LODGING TAX APPLICATION-Grays Harbor Historical Seaport-09.24.2023LODGING TAX APPLICATION (RCW 67.28.1816)
Instructions
For Budget Year:
2024
Available Funding Amount:
$100,000
Application Deadline: September 25, 2023, by 4:00
p.m.
Applicants may consist of convention and visitors’ bureaus, destination marking organizations, nonprofits,
including main street organizations, lodging associates, or chambers of commerce, and additionally the cities
or towns themselves.
Please read carefully and include all information. Omitting requested information could result in having your application
denied. Keep your answers clear, concise, and to the point of the question. Do not include presentation materials,
as these materials are more appropriate to be used as part of your oral presentation. Do not include brochures
or information not related to your project or request.
Submit completed signed application to the City Clerk’s office by the application deadline listed at the top of this
application. Applications will not be accepted if received after the application deadline.
Applicant Info
1. Applicant Information
Organization Name*
Grays Harbor Historical Seaport
Street Address *
Street Address
500 North Custer St
Address Line 2
City
Aberdeen
State/Province/Region
WA
Postal/Zip Code
98520
Country
United States
Mailing Address (if different from street address)
Street Address
PO Box 2019
Address Line 2
City
Aberdeen
State/Province/Region
WA
Postal/Zip Code
98520
Country
United States
Type of Organization:*
Nonprofit Government Agency Other
Funding Requested for (choose one):*
Marketing and Operations of Events Tourism Marketing
Are you a first-time participant?*
Yes
No
2. Applicant Contact Information
Name*
Brennan Phillips
Position / Title*
Grant Manager
Phone *
3605918534
Email Address*
development@historicalseaport.org
Event / Project Details
3. Overall Event or Project Detail
Project Name*
Lady Washington Winter Moorage
Amount of funding requested*
$8,750.00
Total Overall Event or Project Amount*
$40,050.00
A. Describe your overall event or project.*
When not operating one of our many educational programs, we are open to the public. We offer public sails and transits at every port we visit. All of these
programs offer a unique experience the whole family can enjoy. Passengers can help the crew set sail, sing sea shanties, and steer the vessel. During the trip,
we provide general education about the water and the ship. When not sailing, we offer the opportunity to come on board for dockside tours. These are for
donation. Being able to interact with a traditionally built tall ship is a unique experience. It will draw people to Port Orchard due to the experience and ease of
sailing out of an accessible city.
Lady Washington has had stellar years while docking at Port Orchard. We have seen over 8,000 people come across our decks between sailing and dockside
programs in the past years. While COVID caused an incredible setback for us, we expect seeing at least 1,000 enjoy the tall ship experience with us next year
during our regular season alone.
Besides our regular programs, we will be in Port Orchard the entire winter during our maintenance period. During this unique time, we usually close to the
public. However, this winter we are planning on limited availability for people to experience an aspect of the ship not normally seen. We are excited as this
prospect of having public interaction outside of our normal sailing season. While unable to sail, our programming will consist of varying dockside
opportunities depending on the current maintenance project.
B. Describe how your overall event or project will provide a community economic benefit.*
People come from all over the country to visit the Lady Washington to sail on board her. As most of our programming is several hours, people will need to
find lodging and food around the experience we provide. We do not normally offer any food or refreshments. People who come sailing with us will need to
find food either before or after sailing onboard, and will most likely have to find a hotel for the night before or after, if not both.
With our wide appeal, and moving nature of the vessel, we will bring in tourists to Port Orchard who might not have otherwise visited. This will especially be
true during the winter, when the vessel is stationary for several months.
C. Please describe how you will measure the impact your overall event or project will have on tourism or projected increase in
tourism. Please be specific and provide examples.*
We track all our tourism through the purchase of tickets during our sails, and headcounts during our dockside programming. In order to sail onboard, a ticket
must be purchased, which is when we track the travel distance of our passengers. This information is databased and tracked to ensure the vessel is visiting
ports that will maximize the benefit to the community and the vessel.
Please upload any additional paperwork, if needed.
