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102-21 - Kitsap County - Contract Amendment 1K�TSAP cOuryTy WASMINGi0H Meeting Date: May 8, 2023 Agenda Item No: Kitsap County Board of Commissioners Office/Department: Sheriffs Office -General Staff Contact: Chief Jeff Menge, 360-337-5668 Agenda Item Title: Interlocal Agreement contract KC-529-21 Amendment A between Kitsap County and the City of Bainbridge Island, the City of Bremerton, the City of Port Orchard, the City of Poulsbo, and the Suquamish Tribe, to update the scope of work. Recommended Action: Move the Board executes contract KC-529-21 Amendment A with the City of Bainbridge Island, the City of Bremerton, the City of Port Orchard, the City of Poulsbo, and the Suquamish Tribe. Summary: This interlocal agreement is for the Records Management System with Executive Information Services. The amendment will update the scope of work and adjust the compensation due by each agency. No other adjustments were made to the term. This amendment will be effective upon execution. Attachments: 1. Contract Review Sheet 2. KC-529-21-A 3. KC-529-21 Fiscal Impact for this Specific Action Expenditure required for this specific action: $0 Related Revenue for this specific action: $0 Cost Savings for this specific action: NA Net Fiscal Impact: $0 Source of Funds: NA Fiscal Impact for Total Project — NA Office/Departmental Review & Coordination Office/Department Elected Official/Department Director Sheriffs Office -General John Gese Contract Information Date Original Contract Amount of Original Total Amount of Contract Number or Amendment Contract Amendment Amended Contract Approved KC-529-21 April 25, 2022 $0 KC-529-21-A Pending $0 n1g5AP GOUryT� WASHING10 Kitsap County CONTRACT REVIEW SHEET (Chapter 3.56 KCC) A. CONTRACT INFORMATION (for Contract Signing Authority, see KCC 3.56.075) 1. Contractor The City of Bainbridge Island, the City of Bremerton, the City of Port Orchard, the City of Poulsbo, and the Suquamish Tribe 2. Purpose To update the scope of work. 3. Contract Amount $0 Disburse Receive 4. Contract Term Effective upon execution and remain in effect for five years 5. Contract Administrator Jeff Menge Phone 360-337-5668 Approved: Russ Clithero, Undersheriff Date 01/11/2023 Department Director B. AUDITOR —Accounting Information 1. Contract Control No. KC-529-21-A 2. Fund Name NA 3. Payment from -Revenue to CC/Account No. NA Reviewer Mia A. Alexander Date 1/12/2023 4. Comments: C. AUDITOR — Grant Review Signature only required if grant funded contract 1. Approved Not Approved Reviewer NA Date NA 2. Comments: D. ADMINISTRATIVE SERVICES DEPARTMENT — Risk Manager Review 1. 1 X Approved Not Approved Reviewer Anastasia Johnson Date 1/20/2023 2. Comments: Amendment Only E. ADMINISTRATIVE SERVICES DEPARTMENT — Budget Manager Review Signature required if $50, 000 or more OR if signed by Board of Commissioners (regardless of dollar amount 1. 1 X Approved Not Approved Reviewer Aimee Campbell Date 01/12/2023 2. Comments: F. HUMAN RESOURCES — Human Resources Director Review Signature only required if union or employment contract 1. Approved Not Approved Reviewer NA Date NA 2. Comments: G. INFORMATION SERVICES — Information Services Director Review Signature only required if technology contract 1. LX Approved Not Approved Reviewer Craig Adams Date 1/12/2023 2. Comments: H. PROSECUTING ATTORNEY 1. 1 X I Approved as to Form Not Approved as to Form Reviewer Susan Rogers Date 1.17.2023 2. Comments: Date Approved by Authorized Contract Signer: Date 5/8/2023 RETURN SIGNED ORIGINALS TO: Melynda Phelps @ MS-37 KC-529-21-A AMENDMENT TO INTERLOCAL AGREEMENT FOR PUBLIC SAFETY RECORDS MANAGEMENT SOFTWARE This Amendment ("Amendment") to the Interlocal Agreement For Public Safety Records Management Software KC 529-21A ("Contract") is between Kitsap County, a political subdivision of Washington state ("County") and the City of Bainbridge Island, the City of Bremerton, the City of Port Orchard, the City of Poulsbo, all Washington state municipal corporations, and the Suquamish Tribe, a federally recognized tribe in Washington state whose duly authorized governing body is the Suquamish Tribal Council. The County, cities, and tribe will be collectively referred to as the "parties" and individually as a "party". RECITALS WHEREAS, the County and the parties have been working collaboratively to implement a Public Safety Records Management Software and Jail Records Management Software provided by Executive Information Services, Inc ("EIS'). WHEREAS, the parties desire to amend the Contract to expand the scope of work provided by EIS and increase the compensation. In consideration of the terms and conditions of this Amendment, the parties agree as follows: EIS Scope of Services. The scope of work identified in the EIS Contract shall be expanded as provided in Attachment A, which is incorporated in full by reference. 