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05/12/2020 - Regular - MinutesCity of Port Orchard Council Meeting Minutes Regular Meeting of May 12,2O2O L. CALL TO ORDER AND ROLL CALL Mayor Putaansuu called the meeting to order at 5:30 p.m Roll call was taken by the City Clerk as follows: Councilmember Ashby Councilmember Chang Councilmember Clauson Cou nci I member Cuccia rd i Councilmember Diener Cou ncilmember Luca relli Mayor Pro-Tem Rosapepe Mayor Putaansuu Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Staff present via Remote Access: Public Works Director Dorsey, Finance Director Crocker, Community Development Director Bond, City Attorney Archer, Police Chief Brown, and City Clerk Rinearson. Mayor Putaansuu stated pursuant to the Governor's "Stay Home - Stay Safe" Order, the City will take actions on necessary and routine business items. The City is prohibited from conducting meetings unless the meeting is not conducted in-person and instead provides options for the public to attend through telephone access, internet or other means of remote access, and also provides the ability for persons attending the meeting (not in-person)to hear each other at the same time. A. PLEDGE OF ALLEGIANCE Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA MOTION: By Councilmember Rosapepe, seconded by Councilmember Lucarelli, that the agenda as presented be approved. The motion carried. 3. CITIZENS COMMENTS There were no citizen comments. ,7tlntpl T Minutes of May 12,2020 Page 2 of 5 Mayor Putaansuu asked if there was any desire to take comments from citizens during the remote meetings? Councilmembers briefly discussed, including recommending 1 citizen comment portion either at the end or beginning of the meeting, and having no issues with allowing live citizen comments. Mayor Putaansuu agreed that live citizen comments will be allowed during the first citizen comment portion of the agenda. 4. CONSENTAGENDA A. Approval of Voucher Nos. 79509 through 79587, including bank drafts in the amount of SEsz,ttl.tS and EFT's in the amount of iut.Z0 totaling 5352,590.98. B. Approval of Payroll Check Nos. 79505 through 79508, including bank drafts and EFT's in the amount of S130,906.82 and Direct Deposits in the amount of S183,527.28 totalin C53L4,434.tO. C. Adoption of a Resolution Approving a Contract with National lntergovernmental Purchasing Alliance Company, DIBIA Omnia Partners (Resolution O14-2O and Contract 0rt4-20) D. Approval of an Easement with Puget Sound Energy, lnc. as Needed for the Construction, Operation, Maintenance and Repair of Power Services for the McCormick Woods Sewer Lift Station lmprovements MOTION: By Councilmember CIauson, seconded by Councilmember Diener, to approve the consent agenda as published. The motion carried. 5. PRESENTATION There were no presentations. 6. PUBLIC HEARING There were no public hearings. 7. BUSINESS ITEMS A. Approva! of Supplemental Agreement No. 1 with GeoEngineers, lnc. for the 2019-2020 Bay Street Pedestrian Pathway NEPA Update MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to authorize the Mayor to execute Supplemental Agreement No. 1 with GeoEngineers, lnc. for the continuation of the Bay Street Pedestrian Pathway Project 2OL9-202O NEPA Update in the amount of 513,680.55. The motion carried. Minutes of May 12,2020 Page 3 of 5 B. Approva! of the April 21, 2O2O, Council Work Study Session Meeting Minutes MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to approve the minutes of the work study session of April 21st. The motion carried. Councilmember Diener abstained. C. Approva! of the April 28,2020, Council Meeting Minutes MOTION: By Councilmember Cucciardi, seconded by Councilmember Chang, to approve the April 28,2020, Council meeting minutes as presented. City Clerk Rinearson mentioned there was a scrivener's error in the Roll Call portion of the meeting minutes, and it wil! be corrected. The motion carried. 8. DISCUSSION ITEMS (No Action to be Taken! A. Transportation Impact Fee Study Update and Alternatives Development Director Bond said the Transportation Committee discussed the ongoing traffic impact fee study update. The project has been slow moving because of ongoing negotiations with McCormick Communities on a new development agreement. We are now at a point we need direction from City Counci! in terms of general levels of where we want to set the fee and what projects the Council wants to prioritize. He reminded Council of this discussion held in 2015 and his concerns regarding the fee structure. He provided a spreadsheet of projects and noted which projects the Transportation Committee recommended moving forward, which included the Bethel/Sedgwick Corridor, Old Clifton Road Design, and Sidney Road Widening. Council, Mayor, and staff discussed impact fees and construction, McCormick Woods impact fees and development agreement, cost estimates, local share numbers, and timeframes. Councilmember Cucciardi said before deciding which options to move forward with, he would like to better understand what the relationship is between all the numbers and what the formula would look like for impact fees. Development Director Bond recommended the consultant attend a work study and walk Council th rough the spreadsheet. Minutes of May 12,2020 Page 4 of 5 Councilmembers liked the more robust projects and calculations and agreed upon the consultant attending a meeting. B. Cares Act Fund Mayor Putaansuu said the City was awarded 5430,000 in Cares Act funding. We have until October 31tt to spend the money and it must be used for COVID related expenses. We will be ordering new Surfaces and can buy more devices for teleworking; we have installed sneeze guards at the customer service counters; and can order supplies like PPE's and hand sanitizer. He further discussed other COVID funding and contact tracing, and Department of Emergency Management proportional share of about SttO,00O a week, which includes quarantine stations and testing facilities. We also may be able to partner with someone for small business grants. Councilmember Clauson mentioned he heard about a plan that includes additiona! funding for states, counties, and cities. 9. REPORTS OF COUNCIL COMMITTEES Councilmember Clauson reported on the May L2th Finance Committee meeting Mayor Putaansuu reported the Economic Development and Tourism meeting is scheduled for Monday morning [May 18th]. The Utilities Committee is scheduled to meet Tuesday [May 19th]. The Sewer Advisory Committee is scheduled to meet May 27th. The Land Use Committee is scheduled to meet June 1st. The Transportation Committee is scheduled to meet May 25th. Councilmember Lucarelli reported the Chimes and Lights committee is scheduled to meet next Monday [May 18th]. Councilmember Ashby, Mayor Putaansuu, and Development Director Bond reported on KRCC IKitsap Regional Coordinating Councill meetings and topics. She also reported on the Peninsula RTPO IRegional Transportation Planning Organization]. Mayor Putaansuu reported on Housing Kitsap and Kitsap Public Health Board. 10. REPORT OF MAYOR The Mayor reported on the following: o Public Facilities District and community center; and o Festival cancellations and postponements. LL. REPORT OF DEPARTMENT HEADS Minutes of May 12,2020 Page 5 of 5 Development Director Bond reported on their permit processing and issuance Mayor Putaansuu reported on security upgrades and lD cards at City Hall. L2. CITIZEN COMMENTS There were no citizen comments. 13. EXECUTIVE SESSION At7:52 p.m., Mayor Putaansuu recessed meeting for a 15-minute executive session to consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price, pursuant to RCW 42.30.110(1)(b), with no action to be taken. CityAttorneyArcher, Development Director Bond, Public Works Director, Finance Director Crocker, Police Chief Brown and HR Coordinator Lund were invited to attend. T4. ADJOURNMENT The meeting adjourned at 8:07 p.m. No other action was taken. Audio/Visualwas successful. Bra n rson,MMC, City Clerk Robert Putaans Mayor s ll SEAL i o i a i a s ,