048-23 - Lincoln Construction, Inc. - ContractDocuSign Envelope ID: 1327465A-D262-4870-A2EE-F25DACAA8C35
CONTRACT
CITY OF PORT ORCHARD
CITY HALL RENOVATIONS
CONTRACT NO. 048-23
THIS CONTRACT ("Contract") is made and entered into this 23rd day of May, 2023, by and
between the City of Port Orchard, a municipality incorporated and existing under the laws of the
State of Washington, hereinafter called the "City," and Lincoln Construction, Inc., hereinafter
called the "Contractor."
1►W1JIfilI iLasoA
General Provisions.
A. Description of Work.
The Contractor, in consideration of the covenants, agreements and payments to be performed
and made by the City, hereby covenants and agrees to furnish all labor, tools, materials,
equipment and supplies required for, and to execute, construct and finish in full compliance with
the Contract Documents, City Hall Renovations Project. The Contractor further agrees to
perform all such work for the Contract Price stated in the Contractor's Bid Proposal dated May 2,
2023, attached hereto and incorporated herein by this reference as if set forth in full. Contractor
further represents that the services furnished under this Agreement will be performed in
accordance with and as described in the Project Manual, attached plans and specifications, and
with the Port Orchard Municipal Code and the City's Public Works Standards. All of these
standards are by this reference incorporated herein and made a part hereof. Contractor further
represents that the services furnished under this Agreement will be performed in accordance
with generally accepted professional practices within the Puget Sound region in effect at the time
such services are performed.
The Contract Documents include:
Exhibit A — Confirmed copy of the Proposal made by the Contractor on May 2, 2023, including
all attachments thereto, together with the Notice to Bidders/Instructions to Bidders.
Exhibit B —The Project Manual for the City Hall Renovations Project.
Exhibit C — Project Bid Set
Exhibit D — Retainage Options
All Exhibits to this Contract are by this reference incorporated herein and made a part hereof as
if set forth in full.
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B. Time of Completion.
Time is of the essence of this Contract. It is agreed that the work covered by this Contract shall
start within 14 calendar days after Notice to Proceed is issued and that all construction shall be
complete within 308 working days after the Notice to Proceed Date.
II. Non -Discrimination.
During the performance of this Contract, the Contractor, for itself, its assignees, and successors
in interest agrees to comply with the following non-discrimination statutes and authorities;
including but not limited to compliance with the following Pertinent Non -Discrimination
Authorities;
• Title VI of the Civil Rights Act of 1964 (42 U S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 C.F.R. Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
(42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property
has been acquired because of Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on
the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended,
(prohibits discrimination on the basis of disability); and 49 C.F.R. Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 USC§ 471, Section 4 7123), as
amended, (prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage
and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of
1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of
the terms "programs or activities" to include all of the programs or activities of the
Federal -aid recipients, sub- recipients and contractors, whether such programs or
activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on
the basis of disability in the operation of public entities, public and private
transportation systems, places of public accommodation, and certain testing entities (42
U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at
49 C.P.R. parts 37 and 38,
• The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123)
(prohibits discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low -Income Populations, which ensures discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately
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high and adverse human health or environmental effects on minority and low-income
populations;
p Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
discrimination because of limited English proficiency (LEP). To ensure compliance with
Title VI, you must take reasonable steps to -ensure that LEP persons have meaningful
access to your programs (70 Fed. Reg. at 74087 to 74100);
® Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
Title VI of the Civil Rights Act of 1964
The City of Port Orchard, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,
42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted
programs of the Department of Transportation issued pursuant to such Act, must affirmatively
ensure that its contracts comply with these regulations.
Also, in accordance with Title VI, the City is required to include the following clauses in every
contract subject to Title VI and its related regulations.
Therefore, during the performance of this Contract, the Contractor, for itself, its assignees, and
successors in interest agrees as follows:
1. Compliance with Regulations: The Contractor will comply with the Acts and the
regulations relative to Nondiscrimination in Federally -assisted programs of the U.S.
Department of Transportation, Federal Highway Administration (FHWA), as they may be
amended from time to time, which are herein incorporated by reference and made a part
of this Contract.
