08/08/2023 - Regular - MinutesDocuSign Envelope ID: D5E3A4D1-E7FE-42B0-8982-EDE5487CB89B
City of Port Orchard
Council Meeting Minutes
Regular Meeting of August 8, 2023
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 6:30 p.m.
Roll call was taken by the City Clerk as follows:
Mayor Pro-Tem Trenary
Councilmember Chang
Councilmember Clauson
Councilmember Cucciardi
Councilmember Diener
Councilmember Lucarelli
Councilmember Rosapepe
Mayor Putaansuu
Present
Present
Present
Absent
Absent
Present via Zoom
Present
Present
Staff present: Interim Public Works Director J. Brown, HR Director Lund, Community Development
Director Bond, City Attorney Archer, HR Director Lund, Police Chief M. Brown, City Clerk Wallace, and
Deputy City Clerk Floyd.
Staff present via Zoom: Finance Director Crocker
The meeting streamed live on YouTube.
A. PLEDGE OF ALLEGIANCE (Time Stamp 00:31)
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA (Time Stamp: 00:56)
MOTION: By Councilmember Clauson, seconded by Councilmember Rosapepe, to add the excusal of
Councilmember Cucciardi for personal reasons, and to add a Business Item for to adopt a resolution
appointing Phil Olbrechts of Olbrechts & Associated, PLLC, as Hearing Examiner.
The motion carried.
MOTION: By Councilmember Rosapepe, seconded by Councilmember Trenary, to approve the
agenda as modified.
The motion carried.
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3. CITIZENS COMMENTS (Time Stamp: 02:56)
There were no citizen comments.
4. CONSENT AGENDA (Time Stamp: 03:30)
A. Approval of Voucher Nos. 86398 through 86437 and 86446 through 86452 including bank drafts
in the amount of $1,267,170.14 and EFT's in the amount of $314,721.05 totaling $1,581,891.19.
B. Approval of Payroll Check Nos. 86438 through 86445 including bank drafts and EFT's in the
amount of $250,729.74 and Direct Deposits in the amount of $236,719.66 totaling $487,449.40.
C. Adoption of an Ordinance Amending the Boundary of the McCormick Woods Golf Cart Zone Map
Referenced in POMC 10.50.020 (Ordinance No. 021-23)
D. Approval of a Contract with AHBL, Inc. for On Call Planning and Development Review Services
(Contract No. 067-23)
E. Approval of Amendment No. 2 to Contract No. 094-21 with West Coast Code Consultants (WC-3)
for Building/Fire Code Plan Review and Inspection Services
F. Approval of a Lease Agreement with the Special Olympics Washington, South Kitsap Flag Football
Program for Use of a Portion of Van Zee Park (Contract No. 068-23)
G. Approval of the July 25, 2023, City Council Meeting Minutes
H. Excusal of Councilmember Diener Due to a Personal Obligation
I. Excusal of Councilmember Cucciardi Due to Personal Reasons
MOTION: By Councilmember Clauson, seconded by Council member Trenary, to approve the Consent
Agenda as modified.
The motion carried.
S. PRESENTATION
A. Bethel Corridor (Time Stamp 03:51)
Patrick Holm with SCJ Alliance provided a presentation on the Bethel Phase 1 Project which included
the phasing strategy, corridor study, work to date for Phase 1, Blueberry 3-leg single -lane roundabout
option, Salmonberry 4-leg multi -lane roundabout option, Salmonberry 4-leg single -lane roundabout
option, Salmonberry 3-leg single -lane roundabout option, and conclusion.
6. PUBLIC HEARING
There were no public hearings.
7. BUSINESS ITEMS
A. Adoption of a Resolution Approving a Contract with Stellar J Corporation for the Marina Pump
Station Improvements Project (Time Stamp 33:28)
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MOTION: By Councilmember Clauson, seconded by Councilmember Trenary, to adopt a resolution
authorizing the Mayor to execute a contract in a form acceptable to the City Attorney with Stellar J
Corporation for the Marina Pump Station Improvements Project in the amount of $14,887,944.28
(applicable tax included).
The motion carried.
(Resolution No. 081-23 and Contract No. 059-23)
B. Adoption of a Resolution Approving a Multifamily Housing Limited Property Tax Exemption
with Tom & Laurie, LLC (Time Stamp: 40:07)
MOTION: By Councilmember Rosapepe, seconded by Councilmember Lucarelli, to adopt a resolution
authorizing the Mayor to accept and sign a Multifamily Housing Limited Property Tax Exemption
Agreement between the City and Tom & Laurie, LLC, as presented.
Councilmember Chang voiced his concerns with the City's tax exemption program.
The motion moved. Councilmember Chang voted no.
(Resolution No. 082-23 and Resolution No. 070-23)
C. Adoption of a Resolution Approving a Contract with JMG Constructors, Inc. for the McCormick
Woods Well No. 11 Site Improvement Project (Time Stamp 50:35)
MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, to adopt a resolution
authorizing the Mayor to execute a contract in a form acceptable to the City Attorney with JMG
Constructors, LLC for the McCormick Woods -Well No. 11 Site Improvement Project in the
amount of $5,996,532.46 (applicable tax included).
