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10/17/2023 - Work Study - MinutesDocuSign Envelope ID: A1666AEA-A5EC-4086-9A99-01313C016E2A City of Port Orchard Council Meeting Minutes Work Study Session Meeting of October 17, 2023 CALL TO ORDER AND ROLL CALL Mayor Putaansuu called the meeting to order at 6:30 p.m. Roll call was taken by the City Clerk as follows: Mayor Pro-Tem Trenary Present Councilmember Chang Present Councilmember Clauson Present Councilmember Cucciardi Present Councilmember Diener Present Councilmember Lucarelli Present Councilmember Rosapepe Absent Mayor Putaansuu Present Staff present: Public Works Director Ryan, Finance Director Crocker, Police Chief Brown, and Deputy City Clerk Floyd. Staff present via Zoom: Community Development Director Bond The meeting streamed live on YouTube. Pledge of Allegiance (Time Stamp 00:07) Mayor Putaansuu led the audience and Council in the Pledge of Allegiance 1. Public Hearing on Mid -Year Biennial Review and Modifications Budget (Time Stamp 00:49) Mayor Putaansuu opened the public hearing at 6:31 p.m. Finance Director Crocker stated as established by RCW 35A.34.130, a mid -biennial review of the biennial budget is required. This review shall occur no sooner than eight months after the start of the biennium, September 15t, and no later than the close of the fiscal year, December 315t. The City has focused its criteria for mid -year modification to those items that are corrections, required, and are large capital with budgetary impacts. The budget amendment ordinance reflects the following; adopting budget amendments which reflect City Council and staff actions throughout 2023, totaling expenditures of $4.011 million; new expenditure requests totaling $6.975 million; and revenue adjustments totaling $15.087 million. DocuSign Envelope ID: A1666AEA-A5EC-4086-9A99-01313C016E2A Minutes of October 17, 2023 Page 2 of 3 Additionally, he provided a presentation which included the mid -biennial budget review schedule, highlights of the 2023-2024 mid -biennial review which included the Mayor's proposed budget adjustments and the Finance Committee's proposed added budget adjustments, governmental - special and debt funds which included real estate excise tax and governmental debt service which included Tremont Street REET. Mayor Putaansuu spoke to the governmental -operational funds current expenses, City street fund which included the Bay Street Pedestrian Pathway at Rockwell Park, Governmental -capital construction funds which included street capital construction, enterprise operational and capital funds which included water operations, water capital, water and storm debt service, ERR operational and capital purchases, personnel requests, and requests not funded. Finance Director Crocker, Councilmember Clauson, and Councilmember Cucciardi explained the Finance Committee's proposed added budget adjustments and recommendations for current expense, community events/lodging tax, real estate excise tax, impact fee fund, bond redemption fund, and capital construction. Additionally, Finance Director Crocker provided a presentation 'Capital Projects Current 2023-2024 Budget Proposed Adjustments' which included about $51 million in capital projects appropriated and with the proposed mid -year amendment would increase to almost $58 million. Capital construction projects included the city hall remodel, McCormick splash pad, public works charging stations and a new addition of office building and parking. Street capital construction which included the Safe Routes to School design, Bay Street design, Tremont Phase 2, SB 160 2A design, and Salmonberry/Blueberry design work. Water capital construction included Well No. 11, Well No. 7 preconstruction design, defunding the 390 Zone Low Pressure, and the water addition to Perry Avenue. No changes to Storm Capital. The sewer Capital Construction included South Sidney Ruby Creek design work, Pottery Avenue Sewer, and Bay Street Lift station. Lastly, he spoke to debt services and said the City is stable, has security, has reserves, and has things in place in case there is a downturn in revenues and we are fully funding our debt services. Mayor Putaansuu asked if anyone online would like to testify. There was no public in attendance, and no one online provided comments. At 7:58 p.m., Mayor Putaansuu closed the public hearing. Council Direction: No direction was given to staff. GOOD OF THE ORDER There was no good of the order. ADJOURNMENT DocuSign Envelope ID: A1666AEA-A5EC-4086-9A99-01313C016E2A Minutes of October 17, 2023 Page 3 of 3 The meeting adjourned at 8:00 p.m. No other action was taken. Audio/Visual was successful. Epvou5lgned by: DvcuSignod by: �' �°4�W'f �bt�olcun.SU.U, 4sn°�yliaflace, MMC, City Clerl�►��aRT►r►►�►�� Robert Putaansuu, Mayor ��+ 4 • ..... %X er ��� Q� • �p+OR,q j ' .p L tr �q r�M BfcR . •�C9 `�■ rrrif�FOF VAIAS�,.``+.