LODGING TAX APPLICATION-South Kitsap Chamber of Commerce-Events Funding-09.18.2023LODGING TAX APPLICATION (RCW 67.28.1816)
Instructions
For Budget Year:
2024
Available Funding Amount:
$100,000
Application Deadline: September 25, 2023, by 4:00
p.m.
Applicants may consist of convention and visitors’ bureaus, destination marking organizations, nonprofits,
including main street organizations, lodging associates, or chambers of commerce, and additionally the cities
or towns themselves.
Please read carefully and include all information. Omitting requested information could result in having your application
denied. Keep your answers clear, concise, and to the point of the question. Do not include presentation materials,
as these materials are more appropriate to be used as part of your oral presentation. Do not include brochures
or information not related to your project or request.
Submit completed signed application to the City Clerk’s office by the application deadline listed at the top of this
application. Applications will not be accepted if received after the application deadline.
Applicant Info
1. Applicant Information
Organization Name*
South Kitsap Chamber of Commerce
Street Address *
Street Address
1014 BAY ST STE 3
Address Line 2
City
PORT ORCHARD
State/Province/Region
WA
Postal/Zip Code
98366
Country
United States
Mailing Address (if different from street address)
Street Address
1014 BAY ST STE 3
Address Line 2
City
PORT ORCHARD
State/Province/Region
WA
Postal/Zip Code
98366
Country
United States
Type of Organization:*
Nonprofit Government Agency Other
Funding Requested for (choose one):*
Marketing and Operations of Events Tourism Marketing
Are you a first-time participant?*
Yes
No
2. Applicant Contact Information
Name*
Matthew Murphy
Position / Title*
President/CEO
Phone *
3608763505
Email Address*
MATT@PORTORCHARD.COM
Event / Project Details
3. Overall Event or Project Detail
Project Name*
Port Orchard Event funding for Cornhole and Axe Throwing tournaments
Amount of funding requested*
$6,000.00
Total Overall Event or Project Amount*
$10,000.00
A. Describe your overall event or project.*
In 2022 and 2023, we attracted hundreds of people to Port Orchard. Players came from Kirkland, Port Townsend, Olympia, Yelm, and various parts of Pierce
County. Although this event will eventually become self-sufficient, we currently require assistance in promoting it beyond the local area and acquiring
operational supplies.
The Kitsap County Cornhole Classic continues to draw participants from across the Puget Sound Region. However, it has faced significant competition. In
2024, we plan to move the tournament to the spring season and secure an indoor venue. This will mark the beginning of the summer cornhole tournament
season in Port Orchard.
We are excited to introduce a new business in town that caters to a different clientele. PenAxe, which opened in July 2023, specializes in axe throwing. Axe
throwing is a growing trend, and currently, there are no other tournaments of this kind offered in Washington State. To support PenAxe in promoting their
event, we would appreciate marketing fund assistance.
Your contribution will help us make these events successful and further enhance Port Orchard’s appeal as a vibrant destination.
B. Describe how your overall event or project will provide a community economic benefit.*
Both the Kitsap County Cornhole Classic and the PenAxe tournament are aimed at attracting visitors from outside the area. These events provide an
opportunity for visitors to explore local shops and dine at our restaurants. As the Kitsap County Cornhole Classic continues to grow, it will attract an
increasing number of attendees. The launch of the PenAxe tournament will bring in a different audience, providing our local businesses with additional
customers.
C. Please describe how you will measure the impact your overall event or project will have on tourism or projected increase in
tourism. Please be specific and provide examples.*
We have partnered with the new Kitsap Tourism Coalition to provide statistics captured from Datafy. While event registration shows where participants come
from, Datafy will provide us with more detailed information. Your support will help us continue to gather valuable data and improve our services.
Please upload any additional paperwork, if needed.
Exhibit C 2022 JLARC Reporting Form 2023 event funding request.pdf 159.76KB
Budget
4. Overall Event or Project Budget Summary
A. Describe, and be specific, on what you would spend the requested lodging tax funds on.*
To encourage funding, we plan to utilize the money received from LTAC to promote events around the area and support infrastructure development. While
we have been successful in promoting our events locally through social media, we lack the necessary funds to expand our reach. We are actively working on
building our infrastructure, including operational supplies. As the tournament grows, we anticipate the need for additional supplies and equipment to
support our infrastructure. However, our ultimate goal is for the event to become self-sufficient.
B. Income Other Than Lodging Tax (from sponsorships, grants, donation and admission fees)
If you anticipate receiving partial funding for this activity from another source, please list the source(s) approximate amount, and status of funding.
Indicate the entry or admission fee if one will be charged.
