049-23 - KCI Technologies, Inc, - ContractDocuSign Envelope ID: lE59BA13-OE57-4690-8680-4E3OBO4lC6B3
Port Orchard Contract #: 049-23
Authorized Amount: $150,000.00
Date Start: June 13, 2023
Date End: December 31, 2024
CONSULTANT SERVICES AGREEMENT
ASSET MANAGEMENT PROGRAM DEVELOPMENT AND ON -CALL CONSULTING SUPPORT
THIS AGREEMENT is entered into by and between the City of Port Orchard, Washington, a
municipal corporation organized under the laws of the State of Washington ("City") and KCI
Technologies, Inc., ("Consultant") organized under the laws of the State of Delaware, located and
doing business at 936 Ridgebrook Road, Sparks, MD 21152-9390, Contact: Heidi Hammel Principal -in -
Charge, Phone: (410) 527-4415, Email: heidi.hammel@kci.com (hereinafter the "Consultant").
RECITALS:
WHEREAS, the City desires to have certain services performed for its residents; and
WHEREAS, the City has selected the Consultant to perform such services pursuant to certain
terms and conditions; and
NOW, THEREFORE, in consideration of the mutual benefits and conditions set forth below, the
parties agree as follows:
AGREEMENT:
1. Scope of Services to be Performed by Consultant.
The Consultant shall perform those services described on Exhibit "A," which is attached hereto and
incorporated herein by this reference as if set forth in full. In addition, the Consultant shall perform such
additional work as is assigned by the City. This Agreement does not obligate the City to assign any
specific additional work or any additional work to the Consultant. In performing such services, the
Consultant shall at all times comply with all federal, state, and local statutes, rules and ordinances
applicable to the performance of such services and the handling of any funds used in connection
therewith. The Consultant shall perform the services diligently and completely and in accordance with
professional standards of conduct and performance. The Consultant shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
If the services provided hereunder are funded in whole or in part under a Grant Funding
Agreement, then Consultant will comply with the terms of such Grant Funding Agreement to ensure that
the City is able to obtain the maximum funding under such Grant Funding Agreement. If this applies, the
City will provide the Consultant with a copy of the Grant Funding Agreement.
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2. Compensation.
The City shall pay the Consultant for services rendered according to the rates and methods set forth
below.
❑ LUMP SUM. Compensation for these services set forth in Exhibit A shall be a Lump Sum
of $
0 TIME AND MATERIALS NOT TO EXCEED. Compensation for these services shall not exceed
$150,000.00 without written authorization and will be based on the list of billing rates and
reimbursable expenses attached hereto as Exhibit "B."
❑ TIME AND MATERIALS. Compensation for these services shall be on a time and materials
basis according to the list of billing rates and reimbursable expenses attached hereto as Exhibit
„B
❑ OTHER
3. Payment.
A. The Consultant shall maintain time and expense records and provide them to the City
monthly after services have been performed, along with monthly invoices in a format acceptable to
the City for work performed to the date of the invoice.
B. All invoices shall be paid by City warrant within thirty (30) days of receipt of a proper
invoice. If the City objects to all or any portion of any invoice, it shall so notify the Consultant of the
same within fifteen (15) days from the date of receipt and shall pay that portion of the invoice not in
dispute, and the Parties shall immediately make every effort to settle the disputed portion.
C. The Consultant shall keep cost records and accounts pertaining to this Agreement
available for inspection by City representatives for three (3) years after final payment unless a longer
period is required by a third -party agreement. Copies shall be made available on request.
D. On the effective date of this Agreement (or shortly thereafter), the Consultant shall
comply with all federal and state laws applicable to independent contractors, including, but not limited
to, the maintenance of a separate set of books and records that reflect all items of income and expenses
of the Consultant's business, pursuant to Revised Code of Washington (RCW) 51.08.195, as required by
law, to show that the services performed by the Consultant under this Agreement shall not give rise to
an employer -employee relationship between the parties, which is subject to Title 51 RCW, Industrial
Insurance.
E. If the services rendered do not meet the requirements of the Agreement, the Consultant
will correct or modify the work to comply with the Agreement. The City may withhold payment for such
work until the work meets the requirements of the Agreement. The City shall pay the Consultant for
services rendered within ten (10) days after City Council voucher approval. However, if the City objects
to all or any portion of an invoice, it shall notify Consultant and reserves the option to only pay that
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portion of the invoice not in dispute. In that event, the Parties will immediately make every effort to
settle the disputed portion.
F. The City reserves the right to direct the Consultant's compensated services before
reaching the maximum amount.
4. Duration of Agreement.
A. This Agreement shall be in full force and effect for a period commencing on June 13,
2023, and ending December 31, 2024, unless sooner terminated under the provisions of this
Agreement. The City reserves the right to offer two (2) one-year extensions prior to expiration of the
Agreement to retain the Consultant's services.
B. Time is of the essence of this Agreement in each and all of its provisions in which
performance is required. If delays beyond the Consultant's reasonable control occur, the Parties will
negotiate in good faith to determine whether an extension is appropriate.
C. The Consultant shall obtain a City of Port Orchard business license prior to commencing
work pursuant to a written Notice to Proceed.
D. The Consultant is authorized to proceed with services upon receipt of a written Notice
to Proceed.
S. Standard of Care.
The Consultant represents and warrants that it has the requisite training, skill, and experience
necessary to provide the services under this Agreement and is appropriately accredited and licensed
by all applicable agencies and governmental entities. Services provided by the Consultant under this
Agreement will be performed in a manner consistent with that degree of care and skill ordinarily
exercised by members of the same profession currently practicing in similar circumstances.
6. Ownership and Use of Documents.
A. Ownership. Any records, files, documents, drawings, specifications, data, or
information, regardless of form or format, and all other materials produced by the Consultant in
connection with the services provided to the City, shall be the property of the City whether the project
for which they were created is executed or not.
