12/12/2023 - Regular - Revised Budget - Additional DocsAgenda Item No.:
Subject:
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Business Item
Ordinance No. OXX- 23
Amendine the 2023-2024 Biennial
Meeting Date
Prepared by:
Budget Including Exhibit A Atty Routing No:
Personnel Atty Review Date:
December 19, 2023
Noah D. Crocker
Finance Director
Summary: The City of Port Orchard Biennial Budget for 2023-2024 is written to capture revenue and
expenses over the fiscal period. During the biennial period, changes to the budget in both revenue and
expenditures need to be recognized by a Budget Amendment.
By this Ordinance, the City Council would amend the 2023-2024 Biennial Budget, as adopted by
Ordinance No. 046-22 and amended by Ordinance No.018-23, 022-23, and Ordinance 029-23 including
changes to Exhibit A which identifies Salary and personnel positions of the City.
The proposed budget amendment is intended to provide the following:
1) Fund 001: Current Expense Fund
a. Increase transfers out to Fund 302 by $29,000 for Electric Charging Stations at PW Shop
b.lncrease transfers out to Fund 302 by $67,000 for the Community Events Center RFM
Amendment No. 12
c. Reduce ending fund balance by $96,000
2) Fund 109: Real Estate Excise Tax Fund
a. Increase transfer into Fund 109 for REET 1 from Fund 302 by $433,000 for Reimbursement of
City Hall Expenses
b. Increase ending fund balance for Fund 302 by $433,000
3) Fund 111: Impact Fee
a. Increase transfer out from Park Impact Fee's to Fund 302 by $352,300 for the Community Events
Center RFM Amendment No. 7
b. Reduce ending fund balance for Park Impact fee's by $352,300
4) Fund 302: Capital Construction
a. Increase revenues to recognize the actual bond proceeds by increasing budget by $759,075.10
b.lncrease transfers in from Fund 001 by $29,000 for Electric Charging Stations at PW Shop
Page 2 of 2
c.Increase transfers in from Fund 001 by $67,000 for the Community Events Center RFM
Amendment No. 12
d.lncrease transfer in from Fund 111 (Park Impact Fee's) by $352,300 for the Community Events
Center RFM Amendment No. 7
e.lncrease transfers out by $433,000 to Fund 109 to reimburse REET 1 from prior City Hall
Expenditures
f. Increase expenditures for the City Hall Project including cost of issuance, by $326,075.10
g.Increase expenditure authority by $29,000 for Electric Charging Stations at PW Shop
h.lncrease expenditure authority by $67,000 for the Community Events Center RFM Amendment
No. 12
i. Increase expenditure authority by $352,300 for the Community Events Center RFM Amendment
No. 7
5) Exhibit A
a.Adjust the Salary Table for the three groups of city employees who are in collective bargaining
agreements by the contractual amounts.
b.Adjust the Salary Table for the non -represented employees by the results of the salary review
and additional 4.0% COLA, as represented in exhibit A
c. Adjust the Exhibit A -Salary Table for the Council members based on Ordinance No. 009-23
d.Create 1 FTE for Principal Planner
e. Defund 1 FTE for Senior Planner
f. Create 1 FTE for Human Resource Analyst
g. Defund 1 FTE for Human Resource Specialist
h.All new positions, removed positions, and salary adjustments will become effective the starting
first full pay period of fiscal year 2024 (January 14, 2024)
Recommendation: The Finance Director recommends adoption of Ordinance No. OOX-23 amending the
2023 — 2024 Biennial Budget.
Relationship to Comprehensive Plan: N/A
Motion for consideration: I move to adopt Ordinance No. OXX-23, amending the 2023 — 2024 Biennial
Budgets for the City of Port Orchard.
Fiscal Impact: The 2023-2024 Biennial Budget amendment increases expenditure authority by
$1,640,372. Salary adjustments will be absorbed within the current biennial budget
allotment.
Alternatives: Do not authorize and provide alternative guidance
Attachments: Ordinance No. OXX-23, Income Statement,
2
2023-2024 Current
2023-2024
2023-2024 Amended
Fund: 109 - Real Estate Excise Tax
Biennial Budget Ord.
Adjustments
Biennial Budget
029-23
Beginning Fund Balance
$ 4,182,707
$
-
$
4,182,707
Revenue
$ 3,400,093
$
433,000
$
3,833,093
Expense
$ 5,213,485
$
-
$
5,213,485
Ending Fund Balance
$ 2,369,315
$
433,000
$
2,802,315
2023-2024 Current
2023-2024
2023-2024 Amended
Fund: 111 - Impact Mitigation Fee
Biennial Budget Ord.