The motion carried.
(Resolution No. 083-23 and Contract No. 063-23)
D. Approval of Change Order No. 1 to Contract No. 040-23 with Miles Resources, LLC for the 2023
Citywide Asphalt Repair Project (Time Stamp 55:37)
MOTION: By Councilmember Clauson, seconded by Councilmember Trenary, to authorize the Mayor
to execute Change Order No. 1 to Contract No. C040-23 with Miles Resources, LLC for the 2023 City
Wide Asphalt Repair project and to add an amount of $93,135.22 for a new contract total of
$960,764.82 (applicable taxes included) for the City Wide Asphalt Repair project.
The motion carried.
E. Adoption of a Resolution Approving the Purchase of a Tire Changer and Tire Balancer for the
Equipment Rental Revolving Fund 500 (Time Stamp 1:01:56)
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MOTION: By Councilmember Chang, seconded by Councilmember Clauson, to adopt a resolution
authorizing the purchase of a maintenance equipment in accordance with the City's Equipment
Rental Revolving Fund 500 (ER&R) policies and the 2023-2024 Biennial Budget.
The motion carried.
(Resolution No. 084-23)
F. Approval of the July 11, 2023, City Council Meeting Minutes (Time Stamp 1:05:56)
MOTION: By Councilmember Rosapepe, seconded by Councilmember Trenary, to approve the
minutes as presented.
The motion carried.
New: Adoption of a Resolution Appointing Phil Olbrechts of Olbrechts & Associates, PLLC, as a
Hearing Examiner (Time Stamp: 1:06:31)
MOTION: By Councilmember Trenary, seconded by Councilmember Chang, to adopt a resolution
confirming the appointment of Phil Olbrechts of Olbrechts & Associates, PLLC, as a Hearing Examiner
for the City, and authorize the Mayor to sign an agreement for these services.
The motion carried.
(Resolution No. 085-23 and Contract No. 072-23)
8. DISCUSSION ITEMS (No Action to be Taken)
There were no discussion items.
9. REPORTS OF COUNCIL COMMITTEES (Time Stamp: 1:09:36)
Mayor Putaansuu reported the City received the construction schedule for the City Hall project and
we will not be able to have the large Christmas tree in front of City Hall. Also, the Lodging Tax
Advisory Committee is scheduled to meet in September.
Councilmember Lucarelli reported the Sewer Advisory Committee is scheduled to meet in October.
10. REPORT OF MAYOR (Time Stamp 1:11:38)
The Mayor reported on the following:
• Permanent supportive housing.
• McCormick Village Park splash pad.
• In accordance with Ordinance 008-20 Delegating Authority to the Mayor for Creating and
Modification of Job Descriptions, he reported on his approval of the revised job descriptions
for Public Works Personnel, Assistant Planner, and the Permit Center Assistant.
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• City Hall renovations.
• Crawford Road enforcement action.
• Demolition of Cheers/Lighthouse site.
• Old records and subservice oaths.
• Read a portion of minutes from 50 years ago.
11. REPORT OF DEPARTMENT HEADS (Time Stamp 1:20:12)
Interim Public Works Director J. Brown reported on a preconstruction loan/grant for Bay Street Lift
Station, the Sewer Advisory Committee is scheduled to meet October 4t", and provided updates on
the totem pole.
Community Development Director Bond reported on a pre -application meeting regarding a medical
facility and office buildings near Sedgwick Road -Bravo Terrace which would include a roundabout.
Police Chief Brown reported the annual police report will be available soon.
City Clerk Wallace reported on an electronic lodging tax application process and a new online agenda
management system.
12. CITIZEN COMMENTS (Time Stamp 1:25:26)
Claudette D. provided the City with a list of citizen signatures who would like to have the redwood
tree remain uncut in the neighborhood of Mitchell Avenue, and spoke to why they believe the tree
should not be cut down.
Finance Director Crocker reported the City has begun their audit with the State Auditor's Office and
the Entrance Conference will be soon.
13. GOOD OF THE ORDER (Time Stamp 1:30:22)
Councilmember Rosapepe spoke about nonpolitical signs in rights -of -way.
14. EXECUTIVE SESSION
At 8:04 Mayor Putaansuu recessed the meeting for a 10-minute executive session pursuant to RCW
42.30.110(1)(i) to discuss the legal risk of a proposed action when public discussion could have
adverse or legal financial consequences. City Attorney Archer and Community Development Director
Bond were invited to attend, and Mayor Putaansuu announced no action will follow.
At 8:14 p.m., Mayor Putaansuu extended the executive session for an additional 7 minutes.
At 8:21 p.m., Mayor Putaansuu reconvened the meeting back into session.
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15. ADJOURNMENT
The meeting adjourned at 8:21 p.m. No other action was taken. Audio/Visual was successful.
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Brandy Wallace, MMC, City Clerk
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Robert Putaansuu, Mayor
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