B. Records preservation. Consultant understands that this Agreement is with a government
agency and thus all records created or used in the course of Consultant's work for the City are
considered "public records" and are subject to disclosure by the City under the Public Records Act,
Chapter 42.56 RCW ("the Act"). Consultant agrees to safeguard and preserve records in accordance
with the Act. The City may be required, upon request, to disclose the Agreement, and the documents
and records submitted to the City by Consultant, unless an exemption under the Public Records Act
applies. If the City receives a public records request and asks Consultant to search its files for responsive
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records, Consultant agrees to make a prompt and thorough search through its files for responsive
records and to promptly turn over any responsive records to the City's public records officer at no cost
to the City.
7. Relationship of the Parties; Independent Consultant.
The Parties intend that an independent contractor -client relationship will be created by this
Agreement. As the Consultant is customarily engaged in an independently established trade which
encompasses the specific service provided to the City hereunder, no agent, employee, representative
or sub -consultant of the Consultant shall be or shall be deemed to be the employee, agent,
representative or sub -consultant of the City. In the performance of the work, the Consultant is an
independent contractor with the ability to control and direct the performance and details of the work,
the City being interested only in the results obtained under this Agreement. None of the benefits
provided by the City to its employees, including, but not limited to, compensation, insurance, and
unemployment insurance are available from the City to the employees, agents, representatives, or sub -
consultants of the Consultant. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or contributing to the State Industrial Insurance Program, or
otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the
Consultant. The Consultant will be solely and entirely responsible for its acts and for the acts of its
agents, employees, representatives, and sub -consultants during the performance of this Agreement.
The City may, during the term of this Agreement, engage other independent contractors to perform
the same or similar work that the Consultant performs hereunder.
8. Indemnification.
Consultant shall defend, indemnify, and hold the City, its officers, officials, employees, agents, and
volunteers harmless from any and all claims, injuries, damages, losses or suits including attorneys' fees,
arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this
Agreement, except for injuries and damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend,
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED
HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE,
TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THIS WAIVER HAS BEEN
MUTUALLY NEGOTIATED BY THE PARTIES.
The provisions of this section shall survive the expiration or termination of this Agreement.
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9. Insurance.
The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims
for injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by the Consultant, its agents, representatives, or employees.
below:
limits:
A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described
i. Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA
00 01 or a substitute form providing equivalent liability coverage. If necessary, the
policy shall be endorsed to provide contractual liability coverage.
ii. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from premises, operations,
independent Consultants and personal injury and advertising injury. The City shall
be named as an insured under the Consultant's Commercial General Liability
insurance policy with respect to the work performed for the City.
iii. Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
iv. Professional Liability insurance appropriate to the Consultant's
profession.
B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance
i. Automobile Liability insurance with a minimum combined single
limit for bodily injury and property damage of $1,000,000 per accident.
ii. Commercial General Liability insurance shall be written with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
iii. Professional Liability insurance shall be written with limits no less
than $1,000,000 per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provision. The Consultant's Automobile Liability, Commercial General
Liability, and Professional Liability insurance policies are to contain, or be endorsed to contain, that
they shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute
with it.
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D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best
rating of not less than A-VII.
E. Verification of Coverage. The Consultant shall furnish the City with original certificates
and a copy of the amendatory endorsements, including but not necessarily limited to the additional
insured endorsement, evidencing the insurance requirements of the Consultant before
commencement of the work.
F. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City may, after
giving five business days' notice to the Consultant to correct the breach, immediately terminate the
contract or, at its discretion, procure or renew such insurance and pay any and all premiums in
connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole
discretion of the City, offset against funds due the Consultant from the City.
H. No Limitation. Consultant's maintenance of insurance as required by the Agreement
shall not be construed to limit the liability of the Consultant to the coverage provided by such
insurance, or otherwise limit the City's recourse to any remedy available at law or in equity.
10. Record Keeping and Reporting.
A. The Consultant shall maintain accounts and records, including personnel, property,
financial, and programmatic records, which sufficiently and properly reflect all direct and indirect costs
of any nature expended and services performed pursuant to this Agreement. The Consultant shall also
maintain such other records as may be deemed necessary by the City to ensure proper accounting of
all funds contributed by the City to the performance of this Agreement.
B. The foregoing records shall be maintained for a period of seven (7) years after
termination of this Agreement unless permission to destroy them is granted by the Office of the
Archivist in accordance with Chapter 40.14 RCW and by the City.
11. City's Right of Inspection and Audit.
A. Even though the Consultant is an independent contractor with the authority to control
and direct the performance and details of the work authorized under this Agreement, the work must
meet the approval of the City and shall be subject to the City's general right of inspection to secure the
satisfactory completion thereof. The Consultant agrees to comply with all federal, state, and municipal
laws, rules, and regulations that are now effective or become applicable within the terms of this
Agreement to the Consultant's business, equipment, and personnel engaged in operations covered by
this Agreement or accruing out of the performance of such operations.
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B. The records and documents with respect to all matters covered by this Agreement shall
be subject at all times to inspection, review or audit by the City during the performance of this
Agreement. All work products, data, studies, worksheets, models, reports, and other materials in
support of the performance of the service, work products, or outcomes fulfilling the contractual
obligations are the products of the City.
12. Work Performed at the Consultant's Risk.
The Consultant shall take all precautions necessary and shall be responsible for the safety of its
employees, agents, and sub -consultants in the performance of the work hereunder and shall utilize all
protection necessary for that purpose. All work shall be done at the Consultant's own risk, and the
Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or
held by the Consultant for use in connection with the work.
13. Termination.
A. Termination without cause. This Agreement may be terminated by the City at any time
for public convenience, for the Consultant's insolvency or bankruptcy, or the Consultant's assignment
for the benefit of creditors.
B. Termination with cause. This Agreement may be terminated upon the default of the
Consultant and the failure of the Consultant to cure such default within a reasonable time after
receiving written notice of the default.
