105-23 - OpenSquare - ContractDocuSign Envelope ID: DA9326A6-62A5-40DB-80D6-5CDBC069280A
opensquare
Wednesday, December 13, 2023
Rob Putaansuu
rputaansuu@cityofportorchard.us
City Of Port Orchard Mayor
City of Port Orchard
216 Prospect Street
Port Orchard, WA 98366
RE: Port Orchard City Hall, Level 01-03 Renovations
Dear Rob:
Pursuant to your request, we are pleased to submit to you the attached proposal for Design Services.
We will provide you with professional guidance and assistance for the scope of services outlined for this
project. We look forward to the opportunity of working with you and to the completion of a successful
project.
If you have any questions regarding this proposal, or about any of the services OpenSquare can provide,
please do not hesitate to call.
Sincerely,
Tad AOCIAs
Todd Reps
Team Lead
cc: Designer
Sales
File
5601 6th Ave South, Suite 470 1 Seattle, Washington 98108 1 206.768.8000 126 South Sheridan Street I Spokane, Washington 99202 1 509.483.1000
DocuSign Envelope ID: DA9326A6-62A5-40DB-80D6-5CDBC069280A
vpensquare
SCOPE OF SERVICES
Verification of field conditions to ensure the proper installation of systems and freestanding furniture.
Meet with the client's designated representative to clarify departmental and individual requirements.
Production of a furniture space plan for (3) floors based upon the previously gathered programming
information. *
• Floor 1 (Police Office): Approximately (9) workstations, (3) private offices, (2) shared offices, and
miscellaneous storage.
• Floor 2 (Public Office): Approximately (3) workstations, (1) support area (counter)
• Floor 3 (Court/Clerk Office): Approximately (4) workstations
Inventory documentation of any seats and/or storage product to incorporate into the new final layout.
Production of furniture specifications for product required to facilitate a complete installation.
*One revision shall be allotted prior to owner approval of the documents, with no increase to the fee,'provided
the established program is not substantially altered.
FEES
We estimate that the Scope of Services will require approximately (126) hours of design time at the rate
of $90.00 per hour. All hours will be billed actual to a maximum fee not to exceed $11,340.00
Requests made for additional services other than what is described previously, and/or revisions are made
after owner approval, constitute an increase in the scope of work and shall be billed in addition to the
aforementioned fees. Should there be any deadlines requested requiring overtime work, such work will
be billed at one and one-half times the normal hourly billing rate.
REIMBURSABLE EXPENSES
Expenditures and out-of-pocket expenses made by OpenSquare for the direct benefit of your project will
be invoiced at 1.15 x cost in addition to the Design fees. Such reimbursable expenses may include:
• Print charges for reproduction of drawings, photographs, or any other special processes.
• Special mail, messenger/delivery service, and long-distance communications.
• Travel fares, mileage, parking, taxi, and tolls.
• Special consultant fees, if required and authorized by the client's representative.
5601 6th Ave South, Suite 470 1 Seattle, Washington 98108 1 206.768.8000 126 South Sheridan Street I Spokane, Washington 99202 1 509,483.1000
DocuSign Envelope ID: DA9326A6-62A5-40DB-80D6-5CDBC069280A
opensquare
TERMS and CONDITIONS
Invoices will be submitted monthly for the hourly fees and expenses charged to your project. Payment is
due and payable in full to OpenSquare upon receipt.
The program outlined and proposed fees for this project are based on our present understanding of the
area to be designed, the general objectives of your program and the scope of responsibility. Client will
agree to cooperate in scheduling meetings and making decisions on our submissions without undue
delay in order to permit completion of this project within time frames to be presented.
Should the scope of the program be modified or completion of this project be extended, we reserve the
right to negotiate an appropriate adjustment to our proposed fees and to our schedule commitments.
OpenSquare assumes no responsibility for the accuracy of the inventory report, should items be moved,
removed, added or in any way altered by the client after completion of, or during the physical inventory.
If any dispute, whether or not involving litigation, arises out of or relating to this Agreement, the
prevailing party shall be entitled to recover all costs and expenses, including reasonable attorney's fees,
incurred in enforcing any of the terms, conditions or provisions of this agreement.
Either party may terminate this agreement at any time by giving written notice to the other and no
charges other than those already incurred shall be payable.
ACCEPTANCE
If this proposal is hereby accepted as set forth and the fees and conditions are agreed to as stated,
please sign and return one copy to our office as your authorization to begin work.
Tc( A&
OpenSquare
AGREED AND ACCEPTED
DocuSigned by:
�b� �ln><aalan,Sl�U Mayor
Authorized Signature
_12.13.23
Date
12/21/2023
Date
5601 6th Ave South, Suite 470 1 Seattle, Washington 98108 1206.768.8000 126 South Sheridan Street I Spokane, Washington 99202 1509.483.1000
DocuSign Envelope ID: DA9326A6-62A5-40DB-80D6-5CDBC069280A