016-19 - Department of Ecology - Contract Amendment 2DocuSign Envelope ID: 9858A6B5-15E2-4216-9DBC-474C59DF760D
DEPARTMENT OF
ECOLOGY
State of Washington
AMENDMENT NO.2
TO AGREEMENT NO. WQC-2018-PoOrPW-00206
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
Port Orchard Public Works Department
PURPOSE: To amend the above -referenced agreement (AGREEMENT) between the state of Washington Department of
Ecology (ECOLOGY) and Port Orchard Public Works Department (RECIPIENT) for the Port Orchard Downtown Basin
Stormwater Plan (PROJECT).
This amendment is needed to deobligate the remaining funds of $23,444.08. The project scope and dates remain the same.
1. Task 1 Project Administration/Management is increasing by $4,514.74, from $36,500.00 to $41,014.74.
2. Task 2 Data Review, Gap Analysis, Field Investigation is decreasing by $20,233.65, from $128,500.00 to $108,266.35.
3. Task 3 Model Development and Application is increasing by $138.66, from $42,000.00 to $42,138.66.
4. Task 4 Downtown Basin Stormwater Plan is decreasing by $7,863.83, from $9,840.00 to $1,976.17.
5. A total of $23,444.08 is being deobligated from Funding Distribution EG190320, decreasing the Total Eligible Cost of the
agreement from $216,840.00 to $193,395.92.
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
Total Eligible Cost:
Original: 216,840.00 Amended: 193,395.92
CHANGES TO THE BUDGET
Funding Distribution EG190320
Funding Title: SFAP Green Retrofit Incentive
Funding Type:
Funding Effective Date:
Funding Source:
Title:
Fund:
Type:
Funding Source %:
Description:
Template Version 10/30/2015
Grant
07/01 /2018
SFAP-SFY 18
FD
State
100%
Funding Expiration Date: 12/31/2022
Environmental Legacy Stewardship Account (ELSA) - State
DocuSign Envelope ID: 9858A6B5-15E2-4216-9DBC-474C59DF760D
State of Washington Department of Ecology
Port Orchard Public Works Department
Page 2 of 8
Port Orchard Downtown Basin Stormwater Plan Project
Agreement No. WQC-2018-PoOrPW-00206
Approved Indirect Costs Rate:
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Approved State Indirect: 0%
0%
No
No
Is this Funding Distribution used to match a federal grant? No
SFAP Green Retrofit Incentive
Task Total
Project Administration/Management
$
1,976.17
Data Review, Gap Analysis, Field Investigation
$
41,014.74
Model Development and Application
$
42,138.66
Downtown Basin Stormwater Plan
$
108,266.35
Total: $ 193,395.92
CHANGES TO SCOPE OF WORK
Task Number: 1 Task Cost: $1,976.17
Task Title: Project Administration/Management
Task Description:
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements.
Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and
corresponding backup documentation; progress reports; and a recipient closeout report (including photos).
B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement, contracting, and
interlocal agreement requirements; application for, receipt of, and compliance with all required permits, licenses, easements, or
property rights necessary for the project; and submittal of required performance items.
C. The RECIPIENT shall manage the project. Efforts include, but are not limited to: conducting, coordinating, and scheduling
project activities and assuring quality control. Every effort will be made to maintain effective communication with the
RECIPIENT's designees; ECOLOGY; all affected local, state, or federal jurisdictions; and any interested individuals or
groups. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement.
Task Goal Statement:
Properly managed and fully documented project that meets ECOLOGY's grant or loan administrative requirements.
Task Expected Outcome:
* Timely and complete submittal of requests for reimbursement, quarterly progress reports, and RECIPIENT closeout report.
* Properly maintained project documentation
Template Version 10/30/2015
DocuSign Envelope ID: 9858A6B5-15E2-4216-9DBC-474C59DF760D
State of Washington Department of Ecology
Port Orchard Public Works Department
Page 3 of 8
Port Orchard Downtown Basin Stormwater Plan Project
Agreement No. WQC-2018-PoOrPW-00206
Recipient Task Coordinator: Zack Holt
Deliverables
Number
Description
Due Date
1.1
Quarterly Progress Reports
1.2
Recipient Closeout Report
1.3
Project Outcome Summary Report
CHANGES TO SCOPE OF WORK
Task Number: 2 Task Cost: $41,014.74
Task Title: Data Review, Gap Analysis, Field Investigation
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance.