2. Nondiscrimination: The Contractor, with regard to the work performed by it during this
Contract, will not discriminate on the grounds of race, color, national origin, sex, age,
disability, income -level, or LEP in the selection and retention of subcontractors, including
procurements of materials and leases of equipment. The Contractor will not participate
directly or indirectly in the discrimination prohibited by the Acts and the Regulations as
set forth herein, including employment practices when this Contract covers any activity,
project, or program set forth in Appendix B of 49 C.F.R. part 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In
all solicitations, either by competitive bidding, or negotiation made by the Contractor for
work to be performed under a subcontract, including procurements of materials, or
leases of equipment, each potential subcontractor or supplier will be notified by the
Contractor of the Contractor's obligations under this Contract and the Acts and the
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Regulations relative to Non-discrimination on the grounds of race, color, national origin,
sex, age, disability, income -level, or LEP.
4. Information and Reports: The Contractor will provide all information and reports
required by the Acts, the Regulations and directives issued pursuant thereto and will
permit access to its books, records, accounts, other sources of information, and its
facilities as may be determined by the City or the FHWA to be pertinent to ascertain
compliance with such Acts, Regulations, and instructions. Where any information
required of the Contractor is in the exclusive possession of another who fails or refuses
to furnish the information, the Contractor will so certify to the City or the FHWA, as
appropriate, and will set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of the Contractor's noncompliance with the
Non-discrimination provisions of this Contract, the City will impose such contract
sanctions as it or the FHWA may determine to be appropriate, including, but not limited
to:
1. withholding payments to the Contractor under the Contract until the Contractor
complies; and/or
2. cancelling, terminating, or suspending the Contract, in whole or in part.
6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one
through six in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the Acts, the Regulations and directives issued pursuant
thereto. The Contractor will take action with respect to any subcontract or procurement
as the City or the FHWA may direct as a means of enforcing such provisions including
sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is
threatened with litigation by a subcontractor, or supplier because of such direction, the
Contractor may request the City to enter into any litigation to protect the interests of the
City. In addition, the Contractor may request the United States to enter into the litigation
to protect the interests of the United States.
III. Public Records Act Chapter 42.56 RCW
Contractor understands that her/his bid response documents, and any contract documents may
be subject to release under the Public Records Act Chapter 42.56 RCW and the City may be
required to disclose such documents upon a request. Contractor acknowledges that s/he has
been advised to mark any records believed to be trade secrets or confidential in nature as
"confidential." If records marked as "confidential" are found to be responsive to the request for
records, the City as a courtesy to the Contractor, may elect to give notice to Contractor of the
request so as to allow Contractor to seek a protective order from a Court. Contractor
acknowledges and agrees that any records deemed responsive to a public records request may
be released at the sole discretion of, and without notice by, the City.
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IV. Termination
The City may terminate this contract for cause or for convenience.
• Termination for Cause. The City may, upon 7 days written notice to Contractor and to
its surety, terminate (without prejudice to any right or remedy of the City) the contract,
or any part of it, for cause upon the occurrence of any one or more of the following
events: Contractor fails to complete the work or any portion thereof with sufficient
diligence to ensure substantial completion of the work within the contract time;
Contractor is adjudged bankrupt, makes a general assignment for the benefit of its
creditors, or a receiver is appointed on account of its insolvency; Contractor fails in a
material way to replace or correct work not in conformance with the Contract
Documents, Contractor repeatedly fails to supply skilled workers or proper materials or
equipment; Contractor materially disregards or fails to comply with laws, ordinances,
rules, regulations, or orders of any public authority having jurisdiction; or Contractor is
otherwise in material breach of any provision of the contract. Upon termination, the City
may, at its option, take possession of or use all documents, materials, equipment, tools,
and construction equipment and machinery thereon owned by Contractor to maintain
the orderly progress of, and to finish, the work, and finish the work by whatever other
reasonable method it deems expedient.
• Termination for Convenience. The City may, upon written notice, terminate (without
prejudice to any right or remedy of the City) the contract, or any part of it, for the
convenience of the City.