Adjustments
Biennial Budget
029-23
Beginning Fund Balance
$ 5,304,555
$
-
$
5,304,555
Revenue
$ 10,877,245
$
-
$
10,877,245
Expense
$ 6,877,890
$
352,300
$
7,230,190
Ending Fund Balance
$ 9,303,910
$
(352,300)
$
8,951,610
R M11 I 11:
2023-2024 Current
2023-2024
2023-2024 Amended
Fund: 302 - Capital Construction
Biennial Budget Ord.
Adjustments
Biennial Budget
029-23
Beginning Fund Balance
$ 547,631
$
-
$
547,631
Revenue
$ 20,976,269
$
1,207,372
$
22,183,641
Expense
$ 20,930,700
$
1,207,372
$
22,138,072
Ending Fund Balance
$ 593,200
$
-
$
593,200
Page 1
Personnel Position Listing
Elected Officials Positions Wages
Mayor 1 Annual 123,911.41
Council Seats 1,4,5 3 Bi-Weekly 500
Council Seats 2,3,6 3 Monthly 1,000
Council At Large) 1 Bi-Weekly500
Total Elected 8.00
PositionsPersonnel
City Clerk
1
50.15
58.15
Community Development Director
1
71.17
82.53
Finance Director
1
72.55
84.13
Human Resources Director
1
60.45
70.11
Police Chief
1
76.71
88.97
Public Works Director
1
74.07
85.90
Total Mayoral Direct Reports 6.00
Deputy City Clerk
1
37.50
43.49
Human Resources Analyst
1
41.85
48.53
Human Resources Specialist
0
30.83
35.75
Total Administration 2.00
Deputy Finance Director
1
55.40
64.24
Accounting Assistant 1
1
28.65
33.22
Accounting Assistant II
4
31.96
37.06
Accounting Assistant 111
2
38.90
45.11
Accounting Assistant III / ITSpecialist
1
40.26
46.69
Information Technology Manager
1
58.58
67.94
IT Support Specialist
1
37.99
44.05
Total Finance/IT 11.00
Deputy Director Community Development
1
54.29
62.97
Permit Center Manager
1
39.34
45.62
Permit Tech
2
32.01
37.12
Permit Clerk
2
29.54
34.28
Permit Center Assistant
0.70
26.03
30.19
Principal Planner
1
54.28
62.96
Senior Planner
1
46.50
53.91
Plans Exam iner/Building Inspector II
2
40.07
46.47
Associate Planner
1
40.15
46.56
Assistant Planner
1
35.42
41.08
Building Inspector 1
1
36.10
41.86
Code Enforcement Officer 1
1
30.64
35.56
Code Enforcement Officer II
1
38.83
45.04
Parking Enforcement Officer 2 PT
1
29.00
1 33.63
Total Community Development 16.70
Municipal Court Judge
0.6
Annual
123,380.28
Municipal Court Administrator
1
50.16
58.17
Lead Clerk
1
31.87
38.08
Court Clerk
2
26.93
32.15
Total Judicial 4.60
Deputy Police Chief
Police Services Coordinator
Records Evidence Specialist
Sergeant
2
69.74
80.87
1
35.85
42.82
3.7
26.80
31.99
5
53.72
59.48
Patrol Officer
1 19
1 36.04
1 49.48
Total Police Department 30.70
Personnel Position
Personnel Positions
Listing
FTE Minimum
Maximum
City Engineer
1
62.82
72.85
Assistant City Engineer
1
56.67
65.72
Operations Manager
1
52.05
60.36
Utility Manager
1
52.05
60.36
Utilities Compliance Specialist
1
37.34
43.28
Civil Engineer II
1
48.97
56.78
Stormwater Program Coordinator
1
40.88
47.41
GIS Special ist/Develoment Review Assistant
1
41.90
48.60
Public Works Procurement Specialist
1
38.95
45.16
Project Coordinator/Inspector
2
40.77
47.28
Office Assistant II
1
29.67
34.41
Office Assistant 1
1
26.03
30.19
Public Works Foreman
1
39.92
47.65
Mechanic
2
33.26
39.72
Electrician
1
35.28
42.13
Public Works Personnel
15
32.25
38.51
WA/SW/Storm Coordinators
3
34.66
41.38
Public Works Laborer
2
24.02
28.69
Total Public Works 37.00
P Minimum Maximum
Seasonal Public Works Hourly 16.87 22.50
Intern Hourl 16.87 22.50
Temporary Employee Hourly 16.87 22.50