A. The RECIPIENT will complete a data and information review and gap analysis.
B. The RECIPIENT will complete supportive field investigation as determined necessary from the gap analysis to complete the
data gap field inventory.
Task Goal Statement:
The RECIPIENT will complete all data review and data gap analysis and supporting field investigation tasks and respond to
ECOLOGY comments in a timely manner. The RECIPIENT will compile existing data and fill data gaps needed to develop the
analytical tools and models (GIS, water quality, and hydrologic/hydraulic) that will be used during alternative development and
assessment work completed under subsequent tasks.
Task Expected Outcome:
The project will complete a preliminary characterization of the existing stormwater infrastructure and identify
opportunities/constraints for stormwater activities and projects, fill key data gaps regarding the City's existing stormwater
system infrastructure, and ensure high quality is data used in the water quality and hydraulic models being developed.
Recipient Task Coordinator: Zack Holt
Deliverables
Number Description Due Date
Template Version 10/30/2015
DocuSign Envelope ID: 9858A6B5-15E2-4216-9DBC-474C59DF760D
State of Washington Department of Ecology
Port Orchard Public Works Department
Page 4 of 8
Port Orchard Downtown Basin Stormwater Plan Project
Agreement No. WQC-2018-PoOrPW-00206
2.1
Draft of Existing Conditions Technical Memorandum. Upload to EAGL
and notify ECOLOGY when upload is complete.
2.2
Responses to Existing Conditions Technical Memorandum ECOLOGY
comments. Upload to EAGL and notify ECOLOGY when upload is
complete.
2.3
Data Gap Field Inventory Map or Informational Tool in GIS format.
Upload to EAGL and notify ECOLOGY when upload is complete.
2.4
Responses to Data Gap Field Inventory ECOLOGY comments. Upload
to EAGL and notify ECOLOGY when upload is complete.
CHANGES TO SCOPE OF WORK
Task Number: 3 Task Cost: $42,138.66
Task Title: Model Development and Application
Task Description:
A. The RECIPIENT will provide hydraulic model development and application for this project.
B. The RECIPIENT will provide water quality model development and application for this project.
C. The RECIPIENT will submit a QAPP to ECOLOGY for review and acceptance prior to modeling. The QAPP must
include how the RECIPIENT will develop and apply the models to quantify the magnitude of flow and pollutant loading.
D. Upon completion of hydraulic and water quality modeling runs, the RECIPIENT will provide to ECOLOGY:
1. GIS compatible project area in Shapeflle, Geodatabase file, or ECOLOGY -Approved Equivalent. The project area will
include features to show treatment facilities and contributing areas.
2. A technical memorandum to accompany the GIS file with explanation of the completed analysis.
Task Goal Statement:
The RECIPIENT will develop water quality and hydraulic models and complete model runs to quantify the magnitude of
pollutant loading and flows/water surface elevations at points of interest in the downtown basin. The RECIPIENT will
communicate with ECOLOGY in a timely fashion and provide ECOLOGY with all requested project documentation.
Task Expected Outcome:
The project will develop and use water quality and hydraulic models to determine the most effective infrastructure investments
to improve water quality and alleviate localized flooding through flow control in the downtown stormwater basin. The model
will be developed and used in accordance with the completed QAPP and outlined methodology.
Recipient Task Coordinator: Zack Holt
Template Version 10/30/2015
DocuSign Envelope ID: 9858A6B5-15E2-4216-9DBC-474C59DF760D
State of Washington Department of Ecology
Port Orchard Public Works Department
Port Orchard Downtown Basin Stormwater Plan Project
Agreement No. WQC-2018-PoOrPW-00206
Deliverables
Page 5 of 8
Number
Description
Due Date
3.1
Modeling Quality Assurance Plan. Submit to ECOLOGY for review and
acceptance. Upload to EAGL and notify ECOLOGY when upload is
complete.
3.2
Responses to Modeling Quality Assurance Plan ECOLOGY comments.
Upload to EAGL and notify ECOLOGY when upload is complete.
3.3
Hydraulic Model (SWMM) and technical memorandum. Upload to
EAGL and notify ECOLOGY when upload is complete.
3.4
Responses to Hydraulic Model (SWMM) and technical memorandum.
ECOLOGY comments. Upload to EAGL and notify ECOLOGY when
upload is complete.
3.5
Water quality model (spreadsheet) and technical memorandum. Upload
to EAGL and notify ECOLOGY when upload is complete.
3.6
Responses to water quality model and technical memorandum
ECOLOGY comments. Upload to EAGL and notify ECOLOGY when
upload is complete.
