09/12/2023 - Regular - MinutesDocuSign Envelope ID: AEA884C6-62F7-4F89-BE9B-014A61A8788F
City of Port Orchard
Council Meeting Minutes
Regular Meeting of September 12, 2023
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 6:30 p.m.
Roll call was taken by the City Clerk as follows:
Mayor Pro-Tem Trenary
Present
Councilmember Chang
Present
Councilmember Clauson
Present
Councilmember Cucciardi
Present
Councilmember Diener
Present
Councilmember Lucarelli
Present
Councilmember Rosapepe
Present
Mayor Putaansuu
Present
Staff present: Interim Public Works Director J. Brown, Finance Director Crocker, HR Director Lund,
Community Development Director Bond, City Attorney Archer, HR Director Lund, Police Chief M.
Brown, City Clerk Wallace, and Deputy City Clerk Floyd.
The meeting streamed live on YouTube.
A. PLEDGE OF ALLEGIANCE (Time Stamp 00:32)
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA (Time Stamp: 00:54)
MOTION: By Councilmember Cucciardi, seconded by Councilmember Clauson, to remove Consent
Agenda 4J, Adoption of a Resolution Approving an Amended Memorandum of Understanding with
the Port of Bremerton for Waterfront Parking, as more edits need to be made.
The motion carried.
MOTION: By Councilmember Clauson, seconded by Councilmember Trenary, to approve the agenda
as amended.
The motion carried.
3. CITIZENS COMMENTS (Time Stamp: 02:16)
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There were no citizen comments.
4. CONSENT AGENDA (Time Stamp: 03:11)
A. Approval of Voucher Nos. 86454 through 86500 and 86509 through 86554 and 86559 through
86635 including bank drafts in the amount of $1,748,831.66 and EFT's in the amount of
$938,236.71 totaling $2,687,068.37.
B. Approval of Payroll Check Nos. 86501 through 86508 and 86555 through 86558 including bank
drafts and EFT's in the amount of $410,043.57 and Direct Deposits in the amount of $473,532.95
totaling $883,576.52.
C. Adoption of a Resolution Declaring Certain Personal Property as Surplus and Authorizing its
Disposition Thereof (Resolution No. 086-23)
D. Adoption of a Resolution Supporting the DWSRF 2023 Pre -Construction Loan Application for the
Improvement of Well No. 7 (Resolution No. 087-23)
E. Adoption of a Resolution Approving Agreements in Lieu of Assessment with Frederick Stephens
for Water and Sewer Connections (Resolution No. 088-23 and Contract Nos. 069-23 and 071-23)
F. Adoption of a Resolution Authorizing Contracts with Newalen LLC and Global Diving and Salvage
Services for Derelict Vessel Removal and Acceptance of Department of Natural Resources
Reimbursement through the Derelicts Vessel Removal Program (Resolution No. 089-23 and
Purchase Order No. 071-23)
G. Approval of Amendment No. 1 to Contract No. 001-17 with the Doctor's Clinic for Employment
Related Medical Services
H. Adoption of a Resolution Approving the Purchase of an Elgin Broom Bear Sweeper from the
Equipment Rental Revolving Fund 500 (Resolution No. 090-23 and Purchase Order No. 073-23)
I. Acceptance of a Grant from Kitsap Bank for the Festival of Chimes and Lights Event
of BFemeFten fee WateFfFent PaFking
K. Adoption of a Resolution Adopting Operating Policy Related to Employee Information Exemption
from Public Records (Resolution No. 091-23)
L. Approval of Amendment No. 3 to Contract No. 094-21 with West Coast Code Consultants (WC-3)
for Building/Fire Code Plan Review and Inspection Services
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to approve the Consent
Agenda as amended.
The motion moved.
A. Association of Washington Cities-AWC (Time Stamp 03:39)
Deanna Dawson, CEO of AWC, provided a presentation which included information about AWC,
related corporations, involvement of Port Orchard, the AWC Board, strategic goals, Executive
Committee, mission, Statement of Policy, advocacy, training and networking, Certificate of Municipal
Leadership, resources, ways to get involved, engagement, and upcoming training.
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B. Introducing OneKitsap-KEDA (Time Stamp 26:47)
Joe Morrison and Erin Leedham spoke about OneKitsap-KEDA including what it is, how we arrived
and where we are going.
C. Stormwater Comp Plan (Time Stamp 41:42)
Matt Fontaine with Hererra Environmental Consultants, Inc. and Tage Aaker with FCS Group showed
a video 'City of Port Orchard Stormwater and Watersheds Comprehensive Plan' which is about
providing stormwater infrastructure to serve the existing and future community members and at the
same time, protect environmental resources.
5. PUBLIC HEARING
A. Public Hearing on Vacating City Right-of-ways, a Portion of an Alley off of Taylor Street and a
Portion of Austin Avene Between Taylor Street and Smith Street; a Portion of Sweany Street
off of Sidney Avenue and Most of the Alley Between Tayor Street and Divisions Street; and a
Portion of an Alley off of Cline Street Between Sweany Street and Taylor Street (Time Stamp:
1:04:49)
Mayor Putaansuu opened the public hearing at 7:41 p.m.
John Lackey voiced his concerns with the street vacation and asked the City to consider adding these
conditions if it is approved; Kitsap County shall not be exempt from City land use rules and
development standards; Kitsap County shall remove or render habitable all derelict homes they own
in the City of Port Orchard; the project shall not create narrow dead-end streets or alleys that will
create a safety hazard for pedestrians, drivers, and residents; and consider the option of extending
the alley in-between Sidney and Austin east toward Sidney to eliminate an unsafe dead-end.
