HomeMy WebLinkAbout010-22 - South Kitsap Chamber of Commerce - Contract Lodging Tax Application-Tourism PromotionCity of Port Orchard Lodging Tax Application
(RCW 67.28.1816)
For Budget Year: Available Funding: Application Deadline:
2022 $100,000 October 18, 2021, by 4:00 p.m.
Applicants may consist of convention and visitors' bureaus, destination marking organizations, nonprofits,
including main street organizations, lodging associates, or chambers of commerce, and additionally the cities or
towns themselves.
Please read carefully and include all information. Omitting requested information could result in having your
application denied. Keep your answers clear, concise, and to the point of the question. Do not include
presentation materials, as these materials are more appropriate to be used as part of your oral presentation. Do
not include brochures or information not related to your project or request.
Submit completed signed application to the City Clerk's office by the application deadline listed at the top of this
application. Mailing address: City Clerk's Office, City of Port Orchard, Port Orchard, WA 98366. Email address:
cityclerk@cityofPortorchard.us.
NO LATE APPLICATIONS WILL BE ACCEPTED. Even if postmarked earlier, applications will not be accepted if
received after the application deadline.
1. Applicant Information
Organization Name
South Kitsap Chamber of Commerce
Street Address Mailing Address (if different from street address)
1014 Bay St #3
City State Zip City State Zip
Port Orchard WA 98366
Phone Fax Name of Executive Director/President
360-876-3505 Matt Murphy
Type of Organization: 0 Nonprofit ❑ Government Agency ❑ Other
Funding Requested for (choose one): 0 Marketing and Operations of Events ❑ Tourism Marketing
Are you a first-time participant? ❑ Yes 0 No
2. Applicant Contact Information
Name Matt Murphy Position/Title President/CEO
Phone Email Address
360-876-3505 matt@portorchard.com
City of Port Orchard, 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 Page 1 of 4
3. Overall Event or Project Detail (please attach additional paperwork if needed)
Title Tourism information/Visitor center/Explore Port Orchard Marketing
Amount of funding requested $ 15800
A. Describe your overall event or project.
Total Overall Event or Project Amount $ 35.800
Each year the Chamber of Commerce receives inquiries via email, our website, and telephone requests from potential
visitors and new residents. The Chamber of Commerce operates as the local visitor information center and caters to
walk in visitors and calls all year. 2021 has been an extension of 2020 and we continue to see a limited number of
visitors coming to Port Orchard. We continue to provide the services for those seeking information about the area.
The Chamber regularly mails information in response to these inquires and spends hours on the phone discussing the
features and attractions of the South Kitsap/Port Orchard Community. The Chamber of Commerce will continue to
fulfill these requests for information as well as greet and educate visitors about the region.
As a result of the continuous "Stay Home" recommendations the Port Orchard Chamber of Commerce has been
actively marketing South Kitsap to a more regional base. We have created and are running with a "Rediscover Kitsap"
campaign in conjunction with all the other Chambers in the County.
In the past we have submitted an additional proposal for Explore Port Orchard, This year we are including the Explore
Port Orchard LTAC request as part of the overall Chamber request. The Chamber publishes Exploreportorchard.com
which is the website promoting Port Orchard, it's activities, events and attractions. Our request this year includes our
funding request for the Explore Port Orchard website, association memberships and our ad in the Destination Kitsap.
B. Describe how your overall event or project will provide a community economic benefit.
While 2021 has been an extension of 2020, we have seen a return some visitors. We will continue to support the local
businesses through the promotion of their events, and we are poised to be a great destination for visitors wanting to get a
way. Most of the information requests we receive are from either the telephone or via email. Our online presence is by
far our most important asset.
In addition to the telephone and email requests, we receive walk-in visitors requesting information on local attractions
and events. Each of these visitors or information requests want information on attractions, lodging, and eating
establishments in the area.
Please describe how you will measure the impact your overall event or project will have on tourism or projected increase in
tourism. Please be specific and provide examples.
We can measure the website hits and visitor interactions, but it is difficult to measure the specific economic impact these
visitors provide to our local businesses.
4. Overall Event or Project Budget Summary
A. Describe, and be specific, on what you would spend the requested lodging tax funds on.
Lodging tax funds will be used to offset operational costs of maintaining the Chamber. These costs also include a small
portion staff time for visitor interaction, website maintenance and brochure management. The lodging tax request for
Visitor Center operations represents less than 8% of our total operating budget. It also included maintenance costs for
the Explore Port Orchard website and marketing.
City of Port Orchard, 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 Page 2 of 4
B. Income Other Than Lodging Tax (from sponsorships, grants, donation and admission fees)
If you anticipate receiving partial funding for this activity from another source, please list the source(s) approximate
amount, and status of funding. Indicate the entry or admission fee if one will be charged.
SOURCE
AMOUNT
Confirmed or Projected?
If projected, what is the anticipated
receipt date?