2. Compensation. The total compensation paid by the parties to EIS shall be increased by an additional $48,960.00 as provided in Attachment B, which is incorporated in full by reference. The increased compensation shall be paid by the parties as provided in section 11 of the Contract. 3. Terms Unchanged. Except as expressly provided in this Amendment, all other terms and conditions of the Contract remain unchanged, in full force and effect. 4. Effective Date. This Amendment shall be effective when last executed by the parties. 5. Counterparts/Electronic Signature. The Amendment may be executed in several counterparts, each of which shall be deemed an original, but all of which together shall constitution one and the same agreement. A facsimile, email, or other electronically delivered signatures of the parties shall be deemed to constitute original signatures and deemed to constitute duplicate originals. 6. Authorizations. The signatories to this Amendment represent that they have been appropriately authorized to execute this Amendment on behalf of the party for whom they sign, and that no further action or approvals are necessary before execution of this Amendment. RMS ILA KC-529-21-A DATED this day of t 1� 2023. )ON ZGkA� Y i DATED or ADOPTED this day of 1' 12023. BOARD OF COUNTY COMMISSIONERS KITSAP COUNTY, WASHINGTON fd n CHARLOTTE GARRIDO, CHAIR r--QX.71 avx� RO ELDER, C MMISSIONER KATHERINE T. WALTERS, COMMISSIONER RMS ILA KC-529-21-A DATED THIS 1iL DAY OF M A4,04 2023. CITY OF BAINBRIDGE ISLAND jjw-"A d U. c- J SE H N. LARK, JR., CW OF POLICE APPROVED AS TO FORM: CITY OF BAINBRIDGE ISLAND , BLAIR KING, CITY MANAGER r' ATTEST: CHRISTINE CITY CLERK RMS ILA KC-529-21-A DocuSign Envelope ID: 6FB3C3C0-A103-408B-9921-923F1CB23EB3 DATED THIS2ndDAY OF February 2023. CITY OF BREMERTON DocuSigned by: KA (Wt TOM L , NIEF OF POLICE APPROVED AS TO FORM: DocuSigned by: �'1 � ►°aura KYLIE FINNELL, CITY ATTORNEY CITY OF BREMERTON L—� cuSigned by: mt 0u ESE'"' GREG WHEELER, MAYOR ATTEST: DocuSigned by: A R41�301Q360R3aF3 ANGELA HOOVER, CITY CLERK RMS ILA KC-529-21-A 4 DocuSign Envelope ID: B031B081-EE12-4600-9BCA-2C2F8B7AF187 DATED THIS 30 DAY OF CITY OF PORT ORCHARD January MATT BROVVN, CH OF POLICE APPROVED AS TO FORM DDocuSigned by: 83781-z'�9457... CHARLOTTE ARCHER, CITY ATTORNEY 2023. CITY OF PORT ORCHARD DocuSigned by: R07EJtAANSUU, MAYOR ATTEST RMS ILA KC-529-21-A RAN Y RINEARISON, CITY CLERK DocuSign Envelope ID: A82DD03A-0246-4259-9369-44EOD6D28A9B 6th March DATED THIS DAY OF 12023. CITY OF POULSBO DocuSigned by: Plot, hrkiotj A52FC5860BF34C5_.. RON HARDING, CHIEF OF POLICE APPROVED AS TO FORM DocuSigned by: t� r6MAlnd,,&6 833DODC77F3647F... EMILY ROMANENKO, CITY ATTORNEY CITY OF POULSBO DocuSigned by: O�-- 12C4BDCB4 DDD40B.DDD40B.� BECKY ERICKSON, MAYOR ATTEST DocuSigned by: F1DC48FFSBA4425... RHIANNON FERNANDEZ, CITY CLERK RMS ILA KC-529-21-A 6 DocuSign Envelope ID: 13FA7DD0-1C38-4BF8-AB82-10A28B8FB637 03/15/2023 DATED THIS DAY OF 2023 SUQUAMISH TRIBE APPROVED: APPROVED: DocuSigned by: DocuSigned by: MIKE LASNIER, CHIEF OF POLICE LEONARD FORSMAN, CHAIRMAN APPROVED AS TO FORM: DocuSiEbb ned by: uMt t1 TIM WOOLSEY, ATTORNEY RMS ILA KC-529-21-A 7 ATTACHMENT A SCOPE OF WORK Contractor shall provide the following additional system components, services, hardware and one year of maintenance support for each of the following: 1. Incorporating additional WACIC Keys; and 2. Citizens Service Portal (CSP) RMS ILA KC-529-21-A 8 ATTACHMENT B COMPENSATION The additional compensation is as provided below: 1. Incorporating additional WACIC Keys. This cost is covered by Kitsap County IS. PS.NET System Components and Services System Components $16,800.00 Services $1,680.00 Hardware $0 1st Year Support $2,520.00 Total due at contract signing $21,000.00 2. Citizens Service Portal (CSP). Reference the below breakdown. PS.NET System Components and Services System Components $20,400 Services $7,560 Hardware $0 1st Year Support $0 