Regular Meeting of February 28, 2023
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 6:30 p.m.
Roll call was taken by the City Clerk as follows:
Mayor Pro-Tem Trenary
Present
Councilmember Chang
Present
Councilmember Clauson
Present
Councilmember Cucciardi
Absent
Councilmember Diener
Present
Councilmember Lucarelli
Present
Councilmember Rosapepe
Present
Mayor Putaansuu
Present
Staff present: Public Works Director Lang, Finance Director Crocker, Development Director Bond, City
Attorney Archer, HR Manager Lund, City Clerk Wallace, and Deputy City Clerk Floyd.
The meeting streamed live on YouTube.
A. PLEDGE OF ALLEGIANCE (Time Stamp 00:37)
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA (Time Stamp: 00:56)
Councilmember Diener joined the meeting at 6:01 p.m.
MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to approve the agenda
as published.
The motion carried.
3. CITIZENS COMMENTS (Time Stamp: 01:28)
There were no citizen comments.
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4. CONSENT AGENDA (Time Stamp: 01:56)
A. Approval of Voucher Nos. 85575 through 85632 including bank drafts in the amount of
$168,110.34 and EFT's in the amount of $148,188.01 totaling $316,298.35.
B. Approval of Payroll Check Nos. 85567 through 85574 including bank drafts and EFT's in the
amount of $234,075.84 and Direct Deposits in the amount of $223,619.49 totaling $457,695.33.
C. Adoption of a Resolution Approving an Intergovernmental Cooperative Purchasing Agreement
with National Purchasing Cooperative (BuyBoard) (Resolution No. 019-23 and Contract No. 028-
23)
D. Approval of Amendment No. 5 to Contract No. 028-21 with Transportation Solutions for On -Call
Transportation/Traffic Engineering Services
E. Approval of the February 14, 2023, City Council Meeting Minutes
F. Excusal of Councilmember Cucciardi due to Work Obligations
MOTION: By Councilmember Rosapepe, seconded by Councilmember Trenary, to approve the
consent agenda as presented.
The motion carried.
5. PRESENTATION
There were no presentations.
6. PUBLIC HEARING
There were no public hearings.
7. EXECUTIVE SESSION (Time Stamp: 02:23)
At 6:02 p.m., Mayor Putaansuu recessed the meeting for a 15-minute executive session pursuant to
RCW 42.30.110(1)(i) to discuss the legal risks of a proposed action. Public Works Director Lang,
Finance Director Crocker, and City Attorney Archer were invited to attend, and City Attorney Archer
announced action will follow.
Mayor Putaansuu extended the executive session an additional 10-minutes.
At 6:27 p.m., Mayor Putaansuu, reconvened the meeting back into session.
8. BUSINESS ITEMS
A. Approval of Amendment No. 1 to Contract No. 075-22 with Ceccanti, Inc. for the McCormick
Village Park Splash Pad Treatment Facility Installation Project (Time Stamp 03:04)
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MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to authorize the Mayor
to execute Change Order No. 1 to Contract No. C075-22 with Ceccanti, Inc. for the McCormick Village
Park Splash Pad Treatment Facility Installation project.
Councilmembers Chang and Rosapepe voiced their concerns with the price of the project.
The motion moved. Councilmembers Chang and Rosapepe voted no.
B. Adoption of a Resolution Approving a Contract with CONSOR North America, Inc. for
Construction Support and Management Services for the McCormick Village Park Splash Pad
Construction Project (Time Stamp: 14:29)
MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to adopt Resolution No.
001-23, thereby approving Contract No. C005-23 with Consor North America, Inc. for Construction
Support and Management Services for the McCormick Village Park Splash Pad Construction Project in an
amount not to exceed $57,475.00.
The motion moved. Councilmember Chang voted no.
C. Adoption of a Resolution Amending Policies and Procedures for the City's Annual Spring Clean-
up Program (Time Stamp 18:20)
MOTION: By Councilmember Chang, seconded by Councilmember Rosapepe, to adopt Resolution
016-23, thereby adopting the Revised City of Port Orchard Policy and Procedures for the City's Annual
Spring Clean-up Program.
The motion carried.
D. Adoption of a Resolution Establishing an Employee Inclusion Commission to Focus on the City's
Efforts Related to Diversity, Equity, and Inclusion Among City Employees (Time Stamp 21:06)
MOTION: By Councilmember Rosapepe, seconded by Councilmember Clauson, to adopt a resolution
establishing an employee Inclusion Commission to focus on the City's efforts related to diversity,
equity and inclusion among City employees
The motion carried.
(Resolution No. 020-23)
E. Adoption of a Resolution Approving a Contract with KPFF Consulting Engineers for the Bay
Street Pathway West -Situational Study (Time Stamp 25:52)
MOTION: By Councilmember Diener, seconded by Councilmember Trenary to adopt Resolution No.