• Settlement of Costs. If the City terminates for convenience, Contractor shall be entitled
to make a request for an equitable adjustment for its reasonable direct costs incurred
prior to the effective date of the termination, plus a reasonable allowance for overhead
and profit on work performed prior to termination, plus the reasonable administrative
costs of the termination, but shall not be entitled to any other costs or damages,
whatsoever, provided however, the total sum payable upon termination shall not exceed
the Contract Sum reduced by prior payments.
V. Corporate Surety Bond
With this Contract, Contractor is furnishing a Corporate Surety Bond in the amount of
9 , 012, C613. SI Dollars ($ ) with ��r�ao�cprk�iA (&AM9Ms3-1TY
as Surety, to ensure full compliance, execution and performance of this Contract by the
Contractor in accordance with all its terms and provisions.
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VI. Independent Contractor.
The parties intend that an Independent Contractor -Employer Relationship will be created by this
Agreement and that the Contractor has the ability to control and direct the performance and
details of its work, the City being interested only in the results obtained under this Agreement.
VII. Employment of State Retirees.
The City is a "DRS-covered employer" which is an organization that employs one or more
members of any retirement system administered by the Washington State Department of
Retirement Systems (DRS). Pursuant to RCW 41.50.139(1) and WAC 415-02-325(1), the City is
required to elicit on a written form if any of the Contractor's employees providing services to the
City retired using the 2008 Early Retirement Factors (ERFs), or if the Contractor is owned by an
individual who retired using the 2008 ERFs, and whether the nature of the service and
compensation would result in a retirement benefit being suspended. Failure to make this
determination exposes the City to significant liability for pension overpayments. As a result,
before commencing work under this Agreement, Contractor shall determine whether any of its
employees providing services to the City or any of the Contractor's owners retired using the 2008
ERFs, and shall immediately notify the City and shall promptly complete the form provided by the
City after this notification is made. This notification to DRS could impact the payment of
retirement benefits to employees and owners of Contractor. Contractor shall indemnify, defend,
and hold harmless the City from any and all claims, damages, or other liability, including
attorneys' fees and costs, relating to a claim by DRS of a pension overpayment caused by or
resulting from Contractor's failure to comply with the terms of this provision. This provision shall
survive termination of this Agreement.
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Vill. Changes
The City may issue a written change order for any change in the Contract work during the
performance of this Agreement. If the Contractor determines, for any reason, that a change
order is necessary, Contractor must submit a written change order request to the person listed
in the Notice provision section of this Agreement, within fourteen (14) calendar days of the date
Contractor knew or should have known of the facts and events giving rise to the requested
change. If the City determines that the change increases or decreases the Contractor's costs or
time for performance, the City will make an equitable adjustment. The City will attempt, in good
faith, to reach agreement with the Contractor on all equitable adjustments. However, if the
parties are unable to agree, the City will determine the equitable adjustment as it deems
appropriate. The Contractor shall proceed with the change order work upon receiving either a
written change order from the City or an oral order from the City before actually receiving the
written change order. If the Contractor fails to require a change order within the time specified
in this paragraph, the Contractor waives its right to make any claim or submit subsequent change
order requests for that portion of the contract work. If the Contractor disagrees with the
equitable adjustment, the Contractor must complete the change order work; however, the
Contractor may elect to protest the adjustment as provided in subsections A through E of Section
IX entitled, "Claims," below.
The Contractor accepts all requirements of a change order by: (1) endorsing it, (2) writing a
separate acceptance, or (3) not protesting in the way this section provides. A change order that
is accepted by Contractor as provided in this section shall constitute full payment and final
settlement of all claims for contract time and for direct, indirect and consequential costs,
including costs of delays related to any work, either covered or affected by the change.
IX. Claims. If the Contractor disagrees with anything required by a change order, another
written order, or an oral order from the City, including any direction, instruction, interpretation,
or determination by the City, the Contractor may file a claim as provided in this section. The
Contractor shall give written notice to the City of all claims within fourteen (14) calendar days of
the occurrence of the events giving rise to the claims, or within fourteen (14) calendar days of
the date the Contractor knew or should have known of the facts or events giving rise to the claim,
whichever occurs first. Any claim for damages, additional payment for any reason, or extension
of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been
waived by the Contractor unless a timely written claim is made in strict accordance with the
applicable provisions of this Agreement.