C. Rights Upon Termination.
i. With or Without Cause. Upon termination for any reason, all finished or
unfinished documents, reports, or other material or work of the Consultant pursuant to this Agreement
shall be submitted to the City, and the Consultant shall be entitled to just and equitable compensation
for any satisfactory work completed prior to the date of termination, not to exceed the total
compensation set forth herein. The Consultant shall not be entitled to any reallocation of cost, profit
or overhead. The Consultant shall not in any event be entitled to anticipated profit on work not
performed because of such termination. The Consultant shall use its best efforts to minimize the
compensation payable under this Agreement in the event of such termination. Upon termination, the
City may take over the work and prosecute the same to completion, by contract or otherwise.
ii. Default. If the Agreement is terminated for default, the Consultant shall
not be entitled to receive any further payments under the Agreement until all work called for has been
fully performed. Any extra cost or damage to the City resulting from such default(s) shall be deducted
from any money due or coming due to the Consultant. The Consultant shall bear any extra expenses
incurred by the City in completing the work, including all increased costs for completing the work, and
all damage sustained, or which may be sustained, by the City by reason of such default.
D. Suspension. The City may suspend this Agreement, at its sole discretion. Any
reimbursement for expenses incurred due to the suspension shall be limited to the Consultant's
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reasonable expenses, and shall be subject to verification. The Consultant shall resume performance of
services under this Agreement without delay when the suspension period ends.
E. Notice of Termination or Suspension. If delivered to the Consultant in person,
termination shall be effective immediately upon the Consultant's receipt of the City's written notice or
such date as stated in the City's notice of termination, whichever is later. Notice of suspension shall be
given to the Consultant in writing upon one week's advance notice to the Consultant. Such notice shall
indicate the anticipated period of suspension. Notice may also be delivered to the Consultant at the
address set forth in the "Notices" Section herein.
F. Nothing in this Subsection shall prevent the City from seeking any legal remedies it may
otherwise have for the violation or nonperformance of any provisions of this Agreement.
14. Discrimination Prohibited.
A. The Consultant agrees not to discriminate against any employee or applicant for
employment or any other person in the performance of this Agreement because of race, creed, color,
national origin, marital status, sex, age, disability, or other circumstance prohibited by federal, state,
or local law or ordinance, except for a bona fide occupational qualification.
B. Violation of this Section shall be a material breach of this Agreement and grounds for
cancellation, termination, or suspension of the Agreement by the City, in whole or in part, and may
result in ineligibility for further work for the City.
15. Force Majeure.
Notwithstanding anything to the contrary in this Agreement, any prevention, delay or stoppage due to
strikes, lockouts, labor disputes, acts of God, acts of war, terrorist acts, inability to obtain services,
labor, or materials or reasonable substitutes therefor, governmental actions, governmental laws,
regulations or restrictions, civil commotions, casualty, actual or threatened public health emergency
(including, without limitation, epidemic, pandemic, famine, disease, plague, quarantine, and other
significant public health risk), governmental edicts, actions, declarations or quarantines by a
governmental entity or health organization, breaches in cybersecurity, and other causes beyond the
reasonable control of the Party obligated to perform, regardless of whether such other causes are (i)
foreseeable or unforeseeable or (ii) related to the specifically enumerated events in this paragraph
(collectively, a "Force Majeure"), shall excuse the performance of such Party for a period equal to any
such prevention, delay or stoppage. To the extent this Agreement specifies a time period for
performance of an obligation of either Party, that time period shall be extended by the period of any
delay in such Party's performance caused by a Force Majeure. Provided however, that the current
COVID-19 pandemic shall not be considered a Force Majeure unless constraints on a Party's
performance that result from the pandemic become substantially more onerous after the effective
date of this Agreement.
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16. Assignment and Subcontract.
The Consultant shall not assign or subcontract any portion of the services contemplated by this
Agreement without the prior written consent of the City. Any assignment made without the prior
approval of the City is void.
17. Conflict of Interest.
The Consultant represents to the City that it has no conflict of interest in performing any of the services
set forth in Exhibit "A." In the event that the Consultant is asked to perform services for a project with
which it may have a conflict, Consultant will immediately disclose such conflict to the City.
18. Confidentiali
All information regarding the City obtained by the Consultant in performance of this Agreement shall
be considered confidential. Breach of confidentiality by the Consultant shall be grounds for immediate
termination.
19. Non -Appropriation of Funds.
If sufficient funds are not appropriated or allocated for payment under this Agreement for any future
fiscal period, the City will so notify the Consultant and shall not be obligated to make payments for
services or amounts incurred after the end of the current fiscal period. This Agreement will terminate
upon the completion of all remaining services for which funds are allocated. No penalty or expense
shall accrue to the City in the event that the terms of the provision are effectuated.
20. Employment of State Retirees.
The City is a "DRS-covered employer" which is an organization that employs one or more members of
any retirement system administered by the Washington State Department of Retirement Systems
(DRS). Pursuant to RCW 41.50.139(1) and WAC 415-02-325(1), the City is required to elicit on a written
form if any of the Contractor's employees providing services to the City retired using the 2008 Early
Retirement Factors (ERFs), or if the Contractor is owned by an individual who retired using the 2008
ERFs, and whether the nature of the service and compensation would result in a retirement benefit
being suspended. Failure to make this determination exposes the City to significant liability for pension
overpayments. As a result, before commencing work under this Agreement, Contractor shall determine
whether any of its employees providing services to the City or any of the Contractor's owners retired
using the 2008 ERFs, and shall immediately notify the City and shall promptly complete the form
provided by the City after this notification is made. This notification to DRS could impact the payment
of retirement benefits to employees and owners of Contractor. Contractor shall indemnify, defend, and
hold harmless the City from any and all claims, damages, or other liability, including attorneys' fees and
costs, relating to a claim by DRS of a pension overpayment caused by or resulting from Contractor's
failure to comply with the terms of this provision. This provision shall survive termination of this
Agreement.
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21. Entire Agreement.