NONE
$
TOTAL: $
C. Other Expenses of Overall Event or Project (only complete below boxes that are applicable to your overall event or project that you are
seeking funds for.)
Proposed City
(LTAC) Funds
Other Committed
Funds
Total
Operations (postage, fuel,
permits, etc.)
$9,000
$16,000
$25,000
Event Marketing
$
$
$
Tourism Marketing
$6,800
$4000
$10,800
Other Activities
Explain:
$
$
$
TOTAL COSTS
$*15,800
$20,000
$35,800
*City Lodging Tax funds would represent what percentage of your overall budget? 44%
Can you operate this project with reduced funding? ❑O Yes ❑ No If yes, explain below:
We could continue to service walk in visitors and phone calls but would refer information requests to
the City for Fulfillment. The amount of Chamber resource allotted for Visitors would be reduced.
D. Other Financial Information
Does your overall event or project have provisions (or plans) for becoming less dependent on Lodging Tax funding?
(Meaning does the overall event or project have the ability to increase revenue by charging admission, increasing fees,
etc.)
These services are provided as a courtesy, and we have no other means to recouping costs.
If not, what are your challenges of generating new revenues:
City of Port Orchard, 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 Page 3 of 4
5. Estimated Numbers of Increased Tourism
*If you received lodging tax funds last year, you must attach last year's reporting*
Applicants applying for use of LTAC funds must provide estimates of how it will result in increases in the number of people
traveling for business or pleasure on a trip as required by RCW 67.28.1816:
Projected
Actual'
Methodology'
Overall Attendance:
12,500
Attendees who traveled 50 miles or more to attend:
Total:
4,000
Of total, attendees who traveled from
2,000
another state or country:
Attendees who stayed overnight:
Paid accommodations: 1250
Unpaid accommodations: 11500
Paid Lodging nights:
750
' Actual numbers will be required to be reported to the City in 2023.
The applicant hereby certifies and confirms that it does not now nor will it during the performance of any contract
resulting from this proposal unlawfully discriminate against any employee, applicant for employment client customer, or
other person(s) by reason of race, ethnicity, color, religion, age, gender, national origin, or disability. That it will abide by
all relevant local, state, and federal laws and regulations. That it has read and understands the information contained in
this application for funding and is in compliance with the provisions thereof, and; that the individual signing below has the
authority to certify to these provisions for the applicant organization, and declares that he/she is an authorized official of
the applicant organization, is authorized to make this application, is authorized to commit the organization in financial
matters, will assure that any funds received as a result of this application are used for the purposes set forth herein, and
verifies that all the information contained in this application is valid and true to the best of his/her knowledge.
Date 10/15/2021
Certified By: Signature
Print or Type Name: Matt Murphy Title: President/CEO
City of Port Orchard, 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 Page 4 of 4
EXHIBIT C
JLARC Municipality Reporting - 2019 Port Orchard
DUE January 31, 2021
Activity Attendance Information
Activity Name: Overall attendance:
Tourism Visitor Center
Notes:
Organization Name:
Port Orchard Chamber of Commerce Attendees who traveled:
50 miles or more:
**Activity Type (see glossary page):
Tourism Marketing
VC operations & tourism promotion
Activity Date:
Start Date: End Date:
1/1/2020 12/31/2020
Funds
Requested:
$ 10,000
Awarded:
$1 10,000
Total Cost of Activity:
$ 8,709
Comments:
Out of State or Country:
Notes:
Attendees who stayed overnight:
In Paid accommodations
Projected Actual (Estimated)
*Methodology (See description page)
11,000 1,650 1 IStructured Estimate
5,000 1 1 750 IStructured Estimate
2,000 1 1 300 IStructured Estimate
500I Istructured Estimate
In Unpaid accommodations: 1,500 225 Structured Estimate
Notes:
Paid lodging nights:
1,000 1 150 IStructured Estimate
Notes:
All EXHIBIT C
JLARC Municipality Reporting - 2019 Port Orchard
DUE January 31, 2021
Activity Attendance Information
Activity Name: Overall attendance:
Explore Port Orchard
Notes:
Organization Name:
Port Orchard Chamber of Commerce Attendees who traveled:
50 miles or more:
**Activity Type (see glossary page):
Tourism Marketing
VC operations & tourism promotion
Activity Date:
Start Date: End Date:
1/1/2020 12/31/2020
Funds
Requested:
$ 12,500
Awarded:
$1 12,500
Total Cost of Activity:
$ -
Comments:
Out of State or Country:
Notes:
Attendees who stayed overnight:
In Paid accommodations
Projected Actual (Estimated)
*Methodology (See description page)
12,000 1,800 1 IStructured Estimate
3,000 1 1 450 IStructured Estimate
1,000 1 1 150 IStructured Estimate
450I Istructured Estimate
In Unpaid accommodations: 2,500 375 Structured Estimate
Notes:
Paid lodging nights:
900 1 135 IStructured Estimate
Notes: