002-24 - Resolution - Purchase of Furniture for City HallDocuSign Envelope ID: 42B8OF39-ABFC-477B-AOC7-C64FA4C9254B
RESOLUTION NO. 002-24
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
THE PURCHASE OF FURNITURE FOR THE 1ST FLOOR OF CITY HALL FROM
OPENSQUARE FOR THE CITY HALL RENOVATION PROJECT AND DOCUMENTING
PROCUREMENT PROCEDURES.
WHEREAS, the Port Orchard City Hall facility was constructed in 1999, and through the
years, weather, normal wear and tear, and increased staffing have triggered a need to update
and renovate the building; and
WHEREAS, on December 19, 2023, Port Orchard City Council approved design services
for furniture in the newly renovated areas on the 15t 2nd and 3rd floors of City Hall; and
WHEREAS, the City is seeking to purchase furniture for the 1st floor in City Hall in
parallel to the structural renovation project currently underway; and
WHEREAS, as authorized by City Contract No. C075-14, the City is a member of the
purchasing cooperative Sourcewell, formally known as the National Joint Power Alliance (NJPA),
a Minnesota Public Agency; and
WHEREAS; consistent with City Contract No. C075-14 and the City's Procurement
Procedures Policies, adopted as Resolution No. 073-23, as amended, the City's Public Works
Department identified Opensquare as an approved vendor for the desired furniture purchase
through Sourcewell Contract No. 121919-STsl (Sourcewell Contract); and
WHEREAS, staff reviewed the procurement process utilized by Sourcewell for the
Sourcewell Contract, confirmed the statutory procurement requirements were met, and
obtained all necessary documentation from Sourcewell and Opensquare regarding
procurement; and
WHEREAS, Public Works staff requested a quote for the purchase of furniture for the 1St
floor of City Hall from Opensquare and on January 4, 2024, received a quote from the vendor
and confirmed that the pricing was consistent with the Sourcewell Contract; and
WHEREAS, upon receipt of the quote, the City's Public Works Department completed
the Interlocal Agreement Purchase Checklist for the selected vendor and confirmed the quote
was consistent with the Sourcewell Contract; and
WHEREAS, the City's Procurement Policies require City Council authorization for
purchasing budgeted items that cost $35,000 or more and for unbudgeted purchases, and
because staff is phasing this project into multiple purchases the total cost will exceed $35,000;
and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
DocuSign Envelope ID: 42B8OF39-ABFC-477B-AOC7-C64FA4C9254B
Resolution No. 002-24
Page 2 of 2
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
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THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase of furniture for the 1st floor, as part of the
City Hall Renovations Project, from Openscluare in an amount not to exceed $150,000
(applicable tax included). The Mayor or his designee is authorized to take all actions
necessary to effectuate the purchase consistent with this authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 9t" day of January 2024.
ATTEST:
f jDocuSigned by:
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Brandy Wallace, MMC, City Clerk
FDocuSigned by:
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Robert Putaansuu, Mayor
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