This Agreement contains the entire agreement between the parties, and no other agreements, oral or
otherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind either of
the parties. If there is a conflict between the terms and conditions of this Agreement and the attached
exhibits, then the terms and conditions of this Agreement shall prevail over the exhibits. Either party
may request changes to the Agreement. Changes which are mutually agreed upon shall be
incorporated by written amendments to this Agreement.
22. Non -waiver of Breach.
The failure of either party to insist upon strict performance of any of the covenants and agreements
contained herein, or to exercise any option herein contained in one or more instances, shall not be
construed to be a waiver or relinquishment of said covenants, agreements, or options, and the same
shall be in full force and effect.
23. Modification.
No waiver, alteration, modification of any of the provisions of this Agreement shall be binding unless
in writing and signed by a duly authorized representative of the City and the Consultant.
24. Notices.
All notices or other communications required or permitted under this Agreement shall be in writing
and shall be (a) personally delivered, in which case the notice or communication shall be deemed given
on the date of receipt at the office of the addressee; (b) sent by registered or certified mail, postage
prepaid, return receipt requested, in which case the notice or communication shall be deemed given
three (3) business days after the date of deposit in the United States mail; or (c) sent by overnight
delivery using a nationally recognized overnight courier service, in which case the notice or
communication shall be deemed given one business day after the date of deposit with such courier. In
addition, all notices shall also be emailed, however, email does not substitute for an official notice.
Notices shall be sent to the following addresses:
Notices to the City of Port Orchard shall be sent to the following address:
City Clerk
City of Port Orchard
216 Prospect Street
Port Orchard, Washington 98366
bwaIlace@portorchardwa.us
Phone:360.876.4407 Fax: 360.895.9029
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Notices to the Consultant shall be sent to the following address:
KCI Technologies Attn: Heidi Hammel
936 Ridgebrook Road Sparks, MD 21152
Phone No.: 410.527.4415
Email: Heidi.Hammel@kci.com
25. Resolution of Disputes; Governing Law.
A. Should any dispute, misunderstanding or conflict arise as to the terms and conditions
contained in this Agreement, the matter shall first be referred to the Mayor, who shall determine the
term or provision's true intent or meaning. The Mayor shall also decide all questions which may arise
between the parties relative to the actual services provided or to the sufficiency of the performance
hereunder.
B. If any dispute arises between the City and the Consultant under any of the provisions
of this Agreement which cannot be resolved by the Mayor's determination in a reasonable time, or if
the Consultant does not agree with the Mayor's decision on a disputed matter, jurisdiction of any
resulting litigation shall be filed in Kitsap County Superior Court, Kitsap County, Washington.
C. This Agreement shall be governed by and construed in accordance with the laws of the
State of Washington. In any suit or action instituted to enforce any right granted in this Agreement,
the substantially prevailing party shall be entitled to recover its costs, disbursements, and reasonable
attorneys' fees from the other Party.
26. Compliance with Laws.
The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that
are now effective or in the future become applicable to Consultant's business, equipment, and
personnel engaged in operations covered by this Agreement or accruing out of the performance of
those operations.
27. Title VI.
The City of Port Orchard, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation
subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the
Department of Transportation issued pursuant to such Act, must affirmatively insure that its contracts
comply with these regulations.
Therefore, during the performance of this Agreement, the Consultant, for itself, its assignees, and
successors in interest agrees as follows:
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A. Compliance with Regulations. The Consultant will comply with the Acts and the
Regulations relative to Nondiscrimination in Federally -assisted programs of the U.S. Department of
Transportation, Federal Highway Administration (FHWA), as they may be amended from time to time,
which are herein incorporated by reference and made a part of this Agreement.
B. Nondiscrimination. The Consultant, with regard to the work performed by it during this
Agreement, will not discriminate on the grounds of race, color, national origin, sex, age, disability,
income -level, or LEP in the selection and retention of subcontractors, including procurements of
materials and leases of equipment. The Consultant will not participate directly or indirectly in the
discrimination prohibited by the Acts and the Regulations as set forth in Appendix A, attached hereto
and incorporated herein by this reference, including employment practices when this Agreement
covers any activity, project, or program set forth in Appendix B of 49 C.F.R. part 21.
C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all
solicitations, either by competitive bidding, or negotiation made by the Consultant for work to be
performed under a subcontract, including procurements of materials, or leases of equipment, each
potential subcontractor or supplier will be notified by the Consultant of the Consultant's obligations
under this Agreement and the Acts and the Regulations relative to Non-discrimination on the grounds
of race, color, national origin, sex, age, disability, income -level, or LEP.
D. Information and Reports. The Consultant will provide all information and reports
required by the Acts, the Regulations and directives issued pursuant thereto and will permit access to
its books, records, accounts, other sources of information, and its facilities as may be determined by
the City or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations, and
instructions. Where any information required of the Consultant is in the exclusive possession of
another who fails or refuses to furnish the information, the Consultant will so certify to the City or the
FHWA, as appropriate, and will set forth what efforts it has made to obtain the information.
E. Sanctions for Noncompliance. In the event of the Consultant's noncompliance with the
non- discrimination provisions of this Agreement, the City will impose such contract sanctions as it or
the FHWA may determine to be appropriate, including, but not limited to:
i. withholding payments to the Consultant under the Agreement until the contractor
complies; and/or
ii. cancelling, terminating, or suspending the Agreement, in whole or in part.
F. Incorporation of Provisions. The Consultant will include the provisions of paragraphs one
through six in every subcontract, including procurements of materials and leases of equipment, unless
exempt by the Acts, the Regulations and directives issued pursuant thereto. The Consultant will take
action with respect to any subcontract or procurement as the City or the FHWA may direct as a means
of enforcing such provisions including sanctions for noncompliance. Provided, that if the Consultant
becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such
direction, the Consultant may request the City to enter into any litigation to protect the interests of the
City. In addition, the Consultant may request the United States to enter into the litigation to protect
City of Port Orchard and KCI Technologies, Inc
ASSET MANAGEMENT PROGRAM DEVELOPMENT AND ON -CALL CONSULTING SUPPORT
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the interests of the United States.