003-23, approving and authorizing the Mayor to execute Contract No. C010-23 with KPFF Consulting
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Engineers for the Bay Street Pathway West — Situational Study in an amount of $560,103.86 and
documenting the Professional Services procurement procedures.
Councilmember Chang noted is an employee of WSDOT (Washington State Department of
Transportation) and would recuse himself if anyone had any concerns.
No one voiced any concerns.
The motion carried.
F. Adoption of a Resolution Accepting Transportation Improvement Program Project #1.5C,
Documenting Certified Construction Costs and Maximum Transportation Impact Fee Credits
Granted Pursuant to Contract No. 035-21 (Time Stamp 30:33)
MOTION: By Councilmember Lucarelli, seconded by Councilmember Rosapepe, to adopt Resolution
002-23 accepting the Transportation Improvement Program Project #1.5C-Old Clifton McCormick
Village Drive (formerly known as Campus Pkwy) Intersection, documenting Certified Construction
Costs, and establishing maximum Transportation Impact Fee Credits.
The motion carried.
G. Approval of a Letter of Intent with Kitsap Public Facilities District to Fund Future Construction
Costs for the Community Events Center (Time Stamp 35:53)
MOTION: By Councilmember Trenary, seconded by Councilmember Lucarelli, to authorize the Mayor
to execute a Letter of Intent between the City of Port Orchard and the Kitsap Public Facilities
District as presented.
The motion carried.
H. Approval of Amendment No. 9 to Contract No. 066-20 with Rice Fergus Miller, Inc. for the
Design Development and Construction Drawings of the Port Orchard Community Events
Center-LEED Feasibility (Time Stamp: 42:57)
MOTION: By Councilmember Trenary, seconded by Councilmember Rosapepe, to authorize the
Mayor to execute Amendment No. 9 to Contract No. C066-20 with Rice Fergus Miller, Inc. for the
South Kitsap Community Event Center Project in an amount of $229,800.
The motion carried.
9. DISCUSSION ITEMS (No Action to be Taken)
A. Council Choice of RMSA Required Course for 2023 (Time Stamp 48:29)
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HR Manager Lund pointed out this year's list of required training has been shortened from previous
years. The training topics for this year include Anti -Harassment in the Workplace, Discipline and
Termination, Sexual Harassment for Managers, Sexual Harassment in the Workplace, and Workplace
Bullying.
HR Manager Lund said the reason we do this training is because of an $1,000 deductible if an
employment lawsuit should come against any member of the Council.
After a brief discussion, the City Council chose to take Workplace Bullying.
10. REPORTS OF COUNCIL COMMITTEES (Time Stamp: 51:30)
Mayor Putaansuu reported the Economic Development and Tourism Committee is scheduled to
meet March 20tn. The Utilities Committee is scheduled to meet March 28tn. The Finance Committee
is scheduled to meet March 21". The Transportation Committee is scheduled to meet March 141n
The Land Use Committee is scheduled to meet March 151n, and the City Council Retreat is scheduled
for March 10tn
Councilmember Lucarelli reported on the February 27tn Festival of Chimes and Lights Committee
meeting and reported on the February 14tn Utilities Committee meeting. The next Utilities
Committee meeting is scheduled for March 28tn
Mayor Putaansuu also reported on Housing Kitsap.
11. REPORT OF MAYOR (Time Stamp 56:16)
The Mayor reported on the following:
• City Action Days highlights
• Foster Pilot Program
• Zoning mandates
• Broadband utilities
• In accordance with Ordinance 008-20 "Delegating Authority to the Mayor for Creating
and Modification of Job Descriptions," he reported his approval of the revised job
descriptions for Accounting Assistant III/IT Specialist and Utility Manager
• City Council Retreat
• The March Work Study is scheduled.
12. REPORT OF DEPARTMENT HEADS (Time Stamp 1:01:18)
HR Manager Lund reported the City of Port Orchard has won the Well City Award, which is the City's
12tn consecutive year.
City Attorney Archer reported the vehicular pursuit legislation is still alive.
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Development Director Bond reported on development activity.
Public Works Director Lang reported on the Bay Street Pedestrian Pathway bus damage repairs.
13. CITIZEN COMMENTS (Time Stamp 1:04:40)
There were no citizen comments.
14. EXECUTIVE SESSION
The executive session was held earlier.
15. GOOD OF THE ORDER (Time Stamp **)
There was no good of the order.
16. ADJOURNMENT
The meeting was adjourned at 8:00 p.m. No other action was taken. Audio/Visual was successful.
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Brandy Wallace, MMC, City Clerk Robert Putaansuu, Mayor
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