12/10/2019 - Regular - MinutesC ty of Port Orchard
Counc I Meeting Minutes
Regular Meeting of December 10, 2OL9
1. CALL TO ORDER AND ROtt CALL
Mayor Putaansuu called the meeting to order at 5:30 p.m.
Roll call was taken by the City Clerk as follows:
Mayor Pro-Tem Ashby
Councilmember Chang
Councilmember Clauson
Cou ncilmember Cucciard i
Councilmember Diener
Cou ncilmember Lucarelli
Cou ncilmember Rosapepe
Mayor Putaansuu
Present
Present
Present
Present
Present
Present
Present
Present
Staff present: Public Works Director Dorsey, Community Development Director Bond, City Attorney
Cates, Police Chief Brown, City Clerk Rinearson, and Deputy City Clerk Floyd.
A. PLEDGE OF ALLEGIANCE
Boy Scout Troop 1536 led the audience and Council in the Pledge of Allegiance.
MOTION: By Councilmember Ashby, seconded by Councilmember Rosapepe, to add under
Discussion ltems, 8D, a discussion on the downtown subarea plan.
The motion carried.
MOTION: By Councilmember Ashby, seconded by Councilmember Cucciardi, to add the excusal of
Councilman Fred Chang to the consent agenda.
The motion carried.
MOTION: By Councilmember Cucciardi, seconded by Councilmember Ashby, to remove the
discussion item 8A regarding the extension to the Purchase and Sale Agreement for 640 Bay Street.
Councilmember Cucciardi said he received notification tonight and need more time to digest.
The motion carried.
Councilmember chang arrived to the meeting at 6:32 p.m.
Minutes of December L0, 2Ot9
Page 2 ol 6
2. APPROVAL OF AGENDA
MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to approve the agenda
as amended.
The motion carried.
At 5:34 p.ffi., Mayor Putaansuu recessed the meeting for a 10-minute executive session to discuss a
potential litigation matter pursuant to RCW 42.30.110(1Xi). City Attorney Cates and Public Works
Director Dorsey were invited to attend.
At 5:44 p.ffi., Mayor Putaansuu reconvened the meeting back into session.
MOT ON: By Councilmember Cucciardi, seconded by Councilmember Diener, to add a business item,
the adoption of Resolution No. 030-19, approving Contract No. CO67-L9 with Stellar J Corporation
for the McCormick Sewerage Lift Station No. 2 Project and document procurement.
The motion carried.
MOT ON: By Councilmember Clauson, seconded by Councilmember Rosapepe, to approve the
agenda, once again, as amended.
The motion carried.
3. CITIZENS COMMENTS
There were no citizen comments.
4. CONSENTAGENDA
A. Approval of Voucher Nos. 78286 through 78385 including bank drafts in the amount of
5709,522.t2 and Electronic Payments/EFT's in the amount of 5476.22 totaling $709,998.34.
B, Approval of Payroll Check Nos. 78276 through 78285 including bank drafts and EFT's in the
amount of $258,760.66; and Direct Deposits in the amount of S169,484.35 totaling $428,245.01.
C. Approval ofthe November L9,2OL9, Council Work Study Session Minutes
D. Approval ofthe November 26,2Ot9, Council Meeting Minutes
E. Adoption of a Resolution, Authorizing the Mayor to Execute a Letter of Understanding to Extend
Contract No. 024-15, with Waste Management of Washington, lnc. for Solid Waste Services
(Resolution No. 044-19)
F. Approval of Amendment No. 1to Contract No. 012-19, with Kitsap County for the Provision of
Juvenile Detention Facilities
G. Approval ofAmendment No. 2 to Contract No. 002-18, with Kitsap County for lncarceration of
City Prisoners
H. Approval of a Memorandum of Understanding with the South Kitsap School District for Additional
Off-Duty Law Enforcement fficers for Designated School Events (Contract No.86-19)
l. New ltem: Excusal of Councilman Fred Chang (arrived late)
Minutes of December 10, 2OL9
Page 3 of 6
MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to approve the consent
agenda as published.
The motion carried.
5. PRESENTATION
A. Kitsap County Courthouse Campus
Ron Thomas, Thomas Architecture Studios, provided a presentation on the master planning of the
entire County campus site and Phase 1 of the County Courthouse Campus. This is a multi-phase
project.
6. PUBLIC HEARING
There were no public hearings.
7. BUSINESS ITEMS
A. Continuation of: Adoption of an Ordinance Approv ng the Pet t on to Vacate C ty R ght-of-Way,
an Alley Between Cl ne Avenue and Dekalb Street
MOTION ON THE FLOOR: By Councilmember Diener, seconded by Councilmember Cucciardi, to
adopt an ordinance vacating the City's right-of-way, an alley between Cline Avenue and DeKalb
Street, as presented.
The motion fa led unanimously.
MOTION: By Councilmember Lucarelli, seconded by Councilmember Diener, to adopt an ordinance
vacating the City's right-of-way, an alley between Cline Avenue and DeKalb Street, as presented by
the Petitioner.
The motion passed. Counc lmember Chang voted no.
