11/21/2023 - Work Study - MinutesDocuSign Envelope ID: 6A4DE39D-8CFE-49F8-8879-DFB3CBF2CB83
City of Port Orchard
Council Meeting Minutes
Work Study Session Meeting of November 21, 2023
CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 6:30 p.m.
Roll call was taken by the City Clerk as follows:
Mayor Pro-Tem Trenary
Councilmember Chang
Councilmember Clauson
Councilmember Cucciardi
Councilmember Diener
Councilmember Lucarelli
Councilmember Rosapepe
Mayor Putaansuu
Present
Present
Present
Absent
Present
Present
Present
Present via Zoom
Staff present: Public Works Director Ryan, Utilities Manager Brown, Senior Planner Fisk, and City
Clerk Wallace.
The meeting streamed live on YouTube.
Pledge of Allegiance (Time Stamp 00:24)
Mayor Pro-Tem Trenary led the audience and Council in the Pledge of Allegiance
1. 2023-2025 Legislative Agenda (Time Stamp 00:45)
Josh Weiss and Annika Vaughn with Gordon Thomas Honeywell Governmental Affairs discussed the
draft legislative priorities which included the Port Orchard Community Event Center, Bay Street sea
level rise -resilience funding, vehicular pursuits, police training academy and BLEA (Basic Law
Enforcement Academy), funding for substance use disorder treatment and Blake implementation,
Foster Pilot Program, and Sedgwick roundabouts at SR16/SR160 intersections.
Mayor Putaansuu explained the formal legislative agenda is going before Council on December 12th,
2023, for approval.
Additional discussion was held regarding funding for education, revenue forecasting, print media and
notices, and building relationships with delegates.
Council Direction: No direction was given to staff.
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2. Stormwater Level of Service and Rates (Time Stamp 23:35)
Utilities Manger Brown pointed out that on September 12t", Council received a presentation on the
Stormwater Comprehensive Plan. She said a part of the plan is level of service and is asking Council
to discuss so staff can have direction moving forward with a rate ordinance in the future. Currently
the City is working on level 1, which barely meets the minimum requirements of the current permit.
Discussion was held regarding staffing between levels 1 and 2, additional benefits for level 3,
differences between all levels, incidents, getting information out to the public, capital projects,
capital facility charges, fixing existing deficiencies, and levels of service in neighboring agencies.
Mayor Putaansuu explained level 2 is more proactive and is the staff recommendation. This is also a
five-year plan so we should be discussing this again in 5-years. Staff will be bringing forward the plan
next week for adoption and the rate recommendation will be before Council on December 121" for
adoption.
Utilities Manager Brown said staff identified 20 capital projects that need to be done and put the top
10 into this program. They are listed on the City's website.
Council Direction: Council directed staff to move forward with Level 2 option A and not utilizing the
high growth scenario.
3. 2023 Comprehensive Plan Amendments (Time Stamp 50:38)
Senior Planner Fisk said earlier this year, Council saw a Comprehensive Plan Amendment, but we
usually only do them once a year. In this case, this is the second set you are going to see. Included in
the Council packet is the Capital Facilities Element and the Transportation Improvement Program
(TIP).
The only change in the Capital Facilities Element is a line item which was added related to property
acquisition for City facilities. In the TIP, adjustments were made for project schedules, priorities
funding, completion of some projects, grant funding, accelerating schedules, and an addition of a
new project for right-of-way acquisition.
This has been discussed with the Land Use Committee and the Planning Commission held a public
hearing. This is scheduled to go back before Council at their next week's Council meeting.
Council briefly discussed the plan and did not voice any concerns with the proposed amendments.
Council Direction: No direction was given to staff.
4. An Ordinance Amending POW 20.132 —Temporary Signs (Time Stamp 56:13)
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Senior Planner Fisk explained a little over a year ago, Council asked staff to start reviewing the
increase in temporary signs in public right-of-way. Beginning fall of 2022, staff documented the
existence of the signs at 7 locations in Port Orchard. They documented with photos and also gathered
police crash data at those intersections and noticed there was an increase of crashes in the study
areas. This study was done for over a year. The results and a draft ordinance were presented to the
Planning Commission who recommended approval of the ordinance.
The ordinance identifies corridors where temporary signs may be placed which include Tremont
Avenue, Lund Avenue, Sedgwick Road, and Bethel Avenue, but certain criteria were placed on the
locations. Currently, signs can be located anywhere except within a median or inside a roundabout
and it can be placed along the side of a road in the public right-of-way without any limitations. Based
upon the data they gathered, they want to keep the signs out of intersections.
The ordinance also requires a sign to be at least 50-feet from an intersection and cannot be placed
adjacent to public property, and the area must be accessible by a pedestrian facility, sidewalk, or
walkway.
There are 2 ordinances for Council to consider. One is the Planning Commission's recommendation,
and the other is staff's recommendation which added another criteria where the sign must be 50-
feet from where the street curve ends.
Additional discussion was held regarding how to show the public where and how the signs could be
placed, enforcing the sign code, content of signs, different sign regulations, safety, sign storage, and
the 2 proposed ordinances.
Council Direction: Council directed staff to move forward with the staff recommended ordinance
and to hold a public hearing on the proposed ordinance before adoption.
5. Update to Fee Schedules for Community Development and Public Works (Time Stamp 1:16:26)
Senior Planner Fisk mentioned the current fee schedule was last updated in April of 2022. Since then,
many changes have occurred since which include the adoption of the August ICC Building Valuation
Table, fees added for the review of multiple elevations when submitted with a Basic Plan review to
reflect processing time, clarification of hourly rate charges for plan review by staff members when
multiple revisions are submitted, clarification of inspection fee charged at hourly rate as indicated in
the fees tables, adding the Fireworks Display fee to the Fire permit fee table, updates to the City's
refund policies, establish rates for Fire Code permits, clarification of charges for 3rd party consultant
review for building and fire code permits when using the hourly rate, fees added or increased to
reflect processing time for code -related requirements, minimum charge for work without a permit
penalty increased from $65 to $75, fee added for published notifications ($300 each), clarification of
payment of outstanding Hearing Examiner fees, and clarification of notary services.
Additional discussion was held including adding additional staff, charging a technology fee, rate
differences, barriers for housing costs and missing middle housing.
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Council Direction: No direction was given to staff.
GOOD OF THE ORDER (Time Stamp 1:23:49)
Councilmember Diener asked that the legislative priorities that were discussed tonight be placed on
the main page of the City's website or in a Facebook post.
Mayor Putaansuu explained that tomorrow, the temporary signals will be removed at the new
roundabout on SR166/Bay Street, but they ran out of working days for asphalt paving. This will need
to wait until spring when there are warmer temperatures. He also spoke about lighting and
sidewalks, and voiced his frustration with the project and explained this is not a City project.
Councilmember Rosapepe asked Council Elect Morrissey if he had anything for the Good of the
Order.
Council Elect John Morrissey replied he does have some questions regarding signage when it comes
to real estate and construction.
Councilmember Clauson mentioned he will be on vacation next week and will not be attending the
Council meeting.
ADJOURNMENT
The meeting adjourned at 7:59 p.m. No other action was taken. Audio/Visual was successful.
DocuSigned by: DocuSigned by:
UJA.UL j b P4aAt Stun.
Brandy Wallace, MMC, City Clerk Robert Putaansuu, Mayor