At a minimum, a Contractor's written claim shall include the information set forth in subsections
A, items 1 through 5 below.
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FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME
ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE
FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY.
A. Notice of Claim. Provide a signed written notice of claim that provides the following
information:
1. The date of the Contractor's claim;
2. The nature and circumstances that caused the claim;
3. The provisions in this Agreement that support the claim;
4. The estimated dollar cost, if any, of the claimed work and how.that estimate was
determined; and
5. An analysis of the progress schedule showing the schedule change or disruption if
the Contractor is asserting a schedule change or disruption.
B. Records. The Contractor shall keep complete records of extra costs and time incurred as
a result of the asserted events giving rise to the claim. The City shall have access to any of the
Contractor's records needed for evaluating the protest.
The City will evaluate all claims, provided the procedures in this section are followed. If the City
determines that a claim is valid, the City will adjust payment for work or time by an equitable
adjustment. No adjustment will be made for an invalid protest.
C. Contractor's Duty to Complete Protested Work. In spite of any claim, the Contractor shall
proceed promptly to provide the goods, materials and services required by the City under this
Agreement.
D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the
Contractor also waives any additional entitlement and accepts from the City any written or oral
order (including directions, instructions, interpretations, and determination).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of
this section, the Contractor completely waives any claims for protested work and accepts from
the City any written or oral order (including directions, instructions, interpretations, and
determination).
X. Limitation Of Actions.
CONTRACTOR MUST, IN ANY EVENT, FILE ANY LAWSUIT ARISING FROM OR CONNECTED WITH
THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM THE DATE THE CONTRACT WORK IS
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COMPLETE OR CONTRACTOR'S ABILITYTO FILE THAT CLAIM OR SUIT SHALL BE FOREVER BARRED.
THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY LIMITATIONS PERIOD.
XI. Warranty.
Upon acceptance of the contract work, Contractor must provide the City a two-year warranty
bond in the amount of twenty percent (20%) of the contract price a form and amount acceptable
to the City. The Contractor shall correct all defects in workmanship and materials within two (2)
years from the date of the City's acceptance of the Contract work, including replacing vegetation
that fails to thrive. In the event any parts are repaired or replaced, only original replacement
parts shall be used —rebuilt or used parts will not be acceptable. When defects are corrected,
the warranty for that portion of the work shall extend for one (1) additional year from the date
such correction is completed and accepted by the City. The Contractor shall begin to correct any
defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the
Contractor does not accomplish the corrections within a reasonable time as determined by the
City, the City may complete the corrections and the Contractor shall pay all costs incurred by the
City in order to accomplish the correction.
XI I. Indemnification.
Contractor shall defend, indemnify, and hold the City, its officers, officials, employees, agents
and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all
legal costs and attorney fees, arising out of or in connection with the Contractor's performance
of this Agreement, except for that portion of the injuries and damages caused by the sole
negligence of the City.
The City's inspection or acceptance of any of Contractor's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Contractor
and the City, its officers, officials, employees, agents and volunteers, the Contractor's liability
hereunder shall be only to the extent of the Contractor's negligence.
It is further specifically and expressly understood that the indemnification provided herein
constitutes the contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely
for the purposes of this indemnification. The parties further acknowledge that they have
mutually negotiated this waiver.
THE PROVISIONS OF THIS SECTION SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS
AGREEMENT.
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XIII. Insurance.
The Contractor shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with
the performance of the work hereunder by the Contractor, its agents, representative, employees
or subcontractors.