Source*Amount*Confirmed or Projected?*
Kitsap Bank $1,000.00 If projected, what is the anticipated receipt
date?
projected, applied for
TOTAL*
(This is auto calculated from above)
$1,000.00
C. Other Expenses of Overall Event or Project (Only complete below boxes that are applicable to your overall event or project that you are seeking
funds for.)
Operations (postage, fuel, permit, etc.)Proposed City (LTAC) Funds Other Committed Funds Subtotals
$3,000.00 $3,000.00 $6,000.00
Event Marketing Proposed City (LTAC) Funds Other Committed Funds Subtotals
$3,000.00 $1,000.00 $4,000.00
Tourism Marketing Proposed City (LTAC) Funds Other Committed Funds Subtotals
$0.00
Other Activities (Please explain below)Proposed City (LTAC) Funds Other Committed Funds Subtotals
$0.00
Other Activities Explanation:
Proposed City (LTAC) Funds Subtotal Other Committed Funds Subtotal
$6,000.00 $4,000.00
TOTAL
$10,000.00
*City Lodging Tax funds would represent what percentage of your overall budget?
3
Can you operate this project with reduced funding?*
Yes (If Yes, Please explain below)
No
Explanation:
To encourage funding, it’s important to note that all LTAC funds are used as a reimbursement. If the funds are not available, it would hinder our ability to
invest in marketing efforts.
Consequently, the events may not be as successful as anticipated. However, it’s worth mentioning that these events will likely continue, albeit with some
limitations, even without supporting funds.
C. Other Financial Information
Does your overall event or project have provisions (or plans) for becoming less dependent on Lodging Tax funding? (Meaning does the
overall event or project have the ability to increase revenue by charging admission, increasing fees, etc.)*
To encourage funding, it’s important to note that our events are becoming more independent each year. While the events are not big money makers, we use
a majority of our funding for promotions. We try our best to get outside vendors to support the events, but in order for them to grow significantly, we need
to offer better cash prizes. We use other funding sources to provide prizes.
Our ultimate goal is for both events to be 100% self-sustaining in the next couple of years. It’s worth mentioning that cornhole and axe throwing are growing
in popularity around the world.
If not, what are your challenges of generating new revenues:
Tourism
5. Estimated Numbers of Increased Tourism
*If you received lodging tax funds last year, you must attach last year’s reporting*
Applicants applying for use of LTAC funds must provide estimates of how it will result in increases in the number of people traveling for business or
pleasure on a trip as required by RCW 67.28.1816
The applicant hereby certifies and confirms that it does not now nor will it during the performance of any contract resulting from this
proposal unlawfully discriminate against any employee, applicant for employment, client, customer, or other person(s) by reason of
race, ethnicity, color, religion, age, gender, national origin, or disability. That it will abide by all relevant local, state, and federal laws
and regulations. That it has read and understands the information contained in this application for funding and is in compliance with
the provisions thereof, and; that the individual signing below has the authority to certify to these provisions for the applicant
organization, and declares that he/she is an authorized official of the applicant organization, is authorized to make this application, is
authorized to commit the organization in financial matters, will assure that any funds received as a result of this application are used
for the purposes set forth herein, and verifies that all the information contained in this application is valid and true to the best of his/her
knowledge.
Projected*
Overall Attendance:
Attendees who traveled 50 miles or
more to attend:
Total:
Of total, attendees who traveled
from another state or country:
Attendees who stayed overnight:
Paid accommodations:
Unpaid accommodations:
Paid Lodging nights:
2,000
800
2,000
200
150
75
75
75
Signature*Date*
09/18/2023
Previous Next
Certified by:
Print Name *
Matt Murphy
Title*
President/CEO
EXHIBIT C
JLARC Municipality Reporting - 2022 Port Orchard
DUE JANUARY 31, 2023
Activity Attendance Information
Projected Actual (Estimated)*Methodology (See description page)
Activity Name:Overall attendance:
Structured Estimate
Notes:
Organization Name:
Attendees who traveled:
50 miles or more:
**Activity Type (see glossary page):Structured Estimate
Out of State or Country:
Structured Estimate
Activity Date:Notes:
Start Date:End Date:
Attendees who stayed overnight:
In Paid accommodations:Structured Estimate
Funds
Requested:In Unpaid accommodations:Structured Estimate
$
Awarded:Notes:
$
Total Cost of Activity:Paid lodging nights:
$Structured Estimate
Notes:
Comments:
Marketing and Operations Events
Events- KCC and Seagull Calling
South Kitsap Chamber of Commerce
1/4/2022 12/31/2022
2000
2000
2436.37
3500
800
200
200
250
200
1500
200
100
75
150
75