Total due at contract signing $27,960.00 RMS ILA KC-529-21-A 9 Executive Information Services, Inc. 1396 NE 20th Ave. Suite 100 - Ocala - FL - 34470 - Phone: (856) 701-6107 Agency: Kitsap County Sheriffs Office Address: 614 Division St Address: Port Orchard, WA 98366 Contact: Joseph Hanson Qhanson@kitsap.gov) Telephone: (360) 340-7976 PS.NET System Components and Services Proposal Number: 220192 Proposal Modification Date: October 24, 2022 Proposal Expiration Date: Jan 28, 2023 Prepared By: A. Missler PR SOW: System Components $20,400 Services $7,560 Hardware $0 1st Year Support $0 Total $27,960 Payment Terms Total due —Contract Signing (100%): $27,960.00 This is a quotation on the goods named, subject to the terms and conditions attached. To accept this quotation, sign here and return: Kitsap County Authorized Representative Date Executive Information Services Authorized Signature, Title & Date Printed: 10/26/2022 Proposal Acceptance 1 of 3 Agency: Kitsap County Sheriffs Office Address: 614 Division St Address: Port Orchard, WA 98366 Contact: Joseph Hanson Qhanson@kitsap.gov) Telephone: (360)340-7976 Part # CSPC CSPB CSPC CSPC CSPB CSPB Part # SRVH7 Executive Information Services, Inc. 1396 NE 20th Ave. Suite 100 - Ocala - FL - 34470 - Phone: (856) 701-6107 Description CSP Annual Subscription - Sheriff CSP Annual Subscription - Port Orchard PD CSP Annual Subscription - Bainbridge Island PD CSP Annual Subscription - Bremerton PD CSP Annual Subscription - Poulsbo PD CSP Annual Subscription - Suquamish PD Proposal Number: 220192 Proposal Modification Date: October 24, 2022 Proposal Expiration Date: Jan 28, 2023 Prepared By: A. Missler PR SOW: Investment Quantity TOTAL $3,800.00 1 $3,800.00 $3,000.00 1 $3,000.00 $3,800.00 1 $3,800.00 $3,800.00 1 $3,800.00 $3,000.00 1 $3,000.00 $3,000.00 1 $3,000.00 PS.NET RMS Software $20,400.00 CSP Subscription Software Total $20,400.00 Description Service Fee Quantity TOTAL CSP Installation & Configuration (Per agency one time) $1,260.00 6 $7,560.00 Executive Information Services, Inc. 1396 NE 20th Ave. Suite 100 - Ocala - FL - 34470 - Phone: (856) 701-6107 Agency: Kitsap County Sheriffs Office Address: 614 Division St Address: Port Orchard, WA 98366 Contact: Joseph Hanson Qhanson@kitsap.gov) Telephone: (360) 340-7976 Proposal Number: 220192 Proposal Modification Date: October 24, 2022 Proposal Expiration Date: Jan 28, 2023 Prepared By: A. Missler PR SOW: Notes to Pricing 1. This proposal is submitted to the Agency by Executive Information Services, Inc. This proposal will expire as noted in the expiration date, unless extended by Executive Information Services, Inc. 2. Unless contractually negotiated otherwise, system price is based on a payment schedule of forty (40) percent upon contract execution, balance of hardware price on date of delivery, and balance of contract price upon delivery of individual components. Services per contract terms. 3. All prices are FOB Destination. Sale prices quoted are exclusive of any state, local, use, or other applicable taxes. Hardware prices do not include shipping charges which will be added to the invoice. 4. Software pricing quoted is for a fully paid license for specified use on a networked computing system within the contract agency and is supplied subject to execution of a separate licensing and non -disclosure agreement which prohibits distribution, re -sale, or other disclosure outside of contracting agency. Full site licensing is included for the agency and there are no restrictions on the number of deployed workstations or users of the system within the agency. 5. All computing hardware, operating systems, database management systems, facility modifications, communications circuits, and network components not expressly provided in this proposal are the responsibility of the Agency. 6. Installation includes application software installation on user supplied computing platform, all table configuration, end -user training, network configuration, and similar activity. Installation also includes general network design consulting, network configuration, and installation and/or configuration of operating system software; including the Windows operating system and Microsoft SQL Server database management system. Agency is responsible for insuring that personnel are available and free of regular duty assignments during scheduled training periods. Training will require approximately 8 hours per person.