No Limitation. Contractor's maintenance of insurance as required by the agreement shall not be
construed to limit the liability of the Contractor to the coverage provided by such insurance, or
otherwise limit the City's recourse to any remedy available at law or in equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types described
below:
1. Automobile Liability insurance covering all owned, non -owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO occurrence form
CG 00 01 and shall cover liability arising from premises, operations, stop gap liability,
independent contractors, products -completed operations, personal injury and
advertising injury, and liability assumed under an insured contract. The Commercial
General Liability insurance shall be endorsed to provide the Aggregate Per Project
Endorsement ISO form CG 25 03 1185. There shall be no endorsement or modification of
the Commercial General Liability insurance for liability arising from explosion, collapse or
underground property damage. The City shall be named as an insured under the
Contractor's Commercial General Liability insurance policy with respect to the work
performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and
Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute
endorsements providing equivalent coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Builders Risk insurance covering interests of the City, the Contractor,
Subcontractors, and Sub -subcontractors in the work. Builders Risk insurance shall be on
a all-risk policy form and shall insure against the perils of fire and extended coverage and
physical loss or damage including flood and earthquake, theft, vandalism, malicious
mischief, collapse, temporary buildings and debris removal. This Builders Risk insurance
covering the work will have a deductible of $5,000 for each occurrence, which will be the
responsibility of the Contractor. Higher deductibles for flood and earthquake perils may
be accepted by the City upon written request by the Contractor and written acceptance
by the City. Any increased deductibles accepted by the City will remain the responsibility
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of the Contractor. The Builders Risk insurance shall be maintained until final acceptance
of the work by the City.
B. Minimum Amounts of Insurance. Contractor shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than
$5,000,000 each occurrence, $10,000,000 general aggregate and a $10,000,000 products -
completed operations aggregate limit.
3. Builders Risk insurance shall be written in the amount of the completed value of
the project with no coinsurance provisions.
C. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to
contain, the following provisions for Automobile Liability, Commercial General Liability and
Builders Risk insurance:
1. The Contractor's insurance coverage shall be primary insurance as respect the
City. Any insurance, self-insurance, or insurance pool coverage maintained by the City
shall be excess of the Contractor's insurance and shall not contribute with it.
2. The Contractor's insurance shall be endorsed to state that coverage shall not be
cancelled by either party, except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
D. Contractor's Insurance for Other Losses. The Contractor shall assume full responsibility
for all loss or damage from any cause whatsoever to any tools, Contractor's employee -owned
tools, machinery, equipment, or motor vehicles owned or rented by the Contractor, or the
Contractor's agents, suppliers or contractors as well as to any temporary structures, scaffolding
and protective fences.
E. Waiver of Subrogation. The Contractor and the City waive all rights against each other
any of their Subcontractors, Sub -subcontractors, agents and employees, each of the other, for
damages caused by fire or other perils to the extend covered by Builders Risk insurance or other
property insurance obtained pursuant to the Insurance Requirements Section of this Contract or
other property insurance applicable to the work. The policies shall provide such waivers by
endorsement or otherwise.
F. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best
rating of not less than ANIL
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G. Verification of Coverage. Contractor shall furnish the City with original certificates and a
copy of the amendatory endorsements, including but not necessarily limited to the additional
insured endorsement, evidencing the Automobile Liability and Commercial General Liability
insurance of the Contractor before commencement of the work. Before any exposure to loss may
occur, the Contractor shall file with the City a copy of the Builders Risk insurance policy that
includes all applicable conditions, exclusions, definitions, terms and endorsements related to this
Project.
H. Subcontractors. Contractor shall ensure that each subcontractor of every tier obtain at a
minimum the same insurance coverage and limits as stated herein for the Contractor (with the
exception of Builders Risk insurance). Upon request the City, the Contractor shall provide
evidence of such insurance.
XIV. WORK PERFORMED AT CONTRACTOR'S RISK. Contractor shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors
in the performance of the contract work and shall utilize all protection necessary for that
purpose. All work shall be done at Contractor's own risk, and Contractor shall be responsible for
any loss of or damage to materials, tools, or other articles used or held for use in connection with
the work.
XV. Miscellaneous Provisions.
A. Non -Waiver of Breach. The failure of the City to insist upon strict performance of any of
the covenants and agreements contained in this Agreement, or to exercise any option conferred
by this Agreement in one or more instances shall not be construed to be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect.
B. Resolution of Disputes and Governing Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. If the parties are unable to
settle any dispute, difference or claim arising from the parties' performance of this Agreement,
the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit
exclusively under the venue, rules and jurisdiction of the Kitsap County Superior Court, Kitsap
County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or
bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be construed to limit the
City's right to indemnification under Section XII of this Agreement.
C. Written Notice. All communications regarding this Agreement shall be sent to the parties
at the addresses listed on the signature page of the Agreement, unless notified to the contrary.