(Ordinance No. 048-19)
B. Adoption of Resolution No. 030-19, Approving Contract No. C067-19 with Stellar J Corporation
for the McCormick Sewerage Lift Station No. 2 Project and Documenting Procurement
MOT ON: By Councilmember Diener, seconded by Councilmember Rosapepe, to adopt Resolution
No. 030-19, thereby approving Contract No. C057-19 with Stellar J Corporation in an amount not
to exceed 53,L4L,2O5.50 (applicable taxes included) for the McCormick Sewerage Lift Station No.
2 Project.
The mot on carr ed.
(Resolut on No. 030-19)
Minutes of December L0, 2OL9
Page 4 of 5
8. D SCUSS ON TEMS (No Action to be Taken)
Mayor Putaansuu explained he received an amendment late today and it was not able to be included
in the packet. lf there are concerns, please let him know so this can be put in next week's packet.
B. Sunshine Fund
Mayor Putaansuu noted during the annual audit, the auditors voiced concerns with this fund. This is
a fund that Councilmembers and the Mayor contribute to purchase flowers, as get well gestures. The
auditor's have issues with the City managing these dollars. We have stopped this practice. We have
5260 dollars left in the fund, and the Finance department would like to close this account and expend
these funds bythe end ofthe year.
Mayor Putaansuu said he spoke to Finance Chair Councilmember CIauson, who recommended
contributing the funds to the Festival of Chimes and Lights event. Our goal is to have a business item
on next week's agenda authorizing staffto close this account and expend the funds.
Council had no objections.
C. C tizen Art Display Request
Mayor Putaansuu said a Chihuly inspired art display was offered to the City of Bremerton, who was
about to pass a resolution of acceptance, but as the art was created by South Kitsap High School
students, the artist would like this to be displayed somewhere in Port Orchard.
He said if this moves forward, we can bring forward a resolution at next week's meeting accepting
the art piece.
Council had no objections.
D. Downtown Subarea Plan
Mayor Putaansuu said they have been interviewing companies for the Downtown Campus and
Subarea Plan.
Development Director Bond provided background history on the project, which included reminding
the designated centers in Port Orchard, application process, Request for Proposals, selection of a
firm, benefits of project, public feedback, transportation, federal grant money, and opportunity
zones. Additional money is needed to complete the plan, and staff is asking if Council would like staff
to move forward with seeking additional funding.
ln response to Councilmember Lucarelli, Mayor Putaansuu said we would need an additional
Stso,ooo to S2oo,ooo.
Minutes of December 10, 2OL9
Page 5 of 6
Mayor Putaansuu, Councilmembers and staff discussed the firms they interviewed, REET funding,
building permit income, adding this discussion to next Finance Committee meeting, development,
and public input.
Council had no objections moving forward.
9. REPORTS OF COUNC L COMMITTEES
Mayor Putaansuu reported the Finance Committee is meeting next Tuesday [December !7,20L9]
and the Economic Development and Tourism Committee will not meet until after the first of the year.
Councilmember Lucarelli reported the Utilities Committee is scheduled to meet next Monday
[December 15, 2019]. The Sewer Advisory Committee is scheduled to meet February 19, 2020. She
reported on the Festival of Chimes and Lights event and reported the Chimes and Lights Committee
is scheduled to meet January L3,2O2O.
Councilmember Ashby reported that KRCC [Kitsap Regional Coordinating Council] will have about 6
meetings next year instead of monthly meetings.
Mayor Putaansuu reported on Kitsap 911 and proposed L/LO measure to be on the ballot, holiday
light tour and Council retreat.
10. REPORT OF MAYOR
The Mayor reported on the following:
o Citizen email regarding the City;
o 2O2O Counci! meeting dates;
. Well 13 updates;
o SeeClickFix on website;
o Oath of Offices next week
. Meetings with Senator Randall and Representative Young;
o Gutter cleaning at City Hall; and
o AWC Board meeting.
Councilmember Chang noted the severe weather shelter in the county was open for 5 days during
Thanksgiving and the Port Orchard shelter served an average of 8 people per night.
Mayor Putaansuu spoke about the Kingston Community Center and citizen question about an arts
commission.
Councilmember Diener encouraged Council to send in their questions regarding the Kitsap County
Campus presentation.
Minutes of December 10, 2OL9
Page 6 of 6
11. REPORT OF DEPARTMENT HEADS
Public Works Director Dorsey reported on representing small cities in Olympia at the Public Works
Board meeting in February.
City Attorney Cates reported on the City's settlement agreement with the County regarding the
Comprehensive Plan Transportation Element. lt was brought to our attention that the initial dates
for getting some of the transportation study completed needed to be adjusted. They are now drafting
an amendment.
Police Chief Brown reported on the Festival of Chimes and Lights event and planning process.
T2. CIT ZEN COMMENTS
Gerry Harmon spoke about a crack in the middle of Sidney and asked about the importance of
executive sessions during the meeting.
Mayor Putaansuu said sometimes they must take action on an item on the agenda that could be
related to litigation. The Council also might need information from the City Attorney before acting
on an item.
Heidi Fenton is excited about the new artwork, suggested having a countdown to the tree lighting
during the Festival of Chimes and Lights, and asked about a reader board in front of City Hall.
Mayor Putaansuu explained electronic reader boards are prohibited bythe City's sign code.
13. EXECUT]VE SESSTON
An executive session was held earlier.
14. ADJOURNMENT
The meeting adjourned at 8:15 p.m. No other action was taken. Audio/Visual was successful.
Br n Y inearson, MMC, City Clerk Robert Putaans , Mayor
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