28. Counterparts.
This Agreement may be executed in any number of counterparts, each of which shall constitute an
original, and all of which will together constitute this one Agreement.
29. Severability.
Any provision or part of this Agreement held to be void or unenforceable under any law or regulation
shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon the
City and the Consultant, who agree that the Agreement shall be reformed to replace such stricken
provision or part with a valid and enforceable provision that comes as close as reasonably possible to
expressing the intent of the stricken provision.
IN WITNESS WHEREOF, the City and the Consultant have executed this Agreement as of the
dates listed below.
CONSULTANT
M.
Title: Vice President
Date: 06/05/2023
CITY OF PORT ORCHARD
DocuSigned by:
By: jebb P4& 3
Robert Putaansuu, Mayor
Date: 6/15/2023
ATTEST�Ae THENTICATE
Brandy Wallace, MMC, City Clerk
APPROVED AS TO FORM
DocuSigned by:
25g20467
Port Orchard City Attorney's Office
City of Port Orchard and KCI Technologies, Inc
ASSET MANAGEMENT PROGRAM DEVELOPMENT AND ON -CALL CONSULTING SUPPORT
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APPENDIX A
During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in
interest agrees to comply with the following non-discrimination statutes and authorities; including
but not limited to:
Pertinent Non -Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 C.F.R. Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the
basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 C.F.R. Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 USC§ 471, Section 4 7123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
"programs or activities" to include all of the programs or activities of the Federal -aid
recipients, sub- recipients and contractors, whether such programs or activities are Federally
funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the
basis of disability in the operation of public entities, public and private transportation systems,
places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as
implemented by Department of Transportation regulations at 49 C.P.R. parts 37 and 38;
• The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123)
(prohibits discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low -Income Populations, which ensures discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high
and adverse human health or environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
City of Port Orchard and KCI Technologies, Inc
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discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI,
you must take reasonable steps to -ensure that LEP persons have meaningful access to your
programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
City of Port Orchard and KCI Technologies, Inc
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EXHIBIT A
Scope of Services to be Provided by Consultant. The Consultant shall furnish services including, but
not limited to, the following outlined here.
City of Port Orchard and KCI Technologies, Inc
ASSET MANAGEMENT PROGRAM DEVELOPMENT AND ON -CALL CONSULTING SUPPORT
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Exhibit A
Asset Management Program
Development and On -Call AM
Consulting Support 2023-24
Proposed Scope of Services
May 2023
Prepared for:
The City of Port Orchard
Prepared by:
KCI Technologies Inc.
5.9.2023
DocuSign Envelope ID: 1E59BA13-OE57-4690-8680-4E3OBO41C6B3
City of Port Orchard, WA — Proposed Scope of Services — May 2023
Table of Contents
INTRODUCTION........................................................................................................................................ 3
TASKLIST...............................................................................................................................................
4
TASK 1: PROJECT MANAGEMENT AND INITIATION....................................................................
5
1.1: Project Initiation............................................................................................................................
5
1.2: Project Coordination, Monthly Progress Reports, and Invoicing ..................................................
5
TASK 2: CMMS RFP & ADVISORY SERVICES.................................................................................
6
2.1: Request for Proposal (RFP) Development Assistance...................................................................
6
2.2: CMMS Vendor Selection Assistance.............................................................................................
6
2.3: Assist the City during CMMS Software Vendor Implementation and Training Project ...............
6
TASK 3: ASSET INVENTORY AND HIERARCHY (WASTEWATER SYSTEM) ............................
7
3.1: Review and Analysis of the Wastewater System GIs data schema ...............................................
7
3.2: Wastewater System Data Model Development and Review..........................................................
7
TASK 4: CMMS IMPLEMENTATION TEAM FORMATION.............................................................
8
4.1: Develop a Brief CMMS Implementation Team Guidance Document ...........................................
8
TASK 5: ASSET MANAGEMENT TRAINING GOALS DOCUMENT DEVELOPMENT ................
9
5.1: Request of Existing Documentation and Data...............................................................................
9
5.2: Development of the Asset Management Training Goals Document .............................................
9
TASK 6: CLIENT ADVOCACY CONSULTING SERVICES (ON CALL) — AM PROGRAM
SUPPORT, DEVELOPMENT, AND IMPROVEMENT.......................................................................10
On -Call Consulting Support ................................................................................................................10
SCHEDULE............................................................................................................................................11
COST ESTIMATE.................................................................................. Error! Bookmark not defined.
RECOMMENDED ACTIONS BY OBJECTIVE — CITY OF PORT ORCHARD SAMP — MARCH
2023 (REFERENCE): .............................................................................................................................
12
KCI TECHNOLOGIES, INC. 12
KCI
Page 18 of 31 Exhibit A -Page 2
DocuSign Envelope ID: lE59BA13-OE57-4690-8680-4E3OBO4lC6B3
City of Port Orchard, WA — Proposed Scope of Services — May 2023
INTRODUCTION
The City of Port Orchard (City) collaborated with KCI Technologies to develop a Strategic Asset
Management Plan (SAMP). KCI delivered the final document in the last week of March 2023. The City
has asked KCI for a proposed scope of services to continue the development of the Asset Management
Program. The timeline below references the SAMP report's five-year timeline, focusing on the immediate
and near -term recommended actions through the fourth quarter of 2024.
Year I - ANI Program
Year 2 - AM
Year 3 - A- f
Year 4 - AlI
Year 5 - ANI
Development
Program
Program
Progrim
Program
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LONG-TERZII ACTION
q2-2023 Q3-2023 I g4.2023
1 2024
1 2025 1 2026 2027
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Objective A. Asset Management Programmatic Development
Objective B. CMMS Implementation and training Services
The proposed tasks provide the City support and assistance in preparation for the procurement and
implementation of a new Computerized Maintenance Management System (CMMS) solution and
supporting foundational data and documentation (e.g., GIS, SOPs, etc.), improving the management of its
assets, enhancing service delivery, and optimizing the lifecycle of its assets. KCI's goal over the next 20
months (May 2023 through December 2024) is to support the City by providing comprehensive support in
developing, improving, and maintaining its asset management program.