Any written notice hereunder shall become effective three (3) business days after the date of
mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the
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addressee at the address stated in this Agreement or such other address as may be hereafter
specified in writing.
D. Assignment. Any assignment of this Agreement by either party without the written
consent of the non -assigning party shall be void. If the non -assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no further
assignment shall be made without additional written consent.
E. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Contractor.
F. Entire Agreement. The written provisions and terms of this Agreement, together with
any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other
representative of the City, and such statements shall not be effective or be construed as entering
into or forming a part of or altering in any manner this Agreement. All of the above documents
are hereby made a part of this Agreement. However, should any language in any of the Exhibits
to this Agreement conflict with any language contained in this Agreement, the terms of this
Agreement shall prevail.
G. Compliance with Laws. The Contractor agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Contractor's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
H. Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall constitute an original, and all of which will together constitute this one Agreement.IN
WITNESS WHEREOF the parties hereto have caused these presents to be duly executed.
CITY OF PORT ORCHARD
by:
By:LDOCUSIgned
� P4MAUSWA,
o .
Robert Putaansuu, Mayor
CONTRACT
By:
Title: President
Address: 11803 101st Ave. E., Suite #201
Puyallup, WA 98373
Rev 3118122
City of Port Orchard
City Hall Renovations Project Project 9PW2023-004
Page 13 of 35
DocuSign Envelope ID: 1327465A-D262-4870-A2EE-F25DACAA8C35
ATTEST:
DocuSig ned by:
9LUJ4-1.g
Brandy Wallace, MMC, City Clerk
APPROVED AS TO FORM:
Docu Signed by:
90A701 F25520457
Charlotte Archer, City Attorney
NOTICES TO BE SENT TO:
CONTRACTOR:
NAME Lincoln Construction Inc
ADDRESS 11803 101 Ave Ct E Puyallup, WA 98373
TELEPHONE (253) 847.6414
Email jeff.tiegs@lincolnnw.com
Rev 3118122
City of Port Orchard
City Hall Renovations Project
CITY
NAME: Robert Putaansuu, Mayor
216 Prospect Street, Port Orchard, WA 98366
TELEPHONE: 360 876-4407
Email: CityClerk@portorchardwa.gov
With a copy to the City Clerk at the same address
Project #PW2023-004
Page 14 of 35
000uoignEnvelope ID: 1 s
PROPOSAL
CITY OF PORT ORCHARD
CITY HALL RENOVATIONS PROJECT
PROJECT NO. PW2023-004
To: Mayor and City Council
City of Port Orchard, Washington
Contracton—Lincoln Construction Inc --
StateLicense N0.: L| C[]
Date:
Bidder's Declaration and Understanding
The Bidder declares that they have carefully examined the Contract Documents for the
construction ufthe project, that they have personally Inspected the site, that they have satisfied
thennself as to the quantities involved, including materials and equipment, and conditions of work
involved, including the fact that the description of the quantities of work and materials, as
included herein, is brief and is intended only to indicate the 8eA8rg| nature of the work and to
identify the said quantities with the detailed requirements of the Contract Documents, and that
this Proposal is made according the provisions and under the terms of the Contract Documents,
which Documents are hereby made a part of this Proposal, The Bidderfurther declares that they
has exercised their own Judgment regarding the interpretation, 0fsubsurface information and
has utilized all data, which they believes pertinent from City and other sources and has made
such independent investigations asthe Bidder deems necessary 1narriving attheir conclusions.
Bidder understands that any bid response documents may be subject to release under the Public
Records Act Chapter 42.56 RCW and the City may be required to disclose bid responses upon a
request. Bidder acknowledges that they have been advised to mark any records believed to be
trade secrets 0rconfidential innature aS^confident|g|." |frecords marked as"confidential"are
found to be responsive t8the request for records, the City as a courtesy tothe Bidder may elect
to give notice to Bidder of the request so as to o||uVv Bidder to seek protective order from a
Court. Bidder acknowledges and agrees that any records deemed responsive to a public records
request may be released at the sole discretion of, and without notice by, the City.
