059-23 - Resolution - Contract with Lincoln Construction for City Hall RenovationsDocuSign Envelope ID: 93350778-796D-465E-9EC4-F728EOFD1 B86
RESOLUTION NO. 059-23
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, MAKING A
MOTION TO AWARD A CONTRACT TO LINCOLN CONSTRUCTION, INC. FOR THE
CITY HALL RENOVATIONS PROJECT AND DOCUMENTING PROCUREMENT
PROCEDURES.
WHEREAS, the City routinely inspects and assesses the condition of its facilities and in
the course of its inspections of the City Hall facility, staff determined the need for a City Hall
Renovations Project (the "Project"); and
WHEREAS, pursuant to the City's Procurement Policies and Procedures, Resolution No.
036-22, Section 5 Bid Procedures, the City's Public Works Department, in coordination with the
City's design consultant, prepared an Invitation to Bid for this Project, advertised in the Kitsap
Sun and Daily Journal of Commerce on April 7 and April 14, 2023, and on April 7, 2023, the bid
documents were uploaded to the Washington Builder's Exchange and the City's Webpage for
the Project; and
WHEREAS, on May 2, 2023, by the 10:30 am bid deadline, the City Clerk received one (1)
sealed bid; and
WHEREAS, after confirming that there were no objections made and that there were no
challenges to the public opening process, the sealed bid was opened and read aloud by the City
Clerk; and
WHEREAS, the City Clerk prepared a Bid Tabulation form, and the Public Works
Department prepared a Bid Evaluation form, resulting in an initial determination that Lincoln
Construction, Inc. provided a qualified, responsible, and responsive bid; and
WHEREAS, on May 2, 2023, the City's Public Works Department completed the MRSC
Mandatory Bidder Responsibility Checklist for Lincoln Construction, Inc., and confirmed that
Lincoln Construction, Inc. submitted a qualified, responsible, and responsive Bid, and further
confirmed that all applicable bidding procedures were followed for this Project; and
WHEREAS, the Project is comprised of a base bid and four alternates, and the Contract
for the Project may be awarded in whole or in part by the City Council; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described above
for this particular contract by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
DocuSign Envelope ID: 93350778-796D-465E-9EC4-F728EOFD1 B86
Resolution No. 059-23
Page 2 of 2
THAT: It is the intent of the Port Orchard City Council that the recitals set forth
above are hereby adopted and incorporated as findings in support of this
Resolution.
THAT: The City Council authorizes the Mayor to execute a contract in a form that
is acceptable to the City Attorney with Lincoln Construction, Inc. for the City Hall
Renovations Project, including the Base Bid and the following alternates: 1, 2, 3, &
4. The Mayor is authorized to take all actions necessary consistent with this
authorization to effectuate this approval.;
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 13th day of June 2023.
DocuSigned by:
�b P44VUSWA,
Robert Putaansuu, Mayor
ATTEST:
Brandy Wallace, MMC, City Clerk