081-23 - Rotary Club of South Kitsap - ContractMemorandum of Understanding
between
Rotary Club of South Kitsap and
The City of Port Orchard, "the Cooperating Organization" and
1. Subject
District 5020 Community Grant, "Van Zee Pickleball Courts"
2. Purpose
This document serves to establish a framework of cooperation and agreement between the
aforementioned parties in order to implement a service project financed in part by a Rotary Foundation
District Community Grant.
3. Shared Goals
The parties to this agreement will collaborate to achieve the following shared goals: To create two
Pickleball courts on existing property at Van Zee Park, owned by the City of Port Orchard. The work
requires preparation and painting of courts only. There is no construction necessary.
4. The Rotary Club
a. Appoint a grant project management committee to manage the project
b. Purchase all supplies needed
c. Obtain expert advice on process
d. Prep the area and apply product to the courts
e. Provide Rotary Grant project administration and reporting
f. Place Rotary signage near court
g. Perform other actions as necessary to ensure the success of the project
Working Outline for DCG with Project MOU RY 22-23 No International Partner 031122
5. The Cooperating Organization will
a. Grant permission to the Rotary Club to enhance the current property at Van Zee Park
b. Should the Rotary Club not properly maintain the courts the city will maintain them in a manner
consistent with other park facilities within the city.
7. Understandings [do not edit]
a. All parties acknowledge that the Rotary Grant, if approved, will be awarded to the Rotary Club and
not to the Cooperating Organization.
b. The Cooperating Organization must abide by The Rotary Foundation grant terms and conditions
c. The Cooperating Organization and its involvement in this project may be subject to financial and
operational review/audit by The Rotary Foundation.
d. Maintain copies of all receipts and bank statements related to grant fund spending for at least five
years
8. Modification
Modifications within the scope of the instrument shall be made by mutual consent of the parties, by the
issuance of a written modification, signed and dated by all parties, and approved by The Rotary
Foundation prior to any changes being performed.
9. Conflict of Interest
Any real or perceived conflicts of interest must be disclosed to The Rotary Foundation, including any
Rotarians serving on the board of directors or as staff of the Cooperating Organization.
10. Primary Contacts/Signatures
By signing below, the parties agree to the terms of this memorandum of understanding.
Working Outline for DCG with Project MOU RY 22-23 No International Partner 031122
For the Rotary Club of South Kitsap
Signature/Date
Name
Address
Phone/email
Position
For the Cooperating Organization: City of Port Orchard
Signature/Date t 73 \ 3 IZ
Name Rob Putaansuu 6
Address 216 Prospect Street Port Orchard WA 98366
Phone/email 360731-3223
Position Mayor
For the Beneficiary:
Signature/Date
Name
Address
Phone/email
Position
Working Outline for DCG with Project MOU RY 22-23 No International Partner 031122