Budget
4. Overall Event or Project Budget Summary
A. Describe, and be specific, on what you would spend the requested lodging tax funds on.*
We will be spending lodging money on Port Orchard specific aspects of the program. This will cover the costs of our moorage, marketing, and part of our
operational costs, based on how often we anticipate being open to the public. Even on days when we are not "open" to the public, when a crew member is
free, they will still try to answer questions from visiting people. These costs are directly related to our stay in Port Orchard and not our routine operating
costs.
B. Income Other Than Lodging Tax (from sponsorships, grants, donation and admission fees)
If you anticipate receiving partial funding for this activity from another source, please list the source(s) approximate amount, and status of funding.
Indicate the entry or admission fee if one will be charged.
Source*Amount*Confirmed or Projected?*
N/A $0.00 If projected, what is the anticipated receipt
date?
N/A
TOTAL*
(This is auto calculated from above)
$0.00
C. Other Expenses of Overall Event or Project (Only complete below boxes that are applicable to your overall event or project that you are seeking
funds for.)
Operations (postage, fuel, permit, etc.)Proposed City (LTAC) Funds Other Committed Funds Subtotals
$5,000.00 $15,000.00 $20,000.00
Event Marketing Proposed City (LTAC) Funds Other Committed Funds Subtotals
$0.00
Tourism Marketing Proposed City (LTAC) Funds Other Committed Funds Subtotals
$750.00 $750.00
Other Activities (Please explain below)Proposed City (LTAC) Funds Other Committed Funds Subtotals
$3,000.00 $16,300.00 $19,300.00
Other Activities Explanation:
City LTAC funds for other activities includes the moorage for the vessel to stay in Port Orchard for the winter and the beginning of the sailing season.
Proposed City (LTAC) Funds Subtotal Other Committed Funds Subtotal
$8,750.00 $31,300.00
TOTAL
$40,050.00
*City Lodging Tax funds would represent what percentage of your overall budget?
22
Can you operate this project with reduced funding?*
Yes (If Yes, Please explain below)
No
Explanation:
If we were to receive reduced funding, we could still function. We may have to alter our schedule, length of stay, or hours of operation during the winter.
C. Other Financial Information
Does your overall event or project have provisions (or plans) for becoming less dependent on Lodging Tax funding? (Meaning does the
overall event or project have the ability to increase revenue by charging admission, increasing fees, etc.)*
Yes, we do charge for our sailing trips. Our dockside programming is by donation.
To help increase our impact, we are increasing staffing for next year. This will be both in the office and the crew on the boat. We recognize one of the
limitations we've had in the past several years is in marketing. Increasing staffing to pre-Covid numbers will allow us to increase our marketing. Having more
crew will also allow us to perform more programming and better interact with tourists. Lastly, over the next two winters, we are doing a full restoration of the
vessel. Once completed, she will be able to sail for another several decades as Washington's Official State Ship. This restoration will include extensive hull
work, replacing masts, interior upgrades, and engineering overhauls.
If not, what are your challenges of generating new revenues:
Tourism
5. Estimated Numbers of Increased Tourism
*If you received lodging tax funds last year, you must attach last year’s reporting*
Applicants applying for use of LTAC funds must provide estimates of how it will result in increases in the number of people traveling for business or
pleasure on a trip as required by RCW 67.28.1816
The applicant hereby certifies and confirms that it does not now nor will it during the performance of any contract resulting from this
proposal unlawfully discriminate against any employee, applicant for employment, client, customer, or other person(s) by reason of
race, ethnicity, color, religion, age, gender, national origin, or disability. That it will abide by all relevant local, state, and federal laws
and regulations. That it has read and understands the information contained in this application for funding and is in compliance with
the provisions thereof, and; that the individual signing below has the authority to certify to these provisions for the applicant
organization, and declares that he/she is an authorized official of the applicant organization, is authorized to make this application, is
authorized to commit the organization in financial matters, will assure that any funds received as a result of this application are used
for the purposes set forth herein, and verifies that all the information contained in this application is valid and true to the best of his/her
knowledge.
Projected*
Overall Attendance:
Attendees who traveled 50 miles or
more to attend:
Total:
Of total, attendees who traveled
from another state or country:
Attendees who stayed overnight:
Paid accommodations:
Unpaid accommodations:
Paid Lodging nights:
1,200
360
1,200
180
360
360
0
130
Signature*
Certified by:
Date*
09/24/2023
Previous Next
Print Name *
Brennan Phillips
Title*
Grant Manager