Contract Execution
The Bidder agrees that if this Proposal is accepted, the Bidder will, within fourteen (14) calendar
days after Notice ofAward, complete and sign the Contract }nthe form annexed hereto, and will
at that time deliver to the City executed copies of the Performance Bond, Labor and Material
Payment bond, the Certificate o[Insurance, and other documentation required by the Contract
Documents, and will, to the extent of the Proposal, furnish all machinery, tools, apparatus and
mm3,'13122
r�Port m-01wrel
City Hall aon"va/ions/vvfuv Project*PA�2023-004
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DocuSign Envelope ID: 1327465A-D262-4870-A2EE-F25DACAA8C35
__.._........._..............�._t._®....._.fit.."' �__ _____..___..____._______
(amount in numbers)
LUMP SUM BID ALTERNATE #2: Administration Offices
(amount in words)
(amo1 nt 1l1 llulmbe-r5)
LUMP SUM BID ALTERNATE #3: Court Clerk Offices
(�I_1............:........_.._.__.... ._�_.._....._...._._...._...:...._..__._..__.....__..._. Dollars
(amount in words)
(amount in numbers)
LUMP SUM BID ALTERNATE 44: Interior Finishes
owe wiji) o Ato—nme,\' we Aw►b 6U/ Dollars
(amount in words)
(amount u1 numbers)
TOTAL OF BASE BID AND ALL BID ALTERNATES
TV
__
1iU_i�G?Il�_-- _ - Dollars
(amount in words) 05AA3> lot" 44a
(amount in numbers)
UNIT PRICES FOR ALL ITEMS MUST BE SHOWN IN THE SPACES PROVIDED BELOW.
Unit price for the following: Material and labor for the removal of exterior sheathing and insulation.
Installation of new insulation and exterior sheathing to match adjacent materials. The price is to
be per square foot.
_ 4-04 I-1 _ , ?act Dollars
(amount in words)
(amount in numbers)
!tcis 3/ 18.12?
City v/'Poll Orclr<ird
(-"ilpFT�il/ltaraovationsPrgjecl ProjectlrPYV2023-004,
Page-1.5
IMANAG E\366922\0001\10651292.vl-4/6/23
Provided to Builders Exchange of WA, Inc. For usage Conditions Agreement see www.bxwa,com - Always vePXqn33,Af135
000uoignEnvelope ID: 1 s
The undersigned Bidder hereby agrees to start construction on this project, if awarded, no later
than fourteen (14) calendar days after Notice to Pn)Caod and to complete the project within the
time stipulated |nthe Contract Documents. Bysigning below, Bidder acknowledges receipt ofthe
following Addenda tothe Bid Documents:
Addendum No.
2
Addendum No.
CITY CFPORT ORCHARD
CITY HALL RENOVATIONS
PROJECT NO. PVV2023-0D4
4/19/2023 3
Date of Receipt Addendum No
4/21/2023
Date nfReceipt
Date of Receipt
Addendum No. Date of Receipt
NOTE: Failure to acknowledge receipt of Addenda may 6econsidered osoOirregularity inthe8id
Proposal and Owner reserves the right to determine whether the bid will be disqualified,
By o|8nkm below, Bidder certifies that »/h8 has reviewed the insurance provisions of the Bid
Documents and will provide the required coverage.
The undersigned Bidder hereby certifies that, Vvkh|n the three-year period immediately
pnecedinQthebid solicitation date for this Project, tha8idder|snot8"w}U[U|~Wo|ator,agdef1ned
in RCVV4Q.4O.U82, of any provision ofchapters 49/40, 49.48, or49.53 RCVV, as determined by
final and binding citation and notice of assessment Issued by the Department of Labor and
Industries or through a civil judgment entered by a court of limited or general jurisdiction,
OFFICIAL AUTHORIZED TO SIGN FOR BIDDER:
"I certify (or declare) under penalty of perjury under the laws of the State of Washington that
the foregoing is true and correct."
Signat
Date:
Printed Name and
Location or Place Executed (City, State):
Jeff Tiegs, President
Puyallup, WA
Business Address:
Business Telephone:
NOTES: If the Bidder is a co -partnership, givefinn name under which business is transacted;
proposal must be executed by a partner. If the Bidder is a corporation, proposal must be executed
in the corporate Marne by the president or vice-president (or any other corporate officer
accompanied by evidence of authority to sign).