3.7
Project Area Shapefile, Geodatabase file, or ECOLOGY -approved
Equivalent. The project area will include features for treatment facilities
and contributing areas. Upload to EAGL and notify ECOLOGY when
upload is complete.
CHANGES TO SCOPE OF WORK
Task Number: 4 Task Cost: $108,266.35
Task Title: Downtown Basin Stormwater Plan
Task Description:
A. The RECIPIENT will complete the draft and final Downtown Basin Stormwater Plan. At a minimum the plan will include
the following elements or their equivalent:
1. Executive Summary
2. IntroductionBackground
3. Existing Conditions Assessment
4. Technical Memorandum for model development
5. Stormwater Management Options (SMO) List and Metrics Matrix
6. Description of Stakeholder Engagement
7. Final Priority SMO List
Template Version 10/30/2015
DocuSign Envelope ID: 9858A6B5-15E2-4216-9DBC-474C59DF760D
State of Washington Department of Ecology
Port Orchard Public Works Department
Page 6 of 8
Port Orchard Downtown Basin Stormwater Plan Project
Agreement No. WQC-2018-PoOrPW-00206
8. Schedule for Implementation
9. Estimation of Yearly Budget Needs and Identification of Funding Sources
10. Description of Adaptive Management and Plan Update Process
B. Present Plan to appropriate decision makers and stakeholders.
Task Goal Statement:
The RECIPIENT will completion of the Downtown Basin Stormwater Plan in accordance with ECOLOGY -accepted plans
and specifications.
Task Expected Outcome:
The project will provide a completed Downtown Basin Stormwater Plan that will provide a roadmap for implementing water
quality BMPs and activities to improve stormwater quality entering Sinclair Inlet and water quality benefits including flow
control and reductions in total suspended solids (TSS).
Recipient Task Coordinator: Zack Holt
Deliverables
Number
Description
Due Date
4.1
Draft Downtown Basin Stormwater Plan. Upload to EAGL and notify
ECOLOGY when upload is complete.
4.2
Responses to Draft Downtown Basin Stormwater Plan ECOLOGY
comments. Upload to EAGL and notify ECOLOGY when upload is
complete.
4.3
Final Downtown Basin Stormwater Plan uploaded to EAGL. Upload to
EAGL and notify ECOLOGY when upload is complete.
4.4
Responses to Final Downtown Basin Stormwater Plan ECOLOGY
comments. Upload to EAGL and notify ECOLOGY when upload is
complete.
Template Version 10/30/2015
DocuSign Envelope ID: 9858A6B5-15E2-4216-9DBC-474C59DF760D
State of Washington Department of Ecology
Port Orchard Public Works Department
Port Orchard Downtown Basin Stormwater Plan Project
Agreement No. WQC-2018-PoOrPW-00206
Funding Distribution Summary
Recipient / Ecology Share
Page 7 of 8
Funding Distribution Name
Recipient Match %
Recipient Share
Ecology Share
Total
SFAP Green Retrofit Incentive
0 %
$ 0.00
$ 193,395.92
$ 193,395.92
Total
$ 0.00
$ 193,395.92
$ 193,395.92
Template Version 10/30/2015
DocuSign Envelope ID: 9858A6B5-15E2-4216-9DBC-474C59DF760D
State of Washington Department of Ecology
Port Orchard Public Works Department
Page 8 of 8
Port Orchard Downtown Basin Stormwater Plan Project
Agreement No. WQC-2018-PoOrPW-00206
AUTHORIZING SIGNATURES
All other terms and conditions of the original Agreement including any Amendments remain in full force and effect, except as
expressly provided by this Amendment.
The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective
organizations to this Amendment.
This amendment will be effective 12/31/2022.
IN WITNESS WHEREOF: the parties hereto, having read this Amendment in its entirety, including all attachments, do agree in
each and every particular and have thus set their hands hereunto.
Washington State
Department of Ecology
DocuSigned by:
E
n behalf of 6/ 13 / 2 02 3
By: 9 E C 10 CA2 E E B A4 D E...
Vincent McGowan, P.E.
Water Quality
Program Manager
Template Approved to Form by
Attorney General's Office
Port Orchard Public Works Department
DocuSigned by:
By: Er
o�� P4MLJA Sou 5/23/2023
FRQFRARrnQP7APP
Date Robert B Putaansuu
Mayor
Brandy Wallace
City Clerk
Date
DocuSigned by:
f¢/ (WAal 5/26/2023
Date
Template Version 10/30/2015