There being no more testimony, Mayor Putaansuu closed the public hearing at 7:46 p.m.
6. BUSINESS ITEMS
A. Adoption of an Ordinance Amending the 2023-2024 Biennial Budget & Salary Table (Time
Stamp 1:16:20)
MOTION: By Councilmember Diener, seconded by Councilmember Clauson, to adopt an ordinance
amending the 2023-2024 Biennial Budget, as adopted by Ordinance No. 046-22 and amended
Ordinance No. 018-23.
The motion carried.
(Ordinance No. 022-23)
B. Adoption of a Resolution Approving Mayoral Appointments to the Lodging Tax Advisory
Committee (Time Stamp: 1:24:33)
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MOTION: By Councilmember Cucciardi, seconded by Councilmember Trenary, to adopt a resolution
confirming the Mayor's appointment of a representative from Mrs. Howes Bed and Breakfast and
Smitty's Coop, LLC, as businesses required to collect the tax and Port Orchard Bay Street Association
and South Kitsap Chamber of Commerce as organizations involved in activities, to serve on the
Lodging Tax Advisory Committee; and to re -confirm the appointment of Councilmember Cucciardi
as Chair of the committee.
The motion carried.
(Resolution No. 092-23)
C. Adoption of a Resolution Confirming Appointment of a Public Works Director (Time Stamp
1:28:08)
MOTION: By Councilmember Diener, seconded by Councilmember Lucarelli, to adopt a resolution
confirming the Mayor's appointment of Denis Ryan to the position of Public Works Director.
Mr. Ryan introduced himself and said he is grateful and honored to serve the City of Port Orchard.
The motion carried.
(Resolution No. 093-23)
D. Approval of the August 8, 2023, City Council Meeting Minutes (Time Stamp 1:31:38)
MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, to approve the
minutes of August 81" as presented.
The motion moved. Councilmembers Diener and Cucciardi abstained.
7. DISCUSSION ITEMS (No Action to be Taken)
There were no discussion items.
8. REPORTS OF COUNCIL COMMITTEES (Time Stamp: 1:32:22)
Councilmember Lucarelli reported on the September 121" Utilities Committee meeting. The next
meeting is scheduled for November 14tn
Mayor Putaansuu reported the Finance Committee is scheduled to meet in October. The
Transportation Committee is scheduled to meet September 26t". The Festival of Chimes and Lights
Committee is scheduled to meet September 181". The Land Use Committee is scheduled to meet
October 4t". The Sewer Advisory Committee is scheduled to meet October 4cn
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Council member Cucciardi reported on an updated lodging tax tool that will benefit City staff and help
manage the process. Also, the Lodging Tax Advisory Committee is scheduled to meet sometime in
October.
9. REPORT OF MAYOR (Time Stamp 1:38:26)
The Mayor reported on the following:
• Update on splash pad.
• In accordance with Ordinance 008-20 "Delegating Authority to the Mayor for Creating and
Modification of Job Descriptions," he reported his approval of the revised job descriptions for
Police Records/Evidence Specialist and the Stormwater Coordinator.
• Reported on YouTube analytics.
• Reported on documents that staff is archiving which changed the City from a fourth class to
a third class City.
• Exit conference with State Auditor's office. This is the 3rd straight year of a clean audit.
10. REPORT OF DEPARTMENT HEADS (Time Stamp 1:42:40)
Interim Public Works Director Brown reported on the Foster Pilot Project, Asset Management
Tracking Program bids, an audit on the McCormick Woods Drinking Water System, and examination
of Well No. 11 funding.
Mayor Putaansuu reported on the construction at the top of the clock tower and the weathervane
at City Hall.
Finance Director Crocker reported on the clean audit and how City staff contributed, and City Hall
bonds.
Community Development Director Bond reported on a presentation he attended regarding
homelessness, a proposed medical facility on Sedgwick Road, and a meeting is scheduled with Home
Depot for the Bethel Road site.
Police Chief Brown reported on current staffing.
City Clerk Wallace reported on the new online process for lodging tax which streamlines the process
for staff and organizations.
HR Director Lund reported on the Employee Inclusion Commission.
11. CITIZEN COMMENTS (Time Stamp 2:00:44)
David Cruz, Holly Cruz, and Andrea Jansen voiced their concerns about a new business, Aphrodesia
Boutique.
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Dave Kimball spoke about the redwood tree on Mitchell and Taylor. He also voiced his concerns with
Aphrodesia Boutique.
12. GOOD OF THE ORDER (Time Stamp 2:08:07)
Councilmember Clauson shared the news about the passing of Dick Vlist.
Councilmember Lucarelli spoke about City staff participating at the Farmers Market the past
weekend to talk about changes to the Comprehensive Plan to the public and answer any questions.
Mayor Putaansuu briefly spoke about City staff attending the Farmers Market the last three
weekends.
13. EXECUTIVE SESSION
There was no executive session.
14. ADJOURNMENT
The meeting adjourned at 8:40 p.m. No other action was taken. Audio/Visual was successful.
DocuSigned by: :6VAJAJe 0Q a) -
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Brandy Wallace, MMC, City Clerk
DocuSigned by: :96b NaA- usw
Robert Putaansuu, Mayor
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