»wamo
01), q/mnmchord
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000uoignEnvelope ID: 1 s
M
STATE OF
Washington
��. COUNTY OF Pierce)
| certify that | know orhave satisfactory evidence that Jeff signed
this proposal, on oath stated that he/she was authorized to execute the proposal and
acknowledged it as the President (title) of
-1— Lincoln Construction Inc _ (name ofparty on behalf ofwhom proposal was
executed) and acknowledged it to he his/her free and voluntary act for the uses and purposes
mentioned inthis proposal.
Dated this' day of ,20RIotary Public
'n
My Commission Expires:
ae vm8;2 2
myqfllortmmiar/
/wmwxs$ao69zz\0om\meu29zvI-4/o/2a
pzo"iaou to Builders Exchange of ma, Inc. For usage cvouitiouo Agreement see *°w.uxwa.nom ' Always nJPK,�3§Cpjj35
DocuSign Envelope ID: 1327465A-D262-4870-A2EE-F25DACAA8C35
EXHIBIT C
5% RETAINAGE INVESTMENT OPTION'
Contractor: Lincoln Construction Inc
Project Name: City of Port Orchard City Hall Renovation
Date:
Project Number:
Pursuant to RCW 60.28.010, as amended, you may exercise an option as to how the 5% retainage under this
contract will be invested. Please complete and sign this form indication your preference. If you fail to do so
you will miss the benefit of any interest earned. Select one of the following options:
1. Savings Account: Money will be placed in an interest -bearing account. The interest will be
paid to you directly, rather than kept on deposit. If this is your choice, then please complete
attached SAVINGS ACCOUNT AGREEMENT. Please state the name of your bank.
Bank:
2. Escrow/Investments: The City will deliver retainage checks to a selected bank, pursuant
to an escrow agreement. The bank will then invest the funds in securities or bonds selected by you,
and interest will be paid to you as it accrues. If this is your choice then please complete attached
ESCROW AGREEMNT.
Preferred Bank:
Securities/Bonds:
❑ 3. Guarantee Deposit: Retainage will be held by the City. No interest is payable to the Contractor
Retainage is normally released 45 days after final acceptance of the work or following receipt of Labor and
Industries/Department of Revenue clearance, whichever date is the later. Retainage on landscaping work
may be longer, due to its seasonal nature. However, if this project is subject to grant funding, then the
retainage may also be held until such time as the Contractor meets its obligations to the City to provide
required information and documentation for compliance with the grant funding requirements.
State law allows for limited early release of retainage in certain circumstance.
P-e-rKiAR6T_ lR c sQ (Nc_L"c qa�,
Contractor's Signature
President
Title
' If the Contractor opts to post a retainage bond under RCW 60.28.011, such bond shall be in a form acceptable to the
City, shall be with a surety with a minimum of A.M. Best financial strength rating of a minimum of A-.
Rev 3118122
City of Port Orchard
City Hall Renovations Project
Project #P6i'2023-004
Page 15 of 35
DocuSign Envelope ID: 1327465A-D262-4870-A2EE-F25DACAA8C35
FORM P-1 / NOTARY BLOCK
(Developer/Owner)
STATE OF WASHINGTON )
ss.
COUNTY OF����� )
I certify that I know or have satisfactory evidence that is the
person who appeared before me, and said person acknowledged as the
��eSi�"ien-k of Lvhca\r� Qp-o \Cuzc 'Oh thatthey
signed this instrument, on oath stated that they are authorized to execute the instrument and
acknowledged it to be their free and voluntary act for the uses and purposes mentioned in the
instrument.
�t�:96 N
,�SR�C,y� I Dated:O 23
ww • 1
►w
• pTARY
N
rint or tfie name)
PUBLIC tir 2;
`:O .
/Ss/�NEXP�R��C��.�� NOTARY PUBLIC in and for the
p,S State of Washington, residing
at: &cr Ca„r%i
My Commission expires:
Rev 3118122
City of Port Orchard
City Hall Renovations Project Project 4PPV2023-004
Page 28 of 35