KCI TECHNOLOGIES, INC. 13
KCI
Page 19 of 31 Exhibit A -Page 3
DocuSign Envelope ID: 1E59BA13-OE57-4690-8680-4E3OBO41C6B3
City of Port Orchard, WA — Proposed Scope of Services — May 2023
TASK LIST
Our scope of services is organized into the following tasks:
• Task 1: Project Management and Initiation
• Task 2: CMMS RFP & Advisory Services
• Task 3: Asset Inventory and Hierarchy Development (Wastewater System)
• Task 4: CMMS Implementation Team Formation
• Task 5: Asset Management Training Goals Document Development
• Task 6: Client Advocacy Consulting Services (On Call) — AM Program Support, Development,
and Improvement
KCI TECHNOLOGIES, INC. 14
KCI
Page 20 of 31 Exhibit A -Page 4
DocuSign Envelope ID: 1E59BA13-OE57-4690-8680-4E3OBO41C6B3
City of Port Orchard, WA — Proposed Scope of Services — May 2023
TASK 1: PROJECT MANAGEMENT AND INITIATION
1.1: Project Initiation
This task will begin with a formal kickoff meeting with the Project Manager and key stakeholders within
the City. The meeting agenda will include:
• Introductions: The KCI project team and the City's attendees.
• Administrative details: Communication protocols, points of contact, invoicing, etc.
• Review project scope and schedule: Review the plan and identify key City staff to engage in a
task -specific workshop(s)/meeting(s)/interview(s).
• Present City staff with a brief overview and summary of the SAMP, objectives, actions, and the
five-year timeline.
• Data request: KCI will facilitate a discussion of the availability of existing
information/documentation that supports project task delivery.
The project initiation task provides a project overview and focuses on the March 2023 SAMP, the AM
objectives, and associated actions providing a familiar foundation/framework to implement recommended
actions to advance the development of the AM Program through 2024.
1.2: Project Coordination, Monthly Progress Reports, and Invoicing
KCI's project manager will work closely with both the City's project manager and the KCI team members
to confirm tasks are within budgeted allocation and reflect the associated scope. The project manager is
responsible for submitting project deliverables and will perform these key activities:
• Prepare monthly progress reports and submit them to the City on a monthly basis. The report
documents work accomplishments, percent complete, planned activity, issues for resolution, and
the project's financial status.
• Maintain the project schedule.
o Updates may only be made after discussion with and approval from the City's project
manager.
o The updated project schedule will be submitted to the City's project manager to reflect
agreed -upon changes to benchmarks, milestones, and/or project completion dates.
Coordinate KCI staff, email communication, various workshops, interviews, and review sessions.
Deliverables
• Kickoff meeting and meeting minutes (MS Word)
• Invoice and Progress monthly reports (PDF)
Assumptions
• This scope of services assumes the KCI project manager will serve as the central coordinator for
scheduling meetings, workshops, etc., and will secure adequate meeting space and resources as
needed and in coordination with the City's project manager * Note — The estimated task hours
and deliverables are estimates, and the budget from a task may be used or allocated to other
tasks within this scope of services.
KCI TECHNOLOGIES, INC. 15
KCI
Page 21 of 31 Exhibit A -Page 5
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City of Port Orchard, WA — Proposed Scope of Services — May 2023
TASK 2: CMMS RFP & ADVISORY SERVICES
KCI's Asset Management team consists of Asset Management and GIS professionals with a depth of
knowledge, experience, and expertise in Asset Management, GIS, and extensive experience
implementing, configuring, and training clients on multiple CMMS and Enterprise Asset Management
(EAM) software platforms.
2.1: Request for Proposal (RFP) Development Assistance
KCI will collaboratively develop a draft RFP for the City. The draft RFP will use the City's existing RFP
Template and incorporate existing documents, including the CMMS Demo Scripts, CMMS Technical
Requirement Examples, and Vendor Cost Worksheet, developed and delivered to the City by KCI as part
of the Strategic Asset Management Plan (SAMP) March 2023 - Appendices H, I, and J.
2.2: CMMS Vendor Selection Assistance
KCI will provide assistance and support to the City in the review of CMMS software vendor -submitted
proposals. KCI will identify and rank the top five to six recommended CMMS software vendors,
highlighting the pros and cons of the software. During the CMMS software vendor demonstrations, KCI
will assess the software alignment with the City's existing systems, approach to configure the software to
reflect the City's existing workflow processes and review the software's functionality to meet the City's
existing goals and support future growth and development. KCI will virtually (online) attend all CMMS
software vendor demonstrations and provide the City input, comments, and recommendations to support
and inform the City in its decision -making process.
2.3: Assist the City during CMMS Software Vendor Implementation and Training Project
As requested by the City during the CMMS software implementation and training, KCI will provide up to
64 hours of support:
• Reviewing vendor -provided implementation and training plans
• Advising the City on its response to CMMS software vendor questions regarding CMMS
software configuration and design.
Deliverables
• Draft RFP for the Procurement of CMMS Software, Implementation, and Training Services.
• Develop a short Memo of KCI-recommended CMMS software vendors (ranking list).
Assumptions
• The City will provide a 'City developed RFP template' to KCI as a starting point in the
development of the City's RFP for CMMS Procurement.
