110-23 - Resolution - Purchase of Water MetersDocuSign Envelope ID: A5707FCC-3CEF-4ECE-9C2C-1BOCA906369B
RESOLUTION NO. 110-23
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING THE
PURCHASE OF WATER METERS AND ASSOCIATED PARTS FOR THE PUBLIC WORKS
DEPARTMENT AND DOCUMENTING PROCUREMENT PROCEDURES.
WHEREAS, the Public Works and Finance Departments have jointly identified the need to
upgrade the water metering system and associated parts to provide more efficient and
accurate water measurement service to homes located within the City; and
WHEREAS, as authorized by the City's Procurement Policies adopted by Resolution No. 073-23,
the City entered into an interlocal agreement with Washington State Department of Enterprise (DES)
(City Contract No. C057-13) which allows the City to utilize the contracts hosted by DES for services and
purchases, so long as the City confirms the contract complies with all applicable statutory procurement
requirements for the particular purchase or service, per RCW 39.34.030; and
WHEREAS; the Public Works Department identified Ferguson Waterworks as an approved,
qualified vendor for the desired brand of meters that are required to integrate with the City's existing
system, awarded via WA DES Contract #01118; and
WHEREAS, staff reviewed the procurement process utilized by DES for this contract to confirm
the applicable procurement requirements were met, and staff obtained necessary documentation from
DES and the vendor regarding procurement; and
WHEREAS, on November 1, 2023, Public Works Department staff requested a quote from
Ferguson Waterworks, and on November 15, 2023, Ferguson Waterworks provided a quote of
$38,765.70 (plus applicable tax) for a total purchase price of $42,370.91, and staff verified this is
consistent with the DES Contract pricing; and
WHEREAS, on November 21, 2023, the City's Public Works Department completed the Interlocal
Agreement Purchase Checklist for the selected vendor; and
WHEREAS, the City Council has approved procurement policies which require City Council
authorization for purchasing items costing $35,000 or more; and
WHEREAS, the Ferguson Waterworks quote attached as Exhibit A is for the purchase of water
meters in an amount that exceeds the $35,000 authorization limit; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State Auditor's
Office, wishes to document their selection/procurement process as described herein for this purchase
by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby
adopted and incorporated as findings in support of this Resolution.
DocuSign Envelope ID: A5707FCC-3CEF-4ECE-9C2C-1BOCA906369B
Resolution No.
Page 2 of 2
THAT: The City Council approves the purchase of water meters, from Ferguson Waterworks in the
amount of $42,370.91 (applicable tax included). The Mayor or his designee is authorized to take
all actions necessary to effectuate the purchase, consistent with this authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by
the City Clerk in authentication of such passage on this 28th day of November 2023.
6❑ocuSIgnnd by:
1?0lb �Iaatn,suu
Robert Putaansuu, Mayor
ATTEST:
Brandy Wallace, City Clerk, MMC
Z FERGUSON° 2042 SOUTOH 122TH ST156
WATERWORKS TACOMA, WA 98444-0000
Deliver To:
From: Doug Schrock
Comments:
17:32:12 NOV 15 2023
Phone: 253-538-8275
Fax: 253-531-9909
FERGUSON WATERWORKS #3156
Price Quotation
Phone: 253-538-8275
Fax: 253-531-9909
Bid No:
B005738
Cust Phone:
360-876-4407
Bid Date:
09/18/23
Terms:
NET 10TH PROX
Quoted By:
DGS
Customer:
CITY OF PORT ORCHARD
Ship To:
CITY OF PORT ORCHARD
METER ACCOUNT
METER ACCOUNT
216 PROSPECT ST
216 PROSPECT ST
PORT ORCHARD, WA 98366
PORT ORCHARD, WA 98366
Cust PO#:
SENSUS
Job Name:
520M & UNIPRO
Item Description Quantity Net Price UM Total
S5396353752201MI M520M-F1-TC-X-E-MI 1P PIT W-ID/LD 120 178.500 EA 21420.00
S15S1 FDXX LF 5/8X3/4 IPERL 1CF SM 6 2W 48 175.680 EA 8432.64
PROGRAMMED TO 1000 GAL
S5396353752201MI M520M-F1-TC-X-E-MI 1P PIT W-ID/LD 48 178.500 EA 8568.00
S5191016200003 COMM TOOL UNIPRO2 USB CON R2 100A 1 345.060 EA 345.06
PRICING PER STATE
CONTRACT 01118
Net Total:
$38765.70
Tax:
$3605.21
Freight:
$0.00
Total:
$42370.91
Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE
AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE
ARE NOT FIRM UNLESS NOTED OTHERWISE.
Page 1 of 1
CONTRACTOR CUSTOMERS: IF YOU HAVE DBE/MBE/WBE//VBE/SDVBE/SBE GOOD FAITH EFFORTS DIVERSITY GOALS/ REQUIREMENTS ON A
FEDERAL, STATE, LOCAL GOVERNMENT, PRIVATE SECTOR PROJECT, PLEASE CONTACT YOUR BRANCH SALES REPRESENATIVE
IMMEDIATELY PRIOR TO RECEIVING A QUOTE/ORDER.
Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon
Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the
Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or
on the web at https://www.ferguson.com/content/website-info/terms-of-sale
Govt Buyers: All items are open market unless noted otherwise.
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