LODGING TAX APPLICATION-Mustangs on the Waterfront-09.22.2023LODGING TAX APPLICATION (RCW 67.28.1816)
Instructions
For Budget Year:
2024
Available Funding Amount:
$100,000
Application Deadline: September 25, 2023, by 4:00
p.m.
Applicants may consist of convention and visitors’ bureaus, destination marking organizations, nonprofits,
including main street organizations, lodging associates, or chambers of commerce, and additionally the cities
or towns themselves.
Please read carefully and include all information. Omitting requested information could result in having your application
denied. Keep your answers clear, concise, and to the point of the question. Do not include presentation materials,
as these materials are more appropriate to be used as part of your oral presentation. Do not include brochures
or information not related to your project or request.
Submit completed signed application to the City Clerk’s office by the application deadline listed at the top of this
application. Applications will not be accepted if received after the application deadline.
Applicant Info
1. Applicant Information
Organization Name*
Kitsap Mustang Club
Street Address *
Street Address
P.O.. Box 866
Address Line 2
City
Tracyton
State/Province/Region
WA
Postal/Zip Code
98393
Country
United States
Mailing Address (if different from street address)
Street Address
Address Line 2
City State/Province/Region
Postal/Zip Code Country
Type of Organization:*
Nonprofit Government Agency Other
Funding Requested for (choose one):*
Marketing and Operations of Events Tourism Marketing
Are you a first-time participant?*
Yes
No
2. Applicant Contact Information
Name*
Susan Stadshaug
Position / Title*
Show Chair
Phone *
360-620-5864
Email Address*
mach1@silverlink.net
Event / Project Details
3. Overall Event or Project Detail
Project Name*
Mustangs on the Waterfront
Amount of funding requested*
$3,000.00
Total Overall Event or Project Amount*
$13,500.00
A. Describe your overall event or project.*
Kitsap Mustang Club hosts an annual Mustang car show typically held the last Sunday in July. The club celebrated our 35th show on Sunday, July 30, 2023.
The show has been held in Port Orchard since 1989 with the exception of two years, 1991 then in 202 when all shows were cancelled due to the pandemic.
The show has been known as "Mustangs on the Waterfront" since 1992 when it relocated to the Port Orchard waterfront and been held their ever since.
B. Describe how your overall event or project will provide a community economic benefit.*
Mustangs on the Waterfront brings car show participants and guests to visit Port Orchard who utilize local businesses to shop, dine, and many from out-of-
town who use local lodging. Not only does it bring in visitors on Sunday, a Show and Shine along with a BBQ hosted by Port Orchard Ford on Saturday, the
day before the show, and promotes show participants, guests, and spectators to visit Port Orchard over the show weekend.
C. Please describe how you will measure the impact your overall event or project will have on tourism or projected increase in
tourism. Please be specific and provide examples.*
The club monitors, tracks, and records car show participants by address and miles driven to the show. Local businesses realize an increase in business on
show day and over the weekend. The club advertises and promotes local lodging for participants and guests coming in from out-of-town. Local hotels are
contacted after the show who report an increase in reservations over the show weekend.
Please upload any additional paperwork, if needed.
Budget
4. Overall Event or Project Budget Summary
A. Describe, and be specific, on what you would spend the requested lodging tax funds on.*
Promoting and advertising the show in publications/newspapers/online services to increase participation and attendance. Printing and distributing show
post cards, flyers, and programs. Operations expenses, both required and optional, geared to enhance and improve the experience of all who attend, i.e.,
sound systems/ music, portable toilets, online registration services, signage and safety requirements all to generate interest in the show and increase
aattendance.
B. Income Other Than Lodging Tax (from sponsorships, grants, donation and admission fees)
If you anticipate receiving partial funding for this activity from another source, please list the source(s) approximate amount, and status of funding.
Indicate the entry or admission fee if one will be charged.