SAMP Report - Recommended Action(s)
• B 1: RFP — CMMS Implementation Wastewater System and Training Services
• 132: Procure CMMS Software Implementation and Training Services — Wastewater System
KCI TECHNOLOGIES, INC. 16
KCI
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City of Port Orchard, WA — Proposed Scope of Services — May 2023
TASK 3: ASSET INVENTORY AND HIERARCHY
(WASTEWATER SYSTEM)
The SAMP 'Recommended Actions' identified the need for an Asset Inventory of the Wastewater System
assets. KCI will review and analyze the database schemas for Wastewater GIS data (Vertical and Linear
assets) and will propose a new schema to normalize and standardize the wastewater GIS data. Also
needed is the creation of a basic data dictionary to help describe and document the attributes of the
proposed GIS schema along with applicable domains, subtypes, and relationships to help remove
redundancy and identify opportunities to move operational data to related tables or enterprise solutions,
remove unused attributes, and remove unused fields.
3.1: Review and Analysis of the Wastewater System GIS data schema.
KCI will request existing GIS data, a cut of the existing asset registry maintained by the Finance
Department, and any other associated wastewater system asset data and documentation.
3.2: Wastewater System Data Model Development and Review
KCI will develop a draft Wastewater System data model. A KCI-facilitated workshop will walk through
the asset data. A final review meeting with the City will be held to finalize the proposed data model. The
data model will provide the CMMS software vendor with valuable guidance and understanding of the
Wastewater System assets.
Meetings
• KCI will facilitate one meeting (Virtual, 1 hr.)
• KCI will facilitate two (2) workshops - Asset Inventory Data Model Development (Virtual, Each
- 1 hr. and 30 mins.)
• KCI facilitated meeting Post Data Model Review by the City - Data Model discussion meeting.
(Virtual, 1 hr.)
Deliverables
• Wastewater System Data Model
SAMP Report - Recommended Action(s)
• A3: Asset Inventory and Hierarchy
Assumptions
• The City will provide the data and documentation requested by KCI\
KCI TECHNOLOGIES, INC. 17
KCI
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City of Port Orchard, WA — Proposed Scope of Services — May 2023
TASK 4: CMMS IMPLEMENTATION TEAM FORMATION
We recommend the formation of a CMMS Implementation Team to support the CMMS vendor before,
during, and throughout the implementation of the CMMS software and staff training. The implementation
team will coordinate the scheduling of Staff and identification of the required resources to shepherd the
project from start to successful completion. KCI recommends that the implementation team include key
staff associated with the 'System' being implemented. For example, the Wastewater System was identified
during the previous project discussion (Asset Management Program Strategic Planning Project — August
2022 to March 2023) as the first Asset Class to be implemented. Therefore, KCI recommends the
following roles to allocate time and fully participate in all scheduled implementation team meetings and
assigned duties:
• Utility Manager
• IT Manager
• PW Operations Manager
• PW Foreman
• GIS representative
• Staff associated with the System Implementation
• Public Works Director (optional)
4.1: Develop a Brief CMMS Implementation Team Guidance Document
KCI will develop a draft CMMS Implementation Team Guidance Document containing the team's
purpose, goals, scope, authority, responsibilities, governance, and the method of communicating the
implementation project's progress (approximately 4-6 pages). KCI will lead a workshop with the City
CMMS Implementation Team Staff. The workshop will provide an overview and a facilitated discussion
to build upon key elements required in the develop a Guidance document.
Meetings
• KCI facilitated workshop to provide context, ask relevant questions, and explain the benefits of
developing and maintaining a guidance document. (Virtual, 2 hrs.)
• KCI will facilitate a `document review' meeting with the City. (Virtual, 1 hr.)
Deliverables
• Draft CMMS Implementation Team Guidance Document (PDF file)
• Final CMMS Implementation Team Guidance Document (PDF file)
SAMP Report - Recommended Action(s)
• A2: CMMS Implementation Team
KCI TECHNOLOGIES, INC. 18
KCI
Page 24 of 31 Exhibit A -Page 8
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City of Port Orchard, WA — Proposed Scope of Services — May 2023
TASK 5: ASSET MANAGEMENT TRAINING GOALS
DOCUMENT DEVELOPMENT
This task is to develop an 'Asset Management Training Goals' document for the City's management and
Staff. This document will define the primary reasons for an AM Training Goals document, clearly stated
objectives, rationale, and identification of the intended audience. The AM Training Goals document will
include clear training goals with a representative visual timeline.
5.1: Request of Existing Documentation and Data
Examples of potential documentation and or data to be requested are as follows:
• Text from the City's employee manual referencing training, conferences, or user groups
• Examples from other City departments regarding staff training, conference, and user group
attendance.
• Documentation or data relevant to staff training.
5.2: Development of the Asset Management Training Goals Document
KCI will create a draft document based on the identified personnel and current educational needs for the
advancement of the Asset Management Program at the City.
Meeting
• KCI will facilitate a workshop and discussion of AM Training Goals document outline and
anticipated outcome. (Virtual, 1 hr. and 30 mins.)
• KCI will facilitate a draft document review discussion meeting. (Virtual, 1 hr.)
Deliverables
• Draft AM Training Goals document
• AM Training Goals Visual Timeline
SAMP Report - Recommended Action(s)
• A5: Asset Management Training Goals Document
KCI TECHNOLOGIES, INC. 19
KCI
Page 25 of 31 Exhibit A -Page 9
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City of Port Orchard, WA — Proposed Scope of Services — May 2023
TASK 6: CLIENT ADVOCACY CONSULTING SERVICES
(ON CALL) — AM PROGRAM SUPPORT, DEVELOPMENT,
AND IMPROVEMENT
The KCI team will be available to provide additional on -call consulting support to the City in the
advancement of its Asset Management Program. These support functions can be utilized on an as -needed
basis and are not planned or scheduled, and may not be listed below.
On -Call Consulting Support
The KCI team will be available to provide additional support to the City in its pursuit of the development
of an Asset Management Program. Below are potential tasks to be performed by KCI on an On -Call basis:
• CMMS Implementation Advocacy and Support
• Public Outreach/Educational Workshops
• Wastewater Collection CCTV Condition Inspection Advisory Services
• Continued Asset Management Program Strategic Planning and Improvement
• AM Program Strategic Funding Plan Development Assistance
• Asset Inventory Improvements and Data Models for Other Systems (e.g., Water, Stormwater,
etc)
• AM Related Meeting Attendance, Data/Document Review and Analysis, and Recommendations
• Asset Management Consulting Support, Assistance, and Guidance
• Asset Management Plan (AMP) Framework Development
Assumptions
• The KCI Project Manager will coordinate and collaborate with the City Project Manager to define
the scope of the task and deliverables, if necessary, and the agreed -upon maximum number of
hours for KCI staff to complete the task. Also, if the task requires travel, the City will authorize
and approve the associated travel expenses.
KCI TECHNOLOGIES, INC. 110
KCI
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City of Port Orchard, WA — Proposed Scope of Services — May 2023
SCHEDULE
The KCI team estimates this project to be active through December 31, 2024, and the duration is
dependent upon City resources' availabilities and schedules. The graphic below provides the City with an
idea of the intended sequencing and duration of tasks.
TIMELINE RECOMMENDED ACTION
BY AM OBJECTIVE
City of Port Orchard, WA
Asset Management Program
Year 1 - AM Program Development
Year 2 - AM
Program
RUN
On Call AM Consulting Services
May 2023 - December 2024
77<-Ozo
2023
Q4-2023
2024
LU
w
(11
Q2
Q3
Q4
Task 1: Project Management and Initiation
Task 2: CMMS RFP & Advisory Services
Task 3: Asset Inventory and Hierarchy
(Wastewater System)
Task 4: CMMS Implementation Team Formation
Task 5: Asset Management Training Goals Document
Development
Task 6: Client Advocacy Consulting Services (On Call)
AM Program Support, Development, and
Improvement
KCI TECHNOLOGIES, INC. 111
KCI
Page 27 of 31 Exhibit A -Page 11
DocuSign Envelope ID: 1E59BA13-OE57-4690-8680-4E3OBO41C6B3
City of Port Orchard, WA — Proposed Scope of Services — May 2023
RECOMMENDED ACTIONS BY OBJECTIVE - CITY OF
PORT ORCHARD SAMP - MARCH 2O23 (REFERENCE):
Strategic Asset Management Plan (SAMP) Report document — March of 2023
The Recommended Actions by Asset Management Objective are:
Obiective A: Asset Management Programmatic Development
Al: Asset Management Team (AMT)
A2: CMMS Implementation Team
A3: Asset Inventory and Hierarchy
A4: Asset Management Program — Funding Strategy Plan
A5: Asset Management Training Goals Document
A6: Asset Management Plan (AMP) Development — Utility System
A7: Asset Management Plan (AMP) Development — Transportation System
Obiective B: CMMS Implementation & Training Services
Bl: RFP — CMMS Implementation Wastewater System and Training Services
B2: Procure CMMS Software Implementation and Training Services — Wastewater System
B3: Contract Implementation and Training Services Utility System (Water and Stormwater)
134: Contract Implementation and Training Services Transportation System
KCI TECHNOLOGIES, INC. 112
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EXHIBIT B
Rates for Services to be Provided by Consultant. The Consultant shall furnish the services in
accordance with the rates specified below.
City of Port Orchard and KCI Technologies, Inc
ASSET MANAGEMENT PROGRAM DEVELOPMENT AND ON -CALL CONSULTING SUPPORT
Updated 4/2022 IBDR
Page 29 of 31
DocuSign Envelope ID: 1E59BA13-OE57-4690-8680-4E3OBO41C6B3
Exhibit B
Date: May 9, 2023
To: City of Port Orchard, WA
From: KCI Technologies, Inc.
Subject: Cost Estimate - Asset Management Program Development and On -Call AM Consulting Support
2023-24 Scope of Services Proposal
The fee for the scope of services is as follows:
Task 1: PROJECT MANAGEMENT AND INITIATION
$26,597.00
Task 2: CMMS RFP & ADVISORY SERVICES
$27,958.00
Task 3: ASSET INVENTORY AND HIERARCHY (WASTEWATER SYS.)
$25,026.00
Task 4: CMMS IMPLEMENTATION TEAM FORMATION
$8,980.00
Task 5: ASSET MANAGEMENT TRAINING GOALS GUIDANCE DOC.
$9,103.00
Task 6: CLIENT ADVOCACY CONSULTING SERVICES (ON CALL) —
AM PROGRAM SUPPORT, DEVELOPMENT, AND IMPROVEMENT
$52,336.00
Cost Estimate Total (Not to Exceed)
$150,000.00
Consultant Fee Determination Summary
Company:
KCI Technologies, Inc.
Client:
City of Port Orchard
Project:
Asset Management Program Development and On -Call AM Consultin& Support & 2023-24
Job #:
Date:
May 9, 2023
File Name:
Contract Type:
Billing Rate Schedule
Consultant Fee Determination
DIRECT SALARY COST
Classification -Job Title
Hours
Hourl Rate
Amount
Sr. Project Manager
438
$192
$ 84,096
Sr. AM Advisor
42
$213
$ 8,946
Data & Analytics Manager
82
$189
$15,498
Data Analyst I
106
$144
$15,552
Business Analyst
140
$102
$14,484
Sr. Data Analyst
10
$165
$1,650
GIS Analyst
40
$124
$5,321
TOTAL SALARY COST
REIMBURSABLE EXPENSES
Total Salary Cost: $145,547.00
Reimbursable Expenses
Amount
Copies, Printing, etc.:
$ 0.00
Mileage:
$ 1,204.00
Page 30 of 31 Exhibit B-Page 1
DocuSign Envelope ID: 1E59BA13-OE57-4690-8680-4E30B041C6B3
Airfare:
$ 0.00
Lodging:
$ 2,311.00
Meals
$ 840.00
Rental Car
$ 0.00
Rental Car Gas
$ 0.00
Expense Subtotal:
$ 4,453.00
SUBTOTAL (SALARYAND EXPENSES)
$ 150,000.00
Total Estimated Budget: $ 150,000.00
Page 31 of 31 Exhibit B-Page 2