Source*Amount*Confirmed or Projected?*
Trophy Sponsorships $2,000.00 If projected, what is the anticipated receipt
date?
January-July 2024
Registrations $5,500.00 If projected, what is the anticipated receipt
date?
May-July 2024
Prize Donations $2,000.00 If projected, what is the anticipated receipt
date?
April-July 2024
Show t-shirts & sweatshirts $1,000.00 If projected, what is the anticipated receipt
date?
June-July 2024
TOTAL*
(This is auto calculated from above)
$10,500.00
C. Other Expenses of Overall Event or Project (Only complete below boxes that are applicable to your overall event or project that you are seeking
funds for.)
Operations (postage, fuel, permit, etc.)Proposed City (LTAC) Funds Other Committed Funds Subtotals
$1,700.00 $10,000.00 $11,700.00
Event Marketing Proposed City (LTAC) Funds Other Committed Funds Subtotals
$1,300.00 $500.00 $1,800.00
Tourism Marketing Proposed City (LTAC) Funds Other Committed Funds Subtotals
$0.00
Other Activities (Please explain below)Proposed City (LTAC) Funds Other Committed Funds Subtotals
$0.00
Other Activities Explanation:
Proposed City (LTAC) Funds Subtotal Other Committed Funds Subtotal
$3,000.00 $10,500.00
TOTAL
$13,500.00
*City Lodging Tax funds would represent what percentage of your overall budget?
20
Can you operate this project with reduced funding?*
Yes (If Yes, Please explain below)
No
Explanation:
The club does not solely rely on lodging tax funding to host the annual car show however additional funds allow the club to promote attendance with
increased advertising and by improving the overall experience for show participants to bring more visitors to the Port Orchard area increasing attendance
which in turn increases revenue for local businesses by participants, guests, and also spectators to shop, dine, and for some creates a weekend get-away.
C. Other Financial Information
Does your overall event or project have provisions (or plans) for becoming less dependent on Lodging Tax funding? (Meaning does the
overall event or project have the ability to increase revenue by charging admission, increasing fees, etc.)*
The club strives to keep registration fees competitive with our fellow Mustang Clubs in and around Washington who are a large percentage of our show
participants. Registration fees have increased slightly over the last two years to help cover increases especially with operating expenses. Club members
continue to investigate other sources of fundraising opportunities and are creative in thinking of ways to increase and promote show sponsorships and
donations.
If not, what are your challenges of generating new revenues:
Tourism
5. Estimated Numbers of Increased Tourism
*If you received lodging tax funds last year, you must attach last year’s reporting*
Applicants applying for use of LTAC funds must provide estimates of how it will result in increases in the number of people traveling for business or
pleasure on a trip as required by RCW 67.28.1816
The applicant hereby certifies and confirms that it does not now nor will it during the performance of any contract resulting from this
proposal unlawfully discriminate against any employee, applicant for employment, client, customer, or other person(s) by reason of
race, ethnicity, color, religion, age, gender, national origin, or disability. That it will abide by all relevant local, state, and federal laws
and regulations. That it has read and understands the information contained in this application for funding and is in compliance with
the provisions thereof, and; that the individual signing below has the authority to certify to these provisions for the applicant
organization, and declares that he/she is an authorized official of the applicant organization, is authorized to make this application, is
authorized to commit the organization in financial matters, will assure that any funds received as a result of this application are used
for the purposes set forth herein, and verifies that all the information contained in this application is valid and true to the best of his/her
knowledge.
Projected*
Overall Attendance:
Attendees who traveled 50 miles or
more to attend:
Total:
Of total, attendees who traveled
from another state or country:
Attendees who stayed overnight:
Paid accommodations:
Unpaid accommodations:
Paid Lodging nights:
300
72
1,000
7
49
47
2
47
Signature*
Certified by:
Date*
09/22/2023
Previous Next
Print Name *
Susan Stadshaug
Title*
Show Chair